ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS OF LAVENHAM COMMUNITY COUNCIL FOR THE YEAR ENDED 31 March 2022 Registered Company 5269736 Reglsteied Charity 11C6956 LAVENHAM COMMUNITY COUNCIL COMPANY INFORMATION Directors J M Jones J C Comey B A Goddard Pvsmith J R Bradbume resigned 3110112022 Secretary J M Jones J R Bradbume reS￿ned 3110112022 appointed 0910312022 Village Hall Manager5 H Delves JT Gosling Company Number 5269736 Charity Number 11C6956 Registe￿￿ Office The Village Hall Chur¢h Street. Lavenham Sudbury C010 9QT Bankers Cooperative Bank PO Box101 1 Ballcon Street Manthestar M60 4EP Santander UK plc Bridle Road Boode Mersey$￿e L30 4GB Independent Examiner FaTh FCA LAVENHAM COMMUNITY COUNCIL ONTENTS OF THE ANNUAL REPORT TO 31 MARCH 2022 Trustees Report Page 1 Independent Examinerfs Report Page 2 Statement of Financial ActNil Page 3 Balan￿ Sheet Page 4 Notes lo the Finanaal Statements Page 5-9 REPORT OF THE TRUSTEES FOR YE￿ Etm31 IAARCH 202Z STRUCTURE GOVERNANCE AND MANAGEIAEP4r gnd registsreo as 8 ¢h8rity 24 Novembw2004 Organi5ational SINclure. The c¢hiwyha$fw(2021 fvel reg4wed CWY so the Wv8te8s h8v8 r8ouiargenw* ll*èlw5comwgng bbpelected aTrJ Mrnaled m2mters Io*55fAtsS ryogress. and alrnmi$trakn. All the dlrecior$ of the Ccxnpany arè also buslEesof Ihe chwty wvj1l￿e*? ruothertrusle85. Nonèol the IIu51ee5 ttas anybef*fW In￿￿ The wthrtakof cO￿d 19 1nCbxed￿ olal fac4thèescffj 23 2020 AlS￿Ee￿nI bDc*rys w Can¢￿￿d and all lauIrt￿9 2020 TF*sWlweaM lurkxw ￿11 2020*tsntho¢areiak•r aDd deanerweFe brwhl bad¢ lul Ome knthB mai•ws SO% tirne The laukbes a$ fw 17 W2021 tyJltr* si•ff SWI SQ% unw thow¢Ythe ualw thè conthwing parbal ff￿￿4h 5UPWrt sy¥lwn stsft tiMe￿r*￿ frun Sep*￿2021 10 L*8edurfr¢ thè pandefflK{RHL G￿ts) in fvp• 203)¥¢lthen ￿￿*hE¢￿ Nrpmts 202D to May kl)21. Th•lwstee5 that IheGr*¥ n•Att￿￿ OBJECTIVES ANDACTIVlnE8 (Y wckness ￿ in pursL*YJ othweh•tha￿ttj*knkn the k*the c4 Lavenham irnm•Jl4te neyt*whJod b£n•fil ¥%*an rwWng tho ¢tsrlty'8 and rtlurethtyes Th&chW e4ffj6soutthose obiects Hlll. and Flaw"ry fi•ld%*th pro￿￿￿9 f￿111￿6 formany wi Thty *ua nopj fry Lawtham rwldents and all0•￿ur99eS￿￿rS Y*y. ACHIEVEMENT AND PERFORItAN¢E Ourino year￿￿ c￿lInued lo M￿nt￿Tr mdcw*ieL•¥*nhwn V4* H*J ¥*4th ror frbaThy hxal ￿￿•th•s. larnw•' nKqrke¢8 fikn uani¥rs. tsT wl¥•t•fun¢*>¥. Conhhunlty C¢yJrtl ¢arSh The VIIW Fdg and Hl¢Jden Garden•od nc*i•k8 K*• ¢knb)Ctrrf 1•rOlbty &nd by L•¥erthwn Pnm¥ry Se¥ FINANCIAL REMEW Total unrn•inetthJ incorne Cthj ￿d￿￿$th*>￿t*•lu•.216{t21.$os 20211 *1 ￿K￿￿oI£36.830 Inll•w Hal Incw r¢)58 Ifom £14.8lX)10 £44 931 Th• not piont Irom Car Shtrwroso from É2.441 trJ£2.028 To￿1 unr0$in￿£# exwndhutp was £72.38S (£62.8e6 20211. * r*•d É•.6 and Saknesware tyy Fthwh Grants￿￿$ nei¢￿1 8lWWIrfE26.C￿2{EI0.4Js 20211 Tiere nei intomiw unre5trKtthY￿ATh OlE23.￿?1rEI￿ a E39 344 m 3J21 to a WI￿¢1¢1￿.702 HI 2022 The Resthcted F￿7￿ hokl ftrthe P￿ 6￿￿j ￿￿￿1813) 2021 wats E831 Tots[fur￿& htsvethrea¥ed tyE27 425 frcth £l.CW 160 ty) £1 C42.7&8•P•thy*wJdewed8kn 4Y£4S.140 RESERVES PCLICY to rrwths running Costs Th¢harrfs urw*strthJ Fthj assets at 31 Ilarth 2022 8t8 £105 724 ThIB le￿ ofunrtsthLtsd ftjnds li th¢ Cr*rfk119 $Wfffifrrynfv The rwJrwJ 88 I￿VIl8ge H811 18 gbll unat4trtDoywateluty kny be used ￿ lubJEto fcf M￿lenaTh￿ toth¢ ￿lkIN￿. PLqn¥ are In to provxJe 8 pn¥*pathw I￿3￿ty 8ttt*thnvJ fdj b)￿j fftthyurrtK*) w &•SJe streei R￿￿ Thevilage Hall rd to urv*thecurr¢rt $yslern *tith forrA*Txise ¢OMPANleS PROWSIONS ON BeHALF OF BO*JID P•38 1 LAVENHAM COMMUNITY COUNCIL {Rayister&1 Clwity No I1￿956) INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF LAVENHAM COMMUNITY COUNCIL I report to the Trustees on my examinatth of th8 fv)ancial statements of La¥8nham Communty Coundl ft>r the yeatr ended 31 March 2022 wbith are sel out on pages 3 to 9 RESPONSIBILITES AND BASIS OF REPORT As the charitls tTUStees (who are also the dlrectwd for th• purpos¢$ of ¢LNnpany law) you a￿ ro$win$Sb for the propar8lion olthts finan¢k81 stalefflents in a￿￿rdance *ith the TW4u¥efflentsof the Ccrfnpanie8 Act 2(X6. Ithe Acti Havlng sat15fled that the Ilnandal statements o1th8 Company ar• not requtred to be audfted under Part 16 01 th& 20(￿ Ad and a￿ elgible for independent examination. I repM)rt in respect of my examination of your char￿S acLounts as carr￿￿ oul under sedjon 145 01 the Chantws Act 2011 (the 2011 Act). In Cal￿n9 out my ex¥minatth I have f01b%￿ the Directions given by the Charity CommissKJn under 8edlon 145(5llbl of the 2011 kt. INDEPENDENT EKAMINER'S STATEMENT I have completed my èxaminal¥)n. I cmfimi Ihal no m8tters have (x)me to my atteftb'on kn connecth)n with the examinal*)n giving me cause to beli8ve that in any malerial resp8ci'. 1 accountlng fecord$ wefe nol kept respe¢t of the Company as requlred by sec*on 386 of th 20C6 Act.. or 2 thè financrdl ststements do not acJ>)rd with Ihme r￿)r￿S.. or 3 the financkg13talements do not compty wilh the accounting requirements of sect*)n 396 01 th• 20(￿ Act other than 8ny requlrement th81 Ihe a¢￿)UnIS gNe a Ir￿ and fabr ￿vI which k8 ntsl matter C￿s￿￿ered a8 part of an independent examination.. or 4 thefinancial statements have not been prepared in a¢¢or¢J8nc4 V*lth Ihe ￿￿thodS and principles of the Stalemenl ol Recommended Prac1￿e for aoxunting and repo￿.ng by charities lapplicable lo tharities preparing ihe4r accounts In ac￿rdanCe with th& Flnandal R•portlng Standard applicab￿ in the UK and RepublK of I￿land IFRS 102)). I have no ¢oncern$ and have come 8rJoss no olher ffl8tter5 in Connec1￿ with the examinath)n to which 8ttent￿n Should be drawn in this report In order to enable a proper uThJerstan¢Jin9 01 the ac¢ounts to be reached. Ni(* Farr FCA Jore Green 22 Fr8irs Street Sudbury. sUff￿k C010 2AA Page 2 L4VENFLAM COMMUNITY COVNCIL (Regthd Cl• No. 111￿) STATEMENT OF FINANCL4L ACTIVITIES FOR THE YEAR ENDED AS AT 31 NWICH 2022 T¢Jtal Total INCOME FROM". I￿orn? from gon•rntsd fvnd• Don•tTh8 grants ar#1 slmmar kK> Inveslment Ino)mts In¢om• froffl Charflabl• A¢lMfj Vilage Ham Motor Sh( Hidden Garden$ Clubs Pavllkin and plgy'w 29.916 29,916 ,434 94 44.931 3,￿7 44.931 3.807 3.W8 2.182 1.512 2d 7.740 7,740 88.ITI 88.171 102,030 TOTAL INCOME 88.177 88.1TI 102.030 expENDinJRE ON: Charlt•bl• Aetl¥ttl•• Vlllage Han qotor Show HkJd•n Gardon• 100 Clubs Independent Examknalknn Sundry Exp¢n8 Grant8 Made P￿illon EX￿￿￿￿1 D&predalb)n RoBlrkled Ex￿d*u￿ $3,129 779 53.129 51.676 32 5,125 5.125 6,995 45,253 1.923 43,217 45,140 n.385 43,217 I15.￿2 105,W)3 TOTAL EXPENDITURE T2.385 43217 115.&)2 105.gJ3 NET INCOME iexpENDITURE} 15.7V2 43.217 47,425 ,873 TOTAL FUNDS BROLIGTrff FORWARD AT 1ST APRIL 2021 89,￿ 1.IXKI.191 I.￿,180 1.094,033 TOTAL FUNDS CARRIED FORWARD AT 31ST MARCH 2022 1(fj.761 W.974 I,￿.735 I.￿.1 Page 3 LAVENHAM COMMUNITY COUNCIL IReglStered Charity No. 11069561 BALANCE SHEET AS AT 31 MARCH 2022 2022 2021 Notes FIXED ASSETS Tangible 960.099 1.005.239 960,099 1,005,239 CURRENT ASSETS Debtors and prepayments Cash al bank and in hand St¢xk al cost 540 111,687 1,162 113.389 1,519 90,977 485 92,981 CURRENT LIABILITIES Creditors - amounts falling due withln one year 10,753 8,060 NET CURRENT ASSETS I {LIABILITIESI 102.636 84,921 TOTAL NET ASSETS 1,062,735 1,090.160 FUNDS Unre$tncted Restricted 105.761 956.974 89.969 1.000,191 10 1,C62,735 1,090,160 The charitable company 1$ gnlilled to exemption from audit under Sect￿1 477 of th& Companies Act 2006 for the year ended 31st March 2022. The members have not required the chantable company to obtain an audit of Tts financial statements for the year ended 31 March 2022 in accordance wlh Section 476 01 the Compaft￿ Ael 2006. Thé Iru$lees acknowledge their responsibilities for {al ensuring that the charitable company keeps accounting reclyds that comply with seth'ons 386 and 387 of the Companies ￿1 2006 and preparing financial statements which give a true and fair view of the slate of affairs of the charitable company as al the end of each financial year and of its surplus or deficit for each linancial year in accordance wth the requirements of sections 354 and 395. and which olhefwise comply with the requirements of the Companies Act 2006 relaling to financial stalemenls, 50 far as applicable lo the charrtable eofflpany. These financial statements have been prepared In aecordance V*ilh the spwal provisions relating to small charitable companies and in accordance with the Financial Reporting Standard 102. The Financial RekY)rb'n Sland8rd applicable lo the UK and the Republic of Ireland The financial slalements wefe approvod by the Board of Trustees on...... signed on its behalf by. Ibl and wer8 Philip Smrth - Tfuslee Ju5tine Corney- Trustee The notes on pages 5 10 9 fom part of these accounts Page 4 LAVENHNM C(XIMUNITY COUNCIL (Reg￿tered Chanty No11069561 FINANCIAL TATEMENTS forthe r•ryJsd 31st March 1 ACCOUNTING POUCIES These financial staternents have been prepafed ￿ accordarxe Attountir¥J and Reporl"rrfJ Charities. Statement of Recommended Pra￿￿ applKab* 10 chaiibes pwarin9 thwr ￿t￿nts In accordance with the Fin8nrAal ReportsThJ slaTh1ard app&2bl2 to the UK 8Th1 Republic of lTrland IFRS1021 (effective 1 January 20151- IChantie5 SORP IFRS1021. Ihe Financ￿1 Reporting Standard applir2ble In the UK a￿1 Republ￿ (rf I￿18￿1 IFRS1021 ancl the Companies Act 20( The accounts have teen prepared uTrJer Ihe hi%lorb21 cosl conventv)n wih it8ms r8CC9ni58d 8t cost or Ir8n$aclion value unkss othewse ststed In Ihe rekvant notes to Ihese accounts The financial statement5 are prepared ￿ sterfir#J is th8 functional ojrrency of the entrty. The charty constrtutes a wblic ￿ntr￿ •nbty as defin•J ty FRS 102. FUNOS Unrestricted Funds bo in accfjrOanc8 Ihe clwit*Jkg oLI"eclwg$ 81 thg di$￿e￿)Th of Iho Iru5t8es. Restride4 1 A ful r•pairiThJ and maintainir#J ￿ase be￿￿rI the DBF aThY the Parothsal Church Counul IPCCI for the G*be a lem of 40 Jeats wilh ellecl trom 1 June 2(X)4 8t 8 rent of £150 annurn rent ￿¥￿¥$ every 5 years 2 A full repairing and rnainialnw￿j Und￿￿8S8 Iha Lavenham Community Counol Ithrough Iheir hokjing Trus¢eesl. the PCC anLI the DBF for a defined pkjl ￿ the G￿tE land consent to buikj the Lavenham Vdlage Hall) for a term of 40 year5 ￿s5 2 days. at a r8nl of £200 pei annum th r•ni *very 5 A tease for the tem) of 28 Jtars fmm 12 February Ircffi Lavenham Parish Counc41 for the pL4y•ng whid) v4as axtafided lor a furt1￿99 )*ar5 on 6 Fgbwary 1995 at a p?￿r￿M renl 01£1 per annum (Regstwed No. 11rffii THE FIN￿1￿L ATEME1￿s Ihe NOTES T INCOME Total 2022 Total 2021 Funds Rerts and aolivil 'brary Rent 33.211 33,211 7.220 4,599 6,495 3.706 44.931 23 5.916 5.916 24.000 19,469 60.965 29,918 29.910 3.913 3,913 3,827 1,012 7.740 7.740 EXPENDITURE Vlkn HaUExp•ns•4 LwJhl aNJ heat Insuranc• R•nt ar#S Rat•# R￿airS and Cknkning Bar Pur¢h8¥8• Athwti$ing Lt&gnc•s Ev•nl Wag•8 Tel•ptr￿ ond SwKlri 4,501 3.235 1,345 8.485 1.703 341 4.501 3.235 1,345 8,485 1.703 341 729 825 30,918 1.047 2,562 3,160 498 12.689 90 43 30.918 1.047 1,263 53,129 53.129 Lavenham Pres¢*￿1 (induding rental tKdthy 12 months from 01m9r20211 5,125 5.125 5.125 5,125 1.923 43217 45.140 4S253 Grant Irthme from the G)Nwnmwtt C￿￿K)viruS SL￿￿t Schemes wa5 £24,000 and Job Retentlon Scheme was £5.916 t)eweraakn £1.923 Urtyestric￿ aThl £43217 R•*wXed. Page 6 LAVENHAM COMMUNITY COUNCIL NOTES TO THE FINANCW STATEMENTS for the r ended 31 March 2022 unrestn.cted Restn"cted FuThJs Funds Total 2022 Total 2021 3d PavilAOn Expense$ Rates and Water Electncity Repairs Grounds Maintenance Fenang, Hedg*$ & Car Park 386 2,938 625 5,440 386 2.938 625 5.440 700 104 2.846 3,280 9.389 9.389 6,995 36 R&stricted EXpen￿S Preschool Expenses EMPLOYEE AND STAFF COSTS The avarage numbgr ol full & part tsme employees during tho yoar wa8 In addition the Village Hall empbyed a number of part time staff The cost of eM￿0y1fj9 5tsff both full and part b.rne was Salarie$ and Wage8 Nabonal Insurance Pension contribut￿n5 Payroll costs 29,538 28,496 217 1,163 30.918 213 1, 195 29,904 The remun•raknon of key managomenl personnel. induding 8énior staff, was £20.54512021 £18,742) No employee rec6Ned b8neffts of more than £eo,OLK) during thg y8ar12021 Nil) TRUSTEES REMUNERATION AND BENEFITS There weré no trustees, r•mun•ration or othw b•neffts for the y•ar ended 31 March 2022 nor lor the year endod 31 March 2021. There were no trustee8' 8xpen￿ paid fty the year erKled 31 Marth 2022 nor kn the year ended 31 Marth 2021. Page 7 LAVENHAM COMMUNITY COUNCIL NOTES TO THE FINANCIAL STATEMENTS for the ear ended 31 MARCH 2022 FIXED ASSETS Tangible fixed assets Equipment Leasehold fixlufes Property & fith'n Total 202 Cost A5 al 01.04.21 Additions during thè year at cost 58.276 1.482,465 1.538.741 As at 31.03.22 56.276 1,482.465 1,538,741 Dèprttlatlon As at 01.04.21 Charge for the year 47,227 2,898 486,275 42,244 533,502 45.140 As al 31.03.22 50,123 528,519 578,842 Net l>ook value at 31.03.22 6,153 953.946 960,099 Nel book value at 31.03.21 9,049 996,190 1,005.239 DEBTORS Total 2022 Tot81 Trade Debtors Prepayments 450 90 540 1,429 90 1,519 Page 8 LAVENHAM COMMUNITY COUNCIL NOTES TO THE FINANCIAL STATEPAENTS for the ar endèd 31 Marth 2022 LIABILITIES: AMOUNTS FALLING DUE WITHIN ONE YEAR Total 22 Tolal 2021 Deferred Income and accnJaLs 10,753 8.060 10.7S3 8,060 ANALYSIS OF NET ASSETS BY FUND Unre8trK*ed Restricaad Totsl Total 2021 Tangible fixed assets Current ass•l$ Cash Cufrenl liabilth'es 5,173 1,702 109,625 -10.776 954,926 960.099 7,005,239 1.702 2,004 111.673 90,977 -10.776 -8,060 2.048 105.724 956.974 1,062.698 1,090, 160 MOVEMENT IN FUNDS 31103r2021 Income Expendrtura 3110312022 Unrn8tr1¢t•d Fund8 89.969 88.142 72,350 105.781 Re8tr1¢t•d Fund8 Village Hall & Pavilion Awards for All Buil¢Jing Extension Pre school Funds 635.6C(I 2.335 361,625 831 26,508 989 15,720 609,092 345,905 631 1.000,191 43,217 956,974 Totsl Furbds 1.090,160 88,142 115,567 1062.735 Purpose of Re$lri¢ted Fund$ The Village Hall & Pavilion. Avrards for All and Building E¥ten8ion Funds relate to funding r•¢eived and expended on Ihese Ca￿ts1 projects The fund b81arKes represent the net book value ol the asset The Presch(x)l fvnds reprewt the bolance of mon*s rtised as yet unsponl on the project. Page 9