Charity number: 1106913
Company number: 05079039
(England and Wales)
St James Trust (Seaford)
Report of the Trustees and Financial Statements
For the year ended 31 March 2024
| Report of the Trustees | 1 to 4 |
|---|---|
| Independent Examiner's Report to the Trustees | 5 |
| Statement of Financial Activities | 6 |
| Statement of Financial Position | 7 |
| Notes to the Financial Statements | 8 to 11 |
1
The Trustees, who are also directors for the purposes of company law, have pleasure in presenting their report and the financial statements for the charitable company for the year ended 31 March 2024. The Trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and the Republic of Ireland (FRS 102) (effective 1 January 2015).
STRUCTURE, GOVERNANCE AND MANAGEMENT
The company was incorporated on 19 March 2004 under the Companies Act 1985 as a company limited by guarantee and not having a share capital. The company is a charity, registered with the Charity Commission for England and Wales and is exempt from using the word ‘Limited’ in its name under section 30 of the Companies Act.
The Trustees in office during the year, and any changes during the year, are as shown below. Under the Memorandum and Articles of Association the number of trustees shall not be less than three. The trustees in general meeting may appoint any suitable person to be a trustee either to fill a casual vacancy or as an additional trustee.
REFERENCE AND ADMINISTRATIVE INFORMATION
| Name of Charity | St James Trust (Seaford) |
|---|---|
| Charity Registration Number | 0106913 |
| Company Registration Number | 05079039 |
| Principal Address & | |
| Registered Office | St James’s Clubhouse |
| 11 Blatchington Road | |
| Seaford. East Sussex BN25 2AB | |
| TRUSTEES | J Austin |
| D Dymott | |
| S Harvey from 27 September 2023 | |
| D Holland | |
| J Innis to 27 September 2023 | |
| A M Richardson | |
| C West from 27 September 2023 | |
| J S White | |
| CHIEF EXECUTIVE | Mrs V Reynolds |
| INDEPENDENT EXAMINER | A Bradbury |
| BANKERS | HSBC PLC. Seaford |
2
OBJECTIVES AND ACTIVITIES
The charity's objectives are to undertake voluntary work in education, social services, and similar charitable activities amongst those classes in need thereof. In the furtherance of these objectives the charity provides and maintains a centre and services for the elderly and disabled.
The centre is available for hire by individuals and organisations in accordance with the standard hiring agreement and scale charges adopted for the year.
During the year the trustees have continued their efforts to maintain the centre and establish policies to ensure the long-term viability of the trust. The trustees have considered the Charity Commission’s guidance on public benefit, including the guidance 'public benefit: running a charity (PB2)'.
The financial statements comply with current statutory requirements, the charity 's Memorandum and Articles of Association and the Statement of Recommended Practice " Accounting and Reporting by Charities 2005'.
Achievements and Performance Apr 23 – March 24
During 2023-24 the trust continued to rebuild the services that the Charity provided before the Covid Pandemic.
The Tuesday Lunch club is now at full capacity with 20 clients, and there is also a waiting list. The trust has been very lucky to have secured 9 new volunteers which brings the volunteer base to 49, all of whom support the running of our Lunch Club and Charity Shop.
The trust also has many loyal clients who return week-on-week and has been very successful in securing new clients who also use the facilities on a regular basis.
Our Outreach programme remains one of the main priorities and the trust works directly with the local job centre, offering fully supported volunteering opportunities to people who are keen to get back into the workplace. Each volunteer is offered a tailormade training programme providing experience and the opportunity to gain new skills. The trust currently has 4 volunteers on the programme.
The Future
The Trustees, staff and volunteers continue to be 100% committed to building and enhancing the vital services and support that they provide in the Community.
FINANCIAL REVIEW
Income for the year amounted to £115,753 (2023 £99,841). Expenditure for the year amounted to £115,821 (2023 £89,960). The deficit amounted to £68 (2023 Surplus £9,881).
The reserves policy of the Trust is that it should retain within the unrestricted fund - the equivalent of 12 months expenditure on that fund. Unrestricted expenditure in the year amounted to £88,405 (2023 £73,171). The unrestricted reserves as of 31 March 2024 were £111,246. (2023 £99,545)
A further transfer has been made to the major projects fund of £11,931. With the age of the building any issues are likely to be expensive to rectify. The trustees are already aware of some major costs to be faced in the 2024-25 financial year.
3
TRUSTEES' RESPONSIBILITIES
Company law requires the trustees to prepare accounts for each financial period which give a true and fair view of the surplus or deficit of the charity for that period and of the state of affairs of the charity at the end of the period. In preparing those accounts, the trustees are required to:
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Select suitable accounting policies and then apply them consistently; Make judgments and estimates that are reasonable and prudent.
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State whether applicable accounting standards and statements of recommended practice have been followed, subject to any material departures disclosed and explained in the financial statements.
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Prepare the financial statements on the going concern basis, unless it is inappropriate to presume that the company will continue in business.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are responsible for safeguarding the assets of the company, and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.
Approved by the Board on
And signed on its behalf by
D Dymott
4
St James Trust (Seaford) Trustees Report Year ended 31 March 2024
INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF ST JAMES TRUST (SEAFORD)
I report on the accounts of the charitable company for the year ended 31 March 2024, which comprise the Statement of Financial Activities, the Statement of Financial Position, and the related notes.
Respective responsibilities of trustees and examiner
The Trustees, who are also directors for the purposes of company law, are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is required.
Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:
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-examine the accounts under Section 145 of the 2011 Act.
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to follow the procedures laid down in the General Directions given by the Charity Commission under
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section145(5)(b) of the 2011 Act: and
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to state whether matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charitable company and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
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(1) which gives me reasonable cause to believe that, in any material respect, the requirements:
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to keep accounting records in accordance with 386 and 387 of the Companies Act 2006; and
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to prepare accounts which accord with the accounting records and comply with the accounting requirements of section 394 and 395 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities
have not been met, or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
A Bradbury Seaford
East Sussex 24 July 2024
5
St James Trust (Seaford) Statement of Financial Activities for the year ended 31 March 2024
| Note INCOMING RESOURCES Charitable Activities 2 Donations, Grants & Legacies 3 Trading Activities 4 Investments RESOURCES EXPENDED Charitable Activities 5 Raising Funds 6 Net surplus / (deficit) for the year Fund Balance brought forward Funds Transfer Fund Balance Carried Forward 10 |
Unrestricted Fund Designated Fund Restricted Fund Total 2023 60,319 60,319 52,188 4,647 4,082 8,729 5,448 41,911 41,911 40,516 4,794 4,794 1,689 |
|---|---|
| 111,671 4,082 115,753 99,841 |
|
| 86,381 15,015 12,767 114,163 87,690 1,658 1,658 2,270 |
|
| 88,039 15,015 12,767 115,821 89,960 |
|
| 23,632 (10,933) (12,767) (68) 9,881 99,545 145,524 33,422 278,491 268,610 (11,931) 11,931 |
|
| 111,246 146,522 20,655 278,423 278,491 |
6
St James Trust (Seaford) Statement of Financial Position As at 31 March 2024
| Note Fixed Tangible Assets 7 Current Assets Debtors and Prepayments 8 Cash at bark and in hand Total Current Assets Creditors falling due within one year 9 Net Current Assets Total Net Assets 10 |
Unrestricted Fund Designated Fund Restricted Fund Total 2023 - 100,906 4,805 105,711 110,934 9,831 9,831 5,796 105,632 45,616 15,850 167,098 166,332 |
|---|---|
| 115,463 45,616 15,850 176,929 172,128 |
|
| 4,217 4,217 4,571 - 111,246 45,616 15,850 172,712 167,557 |
|
| 111,246 146,522 20,655 278,423 278,491 |
7
St James Trust (Seaford) Notes to the Financial Statements - Continued for the year ended 31 March 2024
| 2. Charitable Activities Rental Income Specialist activities 3. Donation, Grants & Legacies Donations Grants 4. Trading Activities Charity Shop 5. Costs of Charitable Activities Operating Day Centre Staff Costs (see note 11) Premises Office Expenditure Specialist Activities Motoring Miscellaneous 6. Fundraising Costs Professional Fundraiser Charity Shop |
2024 2023 56,753 49,905 3,566 2,283 |
|---|---|
| 60,319 52,188 |
|
| 4,647 1,062 4,082 4,386 |
|
| 8,729 5,448 |
|
| 41,911 40,516 |
|
| 60,071 54,971 42,078 22,406 5,118 4,832 5,455 4,098 65 1,441 1,318 |
|
| 114,163 87,690 |
|
| 600 1,658 1,670 |
|
| 1,658 2,270 |
** further analysis of 2024 figures shown at note 14
8
St James Trust (Seaford) Notes to the Financial Statements - continued for the year ended 31 March 2024
7. Tangible Fixed Assets
Designated Designated Restricted
| Freehold Land Fixtures & Fittings Fixtures & Fittings Total At Cost As at 1 April 2023 172,464 2,912 58,520 233,896 172,464 2,912 58,520 233,896 DEPRECIATION As at 1 April 2023 68,627 2,221 52,114 122,962 Charge for the year 3,449 173 1,601 5,223 72,076 2,394 53,715 128,185 Net Book Value As at 31 March 2024 Restricted Fund 4,805 4,805 Designated Fund 100,388 518 100,906 100,388 518 4,805 105,711 As at 31 March 2023 Restricted Fund 6,406 6,406 Designated Fund 103,837 691 104,528 103,837 691 6,406 110,934 8. Debtors & Prepayments 2024 2023 Prepayments and accrued income 2,488 1,158 Debtors 7,343 4,638 9,831 5,796 9. Creditors 2024 2023 Accruals and deferred Income 4,217 4,571 |
Freehold Land Fixtures & Fittings Fixtures & Fittings Total 172,464 2,912 58,520 233,896 |
Freehold Land Fixtures & Fittings Fixtures & Fittings Total 172,464 2,912 58,520 233,896 |
|---|---|---|
| 172,464 | 2,912 58,520 233,896 |
|
| 68,627 3,449 |
2,221 52,114 122,962 173 1,601 5,223 |
|
| 72,076 | 2,394 53,715 128,185 |
|
| 100,388 | 4,805 4,805 518 100,906 |
|
| 100,388 | 518 4,805 105,711 |
|
| 103,837 | 6,406 6,406 691 104,528 |
|
| 103,837 | 691 6,406 110,934 |
|
| 2024 2023 2,488 1,158 7,343 4,638 9,831 5,796 2024 2023 4,217 4,571 |
9
St James Trust (Seaford) Notes to the Financial Statements - continued for the year ended 31 March 2024
| 10. Movement in Funds As at 31 March 23 Incoming Resources Outgoing resources Transfers As at 31 March 2024 General Funds 99,545 111,671 88,039 (11,931) 111,246 Designated Fund Fixed Asset Reserves 104,528 3,622 100,906 Lighting Upgrade 1,607 1,607 Major projects Fund 35,000 6,931 11,931 40,000 Transport Fund 5,996 2,475 2,855 5,616 145,524 4,082 15,015 11,931 146,522 Restricted Funds Fixed Asset Reserve 6,406 1,601 4,805 Computer & TV 8,425 55 8,370 Outreach Projects 18,591 11,111 7,480 33,422 12,767 20,655 TOTAL FUNDS 278,491 115,753 115,821 278,423 11. Staffing Costs 2024 2023 Total Staff costs for the year were Salaries and Wages 58,593 54,200 Social Security Costs & Pensions 1,478 771 60,071 54,971 Average Number of Employees in the year 3 2 No employee emoluments exceeded £60,000 for the year |
As at 31 March 23 Incoming Resources Outgoing resources Transfers As at 31 March 2024 99,545 111,671 88,039 (11,931) 111,246 |
As at 31 March 23 Incoming Resources Outgoing resources Transfers As at 31 March 2024 99,545 111,671 88,039 (11,931) 111,246 |
|---|---|---|
| 104,528 35,000 5,996 |
3,622 100,906 1,607 1,607 6,931 11,931 40,000 2,475 2,855 5,616 |
|
| 145,524 | 4,082 15,015 11,931 146,522 |
|
| 6,406 8,425 18,591 |
1,601 4,805 55 8,370 11,111 7,480 |
|
| 33,422 | 12,767 20,655 |
|
| 278,491 | 115,753 115,821 278,423 |
12. Trustee renumeration and related party transactions
During the year no trustee received renumeration (2023 nil)
Trustees did not receive reimbursement of any expenses (2023 Nil)
The Directors have declared there were no related party transactions in the year
13. Company Limited by Guarantee
St James Trust (Seaford) is a company limited by guarantee and accordingly does not have a share capital
10
St James Trust (Seaford)
Notes to the Financial Statements - continued for the year ended 31 March 2024
Note 14 - Detailed analysis
| Rental Income Room Hire Office Rent Specialist activities Lunch Club Grants Received Designated Seaford Town Council re Transport LED light upgrade Premises Depreciation Repairs & renewals Energy Insurances Security Expenses Cleaning Water & Sewerage Waste Collection Office Expenditure Telephone & Internet & Support Office Supplies Software Printing |
Income 44,753 12,000 |
Expenditure 5,455 |
|---|---|---|
| 56,753 | ||
| 3,566 | ||
| 3,566 | 5,455 | |
| 2,475 1,607 |
5,223 24,329 4,770 3,636 448 1,356 1,057 1,259 |
|
| 4,082 | ||
| 42,078 | ||
| 3,925 602 576 15 |
||
| 5,118 |
11