ANNUAL REPORT AND
UNAUDITED FINANCIAL STATEMENTS OF
LAVENHAM COMMUNITYCOUNCIL
FOR THE YEAR ENDED
31 March 2024
Registered Company 5269736
Registsred Charity 1106956

LAVENHAM COMMUNI￿ COUNCSL
COMPANY INFORMATION
Directors
J R Bradburne
J C Corney
B A Goddard
P V Smith
Secretary
J R Bradburne
Village Hall Managers
H Defves
JT Gosling
Company Number
5269736
Charlty Number
1106956
Registered Offi
The Village Hall
Church Street, Lavénham
Sudbury C010 9QT
Bankers
Cooperative Bank
PO Box101
1 Balloon Street
Manchester M60 4EP
Santander UK plc
Bridle Road
Bootle
Merseyside L30 4GB
Independent Examiner
Nick Farr FCA

LAVENHAM COMMUNITY COUNCIL
ONTENTS OF THE ANNUAL REPORT TO 31 MARCH 2024
Trustees Report
Page 1
Independent Examinevs Report
Page 2
Statement of Financial Activities
Page 3
Balance Sheet
Page 4
Notes to the Financial Statements
Page 5-9

LAVENHAM COMMUNITY COUNCIL
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024
STRUCTURE GOVERNANCE AND 14lANAGEMENT
Governing Document- The organisation is a tharilable company limited by guarantee, incorporated on 26 October 2004
and registered as a charity on 24 Novembei 2004.
Org8ni5alional Slructufe- Each of the directors is a member of the company. The Charty is organised so that the Iruslees
have regular general meètings comprising the elected and nominated members to discuss progress. ad1vit￿$ and administration.
All the diredors of the company are also trustees of the chartty. and there are no other trustees.
None of the t¥uslees has arry beneficigl inleresl in the ¢ompany
Risk Managemgnl- The ttuslees have a duty to identify and review the fisks lo which the ch8Nty 1$ exposed and to ensu￿ that
appropriate controls are in place lo provide reasonable assurance against fraud and errol.
OBJECTNES AND ACTIVITIES
Objectives and aims for the Public Benefit. The Chantys exclusive charitable objeclives are to encouiage, provide. maintain and
develop re¢reational and other leisure time activities. advancement of education, improving health, relieving povety, distress
or sickness or in pursuing other charitable objects in the inteiesl of so¢Aal welfare for the inhabitants of Lavenham and its
immedi8te neighbourhood.
The Iruslees confirm that they have referred lo the guidance contained in the Chality Commissionels genofal guid8n¢e on
public benefit when reviewlng the charity's aims and obiectives and In planning future aGlivrti8S.
Th8 tharity carnes out these objects by maintaining and operating Lavenham Village Hall. Pavillon and playing field$ which
provide facililtès for many loeal services. They also hold events and fvndraising whi¢h prov￿& seNices for Lavenham
re$idenls and also encourages visitors from outside the village.
ACHIEVEMEfrrr AND PERFORMANCE
The aftef effect of Covid and Cost of Living Cri8is conllnues lo affs¢t the Village Hall letting and,gvents 5ncome which has ¥llll not
relumed lo the 2019 level bul the running costs have increased subslanlually. The ongoing I•Gk of functions such as wedding5
and other celebrations is affecting the organisalion's financial slalu$.
During the year we continued lo maintain and operate L8venham village Hall whTch provldeg f8ciliile8 for many local
societies, famiers. markets. film nights, craft fairs. sports nights, social galhellngs and a venue fol private functlons.
The Community Council dld not organise the Car Show in Summer 2023 bul Ihis will be roinstat8d for Summer 2024.
The H￿den Gardens have be8n outsourced and the LCC received a donation .
The Pavilion and playing r￿Id$, leased from L8venham Parlsh Council, ware used for tenni8, foolb8118nd iunior football
and by Lavenham Primary School.
The Villag8 Hall premises also hou80 the Lavenham Llbrary and Lavenham Preschool.
Since winter 2022. with grants from Babergh Council and the public. we provided a w8￿n Space8 s¢heme whlch Included
¢offee mornings and film shows . Due to poulsr demand #nd grant fundiftg we hope to Lyjnlinue this activty
FINANCIAL REVIEW
Total unreslri¢ted income during the year was £81.0791£78,509 2023 ex¢luding Covid grants) an increase of £2,570
Village Hall In¢ome rose from £61,17610 £68,548 includlng Library and Pre$chool ienls
Totsl unrestricted expenditure excluding depre¢iation was £88,291 {£83,245 20231. a rise of £5.046.
Wages and Salaries costs rose from £34,32110 £35,293
There was a drop in nel unrestricted income of £4,109 from a deficit of £6.475 in 2023 to a deficit of £10,584 in 2024.
The Reslficted Fund hekl for the school new Build and Wami Spaces still unspènt al 31 March 2024 was £631 and £688.
Total funds have decreased by £52,615 from £1.013,179 to £960,564 after chafging depreciation of £45,599
RESERVES POLICY
In the current situation the board has had to ￿ViSe ils policy that unrestricted reseNe5 Should be held 81 an aveTrge Minimum
level of £50,OCQ which Is the equvalenl to nine months running cost$. This Is becoming more difficult with the cost of overheads
onlinuing lo rise
Healing costs have risen by £2.727 and breakdovffl of the healing pumps replacement cost £5,500
The charity's unr8Stricled funds excluding fixed assels al 31 March 2024 are £52,577.
The board hope that they would be able to continue the current aclivrtvés of the ¢harity in the event of a drop in income or unforseen
expenditure. 11 would obviously need lo consider how the funding could be repl*e•J or rf the activitie8 need lo be afterod.
SMALL COMPANIES PROVISIONS
This report has been prepared in aGcord8n¢o the provisions app11￿ble lo the small companles exemption.
ON BEHALF OF
BOARD
P V Smith Trustee & Chairman
ZJ k6rfZo
Dale
Page 1

LAVENHAM COMMUNITY COUNCIL (Registered Charty No 1106956)
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF
LAVENHAM COMMUNITY COUNCIL
I report lo the Trustees on my examination of the financial statements of Lavenham Community Council
for Ihe year ended 31 March 2024 which are set out on pages 3 to 9
RESPONSIBILITES AND BASIS OF REPORT
As the charity's trustees (who are also the directors for the purposes of company law) you are responsible
for the preparation of the financial statements in accordance with the requirementsof the Companies
Act 2006. (the 2006 Act)
Having satisfied myself that the financial statements of the Company are not required to be audited under
Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination
of your ¢haiitys accounts as carried out under section 145 of the Charities Act 2011 (Ihe 2011 Act). In
carrying out my examinatlon I have followed the Directions given by the Charity Commission under
section 14515}Ib) of the 2011 Act.
INDEPENDENT EXAMINER'S STATEMENT
I have completed my examination. l confirm that no matters has comè to my attention in connection
with the examination glving me cause to believe that in any material respect..
1 accounting records were not kept in respect of the Company as required ty sectlon 386 of the
2006 Act.. or
2 the financial statements do not 8ccord wlth those records.. or
3 the financial statements do not compty with the accounting requireménts of section 398 of the
2006 Act other than any requirement Ihal the accounts give a 'true and fair vlew which Is not a
matter considered as part of an independent examination.. or
4 thefinancial statements have nol been prepared in a¢cordance wlth the method8 and principles
of the Statement of Recommended pra￿lce for accounting and reporting by charities (applicable
to charitles preparing iheir accounts in accordan￿ with Ihe Financial Reportlng Standard
applicable in the UK and Republic of Ireland {FRS 102}).
I have no concems and have come across no other matters in connection with the examination to which
attention should be drawn in this report in order to enable a prop8r urKlerstanding of the accounts to be
reached.
Nick Farr FCA
Moore Green
22 Frairs Street
Sudbury, Suffolk C010 2AA
Page 2

LAVENHAM COMMUNITY COUNCIL
(Registered Charity No. 1106956}
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED AS AT 31 MARCH 2024
Unrestricted Restricted
Notes Funds
Fund
Total
2024
Tot81
2023
INCOME FROM:
Income from generated funds
Donations grants and similar income
Investment Income
Income from Charftable Actlvltjes
Village Hall
Motor Show
Hidden Gardens
100 Clubs
Pavilion and playing fiekls
2c
2b
771
651
6,723
7,494
651
3, 795
97
28
68.548
68,548
61.176
3, 731
1,500
2,030
7,579
1,500
2,030
7,579
2, 124
10,381
2d
81,079
6.723
87,802
82,304
TOTAL INCOME
81,079
8,723
87,802
82,304
EXPENDITURE ON:
Charltsble Actlvltl08
Village Hall
Motor Show
Hidden Gardens
100 Clubs
Independent Examination
Sundry Expenses
Grants Made
Pavilion Expenses
Depreciation
Restricted Expenditure
3a
72,287
72,287
63, 042
783
1,440
720
210
572
13,062
3,372
1,440
720
210
572
13,062
45,599
6,527
1,440
720
3b
3d
3¢
3,231
17,332
45,312
42,227
6,527
91,663
48,754
140,417
131.860
TOTAL EXPENDITURE
91,663
48,754
140,417
131,860
NET INCOME (EXPENDITURE)
-10,584 42,031
-52,615
49,556
TOTAL FUNDS BROUGHT FORWARD
AT 1ST APRIL 2023
99,287 913,892 1,013,179 1,062,735
TOTAL FUNDS CARRIED FORWARD AT
31 ST MARCH 2024
88,703 871,861
960,564 1,013. 179
Page 3

LAVENHAM COMMUNITY COUNCIL
{Registered Charity No. 1106956)
BALANCE SHEET AS AT 31 MARCH 2024
2024
2023
Notes
FIXED ASSETS
Tangible
905,253
950, 852
905,253
950, 852
CURRENT ASSETS
Debtors and prepayments
Cash at bank and in hand
stock at cost
4,451
63,686
328
68,465
5,180
68, 909
739
74, 828
CURRENT LIABILITIES
Creditors - amounts falling due within one year
13,154
12,501
NET CURRENT ASSETS I (LIABILITIES)
55.311
62,327
TOTAL NET ASSETS
960,564
1,013, 179
FUNDS
Unrestricted
Restricted
88,703
871.861
99, 286
913,893
10
960,564
1.013, 179
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006
for the year ended 31st March 2024.
The methbers have not required the charitable company to obtain an audit of its financial statements for
the year ended 31 March 2024 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
(a)
ensuring that the charitable company keeps accounting records that comply with sections 386
and 387 of the Companies Act 2006 and
preparing financial statements which give a true and fair view of the state of affairs of the
charitable company as at the end of each financial year and of its surplus or deficit for each
financial year in accordance with the requirements of sections 354 and 395, and which
otherwise comply ￿th the requirements of the Companies Act 2006 relating to financial
statements, so far as applicable to the charitable company.
These financial statements have been prepared in accordance with the special provisions relating to small
charitable companies and in accordance with the Financial Reporting Standard 102. The Financial Reportin
Standard applicable to the UK and the Republic of Ireland
The financial statements were approved by the Board of Trustees on..
signed on its behalf by:
(b)
Philip Smith - Trustee
Justine Comey- Trustee
The notes on pages 5 to 9 form part of these accounts.
Page 4

LAVENHAM COMMUNITf COUNCIL
(Regtstered Charity No11069561
NOTES TO THE FI
CIAL STATEME
TS for the
1 ACCOUNTING POLICIES
These financial statements have been prepared in accordance Accounting and Reporting by
Charities.. Statement of Recommended Practice applicable to charities preparing their accounts
In accordance wth the Financial Reporting standard applicable lo the UK and Republic of
Ireland {FRS102} leffective 1 January 20151- (Charities SORP {FRS102), the Financial Reporting
Standard applicable in the UK and Republic of Ireland IFRS102} and the Companies Act 2006.
The accounts have been prepared under the historical cost convention with items recognised
at cost or transaction value unless othe￿iSe stated in the relevant notes lo these accounts.
The financial statements are prepared in sterling, whi¢h is the fvnclional currency of the entity.
The charity constitutes a public benefit entity as defined by FRS 102.
r ended 31st Mar
2024
FUNDS
Unrestrtcw Funds can be used In accordane£ wllh the charitable objectiv88 at the discrets'on
of th8 trustees.
Reslricled Funds can only be used for specrfied purposes within the objects of the charity.
Reslriclion8 arise when specified by the donor or when lunds are raised for a parti¢ular reslricled
pU￿Ose.
GOING CONCERN
The accounts have been prepared on the going ¢onc8rn basis and the Tiustees believe that no
material uncertaintses 8xisI. The Trustees have considered the level of funds held and the
expected in¢ome and expenditure for the next 12 months from authorising these financi81 statements.
The budgeted Income and expenditure is sufflcleftl with the16vel of reserves for the chafity to be abl8
to continue as a going concern.
INCOME
All Income is included on the Statement of Flnancial Activities whèn the charlty is
entitled to the income and the amount Can b& quantified with reasonable a¢curacy.
AJI income 18 accounted for gross.
EXPENDITURE
Expenditure is accounled for on an ac¢rual$ basis as a liability is occurred.
Costs of generats'ng funds comprise the costs associatsd with attracting voluntary in¢om• and the
costs of trading for fundraising purpose8.
TAXATION
The charity 1$ exempl from corporation tax on Its charitsble activities.
STOCKS
Stocks are valLsed at the Iow8T of cost and not realisable value after making 811owanc8 for slow moving
and obsolets it8m8.
FIXED ASSETS
Deprecialion is provided at the following annual rats$ in ord8r to writs off each assol over Its
estimated useful life
Freehold Prop8ty- over 40 years . the expected life of the property
Equipment, f￿t￿reS and fitting8- al an average of 10% flat rate
Indivrdual items of equipment with a purchase pri￿ of £1,000 or1&5s are wntten off when the asset is
acquired.
LEASES
To facililats the building of Lavenham Village Hall on a specified part of the Glebe, tsvo le88es were
negotiated with the Diocesan Board of Finance IDBF} in late 20031eaily 2004
1 A full fepairing and mainlaining lease belfftn the DBg and the Parochial Chur¢h Council
IPCCI for the Glebe for a term of 40 years with effect from 1 June 2004 at a ￿nt of £150 per
annum wllh rent reviews every 5 years.
2 A full repairing and maintsining Underiease betsveon the Lavenham Community Council {through
their holding Twsteesl. the PCC and the DBF for a defined plot on the Glebe land consent to
build the Lavenh8m Village Hall} for a tsmi of 40 years less 2 days, at a rent of £200 per annum
th rent reviews every 5 yeats.
A lease for the temi of 28 years from 12 February 1968 from Lavenham Pansh Council for the playing fields
which was extended for a fvrther 99 years on 6 February 1995 al a peper¢x)m rent of £1 per annum.
Page 5

LAVENHAM COMMUNITY COUNCIL
(Registered Charity No. 1106956)
THE FINANCIAL STATEMENTS for the
NOTES T
ear
nded 31 March 2024
INCOME
Unrestricted Restricted
Funds
Funds
Total
2024
Total
2023
2a
Villag8 Hall Incom&
R6nts and activities
Library Rent
Preschool Rents
55,012
8,136
5,400
55,012
8,136
5,400
48,496
7,655
5.025
68,548
68,548
61. 176
2b
Investment Income
Bank Interest
651
651
97
651
651
g7
2¢
Donation Grants and similar Income
LCC balance of cost Generator
Babergh Generator Grant
Babergh Warm Spaces
Coop Society Warm Spaces
Donations Warm Spaces
500
3,500
1,900
500
3,500
1,900
1,000
295
771
823
1,594
771
' 6,723
7,494
3, 795
2d
Pavilion & playing fiald Incom8
Sports Club rents
Private Hire
5,592
1,987
5,592
1,987
8,556
1,825
7,579
7,579
10,381
EXPENDITURE
Vlllage Hall Expenses
Light and h8at
Insurance
Rent and Rates
Repairs and Cleaning
Grass Cutting
Bar Purchases
Advertising
Licences
Event Costs
Wages
Telephone and Sundries
9,274
3,504
1,561
14.246
2,900
2,746
9,274
3,504
1,561
14,246
2,900
2.746
6,547
3,456
1,639
7,878
2, 790
2,2ts6
471
895
1.836
34,321
953
1.036
332
35,292
1,396
1,036
332
35,292
1,396
72,287
72,287
3b
Grants Made
Lavenham Presthool
Lavenham Primary School
Ukraine appeal
LCC Balan￿ of cost of Generator
1,875
130
1,226
72
72
500
572
500
572
3,231
Other Resources Expended
DepreGiation
3.372
42.227
45.599
45,312
Page 6

LAVENHAM COMMUNITY COUNCIL
NOTES TO THE FINANCIAL STATEMENTS for the
ear ended 31 March 202
Unrestricted Restrr¢ted
Funds
Funds
Total
2024
Total
2023
3d
Pavilion Expensos
Rates and Water
Electricity
Repairs
Grounds Maintenance
604
2,535
354
9,569
713
3,090
3,417
10.112
2,535
354
9,569
13.062
13,062
17,332
EMPLOYEE AND STAFF COSTS
The average number of full & part time employees during the year was
In addition the Villa9e Hall employed a number of part time staff
The cost of employing staff both full and part time was
Salaries and Wages
National Insurance
Pension Contribub'on8
Payroll costs
34,309
32,366
359
625
35,293
308
1,647
34,321
The remuneration of key management personnel, induding 88nlor staff. was £24,768 (2023 £23,040>
No employee received benefits of more than £60,000 during the year (2023 NII)
TRUSTEES REMUNERATION AND BENEFITS
There were no trustees, remuneration or other benefits for the year ended 31 Ma￿h 2024 nor for
the year ended 31 March 2023.
There were no trustees, expenses paid for the year ended 31 March 2024 nor for the year
ended 31 March 2023.
Page 7

LAVENHAM COMMUNITY COUNCIL
NOTES TO THE FINANCIAL STATEMENTS for the
ear ended 31 MARCH 2024
FIXED ASSETS
Tangible fixed assets
Equipment Leasehold
fixtures Property
& fittin
Total
2024
Cost
As at 01.04.23
Addttions during the year at cost
57,803 1,496,080 1,553,883
As at 31.03.24
57,803 1.496,080 1,553.883
Depreciation
As at 01.04.23
Charge for the year
32,269
3,018
570,762
42,583
603,031
45,599
As at 31.03.23
35,285
813,345
648,630
Net book value at 31.03.24
22,518
882 735
905,253
Net book value at 31.03.23
25,534
925,318
950.852
DEBTORS
Total
Total
Trade Debtors
Prepayments
4,361
90
4,451
1,587
Page 8

LAVENHAM COMMUNITY COUNCIL
NOTES TO THE FINANCIAL STATEMENTS f r the
ear en
ed 31 March 2024
LIABILITIES.. AMOUNTS FALLING DUE WITHIN ONE YEAR
Total
2024
Total
202
Deferred Income and accruals
13,154
12,501
13,154
ANALYSIS OF NET ASSETS BY FUNO
Unrestricted Restrtcted
Fund
Fun
Total
024
Total
023
Tangible fixed assets
Current assets
Cash
Current liabilities
36,128
1,959
60,950
-10,334
869,125
2,820
2,736
-2,820
905,253
4,779
63,686
-13,154
950.852
5,919
68,909
-12.501
88.703
871,861
960,564 1,013, 179
10
MOVEMENT IN FUNDS
3110312023 Income
Expenditure 3110312024
Unrestricted Funds
99.287
81,079
91,663
88,703
Restrictsd Funds
Village Hall & Pavilion
Building Extension
Pre school Funds
Wam Spaces
Generator
582,584
330,185
631
492
26,507
15,720
556,077
314,465
631
688
2,723
4,000
6,723
2,527
4,000
48,754
913.892
871.861
Total Funds
1,013,179
87,802
140,417
960,564
Purpose of Restricted Funds
The Village Hall & Pavilion and Building Extension Funds relate to funding received
and expended on these capital projects. The ftjnd balances represent the net book value of the asset
The Preschool and Warm Spaces funds represent the balan￿ of monies raised as yet unspent
on the projects
Page 9