Charity number: 1106913
Company number: 05079039
(England and Wales)
St James Trust (Seaford)
Report of the Trustees and Financial Statements
For the year ended 31 March 2021
| Report of the Trustees | 1 to 3 |
|---|---|
| Independent Examiner's Report to the Trustees | 4 |
| Statement of Financial Activities | 5 |
| Statement of Financial Position | 6 |
| Notes to the Financial Statements | 7 to 12 |
The Trustees, who are also directors for the purposes of company law, have pleasure in presenting their report and the financial statements for the charitable company for the year ended 31 March 2021. The Trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and the Republic of Ireland (FRS 102) (effective 1 January 2015).
STRUCTURE, GOVERNANCE AND MANAGEMENT
The company was incorporated on 19 March 2004 under the Companies Act 1985 as a company limited by guarantee and not having a share capital. The company is a charity, registered with the Charity Commission for England and Wales and is exempt from using the word ‘Limited’ in its name under section 30 of the Companies Act.
The Trustees in office during the year, and any changes during the year, are as shown below. Under the Memorandum and Articles of Association the number of trustees shall not be less than three. The trustees in general meeting may appoint any suitable person to be a trustee either to fill a casual vacancy or as an additional trustee.
REFERENCE AND ADMINISTRATIVE INFORMATION
Name of Charity St James Trust (Seaford) Charity Registration Number 0106913 Company Registration Number 05079039 Principal Address & Registered Office St James’s Clubhouse 11 Blatchington Road Seaford. East Sussex BN25 2AB TRUSTEES M D Ashley J Austin J S White J Innis A Smith A M Richardson SECRETARY M D Ashley CHIEF EXECUTIVE Mrs V Reynolds INDEPENDENT EXAMINER A Bradbury BANKERS HSBC PLC. Seaford
1
OBJECTIVES AND ACTIVITIES
The charity's objects are to undertake voluntary work in education, social services, and similar charitable activities amongst those classes in need thereof. In the furtherance of these objectives the charity provides and maintains a centre and services for the elderly and disabled.
The centre is available for hire by individuals and organisations in accordance with the standard hiring agreement and scale charges adopted for the year.
During the year the trustees have continued their efforts to maintain the centre and establish policies to ensure the long-term viability of the trust. The trustees have considered the Charity Commission’s guidance on public benefit, including the guidance 'public benefit: running a charity (PB2)'.
The financial statements comply with current statutory requirements, the charity 's Memorandum and Articles of Association and the Statement of Recommended Practice " Accounting and Reporting by Charities 2005'.
ACHIEVEMENTS AND PERFORMANCE
As a result of the Covid-19 Pandemic and the national lockdown, St James’ Trust closed at the end of March 2020 and our staff were furloughed. We were very fortunate to receive Covid Grants from the Government and other donors which allowed us to provide a weekly support service for our elderly clients which was run by volunteers. This included weekly phone calls, collecting shopping, picking up prescriptions and signposting clients to other support groups if needed. We were also able to keep our building and mini bus maintained as a result of this income.
We have also leased the top floor of our Wagon Factory to a business which guarantees a rental income every month.
The Future
Now that the Covid restrictions are slowly being lifted we are now able to go back to the projects that were put on hold back in April 2020.
The Reel Deal Cinema Club will be launching in the Summer 2021 which will provide a monthly cinema club for the elderly in the community and once established hope to run it fortnightly. We will screen films and TV special events on either a Saturday or Sunday (the loneliest days) after which they will enjoy a cup of tea or ice cream and a chat.
The Digital Buddy Programme will also be launching later in the year although we have to wait until the Covid restrictions are completely lifted to enable us to provide the one-to-one training for both clients and volunteers. We will buy 10 laptops and run IT courses for the elderly in our community. This is a traditional buddy scheme but using ICT as the key component and we will demonstrate how even basic technology skills can impact on the challenges of isolation and loneliness and reassure people that technology will not isolate them further from their community connections – rather it will open up a brand-new world. Volunteers will provide a weekly visiting service and the daily ICT/Skype contact, the latter being a simple and costeffective way to check on older people’s health and welfare.
Like many other Charities and Businesses, Covid-19 has had a huge impact on the services we provide but we are confident that when we re-open our doors we will be able to welcome our volunteers and clients back and rebuild the vital support we provide in the Community.
2
FINANCIAL REVIEW
Income for the year amounted to £171,304 (2020 £124,026). Expenditure for the year amounted to £108,779 (2020 £118,762). The surplus amounted to £62,525 (2020 £5,264).
Of this surplus £20,187 related to restricted grants, a deficit of £3,859 on the designated fund and a surplus of £46,197 on the unrestricted fund.
During the year received £36,215 to cover staff costs who were on furlough, Government Covid19 grants via the local council of £39,857 and grants from other bodies of £45,350.
The reserves policy of the Trust is that it should retain within the unrestricted fund - the equivalent of 6 months expenditure on that fund. Unrestricted expenditure in the year amounted to £93,932 (2020 £80,712). The unrestricted reserves as at 31 March 2021 were £71,366 which amounts to 151.8% of the desired reserves (2020 unrestricted reserves of £25,169 amounted to 31.1%).
TRUSTEES' RESPONSIBILITIES
Company law requires the trustees to prepare accounts for each financial period which give a true and fair view of the surplus or deficit of the charity for that period and of the state of affairs of the charity at the end of the period. In preparing those accounts, the trustees are required to:
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Select suitable accounting policies and then apply them consistently; Make judgments and estimates that are reasonable and prudent.
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State whether applicable accounting standards and statements of recommended practice have been followed, subject to any material departures disclosed and explained in the financial statements.
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Prepare the financial statements on the going concern basis, unless it is inappropriate to presume that the company will continue in business.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are responsible for safeguarding the assets of the company, and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.
Approved by the Board on 21 July 2021
And signed on its behalf by
M Ashley
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St James Trust (Seaford) Trustees Report Year ended 31 March 2021
INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF ST JAMES TRUST (SEAFORD)
I report on the accounts of the charitable company for the year ended 31 March 2021, which comprise the Statement of Financial Activities, the Statement of Financial Position, and the related notes.
Respective responsibilities of trustees and examiner
The Trustees, who are also directors for the purposes of company law, are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is required.
Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:
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-examine the accounts under Section 145 of the 2011 Act.
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to follow the procedures laid down in the General Directions given by the Charity Commission under section145(5)(b) of the 2011 Act; and
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to state whether matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charitable company and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
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(1) which gives me reasonable cause to believe that, in any material respect, the requirements:
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to keep accounting records in accordance with 386 and 387 of the Companies Act 2006; and
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to prepare accounts which accord with the accounting records and comply with the accounting requirements of section 394 and 395 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities
have not been met, or
(2 ) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
A Bradbury Seaford East Sussex
4
St James Trust (Seaford) Statement of Financial Activities for the year ended 31 March 2021
| Note INCOMING RESOURCES Charitable Activities 2 Donations, Grants & Legacies 3 Trading Activities 4 Investments RESOURCES EXPENDED Charitable Activities 5 Raising Funds 6 Net surplus / (deficit) for the year Fund Balance brought forward Funds Transfer Fund Balance Carried Forward 10 |
Unrestricted Fund Designated Fund Restricted Fund Total 2020 14,948 14,948 46,147 122,009 31,175 153,184 65,412 3,168 3,168 12,440 4 4 27 |
|---|---|
| 140,129 31,175 171,304 124,026 |
|
| 78,134 3,859 10,988 92,981 105,566 15,798 15,798 13,196 |
|
| 93,932 3,859 10,988 108,779 118,762 |
|
| 46,197 (3,859) 20,187 62,525 5,264 25,169 116,362 28,722 170,253 164,989 |
|
| 71,366 112,503 48,909 232,778 170,253 |
5
St James Trust (Seaford) Statement of Financial Position As at 31 March 2021
| Note Fixed Tangible Assets 7 Current Assets Debtors and Prepayments 8 Cash at bark and in hand Total Current Assets Creditors falling due within one year 9 Net Current Assets Total Net Assets 10 |
Unrestricted Fund Designated Fund Restricted Fund Total 2020 111,963 11,388 123,351 131,006 3,331 3,331 987 70,200 540 37,521 108,261 42,454 |
|---|---|
| 73,531 540 37,521 111,592 43,441 |
|
| 2,165 2,165 4,194 71,366 540 37,521 109,427 39,247 |
|
| 71,366 112,503 48,909 232,778 170,253 |
6
St James Trust (Seaford) Notes to the Financial Statements For the year ended 31 March 2021
1. Accounting Policies
Basis of accounting
The financial statements have been prepared under the historical cost convention, except for investments which are included at market value and the revaluation of certain fixed assets and in accordance with the Charities SORP (FRS 102) ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)’,Financial Reporting Standard 102 the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), and the Companies Act 2006.
St James Trust (Seaford) meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).
Going concern
The financial statements are prepared, on a going concern basis, under the historical cost convention.
Funds
The charity maintains a general unrestricted fund which represents funds which are expendable at the discretion of the trustees in furtherance of the objects of the charity. Such funds may be held in order to finance both working capital and capital investment. Restricted funds have been provided to the charity for particular purposes, and it is the policy of the board of trustees to carefully monitor the application of those funds in accordance with the restrictions placed upon them.
A fixed asset fund is maintained which represents the written down value of tangible fixed assets and is divided into a restricted fixed asset fund representing the written down value of those assets subject to restrictions, with the balance being in a designated fund representing the written down value of freehold land and buildings. The detailed operation of these funds is described under the accounting policy 'Capital Grants'.
There is no formal policy of transfer between funds or on the allocation of funds to designated funds, other than that described above.
Incoming resources
All incoming resources are included in the statement of financial activities when the Charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:
Donations are recognised where there is entitlement, certainty of receipt and the amount can be measured with sufficient reliability.
Deferred income represents amounts received for future periods and is released to incoming resources in the period for which it has been received. Such income is only deferred when the donor specifies that the donation must only be used in future accounting periods or the donor has imposed conditions which must be met before the charity has unconditional entitlement.
Donated capital assets are included at market valuation by the trustees. Shop income is recognised as the related goods or services are provided. Investment income is recognised on a receivable basis.
Income from charitable activities includes income recognised as earned (as the related goods or services are provided) under contract.
Resources expended
Liabilities are recognised as resources expended when there is a legal or constructive obligation committing the Charity to the expenditure.
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St James Trust (Seaford) Notes to the Financial Statements For the year ended 31 March 2021
Charitable activities
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Taxation
As a registered charity, the company is exempt from income and corporation tax to the extent that its income and gains are applicable to charitable purposes only. Value Added Tax is not recoverable by the company, and it is therefore included in the relevant costs in the Statement of Financial Activities.
Tangible fixed assets
Tangible fixed assets, other than freehold land, are stated at cost or valuation less depreciation and any provision for impairment. Depreciation is provided at rates calculated to write off the cost or valuation of fixed assets, less their estimated residual value, over their expected useful lives on the following basis:
Land & Buildings 2% Straight Line Fixtures & Fittings 25% Reducing Balance
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St James Trust (Seaford) Notes to the Financial Statements - Continued for the year ended 31 March 2021
| 2. Charitable Activities Rental Income Specialist activities Other Income 3. Donation, Grants & Legacies Donations Grants Legacies 4. Trading Activities Charity Shop 5. Costs of Charitable Activities Operating Day Centre Staff Costs (see note 11) Premises Office Expenditure Specialist Activities Motoring Miscellaneous 6. Fundraising Costs Professional Fundraiser Refit Charity Shop |
2. Charitable Activities Rental Income Specialist activities Other Income 3. Donation, Grants & Legacies Donations Grants Legacies 4. Trading Activities Charity Shop 5. Costs of Charitable Activities Operating Day Centre Staff Costs (see note 11) Premises Office Expenditure Specialist Activities Motoring Miscellaneous 6. Fundraising Costs Professional Fundraiser Refit Charity Shop |
2021 2020 14,948 34,433 11,684 30 |
|---|---|---|
| 14,948 46,147 |
||
| 587 2,566 152,597 62,846 |
||
| 153,184 65,412 |
||
| 3,168 12,440 |
||
| 53,343 53,868 31,419 31,934 6,873 6,321 |
||
| Specialist Activities ** | 234 8,047 |
|
| 556 2,019 556 3,377 |
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| 92,981 105,566 |
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| 14,920 12,869 878 327 |
||
| 15,798 13,196 |
** further analysis of 2021 figures shown at note 14
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St James Trust (Seaford) Notes to the Financial Statements - continued for the year ended 31 March 2021
7. Tangible Fixed Assets
Designated Designated Restricted
| Freehold Land Fixtures & Fittings Fixtures & Fittings Total At Cost As at 1 April 2020 172,464 2,912 58,520 233,896 172,464 2,912 58,520 233,896 DEPRECIATION As at 1 April 2020 58,280 1,274 43,336 102,890 Charge for the year 3,449 410 3,796 7,655 61,729 1,684 47,132 110,545 Net Book Value As at 31 March 2021 Restricted Fund 11,388 11,388 Designated Fund 110,735 1,228 111,963 110,735 1,228 11,388 123,351 As at 31 March 2020 Restricted Fund 15,184 15,184 Designated Fund 114,184 1,638 115,822 114,184 1,638 15,184 131,006 8. Debtors & Prepayments 2021 2020 Prepayments and accrued income 3,210 0 Debtors 121 987 3,331 987 9. Creditors 2021 2020 Accruals and deferred Income 2,165 4,194 |
Freehold Land Fixtures & Fittings Fixtures & Fittings Total 172,464 2,912 58,520 233,896 |
Freehold Land Fixtures & Fittings Fixtures & Fittings Total 172,464 2,912 58,520 233,896 |
|---|---|---|
| 172,464 | 2,912 58,520 233,896 |
|
| 58,280 3,449 |
1,274 43,336 102,890 410 3,796 7,655 |
|
| 61,729 | 1,684 47,132 110,545 |
|
| 110,735 | 11,388 11,388 1,228 111,963 |
|
| 110,735 | 1,228 11,388 123,351 |
|
| 114,184 | 15,184 15,184 1,638 115,822 |
|
| 114,184 | 1,638 15,184 131,006 |
|
| 2021 2020 3,210 0 121 987 3,331 987 2021 2020 2,165 4,194 |
10
St James Trust (Seaford) Notes to the Financial Statements - continued for the year ended 31 March 2021
| 10. Movement in Funds As at 31 March 20 Incoming Resources Outgoing resources As at 31 March 2021 General Funds 25,169 140,129 93,932 71,366 Designated Fund Fixed Asset Reserves 115,822 3,859 111,963 Christmas meal 540 540 116,362 3,859 112,503 Restricted Funds Fixed Asset Reserve 15,184 3,796 11,388 Computer & TV 8,000 1,930 9,930 Building works 347 6,845 7,192 Outreach Projects 5,191 22,400 27,591 28,722 31,175 10,988 48,909 TOTAL FUNDS 170,253 171,304 108,779 232,778 11. Staffing Costs 2021 2020 Total Staff costs for the year were Salaries and Wages 52,126 51,400 Prior Year adjustment - 239 Social Security Costs & Pensions 1,217 2,229 53,343 53,868 Average Number of Employees in the year 2 2 |
As at 31 March 20 Incoming Resources Outgoing resources As at 31 March 2021 25,169 140,129 93,932 71,366 |
As at 31 March 20 Incoming Resources Outgoing resources As at 31 March 2021 25,169 140,129 93,932 71,366 |
|---|---|---|
| 115,822 540 |
3,859 111,963 540 |
|
| 116,362 | 3,859 112,503 |
|
| 15,184 8,000 347 5,191 |
3,796 11,388 1,930 9,930 6,845 7,192 22,400 27,591 |
|
| 28,722 | 31,175 10,988 48,909 |
|
| 170,253 | 171,304 108,779 232,778 |
|
| 2021 2020 52,126 51,400 - 239 1,217 2,229 53,343 53,868 2 2 |
No employee emoluments exceeded £60,000 for the year
12. Trustee renumeration and related party transactions
During the year no trustee received renumeration (2020 nil)
Trustees did not receive reimbursement of any expenses (2020 Nil)
The Directors have declared there were no related party transactions in the year
13. Company Limited by Guarantee
St James Trust (Seaford) is a company limited by guarantee and accordingly does not have a share capital
11
St James Trust (Seaford) Notes to the Financial Statements - continued for the year ended 31 March 2021
Note 14 - Detailed analysis
| Rental Income Room Hire Office Rent Specialist activities Art Club Lunch Club Cookery Class Grants Received Unrestricted General Furlough Grant Covid 19 Grant Lewes District Council Restricted: Building Works Computer & TV Club Outreach Premises Depreciation Repairs & renewals Energy Insurances Security Expenses Cleaning Water & Sewerage Waste Collection Office Expenditure Telephone & Internet IT Support Office Supplies Software Printing Office Equipment |
Income 6,448 8,500 |
Expenditure 14 220 0 |
|---|---|---|
| 14,948 | ||
| 0 0 0 |
||
| 0 | 234 | |
| 45,350 36,215 39,857 6,845 1,930 22,400 |
7,655 16,061 2,568 2,954 596 812 406 367 |
|
| 152,597 | ||
| 31,419 | ||
| 2,968 1,915 327 576 139 948 |
||
| 6,873 |
12