Charity number: 1106913
Company number: 05079039
(England and Wales)
St James Trust (Seaford)
Report of the Trustees and Financial Statements
For the year ended 31 March 2023
| Report of the Trustees | 1 to 4 |
|---|---|
| Independent Examiner's Report to the Trustees | 5 |
| Statement of Financial Activities | 6 |
| Statement of Financial Position | 7 |
| Notes to the Financial Statements | 8 to 11 |
1
The Trustees, who are also directors for the purposes of company law, have pleasure in presenting their report and the financial statements for the charitable company for the year ended 31 March 2022. The Trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and the Republic of Ireland (FRS 102) (effective 1 January 2015).
STRUCTURE, GOVERNANCE AND MANAGEMENT
The company was incorporated on 19 March 2004 under the Companies Act 1985 as a company limited by guarantee and not having a share capital. The company is a charity, registered with the Charity Commission for England and Wales and is exempt from using the word ‘Limited’ in its name under section 30 of the Companies Act.
The Trustees in office during the year, and any changes during the year, are as shown below. Under the Memorandum and Articles of Association the number of trustees shall not be less than three. The trustees in general meeting may appoint any suitable person to be a trustee either to fill a casual vacancy or as an additional trustee.
REFERENCE AND ADMINISTRATIVE INFORMATION
Name of Charity St James Trust (Seaford) Charity Registration Number 0106913 Company Registration Number 05079039 Principal Address & Registered Office St James’s Clubhouse 11 Blatchington Road Seaford. East Sussex BN25 2AB TRUSTEES M D Ashley to 27 January 2023 J Austin J S White J Innis A M Richardson D Holland from 13 April 2022 D Dymott from 13 April 2022 CHIEF EXECUTIVE Mrs V Reynolds INDEPENDENT EXAMINER A Bradbury BANKERS HSBC PLC. Seaford
2
OBJECTIVES AND ACTIVITIES
The charity's objects are to undertake voluntary work in education, social services, and similar charitable activities amongst those classes in need thereof. In the furtherance of these objectives the charity provides and maintains a centre and services for the elderly and disabled.
The centre is available for hire by individuals and organisations in accordance with the standard hiring agreement and scale charges adopted for the year.
During the year the trustees have continued their efforts to maintain the centre and establish policies to ensure the long-term viability of the trust. The trustees have considered the Charity Commission’s guidance on public benefit, including the guidance 'public benefit: running a charity (PB2)'.
The financial statements comply with current statutory requirements, the charity 's Memorandum and Articles of Association and the Statement of Recommended Practice " Accounting and Reporting by Charities 2005'.
Achievements and Performance Apr 22 – March 23
When the Covid restrictions were lifted our focus was to rebuild the services that our Charity provided before the Pandemic.
We relaunched our Tuesday Lunch club and although the numbers were quite low to start, we have now reached capacity (18 people) who come to lunch with us every week.
We lost a few of our volunteers during the pandemic and some of our elderly volunteers decided not to return to us. We have been actively sourcing new volunteers and have managed to recruit another 8 which brings our volunteer base to 48, all of whom support the running of our Lunch Club and Charity Shop.
We are delighted that most of our hall hirers (pre-pandemic) returned to us to resume their groups, but we have also been very successful in securing many new clients who all use our facilities regularly. We did increase our room hire charges in September 2022 although we still offer the most reasonably prices in the area.
Our Outreach programme remains one of our main priorities and we work directly with the local job centre, offering fully supported volunteering opportunities to people who are keen to get back into the workplace. Each volunteer is offered a tailormade training programme providing experience and the opportunity to gain new skills. We currently have 4 volunteers on the programme.
The Reel Deal Cinema Club was postponed to due to technical issues and now that these have been resolved we are looking to launch it Autumn 2023.
The Future
The Trustees, staff and volunteers are 100% committed to continue to build and enhance the vital services and support that we provide in the Community. The launch of our Cinema Club will be a great incentive for us, and it will allow us to provide entertainment for up to 25 elderly residents in a safe, comfortable environment.
FINANCIAL REVIEW
Income for the year amounted to £99,841 (2022 £140,787). Expenditure for the year amounted to £89,960 (2022 £104,955). The surplus amounted to £9,881 (2021 £35,832).
The reserves policy of the Trust is that it should retain within the unrestricted fund - the equivalent of 6 months expenditure on that fund. Unrestricted expenditure in the year amounted to £73,171 (2022 £88,957). The unrestricted reserves as of 31 March 2023 were £99,545. (2022 £92,261)
A further transfer has been made to the major projects fund of £15,000. With the age of the building any issues are likely to be expensive to rectify. The trustees are already aware of some major costs to be faced in the 2023-24 financial year.
3
TRUSTEES' RESPONSIBILITIES
Company law requires the trustees to prepare accounts for each financial period which give a true and fair view of the surplus or deficit of the charity for that period and of the state of affairs of the charity at the end of the period. In preparing those accounts, the trustees are required to:
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Select suitable accounting policies and then apply them consistently; Make judgments and estimates that are reasonable and prudent.
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State whether applicable accounting standards and statements of recommended practice have been followed, subject to any material departures disclosed and explained in the financial statements.
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Prepare the financial statements on the going concern basis, unless it is inappropriate to presume that the company will continue in business.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are responsible for safeguarding the assets of the company, and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.
Approved by the Board on
And signed on its behalf by
J Austin 24 July 2023
4
St James Trust (Seaford) Trustees Report Year ended 31 March 2023
INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF ST JAMES TRUST (SEAFORD)
I report on the accounts of the charitable company for the year ended 31 March 2023, which comprise the Statement of Financial Activities, the Statement of Financial Position, and the related notes.
Respective responsibilities of trustees and examiner
The Trustees, who are also directors for the purposes of company law, are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is required.
Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:
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-examine the accounts under Section 145 of the 2011 Act.
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to follow the procedures laid down in the General Directions given by the Charity Commission under
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section145(5)(b) of the 2011 Act: and
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to state whether matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charitable company and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
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(1) which gives me reasonable cause to believe that, in any material respect, the requirements:
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to keep accounting records in accordance with 386 and 387 of the Companies Act 2006; and
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to prepare accounts which accord with the accounting records and comply with the accounting requirements of section 394 and 395 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities
have not been met, or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
A Bradbury Seaford East Sussex 24 July 2023
5
St James Trust (Seaford) Statement of Financial Activities for the year ended 31 March 2023
| Note INCOMING RESOURCES Charitable Activities 2 Donations, Grants & Legacies 3 Trading Activities 4 Surplus on Sale of Assets Investments RESOURCES EXPENDED Charitable Activities 5 Raising Funds 6 Net surplus / (deficit) for the year Fund Balance brought forward Funds Transfer Fund Balance Carried Forward 10 |
Unrestricted Fund Designated Fund Restricted Fund Total 2022 52,188 52,188 41,373 1,062 1,000 3,386 5,448 64,819 40,516 40,516 25,194 9,391 1,689 1,689 10 |
|---|---|
| 95,455 1,000 3,386 99,841 140,787 |
|
| 70,901 5,654 11,135 87,690 95,255 2,270 2,270 9,700 |
|
| 73,171 5,654 11,135 89,960 104,955 |
|
| 22,284 (4,654) (7,749) 9,881 35,832 92,261 135,178 41,171 268,610 232,778 (15,000) 15,000 |
|
| 99,545 145,524 33,422 278,491 268,610 |
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St James Trust (Seaford) Statement of Financial Position As at 31 March 2023
| St James Trust (Seaford) Statement of Financial Position As at 31 March 2023 |
|
|---|---|
| Note Fixed Tangible Assets 7 Current Assets Debtors and Prepayments 8 Cash at bark and in hand Total Current Assets Creditors falling due within one year 9 Net Current Assets Total Net Assets 10 |
Unrestricted Fund Designated Fund Restricted Fund Total 2022 - 104,528 6,406 110,934 116,748 5,796 5,796 3,984 98,320 40,996 27,016 166,332 149,331 |
| 104,116 40,996 27,016 172,128 153,315 |
|
| 4,571 4,571 1,453 - 99,545 40,996 27,016 167,557 151,862 |
|
| 99,545 145,524 33,422 278,491 268,610 |
7
St James Trust (Seaford) Notes to the Financial Statements - Continued for the year ended 31 March 2023
| 2. Charitable Activities Rental Income Specialist activities 3. Donation, Grants & Legacies Donations Grants 4. Trading Activities Charity Shop 5. Costs of Charitable Activities Operating Day Centre Staff Costs (see note 11) Premises Office Expenditure Specialist Activities Motoring Miscellaneous 6. Fundraising Costs Professional Fundraiser Charity Shop |
2023 2022 49,905 41,335 2,283 38 |
|---|---|
| 52,188 41,373 |
|
| 1,062 2,950 4,386 61,869 |
|
| 5,448 64,819 |
|
| 40,516 25,194 |
|
| 54,971 55,233 22,406 30,908 4,832 4,676 4,098 106 65 2,362 1,318 1,970 |
|
| 87,690 95,255 |
|
| 600 7,212 1,670 2,488 |
|
| 2,270 9,700 |
** further analysis of 2023 figures shown at note 14
8
St James Trust (Seaford) Notes to the Financial Statements - continued for the year ended 31 March 2023
7. Tangible Fixed Assets
Designated Designated Restricted
| Freehold Land Fixtures & Fittings Fixtures & Fittings Total At Cost As at 1 April 2022 172,464 2,912 58,520 233,896 172,464 2,912 58,520 233,896 DEPRECIATION As at 1 April 2022 65,178 1,991 49,979 117,148 Charge for the year 3,449 230 2,135 5,814 68,627 2,221 52,114 122,962 Net Book Value As at 31 March 2023 Restricted Fund 6,406 6,406 Designated Fund 103,837 691 104,528 103,837 691 6,406 110,934 As at 31 March 2022 Restricted Fund 8,541 8,541 Designated Fund 107,286 921 108,207 107,286 921 8,541 116,748 8. Debtors & Prepayments 2023 2022 Prepayments and accrued income 1,158 481 Debtors 4,638 3,503 5,796 3,984 9. Creditors 2023 2022 Accruals and deferred Income 4,571 1,453 |
Freehold Land Fixtures & Fittings Fixtures & Fittings Total 172,464 2,912 58,520 233,896 |
Freehold Land Fixtures & Fittings Fixtures & Fittings Total 172,464 2,912 58,520 233,896 |
|---|---|---|
| 172,464 | 2,912 58,520 233,896 |
|
| 65,178 3,449 |
1,991 49,979 117,148 230 2,135 5,814 |
|
| 68,627 | 2,221 52,114 122,962 |
|
| 103,837 | 6,406 6,406 691 104,528 |
|
| 103,837 | 691 6,406 110,934 |
|
| 107,286 | 8,541 8,541 921 108,207 |
|
| 107,286 | 921 8,541 116,748 |
|
| 2023 2022 1,158 481 4,638 3,503 5,796 3,984 2023 2022 4,571 1,453 |
9
St James Trust (Seaford) Notes to the Financial Statements - continued for the year ended 31 March 2023
| 10. Movement in Funds As at 31 March 22 Incoming Resources Outgoing resources Transfers As at 31 March 2023 General Funds 92,261 95,455 73,171 (15,000) 99,545 Designated Fund Fixed Asset Reserves 108,207 3,679 104,528 Major projects Fund 20,000 15,000 35,000 Transport Fund 6,971 1,000 1,975 5,996 135,178 1,000 5,654 15,000 145,524 Restricted Funds Fixed Asset Reserve 8,541 2,135 6,406 Computer & TV 5,039 3,386 8,425 Outreach Projects 27,591 9,000 18,591 41,171 3,386 11,135 33,422 TOTAL FUNDS 268,610 99,841 89,960 278,491 11. Staffing Costs 2023 2022 Total Staff costs for the year were Salaries and Wages 54,200 53,658 Social Security Costs & Pensions 771 1,575 54,971 55,233 Average Number of Employees in the year 2 2 |
As at 31 March 22 Incoming Resources Outgoing resources Transfers As at 31 March 2023 92,261 95,455 73,171 (15,000) 99,545 |
As at 31 March 22 Incoming Resources Outgoing resources Transfers As at 31 March 2023 92,261 95,455 73,171 (15,000) 99,545 |
|---|---|---|
| 108,207 20,000 6,971 |
3,679 104,528 15,000 35,000 1,000 1,975 5,996 |
|
| 135,178 | 1,000 5,654 15,000 145,524 |
|
| 8,541 5,039 27,591 |
2,135 6,406 3,386 8,425 9,000 18,591 |
|
| 41,171 | 3,386 11,135 33,422 |
|
| 268,610 | 99,841 89,960 278,491 |
|
| 2023 2022 54,200 53,658 771 1,575 54,971 55,233 2 2 |
No employee emoluments exceeded £60,000 for the year
12. Trustee renumeration and related party transactions
During the year no trustee received renumeration (2022 nil)
Trustees did not receive reimbursement of any expenses (2022 Nil)
The Directors have declared there were no related party transactions in the year
13. Company Limited by Guarantee
St James Trust (Seaford) is a company limited by guarantee and accordingly does not have a share capital
10
St James Trust (Seaford)
Notes to the Financial Statements - continued for the year ended 31 March 2023
Note 14 - Detailed analysis
| Rental Income Room Hire Office Rent Specialist activities Lunch Club Grants Received Restricted: Computer & TV Club Premises Depreciation Repairs & renewals Energy Insurances Security Expenses Cleaning Water & Sewerage Waste Collection Office Expenditure Telephone & Internet & Support Office Supplies Software Printing |
Income 39,705 10,200 |
Expenditure 4,098 |
|---|---|---|
| 49,905 | ||
| 2,283 | ||
| 2,283 | 4,098 | |
| 4,386 | 5,814 4,542 5,044 2,830 595 1,885 440 1,256 |
|
| 4,386 | ||
| 22,406 | ||
| 3,322 870 576 64 |
||
| 4,832 |
11