MPIKA VILLAGE OF HOPE TRUSTEES REPORT POR THE YEAR EIIDED 5 APRII 2021 LEGAL INFOR￿￿oN Unft 16, Bhek tyk• M1115, Brl4hous• Road, Qu•ensbury. Brddford. BD13 IQ4 www.mpika.or8 OIARITYNUMBER IiLW41 8rKin Newham Chtlrtlné Anne Watkin Marfon Dawn Matlev Rose Bower Sue Maynard Ireslgnad 071061211 CtrOperntp4• Bank PLC Business Dlrect PO 8ox 450 Skelmersdale WNe 6wr INDEPEIIOEpifEXAMINER Stsphen D￿ FCCA Harrtson Hutchinson Llmlt•d 246 Park View Whltlty Bav ffje and W•ar NE263QX MPIKA VIiLAfjE OF HOPE TRUStEES REPORT FOR THE YEAR ENDED 5 APRIL2021 SIRucfuRE, GOVERNANCEAND MAIIAGEMEpir Type ofgoveming dotument The fijnd is govemed bv a T￿￿t Dèed dated 2nd September2CN, the tsrms aftd rule5 of whleh wer• lastamend on 16th April 2016. How eharfty Ls constltLrted Th• fijnd Is a CharItsb￿ unlncorpojztsd bodyand is govemed byth• rules of and In the abov• trust deed. Trustee $e￿Ct60n methc4Js When the trustees n•ed to appolnta new triJ5tee to reptace a tru5ts•, It Is plaeed on the next avallable truste•s meètin8 age￿la fordlxusslon. Th¢ mombers make thelr$u8gestitins and th• board after a discussbn agre•5 on who should be approached. Onee appTDached and havlng accepted the Invltatton to be a trustee. th•y arn wekomed at the next m•th8. 1nducb.on and tr•lning of trust•es Newtrustees are provhded wtth sUltsb￿ documentation Lrpon tsking uppf>st to ensure a good knowknge of thelr sponsiblliti•s. All memb•rs tak• an appr¢)prièts part in tho tasks Involv•cl in the furtherancè of ourobJeetlves. Or¥anisational struttuw of charity The organisational structure cons15ts of Trustees. Vofunteers who stsff the shop and two paKI 5tsff who attend to the day to day Iregulètory and financiall OPeratlon5 of the charity. 08IEcnvES AND AcllviTIES Purposes of charity The Mplka Village of Hopè Oiphan4e 15 where the children flnd she￿er, waimi and schooling. We tsach them to car• foroneanother. The sch¢)ol is the best in the distrrct, with glowlng reports. The tsvo tarm5 providè Stsple food for the kltchen to enable It to providethe chlldren and workers wlth meals. We have clean waterfrom the bore ho￿ In sltu and expert mÉdl¢al care Is on hand when needed. Since November2020 the 0￿hanag* has stated that they are self.sufflclent from farm income and School fees. Ourobjectives sin¢? th•n have been to provhje regular5chool ts*5, exceptbnal items such a5 forknli5er and focus all our5urplus•s towards thè rebuilding of the orphana8e. Sumnwry of makn actNItIÈs The Mill charity5hop providès the rnon￿ requirnd for all ouroperatK)ns and we have a steady Income stream from prNats Indivldual5 who don*• sponsor5hlp money that15 transfèrred dlrecttyto th? orphanage. Conslderètioh of public benefit The Trustee5 have ￿ad the Charfty Commission guklance on public benefft and arè Satisfi￿ that thè actfvitlès outllned above Clear￿ demonstrate that the charity is providing a benetit to the publ1¢. MPIKAVIILAGE OF HOPE TRUStEE5 REPORTlcontSnue FOR THE YEAR ENDED S APRIL2021 A(H￿vEME14T5 AND PERF(IRMANCE Main achiévements The chaitty continued to provhle school fees. sponsorship and other items to the Orphana8e in Northern Zambia and we contSnue to work wtth other charitles to provide help to people in need and hence, making best use of any e¥ce55 donation5 received. ln partteular, we have dona￿1 wlnterclothing to the homeless. Perfoman The trustees are pleased to report that funds continue to Increase year on year and stand at as at £29. 976 a$ at5 April 202112020.. £9.5301. We were closÈd for a large partof the period from March 2020 to Aprll 2021 but rec•iv•d s*nllkartgrant fundtnKthrough Bradfonl Clty Councll. HWINCIAL REVIEthV Flnancial position as at the y•ar end Orphanage operatlons and waBes rn Zambia of £35.75712020.. £41.8501 were pald out durlng the year. Shop income amounted to £37,25412020.' £82.1961 wh115t income from other activities lexclLtdlnB receipts from HMRC) amtsunted to around £52.CQO12020.- circ& £IO,0001. Of this £52,000 jus¢ over £39,000 related to Grant5 receNed throvgh BradfDrd City Councll, whitst refunds of p￿viouS ovethead costs gen•r*ed justow £2,500. ReseNes pollEY The trustees have •5tsb115hed a rns•Ngs WIILY, to hold in availablp balanc• an amLmt•gual tr) be￿een 3 arKI 4 months of0￿￿tIng c¢sts. Amount C+f reserves hakl Ouravailabje balance at the balan￿ 5he•t date wa5 £29.97612020: £9,530). Thè Trustee5 are $atlsfi8d thatthev have s¢rffi¢ient reserves on hand to enable the fund to function effectively In the wming year. Print1￿1 so¢Jrce of thnd5 We reopened the Mlll shop on Apr￿ 12, 2021 and expectto rémaln opèn from th1$ date un￿sS ther• are changès In the C4vkl sltuation. R15ks fa¢lng thality TheTrustees have overall responslbility forensur1￿ that the Charlty ha5 an approprfat• SV5t•m of eontroLs, finan¢K?l and Otherwise. They are a150 responslble tor safe8uardinK the assets of the Charlty and hence fortakff rea50nabl• st•P5 forthe preVent￿ft and dete¢tion of fraud and other Irregujarlties and to prov*la reassurance that: Its assets are $afegUard￿ agalnrt unauth0ri58d us• ordisp05tt10n.' properrecords arè malntalned and financial informètlon used wfthln thecharlty orfor publleatlon is relhble.. the Charity complN8s wrlh relevant laws and regul6tlons. TheTrusteès have made an assèssment of the majorrisks facin8 the eharfty and 5at15fted that th8re arè policies in place to minlmise these rlsks. WIKA VUAGE OF HO IRV5TEES AEPORT ThEYÉAR PIDED S APRIL 20a STATrIENTOFTAUSTEEY IIESPON51DIUTIES The tNste•s •r* r•sponsWe for y•parfn4 theTwstees' Annual Il•port and th• fln•n¢lal 5t*em•Dts In accordance wlth applk•bl• law and Unknd Kln¢th•mAccountkni St•nd•rds IVn*•d KlngdomG•ner•lly A¢¢eOed kcountl Pr•rtk•l. Lawapplk•bhto ¢hrftkns In E*nd and Walès rewlr•sthe tNste•$ to pr*pare flnanclal statements for eaeh flMKt41y•ar whkh ilve • tru• and faIr￿Éwof the ¢h•rlty and of the Sncoffll￿ r•sources•nd applkatb)n of f•xwrces of the ¢harlty forthrt y••r. In preparknBth•x• fin•nctal gtat•rn•nt$the1￿St￿$Ir• requlred to: IErt sth•ble •ccountlni polkl•sand then applythemionslxentty.. obs•r¥e the m•thods and prlncipl•s In th• Charltle5 SORP.. make￿￿e￿￿nts •nd estImatest￿t •r* rea￿lTr•b￿ and pNdeftt,. state wh•th•r4pplk•bk accounttrq xandayds h•w t*8n followed subJ•rt to any rn•ter￿ d￿rtUr+S dlsc195ed and •xptsSn•d In the fln•nclal statsm•nts,' preparethè fin•nclal stsl•ments the golng ¢oK•rn basts unlesstt ts Inapproprl•t• to wesum•th•tth• ch•rltywll In oper•tk4n Th•tn￿¢e$ •r• r•spoD5th1e lor k••plw pmper4¢cOuntl￿ re¢ontswhkh fwlth r••soTrabl• accura¢y* •ny tlmèthe financlal P¢¥sltlon olthe charlty aNI enable them toensule that th• IIMfitial statement$cornply wfth Part 8 of the Charltles Act 2011 and th•Ch•rltles lAtt￿nts1Thd Réport4 R•8uknllon$ 201X T1￿ ar• •150 responslble for *aTdln8 the asS•tsofthe charltyand honce fort•kln8 reas¢Mbh 5t•ps forth• prewntk)n ind d•tertlon of and (ther Irr¢8uhrltle Apwo¥•d bythetrurtws ¢)n 9 No%*n*•r 2021 and *n•d w Ih•tr b•halfby Brfan Newham **----- Start of picture text -----**
Charity Name No (if any)
Mpika Village of Hope 1106841
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 06/04/2020 05/04/2021
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Shop Income 37,254 - - 37,254 82,196
Regular Donations 4,171 - - 4,171 4,331
Ad-Hoc Donations 3,378 - - 3,378 2,060
Fundraising Events - - - - -
Sale of Rags 2,070 - - 2,070 3,416
HMRC Repayments 4,206 - - 4,206 6,718
Combined Other Miscellaneous 42,827 - - 42,827 747
- - - - -
Sub total (Gross income for
93,906 - - 93,906 99,469
AR)
A2 Asset and investment sales,
(see table).
Loan repayments - - - - -
- - - - -
Sub total - - - - -
Total receipts 93,906 - - 93,906 99,469
A3 Payments
Orphanage Operations & Wages (Zambia)
35,757 - - 35,757 41,850
UK Staff Salaries 6,390 - - 6,390 200
Shop Premises Rent, Rates, Insurance &
Utilities 23,958 - - 23,958 29,383
Shop Premises Maintenance &
Miscellaneous 259 - - 259 986
Stock, Shop & Stationery Supplies 790 - - 790 3,358
Fundraising Event Expenses - - - - 221
Shipping Container Costs, Fuel &
Transport 3,927 - - 3,927 11,697
Carriage, Postage, Communications 1,427 - - 1,427 1,176
Combined Other Miscellaneous 952 - - 952 9,111
- - - - -
- - - - -
- - - - -
Sub total [ 73,459 ] - - 73,459 97,983
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 73,459 - - 73,459 97,983
Net of receipts/(payments) 20,447 - - 20,447 1,486
A5 Transfers between funds - - - - -
A6 Cash funds last year end 9,530 - - 9,530 8,044
Cash funds this year end 29,976 - - 29,976 9,530
**----- End of picture text -----**
CCXX R1 accounts (SS) 09/11/2021 1 |**Section B Statement of assets and liabilities at**|**Section B Statement of assets and liabilities at**|**the end of the period**|| |---|---|---|---| |**Categories**
**B3 Investment assets**
**B2 Other monetary assets**
**B1 Cash funds**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**|**Details**
**Details**
Current Account Balance
Unbanked Cash
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
Signature
**Details**
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**29,976**
**-**
**-**
**-**
**-**
**-**
**29,976**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval| CCXX R2 accounts (SS) 09/11/2021 2 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Roport to tho tru8tseslmember8 of pika Village of Hope On ap•gunts for tho /&ar ended 5 .4nril ?024 Charity no 1106481 (If any) Set out on pages 1 and 2 plu8 PDF suppiement I reyort to tha tNSiees on vAaFfiinati& i vi li i¥ accouiiLa Ui the abov6 charity {'Ihe Trusf) for the year ended S April 2021. Responslbllllios and As the charity trustees of the Trust, you are responsible for th8 preparation basls of report of the accounts in accordance V￿th the requirements of the Chartlies Act 2011 (Ihe Acr). I report in resped of my examinatK>n of the Trusfs a¢¢ounts carried out under section 145 of the 2011Act and in carrying OLrt my examination. I have followed the applicable Directions given by the Chaiity Comrnission under section 145{5)(b) of the Act. I have completed my examination. I confimi that no material matters have me lu Illy aliei)liuil (uivièi iii¥i) Iliai ui¥iiu¥gii bel¢iwj iii (Aiiiiieciivii willi the examination which glves me cause to believe that in, any material respect: accounting records were not kept in accordance vAth sedion 130 of the Ad., or the a￿OUnts do not accord with the accounting records: or the accounts did not comply with the applicable requirements conceming the fomi and content of accounts set out in the Charities (Accounts and Reports) Regulatrons 2008 other than any requirement that the accounts give a 'true and fairf view whrch is not a matter considered as part of an independent ex8rnination. Independent examiner s siatsmeni I have no Con￿MS and have come acr￿ no other matters in connection with the examination to vthich attention should be drawn in order to enable a proper undeistanding of the aco)unts to be reaclied. Sianad: Date: 9th November 2021 Name: Stethn Drew Relevant professlonal qvalificatlonls) or body (If any): FCCA Address." 246 Park View, Whiuey Bay Tyne and We8r NE26 3QX IER October 2018 Section B DisclosLire Only complete if the exarniner needs lo highlight matters of concern (see CC32, Independent examination of chanty accounts.. directions arnl guid8nce for examiners). Give here brlof details of any ttom5 that the examiner wishes to disclose. The folk)wing tTansadions occurred during the previous year but left balances owing to the Charity, which could be considered to be Uttra vires to the objectives of the chartty.. Daw.A *latley'. The loan b21a?ce of ei n1￿.00_ ao ￿ 5th Anlil 9020 is -. below following a rneeting of the Trustees. Funeral costs for the late June Martin: The balance of £3,982.60 as at April 2020 remained as Such as at 5 April 2021. The Lete June Martin.. The loan balance of £360.00 as at 5 ' April 2020 was still outstanding as at 5 April 2021. Gillian Matley: The loan balance of £220.00 as at @ April 2020 was slill outstanding as at 5 April 2021. The Trustees acknowledge th8 existence of the above as 8t 5 April 2021 and will work in the current year to correct them. If funds cannot be iecFaimed from those noted above, the Trustees (at the time of the events). inlend to make good the funds personally. Tli¥ Iriiill of a Trustees I iiéèliiig held Oli * Nov8iiiu¥i £021. David Matley loan balance of £1,000 This loan was repaid on 11.11.2019. Following cont&t with David (on 1 November 2021) the Trustees have identified the repayment as previously being noted as a one-off donation from David's partner Sandra. Funeral costs for the late June Martin of £3,982.60 Brian Newham, Tina Watkin, Rose Bower. Jacqueline Wilkinson and Marian Matley are each liable for £797 should a further attempt to approach the family to contribute to Ihe costs prove futile. Tr.e Late J ma￿.. .-an b81 of £380.00 Brian Newham, fina Watkin and Jacqueline Wilkinson will each pay £120.00 to dear this loan balance should a further attempt to approath the family to repay these funds prove unsuccessful. Gilli8n Matley loan balan￿ of £220 Bnan Newham, Tina Watkin. Rose Bower, Jacqueline Wilkinson arKI Marian Matley will each pay £44 to clear this loan balan￿ as it was decided at the meeting to wrtte the above balance off as Gillian cannot be contacted (de$￿te Ihe best efforts of the Trustees). IER October 2018