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2022-03-31-accounts

Charity number: 1106913

Company number: 05079039

(England and Wales)

St James Trust (Seaford)

Report of the Trustees and Financial Statements

For the year ended 31 March 2022

Report of the Trustees 1 to 4
Independent Examiner's Report to the Trustees 5
Statement of Financial Activities 6
Statement of Financial Position 7
Notes to the Financial Statements 8 to 12

1

The Trustees, who are also directors for the purposes of company law, have pleasure in presenting their report and the financial statements for the charitable company for the year ended 31 March 2022. The Trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and the Republic of Ireland (FRS 102) (effective 1 January 2015).

STRUCTURE, GOVERNANCE AND MANAGEMENT

The company was incorporated on 19 March 2004 under the Companies Act 1985 as a company limited by guarantee and not having a share capital. The company is a charity, registered with the Charity Commission for England and Wales and is exempt from using the word ‘Limited’ in its name under section 30 of the Companies Act.

The Trustees in office during the year, and any changes during the year, are as shown below. Under the Memorandum and Articles of Association the number of trustees shall not be less than three. The trustees in general meeting may appoint any suitable person to be a trustee either to fill a casual vacancy or as an additional trustee.

REFERENCE AND ADMINISTRATIVE INFORMATION

Name of Charity St James Trust (Seaford) Charity Registration Number 0106913 Company Registration Number 05079039 Principal Address & Registered Office St James’s Clubhouse 11 Blatchington Road Seaford. East Sussex BN25 2AB TRUSTEES M D Ashley J Austin J S White J Innis A Smith to 1 March 2022 A M Richardson D Lade to 17 February 2022 D Holland from 13 April 2022 D Dymott from 13 April 2022 SECRETARY M D Ashley CHIEF EXECUTIVE Mrs V Reynolds INDEPENDENT EXAMINER A Bradbury BANKERS HSBC PLC. Seaford

2

OBJECTIVES AND ACTIVITIES

The charity's objects are to undertake voluntary work in education, social services, and similar charitable activities amongst those classes in need thereof. In the furtherance of these objectives the charity provides and maintains a centre and services for the elderly and disabled.

The centre is available for hire by individuals and organisations in accordance with the standard hiring agreement and scale charges adopted for the year.

During the year the trustees have continued their efforts to maintain the centre and establish policies to ensure the long-term viability of the trust. The trustees have considered the Charity Commission’s guidance on public benefit, including the guidance 'public benefit: running a charity (PB2)'.

The financial statements comply with current statutory requirements, the charity 's Memorandum and Articles of Association and the Statement of Recommended Practice " Accounting and Reporting by Charities 2005'.

ACHIEVEMENTS AND PERFORMANCE

Like many Charities, 2021 -2022 was a very challenging year due to the Covid Pandemic and our 2 staff were furloughed. We were very lucky to receive Government Covid Grants which were used to set up a Covid Contact Hub. 10 of our volunteers were paired with our most vulnerable clients and the aim was to contact them by telephone/face time a twice a week to chat to them, pick up shopping, prescriptions and generally help to alleviate loneliness during isolation.

Although our Charity Shop also remained closed until September 2021, we continued to accept donations and we were able to create safe working environment for our volunteers to sort through the donations whilst still adhering to Covid Restrictions.

The rooms on the Top Floor of the Wagon Factory have been leased to a business to generate a consistent monthly income.

We introduced a ‘Rule of Six’ for clients who wanted to use our facilities once the restrictions had eased, following all the PPE requirements and Covid Government Guidelines. This stayed in place until 21[st] February 2022 when all restrictions were lifted.

We were able to complete maintenance work on our building and had the cladding put on the front of our building which was postponed due to Covid.

The Future

Covid-19 has had a huge impact on the services we provide but we are confident that now the restrictions have been lifted we will be able to welcome back our clients and with the help of our volunteers, focus on rebuilding the vital support we provide in the Community.

Our Tuesday Lunch Club restarted early March 2022 and although numbers are quite low, this is growing weekly as more of our elderly clients feel more comfortable going out.

We will be launching The Reel Deal Cinema Club early Summer 2022 which will provide a monthly cinema club for the elderly in the community and once established hope to run it fortnightly. We will screen films and TV special events on either a Saturday or Sunday (the loneliest days) after which they will enjoy a cup of tea or ice cream and a chat.

We have the funding in place to pilot a Digital Buddy Service and we will be purchasing the laptops shortly with a view to launching middle of Summer 2022. We have identified clients and volunteers who will take part in this project which is a traditional buddy scheme but using ICT as the key component demonstrating how even basic technology skills can impact the challenges of isolation and loneliness.

3

FINANCIAL REVIEW

Income for the year amounted to £140,787 (2021 £171,304). Expenditure for the year amounted to £104,955 (2021 £108,779). The surplus amounted to £35,832 (2021 £62,525).

During the year we received £8,600 to cover staff costs who were on furlough, Government Covid19 grants via the local council of £16,000 and grants from other bodies of £35,725.

The reserves policy of the Trust is that it should retain within the unrestricted fund - the equivalent of 6 months expenditure on that fund. Unrestricted expenditure in the year amounted to £88,957 (2021 £93,932). The unrestricted reserves as of 31 March 2022 were £92,261.

During the year the minibus was sold as it was under-utilised and expensive to maintain. The net surplus of this income and expenses have been posted to a transport fund to cover expenditure on transporting persons in regard to our out-reach programme.

A further fund has been established of £20,000 for major projects. With the age of the building any issues are likely to be expensive to rectify.

TRUSTEES' RESPONSIBILITIES

Company law requires the trustees to prepare accounts for each financial period which give a true and fair view of the surplus or deficit of the charity for that period and of the state of affairs of the charity at the end of the period. In preparing those accounts, the trustees are required to:

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are responsible for safeguarding the assets of the company, and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.

Approved by the Board on

And signed on its behalf by

J Austin

4

St James Trust (Seaford) Trustees Report Year ended 31 March 2022

INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF ST JAMES TRUST (SEAFORD)

I report on the accounts of the charitable company for the year ended 31 March 2022, which comprise the Statement of Financial Activities, the Statement of Financial Position, and the related notes.

Respective responsibilities of trustees and examiner

The Trustees, who are also directors for the purposes of company law, are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is required.

Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:

Basis of independent examiner's report

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charitable company and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

have not been met, or

(2 ) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

A Bradbury Seaford East Sussex

5

St James Trust (Seaford) Statement of Financial Activities for the year ended 31 March 2022

Note
INCOMING RESOURCES
Charitable Activities
2
Donations, Grants & Legacies
3
Trading Activities
4
Surplus on Sale of Assets
Investments
RESOURCES EXPENDED
Charitable Activities
5
Raising Funds
6
Net surplus / (deficit) for the year
Fund Balance brought forward
Funds Transfer
Fund Balance Carried Forward
10		 Unrestricted
Fund
Designated
Fund
Restricted
Fund
Total
2021
41,373
41,373
14,948
63,275
1,544
64,819
153,184
25,194
25,194
3,168
9,391
9,391
10
10
4
129,852
9,391
1,544
140,787
171,304
79,257
6,716
9,282
95,255
92,981
9,700
9,700
15,798
88,957
6,716
9,282
104,955
108,779
40,895
2,675
(7,738)
35,832
62,525
71,366
112,503
48,909
232,778
170,253
(20,000)
20,000
92,261
135,178
41,171
268,610
232,778

6

St James Trust (Seaford) Statement of Financial Position As at 31 March 2022

Note
Fixed Tangible Assets
7
Current Assets
Debtors and Prepayments
8
Cash at bark and in hand
Total Current Assets
Creditors falling due within one year
9
Net Current Assets
Total Net Assets
10		 Unrestricted
Fund
Designated
Fund
Restricted
Fund
Total
2021
-
108,207
8,541
116,748
123,351
3,984
3,984
3,331
89,730
26,971
32,630
149,331
108,261
93,714
26,971
32,630
153,315
111,592
1,453
1,453
2,165
-
92,261
26,971
32,630
151,862
109,427
92,261
135,178
41,171
268,610
232,778

7

St James Trust (Seaford) Notes to the Financial Statements - Continued for the year ended 31 March 2022

2. Charitable Activities
Rental Income
Specialist activities
Other Income
3. Donation, Grants & Legacies
Donations
Grants
Legacies
4. Trading Activities
Charity Shop
5. Costs of Charitable Activities
Operating Day Centre
Staff Costs (see note 11)
Premises
Office Expenditure
Specialist Activities
Motoring
Miscellaneous
6. Fundraising Costs
Professional Fundraiser
Charity Shop		 2022
2021
41,335
14,948
38
41,373
14,948
2,950
587
61,869
152,597
64,819
153,184
25,194
3,168
55,233
53,343
30,908
31,419
4,676
6,873
106
234
2,362
556
1,970
556
95,255
92,981
7,212
14,920
2,488
878
9,700
15,798

** further analysis of 2022 figures shown at note 14

8

St James Trust (Seaford) Notes to the Financial Statements - continued for the year ended 31 March 2022

7. Tangible Fixed Assets

Designated Designated Restricted

Freehold
Land
Fixtures &
Fittings
Fixtures &
Fittings
Total
At Cost
As at 1 April 2021
172,464
2,912
58,520
233,896
172,464
2,912
58,520
233,896
DEPRECIATION
As at 1 April 2021
61,729
1,684
47,132
110,545
Charge for the year
3,449
307
2,847
6,603
65,178
1,991
49,979
117,148
Net Book Value
As at 31 March 2022
Restricted Fund
8,541
8,541
Designated Fund
107,286
921
108,207
107,286
921
8,541
116,748
As at 31 March 2021
Restricted Fund
11,388
11,388
Designated Fund
110,735
1,228
111,963
110,735
1,228
11,388
123,351
8. Debtors & Prepayments
2022
2021
Prepayments and accrued income
481
3,210
Debtors
3,503
121
3,984
3,331
9. Creditors
2022
2021
Accruals and deferred Income
1,453
2,165		 Freehold
Land
Fixtures &
Fittings
Fixtures &
Fittings
Total
172,464
2,912
58,520
233,896		 Freehold
Land
Fixtures &
Fittings
Fixtures &
Fittings
Total
172,464
2,912
58,520
233,896
172,464 2,912
58,520
233,896
61,729
3,449		 1,684
47,132
110,545
307
2,847
6,603
65,178 1,991
49,979
117,148
107,286 8,541
8,541
921
108,207
107,286 921
8,541
116,748
110,735 11,388
11,388
1,228
111,963
110,735 1,228
11,388
123,351
2022
2021
481
3,210
3,503
121
3,984
3,331
2022
2021
1,453
2,165

9

St James Trust (Seaford) Notes to the Financial Statements - continued for the year ended 31 March 2022

10. Movement in Funds
As at
31 March 21
Incoming
Resources
Outgoing
resources Transfers
As at
31 March
2022
General Funds
71,366
129,852
88,957
(20,000)
92,261
Designated Fund
Fixed Asset Reserves
111,963
3,756
108,207
Major projects Fund
20,000
20,000
Transport Fund
9,391
2,420
6,971
Christmas meal
540
540
112,503
9,391
6,716
20,000
135,178
Restricted Funds
Fixed Asset Reserve
11,388
2,847
8,541
Computer & TV
9,930
1,544
6,435
5,039
Outreach Projects
27,591
27,591
48,909
1,544
9,282
41,171
TOTAL FUNDS
232,778
140,787
104,955
268,610
11. Staffing Costs
2022
2021
Total Staff costs for the year were
Salaries and Wages
53,658
52,126
Social Security Costs & Pensions
1,575
1,217
55,233
53,343
Average Number of Employees in the year
2
2
No employee emoluments exceeded £60,000 for the year		 As at
31 March 21
Incoming
Resources
Outgoing
resources Transfers
As at
31 March
2022
71,366
129,852
88,957
(20,000)
92,261		 As at
31 March 21
Incoming
Resources
Outgoing
resources Transfers
As at
31 March
2022
71,366
129,852
88,957
(20,000)
92,261
111,963
540		 3,756
108,207
20,000
20,000
9,391
2,420
6,971
540
112,503 9,391
6,716
20,000
135,178
11,388
9,930
27,591		 2,847
8,541
1,544
6,435
5,039
27,591
48,909 1,544
9,282
41,171
232,778 140,787
104,955
268,610

12. Trustee renumeration and related party transactions

During the year no trustee received renumeration (2021 nil)

Trustees did not receive reimbursement of any expenses (2021 Nil)

The Directors have declared there were no related party transactions in the year

13. Company Limited by Guarantee

St James Trust (Seaford) is a company limited by guarantee and accordingly does not have a share capital

10

St James Trust (Seaford) Notes to the Financial Statements - continued for the year ended 31 March 2022

Note 14 - Detailed analysis

Rental Income
Room Hire
Office Rent
Specialist activities
Lunch Club
Grants Received
Unrestricted
General
Furlough Grant
Covid 19 Grant Lewes District Council
Restricted:
Computer & TV Club
Premises
Depreciation
Repairs & renewals
Energy
Insurances
Security Expenses
Cleaning
Water & Sewerage
Waste Collection
Office Expenditure
Telephone & Internet & Support
Training
Office Supplies
Software
Printing
Travel		 Income
31,135
10,200		 Expenditure
106
41,335
38
38 106
35,725
8,600
16,000
1,544		 6,603
12,049
4,723
3,094
895
1,777
710
1,057
61,869
30,908
3,362
48
615
576
72
3
4,676

11