2024-08-31-accounts

Trustees’ Annual Report for the period

From 1 September 2023 To

31 August 2024

Charity name: Friends of Tolworth School (F.O.T.S.)

Charity registration number: 1106926

Objectives and Activities

Objectives and Activities	Objectives and Activities	Objectives and Activities
SORP reference
Summary of the purposes of the charity as set out in its governing document Para 1.17 To advance the education of pupils in the school in particular by developing effective relationships and engaging in activities and providing facilities.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. Para 1.17 and 1.19 Hosting of fairs, stalls, and events to raise money to support the school and advance the education of the pupils. Projects include the purchase of iPads; a potting shed; plus contributions to reading books and other equipment for the children.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	Yes

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	n/a
Policy on social investment including program related investment	Para 1.38	n/a
Contribution made by volunteers	Para 1.38	n/a
Other

Achievements and Performance

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SORP reference
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Achievements and Performance	Achievements and Performance	Achievements and Performance
SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	During the year, FOTS has raised net proceeds of £17,191 and has used these funds as well as some of its cash reserves in order to contribute to the school via the purchase of specific items of equipment, resources and facilities. A total of £21,909 was donated during the year. As a result of this, the pupils at the school benefit from improved provision of reading books, iPads, as well as potting shed advancing their education and learning.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41	n/a
Performance of fundraising activities against objectives set	Para 1.41	n/a
Investment performance against objectives	Para 1.41	n/a
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	FOTS’ total reserves at 31 August 2024 are £28,990, inclusive of £27,740 held at bank.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The committee operates a policy of retaining sufficient reserves in order to smooth out donations year on year.
Amount of reserves held	Para 1.22	As above.
Reasons for holding zero reserves	Para 1.22	n/a
Details of fund materially in deficit	Para 1.24	n/a
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	FOTS’ income primarily arises through the hosting of events, fairs and other activities supported by parents, staff and pupils. As a result, FOTS’ income is impacted by general economic conditions, particularly cost of living pressure experienced by the local community.

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
The charity’s principal sources of funds (including any fundraising)	Para 1.47	n/a
Investment policy and objectives including any social investment policy adopted	Para 1.46	n/a
A description of the principal risks facing the charity	Para 1.46	n/a
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	PTA Model Constitution, version dated November 2011
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Registered charity
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Nomination and selection through existing Trustees

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	Handover conversations are encouraged between outgoing committee members to promote smooth transition and knowledge handover.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	n/a
Relationship with any related parties	Para 1.51	n/a
Other		n/a

Reference and Administrative details

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Charity name Friends of Tolworth School (F.O.T.S.)
Other name the charity uses
Registered charity number 1106926
Charity’s principal address Tolworth Cp School
Douglas Road
SURBITON
KT6 7SA
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Names of the charity trustees who manage the charity

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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Natasha Torres Co-chair Full year n/a
2 Katharine Dallas Committee member Full year
3 Raza Ali Treasurer Full year
4 Ruth Marsh Committee member 21 Oct 2023 onwards
5 Tess Staniforth Committee member Full year
6 Stacey Richard Committee member Full year
7 Yu Mei-Li Committee member Full year
8 Vian Al-Gailani Committee member Full year
9
10
11
12
13
14
15
16
17
18
19
20
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– Corporate trustees names of the directors at the date the report was approved

Director name n/a

Name of trustees holding title to property belonging to the charity

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Trustee name Dates acted if not for whole year
n/a
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Funds held as custodian trustees on behalf of others

Description of the assets None held in this capacity

Name and objects of the None charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for None safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of	Name	Address
adviser
n/a

Name of chief executive or names of senior staff members (Optional information)

n/a

Exemptions from disclosure

Reason for non-disclosure of key personnel details

n/a

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Raza Ali Position (eg Secretary, Treasurer for period covered Chair, etc) Date 18 May 2025

Friends of Tolwoth School Accounts for 12 months to 31 August 2024

Final - post review, v 10.5.25

Event	PTA Events Cash & other takings
Main events Fireworks
14/10/23 Winter Market	2,771 4,858
2/12/23 Summer Fete	4,706 -
22/6/24	2,947 390
JustGiving and Easy Fundraising	1,568 -
Quiz night	1,621 932
School donations	- -
General expenses	306 -
Other events & unallocated	6,882 3,805

Overall movement

Cash At bank In PTA safe Total

Reconciliation to FOTS bank account Start cash, 1.9.23 End cash, 31.8.24 Change Check

Position - per MONEY OUT bank a/c - 3,439 4,189 - 1,418 3,288 - 1,786 1,551 - 1,568 - 1,283 1,270 - 21,909 - 21,909 - 1,782 - 1,476 - 3,886 6,801 - 4,718 27,740 1,250 28,990 32,458 27,740 - 4,718 -

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trustees FRIENDS OF TOLWORTH SCHOOL (F.O.T.S) On accounts for the year ended 31 August 2025 Charity no (if any) 1106926 Set out on pages I report to the trustees on my examination of the accounts of the atM)ve charity {'the Trust") for the year ended 311 Q8 i 2C2f. As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('Ihe Act'>. Responsibllities and basls of report I report in respect of my examinalion ofthe Trust's accounts carried out under section 145 of the 2011 Act and in carrying (xrt my examination. I have followed all the applicable Directions grrf8n by the Charity Commission under sectson 145(5)(b) of the Act. Indep8ndont I have completed my examination. I confirm that no material matters have examinerfs statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charities Act; or the accounts did not accord with the accounting records. or the accounts did not compty with the applicable requirements conceming the fomi and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of Ihe accounts to be reached. Signed: Date: 1310512025 Name: Tracy Bridges Relevant professional qualification(s) or body (if any): AAT Advanced Certificate in Bookkeeping - Level 3 Address: 110 Chessington Hill Park Chessington KT9 2BL

Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charty accounts: directions and guidance for exarniners). Give here brief detsils of any items that the examiner wishes to disclose.

FOTS Full Year Resufts {2023 - 2024} Final post review FINAL v.10.5.25 Cash & other takings MONEY OUT Event PTA Events Position - per bank a/c Maln events Fireworks14/10123 Winter Market2112/23 Summer Fete2216124 Ju5tGiving and Easy Fundraising Quiz night School donations General expenses Other events & unallocated 2,771 4,706 2,947 1,568 1,621 4.858 3,439 1,418 1,786 4,189 3,288 1,551 1,568 1,270 21,909 1,476 6,801 390 932 1,283 21,909 1,782 3,886 306 6,882 3,805 Overall movement 4,718 Cash At bank In PTA safe Total 27,740 1,250 28,990 Reconciliation to FOTS bank account Start cash, 1.9.23 End cash, 30.8.24 Change Check 32,458 27,740 4,718