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← Malago Play Association Ltd

2025-06-30-accounts

MALAGO PLAY ASSOCIATION LIMITED TRUSTEES REPORT

YEAR ENDED 30 JUNE 2025

Charity Number 1106744 Company Number 4473436

MALAGO PLAY ASSOCIATION LIMITED TRUSTEES REPORT

CONTENTS PAGE
Company informaton 3
Annual report of the trustees 4
Annual report of the chair 7
Independent examiners report 8
Statement of fnancial actvites 9
Balance Sheet 10
Notes to the fnancial statements 11 – 16

2

MALAGO PLAY ASSOCIATION LIMITED TRUSTEES REPORT

Company Information

Trading as

Malago Play Association Limited (MPA Ltd) is known by the name ‘Moose Playscheme’ or ‘Moose Club’ or just ‘Moose’ by its community.

Trustees

The Directors of the charitable company (“the charity”) are its Trustees for the purpose of the charity law and throughout this report are collectively referred to as the Trustees. The Trustees who served during the year and since the year are as follows:

Carlo Bonura—Co-Chair Sorrel Randow—Co-Chair Kyla Munro-Parker—secretary Liam Glover – Treasurer Lauren Collman resigned 1 June 2025 Thomas Drew Laura Gabbott Ali James Giovani Starnini

Registered office

Responsible body/registered person address: Malago Play Association Ltd, c/o Scrapstore House, 21 Sevier St, Bristol BS2 9LB

Independent Examiner

Linden Accountants 21 Sevier Street, Bristol, BS2 9LB

Bankers

CAF Bank Limited 25 Kings Hill Avenue, Kings Hill, West Malling, Kent, ME19 4JQ

Unity Trust Bank plc Four Brindleyplace, Birmingham, B1 2JB

CCLA

Senator House, 85 Queen Victoria Street, London, EC4V 4ET

Charity Registration number: 1106744 Company Registration number: 4473436

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MALAGO PLAY ASSOCIATION LIMITED TRUSTEES REPORT

Annual report of the Trustees

Structure, Governance and Management

The organisation is a charitable company, limited by guarantee. It was incorporated on 29 June 2002.

Our Aims and Objectives

Our aim is to ensure that Moose Playscheme provides excellent out-of-school care for 4 to 11-yearolds. We aim to provide the necessary facilities for the daily care, recreation, and education of children after school hours and during school holidays. Our goal is to offer a wide range of fun and interesting activities, ensuring each individual child’s time in the club is safe, happy, and productive.

In order to continually improve the service that Moose Playscheme provides to the community, the directors and Moose staff receive support, guidance and regular training from Bristol Association for Neighbourhood Daycare (BAND).

Key Objectives

Our main objectives for the year were:

  1. Migrate to Microsoft 365 and use the migration to conduct a full governance selfassessment.

  2. Induct, embed and build an effective working dynamic with the new trustee team.

  3. Test how we can access a wider market, particularly with respect to our holiday clubs, outside of VPPS and SMRP

  4. Conduct an impact review on our business of any external provider brought in by Victoria Park Primary School (VPPS) – determining if competition harms the business model or provides good synergy

  5. Monitor staffing and leadership team at Moose, with a focus on succession and contingency planning

We are pleased to report that Moose has continued to thrive at Victoria Park Primary School, after moving to the location in 2021.

This year has been about the future of moose. Over the last four years, the future of moose has always related to some crisis or major transition that put the future of moose in jeopardy, for instance the COVID-19 pandemic or the move from St. Michael’s Church to VPPS. This year was a year of stability in terms of our success in increasing the number of children that we serve and stabilizing our finances for the future.

We have made some substantial steps to ensuring that Moose runs better. Many of these steps have taken place behind the scenes, while Sam Shepard and her wonderful team continue to deliver the high quality of out-of-school care that Moose has become known for and on which our last glowing OFSTED review was based.

The team now uses Microsoft 365 and MS Teams for organizing the management of Moose. This change has allowed us to improve the security and organization of the team’s electronic files and data in line with our legal and OFSTED obligations. It required a substantial organized effort to move large amounts of data related to the management of Moose onto MS Teams. The result has been a substantial improvement in our ability to manage data and carry out planning. In addition, we have

4

MALAGO PLAY ASSOCIATION LIMITED TRUSTEES REPORT

also created a comprehensive mechanism for carrying out annual policy reviews and managing annual business related to the Management Committee.

In June of last year, our long-time Chair, Zoe Bell, stepped down, and for the for the first time since 2019 we welcomed a large group of new directors. After a year, it is clear that the transition to a new Directors team has been a success. Under this new team we have put in place new ways of working together that are necessary for the future of Moose. The change has made clear the importance of prioritizing continuity in times of change. The upcoming year our focus will be on continuing to develop processes that will improve continuity when Directors change roles.

Financially, we have also taken steps to ensure Moose’s future. A group of Directors carried out extensive preparations for the first fee increase in four years. This included substantial financial modeling to consider the most fiscally responsible decision for the playscheme. We have remained committed to providing the most effective afterschool care possible for our families. Moose did not raise fees during the cost-of-living crises of the last two years. However, we were able to agree on a fee increase that remained below inflation for the four-year period that our rates have remained the same. We have also introduced a new Reserves Policy.

These steps, although they may seem small, are critical to the survival of Moose beyond the departure of any one individual or group of directors. Moose has grown substantially in size over the last three years. We are now fortunate enough, with the crises of the recent past behind us, to have the time and new inspiration to put in place changes that reflect this growth.

Our objectives for the forthcoming year:

  1. Enhance our use of Microsoft 365 for management communications, planning, and data storage

  2. Continue to build on our excellent relationship with Victoria Park Primary School

  3. Continue to develop management systems within the Director’s management team to ensure continuity when roles change

  4. Improve the profitability of our holiday club offering, with a focus on marketing

Staff

The Playscheme will continue to evaluate its staffing requirements and identify and facilitate any training needs. Play workers have opportunities to develop their ongoing professional development and are encouraged to attend courses that harmonise with their personal interests.

Policies and Practices

All our policies and practices are subject to an annual review. We review and make any necessary changes to policies and practices if there are any changes in legislation, changes to Ofsted requirements, and/or issues that arise out of our incident review process. As stated above, the review of policies is now formally part of our cycle of business planning.

Acknowledgments

We must begin by thanking all the staff and volunteers for all their help and support during the year. In particular, we are immensely grateful to the Moose staff, led by Sam Sheppard. We are proud to see Moose continue to thrive under her leadership. We are hugely appreciative of the high levels of professionalism and commitment to professional development that the team have shown this year.

5

MALAGO PLAY ASSOCIATION LIMITED TRUSTEES REPORT

We are also exceptionally grateful to Ed Gunner, the Headteacher at VPPS, and his team who have worked with us over the year to enhance the position of Moose in the community at VPPS. We strive to continue to build a close working relationship with the School and support them where we can.

We continue to find working with Linden Accountants productive and value all guidance given by Alex Owen and associates. With their support and the input of our Treasurer Sorrel Randow, we have good visibility of our financial position.

Although now a visible reduction in the number of students attending after school sessions from SMRP, we thank the leadership team at St. Mary Redcliffe for their commitment to Moose over many years.

We are endlessly grateful for the continued guidance that BAND offer us, in particular from Michelle Smith. Their advice, guidance, approachability and professionalism are a crucial support to both the Play Leader, Sam Sheppard, and the Trustees.

We would also like to thank all of our families who continue to support Moose. Their on-going support is essential to all of our hard work.

In conclusion, we have had a very positive year and are confident that Moose Playscheme will continue to provide high quality out of school care for our community in the upcoming year.

Reserves Policy and Risk Management

The trustees recognise the need to keep reserves at a level which will give the organisation stability to enable it to continue to operate in the future. The actual level of reserves is periodically reviewed, and the Trustees have examined the major risks to which the charity is exposed. The Trustees have systems in place to monitor and mitigate against those risks.

This annual report was approved by the trustees on 26[th] March 2026 and are signed on their behalf by:

Carlo Bonura

6

MALAGO PLAY ASSOCIATION LIMITED TRUSTEES REPORT

Annual report of the Co-Chairs

This year has been a year of transition in many ways. Most importantly, Sorrel Randow and I took over from Zoe Bell, our past Chair of 8 years. We are hugely appreciative of all the work Zoe did for Moose during that time. Her leadership enabled Moose to make it through the most challenging period of Moose’s history, the COVID-19 pandemic.

I want to thank all the staff and volunteers for all their help and support during the year without whom Moose Playscheme would not be possible.

We are all very proud to have worked together with the support of BAND and Victoria Park Primary School. We are also very grateful for the time and resources E Gunner and their team have provided Moose. We look forward to strengthening this relationship further for the good of the community.

Sorrel and I have been very proud to work with an excellent team of Directors who all bring different viewpoints and skills to the team that have really helped to move the Playscheme forwards. We recognise that the stability of this team has been instrumental in its success to date.

I am also pleased to have the continued support and guidance from Michelle Smith from BAND and am grateful for all the support guidance she gives both the directors team and S Sheppard. As always, Sam Sheppard’s leadership remains essential to the Playscheme’s success. We are all proud of the work she does with her team to make Moose great as it is.

Carlo Bonura (for Sorrel Randow)

7

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF MALAGO PLAY ASSOCIATION LIMITED

I report to the charity’s trustees on my examination of the accounts of Malago Play Association Limited for the period ended 30 June 2025.

Responsibilities and basis of report

As the charity’s trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner’s statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Steven Baptiste ACPA

Linden Accountants, Scrapstore House, 21 Sevier Street, St Werburghs, Bristol, BS2 9LB

Steven Baptiste Date ..........20[th] March 2026 …………………

8

MALAGO PLAY ASSOCIATION LIMITED STATEMENT OF FINANCIAL ACTIVITIES (Including Income and Expenditure Account) YEAR ENDED 30TH JUNE 2025

==> picture [545 x 405] intentionally omitted <==

----- Start of picture text -----
Unrestricted Restricted Total Funds Total Funds
Funds Funds 2025 2024
Note £ £ £ £
Incoming resources
Income from charitable activities 2 98,181 0 98,181 107,842
Other income 791 0 791 972
Total income and endowments 98,972 0 98,972 108,814
Resources expended
Costs of generating funds 0 0 0 0
Expenditure on charitable activities 3 108,033 0 108,033 104,084
Total resources expended 108,033 0 108,033 104,084
Net income/(expenditure) (9,061) 0 (9,061) 4,730
Transfers between funds 0 0 0 0
Net movement in funds (9,061) 0 (9,061) 4,730
Total funds at 1st July 2024 9 73,770 0 73,770 69,040
Total funds at 30th June 2025 10 64,709 0 64,709 73,770
----- End of picture text -----

All of the activities of the charity are classed as continuing

The notes on pages 11 to 16 form part of these financial statements

- 9 -

MALAGO PLAY ASSOCIATION LIMITED BALANCE SHEET YEAR ENDED 30TH JUNE 2025

Note
Fixed assets
8
Current assets
Debtors and prepayments
9
Cash at bank and in hand		 3,223
74,756		 2025
£
2,575		 2024
£
1,588
3,141
92,556
Creditors : Amounts falling
due within one year
10		 77,979
15,845		 95,697
23,515
Net current assets
Net assets		 62,134 72,182
64,709 73,770
Funds
Restricted funds
Unrestricted funds
11		 0
64,709		 0
73,770
64,709 73,770

For the year ending 30 June 2025 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 ('the Act') relating to small companies. The members have not required the company to obtain an audit in accordance with section 476 of the Act. The directors acknowledge their responsibility for complying with the requirements of the Act with respect to accounting records and for the preparation of accounts.

The trustees acknowledge their responsibilities for:

(i) ensuring that the charity keeps proper accounting records which comply with section 386 of the Act, and

(ii) preparing financial statements which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its profit or loss for the financial year in accordance with the requirements of section 396 of the Act, and which otherwise comply with the requirements of the Act relating to financial statements, so far as applicable to the charity.

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

These financial statements were approved by the trustees on 26th March 2026 and are signed on their behalf by:

………………………………. Carlo Bonura

The notes on pages 11 to 16 form part of these financial statements

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MALAGO PLAY ASSOCIATION LIMITED NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 30TH JUNE 2025

1 Accounting policies

i) When donors specify that donations given to the charity must be used in future accounting periods, the income is deferred until those periods.

ii) When donors impose conditions which have to be fulfilled before the charity becomes entitled to use such income, the income is deferred until the pre-condition have been met.

Office Equipment - 20% straight line

Fixtures & Fittings - 20% straight line

- 11 -

MALAGO PLAY ASSOCIATION LIMITED NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 30TH JUNE 2025

2 Income from Charitable activities

Fees received
Grant income
Donations received		 Unrestricted
Funds
£
98,181
0
0
98,181		 Restricted
Funds
£
0
0
0
0		 Total Funds
2025
£
98,181
0
0
98,181		 Total Funds
2024
£
107,842
0
0
107,842

3 Expenditure on Charitable activities

Consumables
Trips and activities
Salaries and wages
Support costs
Rent, light and heat
Postage
Office costs
Telephone & internet
Computers & software
Staff entertainment & training
Subscriptions
Small equipment
Accounting & professional fees
Sundry expenses
Bank and card charges
Pension costs
Recruitment fees
Bad debt written off
Governance costs
Independent examination fees
Depreciation
Insurance		 Unrestricted
Funds
£
4,864
1,038
85,641
6,875
0
1,383
131
1,181
915
130
0
226
0
1,033
2,116
134
0
660
866
839
108,033		 Restricted
Funds
£
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0		 Total Funds
2025
£
4,864
1,038
85,641
6,875
0
1,383
131
1,181
915
130
0
226
0
1,033
2,116
134
0
660
866
839
108,033		 Total Funds
2024
£
6,377
1,155
81,717
6,050
0
676
121
1,130
1,261
91
0
444
0
1,372
1,669
15
0
660
495
851
104,084

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MALAGO PLAY ASSOCIATION LIMITED NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 30TH JUNE 2025

4 Staff costs and numbers

The aggregate payroll costs were:

Wages & salaries 2025
£
85,641
85,641		 2024
£
81,717
81,717

Particulars of employees:

The average number of staff employed by the charity during the financial year amounted to: 11

Project Staff
Support staff		 £
No.
2
9
11

No employee received emoluments of more than £60,000.

5 Taxation

The charity is exempt from corporation tax on its charitable activities.

6 Trustees Remuneration

The charity trustees were not paid or received any other benefits from employment with the charity in the year (2024: £Nil).

The trustees were not reimbursed for travel expenses during the year (2024: £Nil).

No charity trustee received payment for professional or other services supplied to the charity (2024: £Nil).

7 Transactions of Related Parties

There were no related party transactions between the charity and the trustees or persons or entities connected to them during the year.

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MALAGO PLAY ASSOCIATION LIMITED NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 30TH JUNE 2025

8 Tangible fixed assets

Cost
At 1 July 2024
Additions
Disposals
At 30 June 2025
Depreciation
At 1 July 2024
Charge for the period
Disposals
At 30 June 2025
Net book value
At 30 June 2025
At 30 June 2024
9
Debtors
Accrued income
Other debtors - MagicBooking unpaid balances
Prepayments
10
Creditors: amounts falling due within one year
Accruals
Accrued holiday pay
Aged Parental Deposits
Pension liability
Sundry creditors (parent payments in advance)		 Office
Equipment
£
611
0
0
611
263
122
0
385
226
348		 Fixtures &
Fittings
£
1,866
1,854
0
3,720
626
744
0
1,370
2,350
1,240
2025
£
948
584
1,692
3,223
2025
£
989
2,306
1,348
384
10,819
15,845		 Total
£
2,476
1,854
0
4,330
889
866
0
1,755
2,575
1,588
2024
£
0
1,560
1,580
3,141
2024
£
1,456
2,944
782
368
17,964
23,515

- 14 -

MALAGO PLAY ASSOCIATION LIMITED NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 30TH JUNE 2025

11 Movement in funds

Restricted funds
Unrestricted funds
Fixed asset reserve fund
Winding Up Reserve fund
Restructuring Reserve fund
General funds
Total funds
Movement in funds - Prior Year
Restricted funds
Unrestricted funds
General funds
Total funds		 At 1st July
2024
£
0
0
1,027
21,100
34,000
17,643
73,770
73,770
At 1st July
2023
£
0
0
69,040
69,040
69,040		 Income
£
0
0
98,972
98,972
98,972
Income
£
0
0
108,814
108,814
108,814		 Expenditure
£
0
0
(108,033)
(108,033)
(108,033)
Expenditure
£
0
0
(104,084)
(104,084)
(104,084)		 Transfers
£
0
0
5,360
(5,360)
0
0
Transfers
Prv year adj
£
0
0
0
0
0		 At 30th June
2025
£
0
0
1,027
26,460
34,000
3,222
64,709
64,709
At 30th June
2024
£
0
0
73,770
73,770
73,770

- 15 -

MALAGO PLAY ASSOCIATION LIMITED NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 30TH JUNE 2025

12 Analysis of net assets between funds

Restricted funds
Unrestricted funds
General funds		 Tangible
Fixed assets
£
0
2,575
2,575		 Other
Net assets
£
0
62,134
62,134		 Total
£
0
64,709
64,709

13 Company limited by guarantee

The company is limited by guarantee and as such has no issued share capital. In the event of the company being wound up the liability of the members is limited to £1 each.

- 16 -