LAVENHAM COMMUNrrf COUNCIL COMPANY INFORMATION Directors J R Bradburne J C Corney B A Goddard P V Smitt) P A Marigliani JJSmyth appointed 7 Oct 2024 appointed 23 Jan 2025 Secretsry J R Bradbume Irillage Hall Managers H Dee$ r Gosling Company Number 5269736 Charity Numb 11{956 RegiSted Office TIE Vllage Hall Church Street, Lavenham Sudbury C010 9QT Bankers Cooperative Bank PO Box101 1 Balloon Street Manchester M60 4EP Santander UK plc Bridle Road Independent Examiner Nick Farr FCA
LAVENHAM COMMUNITY COUNCIL ONTENTS OF THE ANNUAL REPORT TO 31 MARCH 2025 Page 1 Independent Exam1rS Repc*t Page 2 Statement of Financial Acbvilks Page 3 Balance Sheet Page 4 Notss lo the Financial Statements Page 5-9
and registed as a chaiity 24 November 2LKJ4. Organlsalonal Struclure. Eath oflhe diredors is a rnnber of the company. Tr Charity is organised so that tslrustee8 The charity carde8 Out obie(Is by maintsl aNJ operatk¥J Lavenham Hall. Pa¥kn and playing fidds ttl¢ re8id8nts and a180 encourdges visitors from wlage. ACHIEVEMENT AND PERFOIIAW4CE and other c4lebration8 is affecng trgaiwWion'$ frnrKaal sta. LooknrKa forward the 8ummw of 2025 armj 2026 m¢ye boc¥y lor ddiry aTrJ part8 Societies, fannern. markel¥, fdm rJhts, cJ8ft tsirs. spthts Tmghts. s#al 98lh8TirwJs aNI a Verth fc wrlate fLWKthrn. and by Lgvonham Primary SdKK4. The Village Hall premi8es also house IIKI La¥enham Lknary arrfj La¥ertham Pre8thx4. DurrThJ ts V4inter of2024 ¥ appld for ts B8bergh Gfanl for Ll¥ry in wlnterwtib on from wa Spaex and FINANGIAL REVIEW Tot81 urtrestrith(I hKome diYiThJ ts ar way £81.999 (£81.079 2024 ex(Aw¥J COVKI 9rants)an knKxease of£920 Vlllage Hall dropped from £68.$48 to £66,763 LiY8ry Pffesd Torts Total unre8tr1cted gxpenditure exd1WQ deprntiation w88 £83,478 (£88.29120241, a feduclion of £4,813. WayB aTrl Salanes co8t8 r(w from £35292 to £38,218 Total fund$ have deueased by £47.447 from £960,564 to £913.117 afteriaw dekyeoakn of£45.599 RESERVES POUCY In the Tren1 situation the board has Iwd lo revlse its Fltrot re8eTrw st#xAd be hekl at an a4erngo mlThmum level Of£45,0 is gquv8lent to m(N)tt FurmJ u)sts. is beojmry MO dIffth with cost of ovevtsad8 ey4111lbre. 11 would obviously need to cffider hth¥ Ihe crthl be wlac£d or rftt a(thits ed to be altered. SMALL COMPANIES PROVISIOIIS Pvsmlth nLStee & Chaimian
LAIENHAM COMMUNITY COUNCIL {Registered Charity No 11956} INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF LAVENHAM COMMUNITY COUNCIL for the ar ended 31 March 2025 ¥%thlch are set (Krt on pages 3 10 9 RESPONSIBIUTES AND BASIS OF REPORT As th8 dnIS truslees (vtho are also the directors for the purpo of ¢>)mpany Iv••) Y( are responsible for the preparnlon of the finan¢lal statements in a(xx)rdan¢e with the requirementsof the Companies Act 20Cfj. (the 20( AL#) Part 16 of th8 21Th Ad and are e1ible for ind8P8ndent examlnation. I rew1 in respect of my examination of your charitV$ accounts as carried out under secknn 145 of the Charities Ad 2011 {the 2011 Acl). In 8edlon 145{5)(b) of tho 2011 Ad. INOEPENOENT EXAMINER'S STATEMENT 1 aoUntIng recd$ not kept Wi of the Cowary a8 feqq*ed ty 8edlM 386 of the 2LK6 ACL" or 3 the financial statements do not G(xnpty the aLxounting requtrements of 88thn 396 of the 2(K16 Act other than any requlrement that the accounts give a Irue and fwr whlch18 not a 4 thefinancbal 8tat8ments have not been yepared kn accordwts with the method8 8nd of the Statement of Recommended PradKe for accounting and reporting by charikn {applicable applkabb In the UK and RepUbr of Ireland (FRS 102)>. attention 8houkl be drawn in thls re[ in order to enable a proper UndendIng of Ihe aco)unts to be reached. Nlck Farr FCA Moore Green 22 Frairs Street Sudbury. Sifftolk C010 2A4 Page 2
LAVENHAM COMkWNfTY COUNCIL (Regiered Charity 111 STATEMENT OF Fll+lANCIAL ACTivmES FOR THE YEAR ENDED AS AT 31 MARCH 2025 ToLqt Totsl 2024 Notes Funds Funds INCOME FROM: Donations grants and similar Ir Investrnent Income 2c 5.210 7,494 651 Village Hall Motor Show Hidden Gardens 100 Clubs Pavilion and playing fields 64.746 3217 84.748 68.548 3.217 1.500 2.030 7,579 8.(1 8.(1 81,999 5210 87209 87.802 TOTAL INCOME 81.999 5.210 87.209 87,82 EXPENDrruRE ON: Charhabh Actlvlll•8 Illage Hall Motor Show 100 Clubs Independent ExannatiOn Sundry Expen8es Grants Made Pavilion Expen8es Depreciation Restricted Expenditure 86.763 86.783 72.287 750 750 720 210 572 13.062 44599 6.527 13230 3,372 13,230 45.599 5.579 42.227 5.579 86,850 47.8(18 134,656 140.417 TOTAL EXPENDITURE 88.850 478[ 134.656 140.477 NEf INCOME (EXPENDrruRE) 4,851 42.598 47.447 -52.815 TOTAL FUNDS BROUGHT FORWARD AT 1ST APRIL 2024 88.703 871,861 980.564 1,013. 179 TOTAL FUNDS CARRIED FORWARD AT 31ST MARCH 2025 83.852 829.265 913.117 960.564 Page 3
LAVENHAM COMMUNITY COUNCIL (Registered Charity No. 1106956) E SHEEf AS AT 31 MARCH 2025 2025 2024 Notes FIXED ASSETS Tangible 864.784 905,253 864.784 905,253 cuRREr ASSErs Debtors and prepayments Cash at bank and in hand Stock at cost 1.291 60.222 381 61,894 4,451 63.686 328 68,465 CURRENT LIABILITIES Creditors - amounts falling due within one year 13,561 13, 154 NEf CURRENT A&SETS I (LIABILMES) 5&311 TOTAL NET ASSETS 913.117 960,564 FUNDS Unrestricted Restricted 83,852 829,265 88, 703 871,861 10 913,117 The charitsble company 18 enlitled to exenykn from audit urKler Section 4T1 of the CnIeS Act 2006 for the year ended 318t March 2025. The members have not required the charitable company to obtain an audit of ts financial statements for the year ended 31 March 2025 in accordance with Section 476 of the Crynies Acl 2006. The trustees acknowledge their responsibilities for (a) ensuring that the charitable company keep8 accounts'ng records that comply with sections 386 and 387 of the Companie8 Act 20( and preparing financial ststements which give a true arml fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year In accordance wilh the requirements of lOn$ 354 and 395, and which otherwise compty wth the requirements of the Companies Act 2006 relating lo financial statements, so far as applicable to the charitable ccxnpany. These financial statements have been prepared in acCtsnce the speual provisions relab'ng lo small charitable companies and in accordance with the Financial Reporting Standard 102. The Financial ReportinE Standard applicable to the UK and the Republic of Ireland The financial statements were approved by the Board of Trustees on.. signed on its behalf by: {b) and w&re Philip Smith - Trustee Justine Comey- Trustee The notes on pages 5 to 9 fomi part of these ants Page 4
(Registered Charity No11fts) NOTE THE FINANC TATEMENTS 1 ACCOUNTING POUCIES rended 31 2025 in accordance with the Finanlial Re[1r ¥tandard applicth to ts UK and Republ of IfelaTrJ (FRS102) (effective 1 January 20151- (Cttatities SORP (FRS102}. the Financial Reti Standayd aFPlIcab in the UK arwj Repth rf lTrlaThl (FRS102) aThl the Ccmpani8s A(X 2(NA. al cost or transadiw value unless oltvise ststed In the relevant notes to these acrounts. The financial statements are prepaT&J in sterling. whth is the functA)nal lre of ts entity. FUNDS R88tricted Fund5 can onty be u8ed for speard pu ithin th& of th8 charty. Rostridrons arise when SFeofd by Ihe donor or ¥&1) fuThts are Taised for a parlicular r8strKtsJ purp058. material unc8rtaw)ties extsL Th8 Tru8t60s ha conslered th8 lev61 offvnds and th8 expected ino)m• and exponditure for the n8Xt 12 months from aulhorffjing these fmnclal statements. to continue as a goirKJ ¢oncem. INCOME entitkd to ts Income and tho arnounl can L quanlifd ith teasonablo acr8¢Y. Al inc4)me * ac£ountsd for gro88. EXPENDITURE Expendilure 18 ac¢ounted for an 8ccrnal6 basm 88 8 liabrfity Ocrr•I. C08ts of generalirKJ furKts tt)e costs a580(aatsd attracliw voluntary a1 the costs oftradiNJ for fvndrai5ing purposes. TP charty 50 exBmptfrom cworthn lax on It• <wllabkn actlvlues. STOCKS aTrJ obsotets11om8. FIXED ASSETS Freehokl Prorty. over 40 yearn . the expethd lrfe of pmpety Equipmenc fthres and fith'ng5- at an average of 10% Ilat ra Indr¥Klual iloms ofequIM a purthaw (rf£1.IXKJ or1888 arn YitlBn off Ih? aJ8ot18 ac4uiTed. LEASES To facilitsts thè buVAllng of Labwham Image Hall on a speoTrd ofthe Gbo. tArjIga ptiate(l ith the DK)cesan Board of Finance {DBF) in 1 2(X131eaty 2Crf)4 1 A full repawing and maintaining tease beteen ts DBF and the Parrthial Church CounL¥l (PCC} for the G for a ten of 40 years ith dlect 1 June at a rnnt of £150 pw 2 A fvll repairing and maintaining UThJerkne bèts the La%?n CmiNty Council (thr their hokling Tn), PCC and the DBF for a defined W on the Glth land consent to bUd the Lavenham Hall) for a temi of 40 years less 2 days. at a rent of £200 per annum A lease for the temi of28 years frcrfn 12 Febnw 1968 frc•)) Lavenham Parth Councl for the playing f*kJs whth was extended for a further 99 Yea on 6 February 1995 at a pepermm rent of £1 per annum. Page 5
(Registered Charity No. 111956} NOTES TO THE FINANCIAL STATEMENTS for ear erKled 31 2025 INCOME Tolal 2025 Total 2024 Funds Vrflage Hall Income Rents and actsvili Library Rent 50.815 8.531 50,815 8,531 55.012 8,136 64,746 64.746 68,548 Bank Interest 836 651 651 Donation Grants and similar Inco LCC balance of o)st Generator Babergh DC -Generalor GranUFire alami Babergh DC -Wann Spacesl Living well 4.104 1.1LN8 4.104 1.106 1673 16TJ 2.673 5.210 7,883 7,494 2d Paw7ion & playing fi8kY Incom8 Sports Club rents Private Hi 5,328 2,733 5,328 2.733 5.592 1,987 8,(1 8.061 7.579 EXPENDITURE Vlllage H811 Expenses Light and heat Insurance Rent and Rates Repalr8 and Cleanlng Grass Cutting 8ar Purchases 9,274 3.837 1,980 6.491 2.700 299 1.456 824 38.218 1.914 3.837 1,980 6.491 2.700 299 1.456 824 38,218 1.914 1,561 14,246 2,900 2.746 1,036 332 35,292 Event Costs Wages 86.763 66.763 Lavenham Primary Sthool LCC Balance of cost of Generator 72 72 Other ReSou8S EXWK Depreciation 3.3T2 42227 45.599 45,599 Page 6
NOTES TO THE FINANCIAL TATEMENTS fortr JKled 31 Marth 2025 UnrestrHXed ReslTided Total Funds 2025 Total 2024 3d Pavilion E¥p8nses Rates and Water ElectrirAty Repairs Grounds Maintenan 727 2.061 309 10.133 727 2.061 309 10.133 604 2.535 354 9.569 13.230 13.230 13.062 Resthcted Expenses Gen8ratorlFire Alam Wann SpaceslLiving *EII 4,104 1.475 4.104 1.475 2,527 5.579 5.579 8.527 EMPLOYEE AND STAFF COSTS The average number offull & part time empbyees during the year vas In addttion the Village Hall employed a number of part time staff The cost of employing staff both full arKI part time was Salaries and Wage8 National Insurance Pension Contributitx 37.128 34,309 398 692 38,218 359 625 The remunerati¢ of Man pr$on. induthJ senior staff. wa8 £26.397 (2024 £24,768) No employee received benefits of rrKJre than £60,000 during the y•ar (2024 Nil) TRUSTEES REMUNERATION AND BENEFITS There were no trustees, remuneration or other beneffts the year ended 31 March 2025 nor for the year ended 31 March 2024. There vKre no trustees. expenses paid for the year ende(131 Mard12025 nor for thè year ended 31 March 2024. Page 7
NOTES T THE FINANCIAL STATEMENTS for the 31 MARCH 2025 Tangible fwl assets fixiures Property 2025 As at 01.04.24 Additions during the year at LX>St 57.803 1.496.080 1,553.883 5.130 5.130 As at 31.03.25 62,933 1.496.080 1.559.013 As at 01.04.24 Charge for the year 35285 3,018 613.345 42.583 648.630 45,599 As at 31.03.25 38.301 655,928 694.229 24.632 840.152 864.784 Net book value at 31.03.24 22.518 882.735 905.253 DEBTORS T¢)tal Total 4.361 1.291 Page 8
LAVENHAM COMMUNtrY COUNCIL NOTES TO THE FINANCIAL TATEMENTS for th r ended 31 March 202 LIABILITIES: Amoubs FALUNG DUE WITHIN ONE YEAR Total 2025 Total 2024 13.561 13. 154 13,581 13.154 ANALYSIS OF NET ASSEfs BY FUND Total Fund Fund Tangible ilxed a88818 Current assets Cash 37.886 1.672 57,486 -13.561 .898 884.784 905.253 1.672 4, 779 63,686 -11164 2.736 -13.561 829,634 913.117 10 MOVEMENT IN FUNDS 31103r2024 Incor Expendknre 31103r2025 81.999 86.850 83.852 Village Hall & Pavilk Building Extension Pre School Funds Wann Spaces LIng Well Fire Alami 556.077 314,465 631 26.507 15,720 529,570 298.745 631 1.106 4.104 787 4.104 319 871.861 5210 47,806 829,285 Total Funds 87.209 134.656 913.117 Purpose of Restrithd Funds The Village Hall & Pavilion arKI BUVI Ing Extension Funds relate lo funding received and expended on these capital projects. The fund balances represent the net book value of the asset The prescho and Warm Spaces funds represent the balance of monies raised as yet unspent on the proi*Xs Page 9