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2022-03-31-accounts

Charity Registration No. 1106898

Company Registration No. 05263509 (England and Wales)

RUTLAND HOUSE COMMUNITY TRUST LIMITED

TRUSTEES' REPORT AND FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2022

RUTLAND HOUSE COMMUNITY TRUST LIMITED

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees Mrs A Gordon-Kerr (Chairman)
Mr M Williams
Mr J Davies
Mr G Marsh
Mr C Riley (Vice Chairman)
Charity number 1106898
Company number 05263509
Principal address Willowbrook
Willow Crescent
Oakham
Rutland
LE15 6EH
Registered office Willowbrook
Willow Crescent
Oakham
Rutland
LE15 6EH
Auditor Newby Castleman LLP
West Walk Building
110 Regent Road
Leicester
LE1 7LT
Bankers CAF Bank Limited
25 Kings Hill Avenue
West Malling
Kent
ME19 4JQ
Melton Mowbray Building Society
Leicester Road
Melton Mowbray
Leicestershire
LE13 0DB

RUTLAND HOUSE COMMUNITY TRUST LIMITED

CONTENTS

Page
Trustees' report 1 - 6
Independent auditor's report 7 - 10
Statement of financial activities 11
Balance sheet 12
Statement of cash flows 13
Notes to the financial statements 14 - 24

RUTLAND HOUSE COMMUNITY TRUST LIMITED

TRUSTEES' REPORT

FOR THE YEAR ENDED 31 MARCH 2022

The Trustees present their report together with the financial statements of the Charity for the year ended 31 March 2022.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity’s governing document, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), Accounting and Reporting by Charities: Statement of Recommended Practice for charities applying FRS 102, the Charities Act 2011, the Companies Act 2006 and UK Generally Accepted Accounting Practice.

Objectives and activities

The objectives of the Charity as stated in the Memorandum of Articles and Association are as follows:

The object of the Trust is to provide a residential home (Willowbrook) and other individually designed quality services that promote opportunities for the development and self-fulfilment of adults with learning disabilities who primarily are or have been resident in Rutland or the surrounding area.

Rutland House Community Trust offers individually designed, quality services that promote opportunities for the development and self-fulfilment of adults with learning, physical and sensory disabilities.

The Trust is committed to the Personal Development and inclusion of all its service users through the mechanism of using a “Person Centred Planning” process to ensure that their needs, aspirations and potential are developed to the highest possible level.

We believe that everyone should be supported in expanding their personal and social activities, as they desire, including the opportunity to experience new and challenging situations. All service users are enabled to undertake group supported holiday activities.

Where applicable full professional risk assessments are carried out.

Rutland House Community Trust achieves its objectives by offering care and support for adults with learning, physical and sensory disabilities in the following areas:

The Trustees have considered the strategic direction of the Trust’s activities and have set their priorities and key areas as follows:

Public Benefit

The Trustees confirm that they have complied with the guidance issued by the Charity Commission on public benefit in deciding what activities they should undertake and reviewing the plans for the future.

RUTLAND HOUSE COMMUNITY TRUST LIMITED

TRUSTEES' REPORT (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2022

Achievements and performance

Occupancy rates for the year were as follows; Willowbrook 77.7% Waterside 82.3% Brooke House 66.3%.

The Trust received a visit from CQC to Willowbrook, this resulted in a change of rating from GOOD to REQUIRES IMPROVEMENT

The Supported Living Service maintains the overall rating from CQC of GOOD.

The Registered Manager for Willowbrook remains in posts.

The Supported Living Manager became registered with CQC on the 27[th] September 2021.

The Trust has established a model of funding for our supported living services with the Local Authority.

Financial review

The Trustees, who are also directors of the charity for purposes of the Companies Act, have adopted the provisions of the Charities SORP (FRS 102) in preparing the annual report and financial statements.

The results for the year ended 31[st] March 2022 are shown in the Statement of Financial Activities on page 11 and the position of the charity as at 31[st] March 2022 is shown on the Balance Sheet on page 12.

Total income for the year remained consistent to last despite a decrease in donations due to the quantity of grants received during the year which was over double the amount received last year. Total expenditure decreased by 3% mainly due to a decrease in care costs.

Risk Management

The Trustees have considered various areas where the Trust and its operations could be vulnerable as follows:

In view of the above the Board of Trustees is carrying out a detailed review of its operations to ensure the future viability of the Trust and that any decisions made are in the best interest of service users and staff.

RUTLAND HOUSE COMMUNITY TRUST LIMITED

TRUSTEES' REPORT (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2022

Reserves Policy

Financial Objectives

Operating Cash Reserves - As stated above the Trust must ensure the future sustainability of its operations and will maintain Cash Reserves at a minimum of 3 month’s value of Operating Expenditure.

Operating Cash Reserves are defined as:

Net Current Assets (excluding capital assets and restricted creditors) Less Total Cash Balances held as Restricted Funds, defined above.

This policy shall be subject to confirmation at Annual General Meetings of the Trust and may be amended as determined at any General Meeting of the Trust.

Unrestricted Reserves

Unrestricted Reserves excluding Designated Funds stand at £566,799 of which cash and net current assets represent £246,222. This latter figure will sustain operations in a “nil income environment” for approximately four months based on costs incurred in the year ended 31 March 2022, against the Reserves Policy of three months for the forthcoming year.

Restricted Funds

Restricted reserves stand at £47,055 of which cash and net current assets represent £47,055.

Plans for the future

The Trust aims to continue its commitment to staff development.

The Trust is also aiming to expand its provision of domiciliary care.

The Trust has set up a sub committee to plan for the development of the Willowbrook building.

The Trust aim to hold another fun run and other fund raising activities.

The Trust will look at the provision of all care sector activities in the area and consider the viability of expansion into new services in the future.

The Trust will look at splitting Brooke House into 2 separate units.

The Trust is continuing to work with the Local Authority to establish a fair cost of care for Willowbrook which will give both parties a transparent fee system going forwards.

Structure, governance and management

Rutland House Community Trust Limited is registered as a Charity with the Charity Commission. It is constituted as a company limited by guarantee and is governed by its Memorandum and Articles of Association.

The Trustees who have held office since 1 April 2021 were: Mrs A Gordon-Kerr (Chair) Mr M Williams (Treasurer) Mr C Riley, (Vice Chair) Mr J Davies Mr G Marsh

Resignation of Trustees

Mr S Brown (resigned as Chair & Trustee on the 4[th] March 2022) Mrs S Cheverton (resigned as Secretary & Trustee on the 13[th] October 2021)

RUTLAND HOUSE COMMUNITY TRUST LIMITED

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022

The Trustees are the Directors of the company and are appointed in accordance with the Articles of Association and retire by rotation.

If a new Trustee position becomes available, the board approaches those individuals who they identify as having particular skill sets which would benefit the Charity. The board subsequently makes an informed decision on the new appointment based on the candidates knowledge, skills and experience.

A Trustee appointment cannot be confirmed until satisfactory checks have been made with the “Disclosure & Barring Service” and receipt of appropriate references.

The induction process is conducted under the guidance of the Chairman as follows:

As part of the induction new Trustees will accompany other Trustees at least twice to carry out the monthly “Owners’ Inspection” of Willowbrook as required under Care Standards. All Trustees share this responsibility equally.

Organisational Structure

The Trustees are the Board of Directors and exercise all the powers of the Trust in accordance with the Articles of Association. It meets at least four times a year. To ensure best practice throughout the organisation, sub-committees control and manage all of its activities which are chaired by a Trustee and contain at least another Trustees.

The work, findings and recommendations of all sub-committees are reported to the Board by its Trustee chair and where necessary formal approval gained.

The sub-committees are:

Under the requirements for the Care Quality Commission of Social Care Inspection, the Trustees are responsible for completing a monthly inspection at one of its sites under the Residential Care Standards. In addition, the Operations Manager carries out sporadic checks at Willowbrook and Waterside as part of the Trust’s in house quality assurance procedure.

RUTLAND HOUSE COMMUNITY TRUST LIMITED

TRUSTEES' REPORT (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2022

To facilitate effective management, Trustees control day-to-day operations. The Management Committee meets each month to review operations and receive reports from managers. Other meetings are held as follows:

The remuneration of key management is approved by the Chairman of Trustees and is set against established pay scales, benchmarked in comparison with similar sized charities.

The Board of Trustees continuously monitors the status of the Trust’s operations at its meetings and from information considered by the Management Committee, to ensure that the Trust will continue to function to a high standard for the foreseeable future.

Equal Opportunities

Rutland House Community Trust is committed to the principle of equal opportunities in employment. We promote equal opportunity through the application of personnel policies that ensure that individuals receive treatment that is fair, equitable and consistent with their aptitudes, potentials, skills and abilities. As such RHCT recognises its responsibilities under the equal opportunities legislation and will not discriminate on grounds of gender, marital status, race, ethnic origin, nationality, religion, sexuality, age, political opinion, affiliation, disability or mental health.

Members of RHCT and staff involved in recruitment, promotion and management will receive training as appropriate in the application of the equal opportunities policy and be made aware of the effects of possible prejudice and cultural bias. Therefore the interview and selection process is fair and relevant. Vacancies will be advertised as widely as possible to ensure that all sections of the community have an opportunity of making an application.

We aim to ensure that no service user, job applicant, staff member, volunteer, organisation or individual to whom we provide services will be discriminated against by us on any grounds whatsoever.

We aim to foster awareness of the prejudices of all who work for and with the Trust and commit ourselves to taking positive action to affect the removal of these prejudices.

When considering potential service users, selection will be made on the basis of ability of the service to meet the needs of the potential service user according to their disability and not on the grounds of race, nationality, ethnic or national origin or religion.

Service users are entitled to equal opportunities within society and so will be supported by staff to have full opportunity to use community facilities: have their religious and cultural needs respected and met and to be treated with dignity and respect at all times. Service users are entitled to equal opportunities regardless of their disability and to live in an enabling environment. They will be given the opportunity to participate in appropriate learning experiences and will be encouraged to advocate for themselves wherever possible.

RUTLAND HOUSE COMMUNITY TRUST LIMITED

TRUSTEES' REPORT (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2022

Statement of Trustees’ responsibilities

The Trustees, who are also the directors of Rutland House Community Trust Limited for the purpose of company law, are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that year.

In preparing these financial statements, the Trustees are required to:

The Trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

In so far as the Trustees are aware:

This report has been prepared in accordance with the special provisions relating to small companies within Part 15 of the Companies Act 2006.

Mrs A Gordon-Kerr (Chair)

Dated: 26 October 2022

Trustee

RUTLAND HOUSE COMMUNITY TRUST LIMITED

INDEPENDENT AUDITOR'S REPORT

TO THE TRUSTEES OF RUTLAND HOUSE COMMUNITY TRUST LIMITED

Opinion

We have audited the financial statements of Rutland House Community Trust Limited (the ‘charitable company’) for the year ended 31 March 2022 which comprise the Statement of Financial Activities, the Balance Sheet, the Statement of Cash Flows and notes to the financial statements, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including FRS 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).

In our opinion the financial statements:

Basis for opinion

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor's responsibilities for the audit of the financial statements section of our report. We are independent of the charitable company in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Conclusions relating to going concern

In auditing the financial statements, we have concluded that the trustees' use of the going concern basis of accounting in the preparation of the financial statements is appropriate.

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charitable company’s ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.

Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report.

Other information

The other information comprises the information included in the trustees' report, other than the financial statements and our auditor’s report thereon. The trustees are responsible for the other information contained within the trustees' report. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon.

Our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the course of the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.

We have nothing to report in this regard.

RUTLAND HOUSE COMMUNITY TRUST LIMITED

INDEPENDENT AUDITOR'S REPORT (CONTINUED)

TO THE TRUSTEES OF RUTLAND HOUSE COMMUNITY TRUST LIMITED

Matters on which we are required to report by exception

We have nothing to report in respect of the following matters in relation to which the Charities (Accounts and Reports) Regulations 2008 require us to report to you if, in our opinion:

Responsibilities of trustees

As explained more fully in the trustees' responsibilities statement set out on page 6, the trustees (who are also the directors of the charitable company for the purpose of company law) are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the financial statements, the trustees are responsible for assessing the charitable company’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so.

Auditor's responsibilities for the audit of the financial statements

We have been appointed as auditor under section 145 of the Charities Act 2011 and report in accordance with regulations made under section 154 of that act.

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinion. Reasonable assurance is a high level of assurance but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The extent to which our procedures are capable of detecting irregularities, including fraud, is detailed below.

Extent to which the audit was considered capable of detecting irregularities

We identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, and then design and perform audit procedures responsive to those risks, including obtaining audit evidence that is sufficient and appropriate to provide a basis for our opinion. However, responsibility for the prevention and detection of fraud ultimately rests with both those charged with governance and management of the charitable company.

In identifying and assessing risks of material misstatement in respect of irregularities, including fraud and noncompliance with laws and regulations, our procedures included the following:

RUTLAND HOUSE COMMUNITY TRUST LIMITED

INDEPENDENT AUDITOR'S REPORT (CONTINUED) TO THE TRUSTEES OF RUTLAND HOUSE COMMUNITY TRUST LIMITED

Audit response to risks of irregularities identified

Our procedures to respond to risks identified included the following:

Because of the inherent limitations of an audit, there is a risk that we will not detect all irregularities, including those leading to a material misstatement in the financial statements or non-compliance with regulation. This risk increases the more that compliance with a law or regulation is removed from the events and transactions reflected in the financial statements, as we will be less likely to become aware of instances of non-compliance. The risk is also greater regarding irregularities occurring due to fraud rather than error, as fraud involves intentional concealment, forgery, collusion, omission or misrepresentation.

A further description of our responsibilities is available on the Financial Reporting Council’s website at: https:// www.frc.org.uk/auditors/audit-assurance/auditor-s-responsibilities-for-the-audit-of-the-fi/description-of-the-auditor% e2%80%99s-responsibilities-for. This description forms part of our auditor's report.

RUTLAND HOUSE COMMUNITY TRUST LIMITED

INDEPENDENT AUDITOR'S REPORT (CONTINUED)

TO THE TRUSTEES OF RUTLAND HOUSE COMMUNITY TRUST LIMITED

Use of our report

This report is made solely to the charitable company's trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. Our audit work has been undertaken so that we might state to the charitable company's trustees those matters we are required to state to them in an auditors' report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charitable company and charitable company's trustees as a body, for our audit work, for this report, or for the opinions we have formed.

Newby Castleman LLP

28 October 2022

Chartered Accountants Statutory Auditor West Walk Building 110 Regent Road Leicester LE1 7LT

Newby Castleman LLP is eligible for appointment as auditor of the charitable company by virtue of its eligibility for appointment as auditor of a company under section 1212 of the Companies Act 2006.

RUTLAND HOUSE COMMUNITY TRUST LIMITED

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2022

Notes
Income from
Donations and legacies
3
Charitable activities
4
Investments
5
Total
Expenditure on
Charitable activities
6
Other
9
Total
Net movement in funds
Reconciliation of funds
Total funds brought forward
Total funds carried forward		 Unrestricted funds
Restricted
general
designated
funds
£
£
£
6,845
-
46,093
841,927
-
-
460
-
-
849,232
-
46,093
833,919
2,993
24,727
4,459
91
-
838,378
3,084
24,727
10,854
(3,084)
21,366
555,945
346,382
25,689
566,799
343,298
47,055		 Total
2022
£
52,938
841,927
460
895,325
861,639
4,550
866,189
29,136
928,016
957,152		 Total
2021
£
35,900
852,334
1,229
889,463
889,103
1,061
890,164
(701)
928,717
928,016

All income and expenditure derive from continuing activities.

The statement of financial activities includes all gains and losses recognised during the year.

RUTLAND HOUSE COMMUNITY TRUST LIMITED

BALANCE SHEET

AS AT 31 MARCH 2022

Notes
Fixed assets
Tangible assets
12
Current assets
Debtors
13
Cash at bank and in hand
Creditors: amounts falling due within
one year
14
Net current assets
Total assets less current liabilities
Total funds of the charity
Restricted funds
16
Designated funds
17
Unrestricted funds
17
Total charity funds		 2022
£
47,268
508,424
555,692
(50,175)		 £
451,635
505,517
957,152
47,055
343,298
566,799
957,152		 2021
£
39,345
512,799
552,144
(50,765)		 £
426,637
501,379
928,016
25,689
346,382
555,945
928,016

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

For the year ending 31 March 2021 the company was entitled to the exemption from the audit requirement 2 contained in section 477 of the Companies Act 2006 relating to small companies but as this is a charity, it is subject to audit under the Charities Act 2011.

Directors responsibilities:

The financial statements were approved and authorised by the board of trustees on 26 October 2022 and are signed on its behalf by:

Mrs A Gordon-Kerr (Chairman)

Trustee

The notes on pages 14 - 24 form part of these financial statements.

Company Registration No. 05263509

RUTLAND HOUSE COMMUNITY TRUST LIMITED

STATEMENT OF CASH FLOWS

FOR THE YEAR ENDED 31 MARCH 2022

Notes
Cash flows from operating activities
Cash generated from/(absorbed by)
operations
22
Investing activities
Purchase of tangible fixed assets
Proceeds on disposal of tangible fixed
assets
Interest received
Net cash used in investing activities
Net decrease in cash and cash equivalents
Cash and cash equivalents at beginning of year
Cash and cash equivalents at end of year		 2022
£
(64,949)
15,500
460		 £
44,614
(48,989)
(4,375)
512,799
508,424		 2021
£
(5,318)
-
1,229		 £
(4,691)
(4,089)
(8,780)
521,579
512,799

RUTLAND HOUSE COMMUNITY TRUST LIMITED

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

1 Accounting policies

Charity information

Rutland House Community Trust Limited ("the charity") is a private company limited by guarantee incorporated in England and Wales. The address of the registered office and place of business is given in the legal and administrative information page of these financial statements.

The members of the company include the trustees named within the legal and administrative information. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £10 per member of the charity.

1.1 Basis of preparation

The charitable company is a public benefit entity as defined by FRS 102. These financial statements have been prepared in accordance with The Financial Reporting Standard applicable in the UK and Republic of Ireland (“FRS 102”), Accounting and Reporting by Charities: the Statement of Recommended Practice for charities applying FRS 102 (2019), the Charities Act 2011, the Companies Act 2006 and UK Generally Accepted Accounting Practice.

The financial statements are prepared in sterling, which is the functional currency of the charitable company. Monetary amounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below. These policies have been consistently applied to all years presented unless otherwise stated.

1.2 Going concern

At the time of approving the financial statements, the trustees have a reasonable expectation that the charitable company has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3 Charitable funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives unless the funds have been designated for other purposes.

Designated funds are unrestricted funds of the charity that the trustees have decided at their discretion to set aside for specific purposes. The aim and use of each designated fund is set out in the notes to the financial statements.

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The cost of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.

RUTLAND HOUSE COMMUNITY TRUST LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022

1 Accounting policies

(Continued)

1.4 Income recognition

Income is recognised when the charitable company is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

Income from charitable activities primarily include:

Investment income is earned through holding assets for investment purposes. It comprises bank interest and is recognised on an accruals basis.

1.5 Government grants

Government grants are recognised at fair value when the charity has entitlement after any performance conditions have been met, it is probable that the income will be received and the amount can be measured with reliability. If entitlement is not met, then the amounts are deferred.

1.6 Expenditure recognition

All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs relating to the category. Expenditure is recognised when there is a legal or constructive obligation to make payments to third parties, it is probable that settlement will be required and the amount of the obligation can be measured reliably. It is recognised under the principal heading of expenditure on charitable activities which includes costs incurred by the charity in the delivery of its activities and services for its users.

Irrecoverable VAT is charged against the category of resources expensed for which it was incurred.

1.7 Support costs

Support costs are those that assist the work of the charity but do not directly represent charitable activities and include office costs, governance costs, and administrative payroll costs. They are incurred directly in support of expenditure on the objects of the charity. Support costs are allocated to expenditure on charitable activities on a basis consistent with use of the resources.

The analysis of these costs is included in note 9.

1.8 Tangible fixed assets

Tangible fixed assets are measured at cost, net of depreciation and any impairment losses.

Depreciation is recognised so as to write off the cost of assets less their residual values over their useful lives on the following basis:

Leasehold property 1% per annum of cost Fixtures, fittings & equipment 20% per annum of cost Motor vehicles 10% per annum of cost

1.9 Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less.

RUTLAND HOUSE COMMUNITY TRUST LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022

1 Accounting policies

(Continued)

1.10 Financial instruments

Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument.

Debtors and creditors with no stated interest rate and receivable or payable within one year are measured at transaction price. Any losses arising from impairment are recognised in the Statement of Financial Activities ("SOFA").

1.11 Taxation

Rutland House Community Trust Limited is a registered charity and no taxation provision is required as its income from charitable activities falls within the various exemptions available to registered charities.

1.12 Employee benefits

When employees have rendered service to the charity, short-term employee benefits to which the employees are entitled are recognised at the undiscounted amount expected to be paid in exchange for that service.

1.13 Retirement benefits

Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due.

1.14 Leases

Rentals payable under operating leases, including any lease incentives received, are charged to the SOFA on a straight line basis over the term of the relevant lease.

2 Critical accounting estimates and judgements

In the application of the charitable company’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

The trustees do not consider there to be any key sources of estimation uncertainty that have a significant effect on the amounts recognised in the financial statements.

RUTLAND HOUSE COMMUNITY TRUST LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022

3 Income from donations and legacies

Unrestricted
Restricted
funds
funds
£
£
Donations
6,845
-
Government grants
-
46,093
6,845
46,093
Unrestricted funds
Restricted funds		 Total
2022
£
6,845
46,093
52,938		 Total
2021
£
1,331
34,569
35,900
16,680
19,220
35,900

4 Income from charitable activities

Unrestricted
Restricted
funds
funds
£
£
Care fees
821,666
-
Transport income
5,449
-
Rental income
14,812
-
841,927
-
Unrestricted funds
Restricted funds		 Total
2022
£
821,666
5,449
14,812
841,927		 Total
2021
£
836,125
1,616
14,593
852,334
852,334
-
852,334

5 Income from investments

Unrestricted
Restricted
funds
funds
£
£
Interest receivable
460
-
Unrestriced funds
Restricted funds		 Total
2022
£
460		 Total
2021
£
1,229
1,229
-
1,229

RUTLAND HOUSE COMMUNITY TRUST LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022

6 Expenditure on charitable activities

Activities
undertaken
directly
Note 7
£
Care costs
778,957
Transport costs
6,322
785,279
Unrestricted funds
Restricted funds		 Support
costs
Note 8
£
76,360
-
76,360		 Total
2022
£
855,317
6,322
861,639
836,912
24,727
861,639		 Total
2021
£
880,771
8,332
889,103
869,883
19,220
889,103

7 Expenditure on activities undertaken directly

Care Costs
Transport
Costs
£
£
Staff costs
695,328
-
Depreciation
17,970
1,931
Direct care costs
58,621
-
Direct transport costs
-
4,391
Insurance
7,038
-
778,957
6,322		 Total
2022
£
695,328
19,901
58,621
4,391
7,038
785,279		 Total
2021
£
691,118
15,308
82,632
6,401
7,065
802,524

RUTLAND HOUSE COMMUNITY TRUST LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022

8 Expenditure on support costs

Staff costs
Rent
Rates
Insurance
Light and heat
Repairs and maintinance
Office costs
Charges and fees
Audit fees
Other costs
Analysed between
Charitable activities		 2022
£
10,105
12,718
1,989
4,692
18,063
9,604
13,564
112
5,500
13
76,360
76,360		 2021
£
10,077
10,108
2,143
4,710
23,674
14,085
16,071
98
5,600
13
86,579
86,579

Support costs have been allocated to activities on a relevant basis to the nature of the underlying costs in proportion to resources used. Support costs include governance costs totalling £15,618 (2021: £15,690).

9 Other expenditure

Other expenditure
Unrestricted funds
general designated
£
£
Loss on disposal of tangible fixed assets
4,459
91
Unrestricted funds
Restricted funds		 Total
2022
£
4,550		 Total
2021
£
1,061
1,061
-
1,061

10 Trustees

None of the trustees (or any persons connected with them) received any remuneration, benefits or reimbursed expenses from the charity during the year.

11 Employees

The average monthly number of employees during the year was:

2022 2021
Number Number
Employees 34 33

RUTLAND HOUSE COMMUNITY TRUST LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022

11
Employees
Employment costs
Wages and salaries
Social security costs
Other pension costs		 (Continued)
2022
2021
£
£
651,872
642,214
44,092
47,792
9,469
11,189
705,433
701,195		 (Continued)
2022
2021
£
£
651,872
642,214
44,092
47,792
9,469
11,189
705,433
701,195
701,195

There were no employees whose annual remuneration was £60,000 or more.

12
Tangible fixed assets
Leasehold
property
Fixtures,
fittings &
equipment
Motor
vehicles
£
£
£
Cost
At 1 April 2021
476,231
84,887
65,605
Additions
-
64,949
-
Disposals
(3,696)
(2,126)
(31,183)
At 31 March 2022
472,535
147,710
34,422
Depreciation and impairment
At 1 April 2021
91,591
71,829
36,666
Depreciation charged in the year
4,768
11,693
3,440
Eliminated in respect of disposals
(112)
(1,251)
(15,592)
At 31 March 2022
96,247
82,271
24,514
Carrying amount
At 31 March 2022
376,288
65,439
9,908
At 31 March 2021
384,640
13,058
28,939
13
Debtors
2022
Amounts falling due within one year
£
Trade debtors
6,738
Other debtors
23,281
Prepayments and accrued income
17,249
47,268		 Total
£
626,723
64,949
(37,005)
654,667
200,086
19,901
(16,955)
203,032
451,635
426,637
2021
£
14,298
938
24,109
39,345

RUTLAND HOUSE COMMUNITY TRUST LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2022

14 Creditors: amounts falling due within one year

Creditors: amounts falling due within one year
Other taxation and social security
Trade creditors
Accruals		 2022
£
9,317
22,530
18,328
50,175		 2021
£
3,980
27,158
19,627
50,765

15 Retirement benefit schemes

Defined contribution schemes

The charitable company operates a defined contribution pension scheme for all qualifying employees.

The charge to the SOFA in respect of defined contribution schemes was £9,469 (2021 - £11,189). This expenditure has been allocated to support costs and unrestricted general funds.

16 Restricted funds

The funds of the charity include restricted funds held for specific purposes:

Movement in funds Movement in funds
Balance at Incoming Resources Balance at
1 April 2021 resources expended 31 March 2022
£ £ £ £
Future Development 25,689 - - 25,689
Coronavirus Infection Control and Support - 46,093 (24,727) 21,366
25,689 46,093 (24,727) 47,055
Movement in funds
Balance at Incoming Resources Balance at
1 April 2020 resources expended 31 March 2021
£ £ £ £
Future Development 25,689 - - 25,689
Coronavirus Infection Control and Support - 19,220 (19,220) -
25,689 19,220 (19,220) 25,689

The Future Development fund represents cash which has been received for the future development of the charity.

The Coronavirus Infection Control and Support fund represents amounts received from the Government and local authorities to cover additional costs in respect of the Covid-19 pandemic.

RUTLAND HOUSE COMMUNITY TRUST LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022

17 Unrestricted funds

The unrestricted funds of the charity include general and designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes.

Movement in funds Movement in funds Movement in funds
Balance at Incoming Resources Depreciation Transfers Balance at
1 April 2021 resources expended 31 March
2022
£ £ £ £ £ £
Designated funds
Building 126,495 - - (1,483) - 125,012
New Build 176,740 - - - - 176,740
Transport 43,147 - (91) (1,510) - 41,546
346,382 - (91) (2,993) - 343,298
General funds 555,945 849,232 (821,468) (16,910) - 566,799
902,327 849,232 (821,559) (19,903) - 910,097
Movement in funds
Balance at Incoming Resources Depreciation Transfers Balance at
1 April 2020 resources expended 31 March
2021
£ £ £ £ £ £
Designated funds
Building 127,976 - - (1,481) - 126,495
New Build 176,740 - - - - 176,740
Transport 47,777 - - (4,630) - 43,147
352,493 - - (6,111) - 346,382
General funds 550,535 870,243 (855,636) (9,197) - 555,945
903,028 870,243 (855,636) (15,308) - 902,327

The Building fund represents the net book value of certain assets which have been designated by the trustees for general building purposes.

The New Build fund represents cash designated by the trustees for the redevelopment and refurbishment of the existing buildings.

The Transport fund comprise cash, and the net book value of motor vehicles, designated by the trustees to provide transport assistance to users.

RUTLAND HOUSE COMMUNITY TRUST LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022

18 Analysis of net assets between funds

Fund balances at 31 March 2022 are represented
by:
Tangible assets
Current assets/(liabilities)
Fund balances at 31 March 2021 are represented
by:
Tangible assets
Current assets/(liabilities)		 Unrestricted funds
Resticted
general
designated
funds
2022
2022
2022
£
£
£
320,577
131,058
-
246,222
212,240
47,055
566,799
343,298
47,055
Unrestricted funds
Resticted
general
designated
funds
2021
2021
2021
£
£
£
276,995
149,642
-
278,950
196,740
25,689
555,945
346,382
25,689		 Unrestricted funds
Resticted
general
designated
funds
2022
2022
2022
£
£
£
320,577
131,058
-
246,222
212,240
47,055
566,799
343,298
47,055
Unrestricted funds
Resticted
general
designated
funds
2021
2021
2021
£
£
£
276,995
149,642
-
278,950
196,740
25,689
555,945
346,382
25,689		 Total
2022
£
451,635
505,517
957,152
Total
2021
£
426,637
501,379
general
designated
2021
£
276,995
278,950
555,945		 2021
£
149,642
196,740
346,382
928,016

19 Operating lease commitments

At the reporting end date the charitable company had outstanding commitments for future minimum lease payments under non-cancellable operating leases, which fall due as follows:

Within one year
Between two and five years
In over five years		 2022
£
11,893
16,169
121,480
149,542		 2021
£
5,823
16,381
123,368
145,572

Lease payments totalling £16,036 (2021 - £11,284) have been recognised as an expense during the year.

20 Controlling party

Rutland House Community Trust Limited is a company limited by guarantee and not having share capital; it is incorporated under the Companies Act and governed by the Memorandum of Articles of Association of the charity. The trustees of the charity are elected members and act as directors of the charity who are deemed to be the controlling party of the charity.

RUTLAND HOUSE COMMUNITY TRUST LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022

21 Related party transactions

Remuneration of key management personnel

The remuneration of key management personnel is as follows.

Aggregate compensation
22
Cash generated from operations
Surplus/(deficit) for the year
Adjustments for:
Investment income recognised in statement of financial activities
Loss on disposal of tangible fixed assets
Depreciation and impairment of tangible fixed assets
Movements in working capital:
(Increase) in debtors
(Decrease) in creditors
Cash generated from/(absorbed by) operations		 2022
£
113,396
2022
£
29,136
(460)
4,550
19,901
(7,923)
(590)
44,614		 2021
£
99,574
2021
£
(701)
(1,229)
1,061
15,308
(7,770)
(11,360)
(4,691)

23 Analysis of changes in net funds

During the year the charitable company had no borrowings or obligations under finance leases. The changes in net funds of the charity therefore solely comprise of cash and cash equivalents.