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← Malago Play Association Ltd

2024-06-30-accounts

MALAGO PLAY ASSOCIATION LIMITED TRUSTEES REPORT

YEAR ENDED 30 JUNE 2024

Charity Number 1106744 Company Number 4473436

MALAGO PLAY ASSOCIATION LIMITED TRUSTEES REPORT

CONTENTS PAGE
Company information 3
Annual report of the trustees 4
Annual report of the chair 7
Independent examiners report 8-9
Statement of financial activities 10
Balance Sheet 11
Notes to the financial statements 12-17

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MALAGO PLAY ASSOCIATION LIMITED TRUSTEES REPORT

Company Information

Trading as

Malago Play Association Limited (MPA Ltd) is known by the name ‘Moose Playscheme’ or ‘Moose Club’ or just ‘Moose’ by its community.

Trustees

The directors of the charitable company (“the charity”) are its trustees for the purpose of the charity law and throughout this report are collectively referred to as the trustees. The trustees who served during the year and since the year are as follows:

Zoe Bell – outgoing Chair resigned 14 June 2024 Carlo Bonura - incoming co-Chair Louise Mills – outgoing secretary Kyla Munro-Parker – incoming secretary from 14 June 2024 Sorrel Randow - outgoing Treasurer, incoming co-Chair Liam Glover – incoming Treasurer from 14 June 2024 Thomas Drew Jo Purslow resigned 5 February 2025 Ali James Giovani Starnini from 14 June 2024 Laura Gabbott from 14 June 2024 Lauren Collman from 14 June 2024

Registered office

Responsible body/registered person address: Malago Play Association Ltd, c/o Scrapstore House, 21 Sevier St, Bristol BS2 9LB

Independent Examiner

Linden Accountants 21 Sevier Street, Bristol, BS2 9LB

Bankers

CAF Bank Limited 25 Kings Hill Avenue, Kings Hill, West Malling, Kent, ME19 4JQ

Unity Trust Bank plc Four Brindleyplace, Birmingham, B1 2JB

CCLA

Senator House, 85 Queen Victoria Street, London, EC4V 4ET

Charity Registration number: 1106744

Company Registration number: 4473436

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MALAGO PLAY ASSOCIATION LIMITED TRUSTEES REPORT

Annual report of the Trustees

Structure, Governance and Management

The organisation is a charitable company, limited by guarantee. It was incorporated on 29 June 2002.

Our Aims and Objectives

Our aim is to ensure that Moose Playscheme provides excellent out-of-school care for 4 to 11-yearolds. We aim to provide the necessary facilities for the daily care, recreation, and education of children after school hours and during school holidays. Our goal is to offer a wide range of fun and interesting activities, ensuring each individual child’s time in the club is safe, happy, and productive.

In order to continually improve the service that Moose Playscheme provides to the community, the directors and Moose staff receive support, guidance and regular training from Bristol Association for Neighbourhood Daycare (BAND).

Key Objectives

Our main objectives for the year were:

  1. Develop staffing structures linked to expansion based on increased need for childcare in the community in collaboration with Victoria Park Primary School (VPPS)

  2. Work with VPPS to enhance the Community room facilities

  3. Review the impact on demand of St Mary Redcliffe Primary’s (SMRP) future plans for opening an after school and holiday club provision in the community

  4. Improve the profitability of our holiday club offering to make that part of our provision more sustainable

  5. Improve collaborative ways of working and the information systems used between the Playleaders and Trustee team

We are pleased to report that Moose has continued to thrive in its new setting at Victoria Park Primary School. In the reporting year we met the objectives set, whilst also providing over 42,000 individual hours of affordable, high quality after-school and holiday club care; supporting the needs of 157 families in our community.

Part way through the year we experienced a reduction in the number of SMRP children booking with Moose. SMRP use of the scheme dropped by around 30 sessions per week and this correlated to the introduction of commercial after school club provision at the SMRP site. Initially, this helped to relieve the increased booking pressure we were experiencing from the VPPS reception age families joining the club. High demand for early years places is now an established trend and reflects the changing working practices and socio-economic dynamics of the area we serve.

The move to the ‘Magic Booking’ system for bookings management has allowed us to release larger blocks of sessions in advance, enabling parents to book more flexibly and for up to two terms ahead. It also facilitates payment plans offering more control for parents with respect to budgeting. However, there is still a perception that places are a scarce commodity and we find parents are continuing to ‘panic’ book’ when terms are released. This leads to some anxiety within the community and has necessitated careful communication and the development and management of waiting lists by Sam Sheppard and her team. We will work with the new Headmaster of VPPS, Mr Gunner, to plan how we can support this increase in demand from the community. We understand

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MALAGO PLAY ASSOCIATION LIMITED TRUSTEES REPORT

that this may involve an external provider at the VPPS site and will work closely with the school to ensure that the Moose offer is well understood and has a central position within the wider offer being prepared by the school.

We continue to be particularly grateful for the backing provided by VPPS over the year, they have supported our position in the community in word and deed. This support enables us to use additional school facilities and for the children to enhance their range of experiences at the club both in and out of term time. We feel proud to have made a substantial contribution to the enhancements of the Community room environment, integral not just to the fabric of Moose but to the school and the wider community. We wish Mr Bailey well in his new post and look forward to working with Mr Gunner whom, whilst now at the helm, has worked at VPPS for a number of years and is familiar to the team.

Staff wellbeing has continued to be a key focus this year and we have worked to benchmark renumeration so that wages are competitive. We have also strived to establish a clear communications link between the Moose team and the new trustee team. We recognise that the staff have felt quite stressed at times with the ever-growing demand for childcare in the community, parents were, at times, frustrated if they were unable to book the sessions required as soon as the bookings went live. Staffing fluctuations due to personal reasons throughout the year have meant that we have not always been able to offer our full capacity. However, we have been modestly successful in appointing new team members to help expand and enhance our provision. The Moose team are now able to meet regularly and feel more on the ‘front foot’ as all the work to embed new practices has been successful. The team have really felt working with Elizabeth Male at BAND to be greatly beneficial, she will be very much missed as she moves into her new role. But we are pleased to have met with Michelle Smith, our new key worker at BAND, and look forward to working with her. We are also pleased to report that we have been able to support a number of former Moose attendees in their voluntary section of the Bronze DofE awards. This has been very rewarding for those young people and for our staff and has helped to consolidate our role in the community.

Sadly, we will be losing our Deputy Play leader Lauryn Perlini, as she will be moving into a new role as a teaching assistant at VPPS in the new academic year; we thank her for her continued support and wish her well in her new adventure.

Our objectives for the forthcoming year:

Staff

The Playscheme will continue to evaluate its staffing requirements and identify and facilitate any training needs. Play workers have opportunities to develop their ongoing professional development and are encouraged to attend courses that harmonise with their personal interests.

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MALAGO PLAY ASSOCIATION LIMITED TRUSTEES REPORT

Policies and Practices

All our policies and practices are subject to an annual review and with the move to the new premises were amended to bring them in line with legislation and/or address issues that arise out of our incident review process.

Acknowledgments

We must begin by thanking all the staff and volunteers for all their help and support during the year. In particular, we are immensely grateful to the Moose staff, led by Sam Sheppard. We are proud to see Moose continue to thrive under her leadership. We are hugely appreciative of the high levels of professionalism and commitment to professional development that the team have shown this year.

We are also exceptionally grateful to Nick Bailey and his team who have worked with us over the year to enhance the position of Moose in the community at Victoria Park School. We strive to continue to build a close working relationship with the school and support them where we can and look forward to continuing to work with Mr Gunner, the new Headteacher, and his team further.

We continue to find working with Linden Accountants productive and value all guidance given by Alex Owen and associates. With their support and the input of our Treasurer Sorrel Randow, we have good visibility of our financial position which will enable us to work with VPPS to enhance the building's infrastructure.

Although now a visible reduction in the number of students attending after school sessions from SMRP, we thank the leadership team at St. Mary Redcliffe for their commitment to Moose over many years.

We are endlessly grateful for the continued guidance that BAND offer us, in particular from Elizabeth Male our outgoing support worker and now Michelle Smith. Their advice, guidance, approachability and professionalism are a crucial support to both the Play Leader, Sam Sheppard, and the Trustees.

We would also like to thank all of our parents who continue to support Moose. Now that we feel we have consolidated our position post Covid, we are now looking to shape our provision to best support the community, and with this, the new trustee team will be moving the Playscheme into the next phase of its ongoing development.

In conclusion, we consider this has been a hugely positive year and we are confident that Moose Playscheme will continue to provide high quality out of school care for our community.

Reserves Policy and Risk Management

The trustees recognise the need to keep reserves at a level which will give the organisation stability to enable it to continue to operate in the future. The actual level of reserves is periodically reviewed and the trustees have examined the major risks to which the charity is exposed, and have systems in place to monitor and mitigate against those risks.

This annual report was approved by the trustees on …………………... and are signed on their behalf by:

Sorrel Randow

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MALAGO PLAY ASSOCIATION LIMITED TRUSTEES REPORT

Annual report of the Chair

I must begin by thanking all the staff and volunteers for all their help and support during the year; without whom Moose Playscheme would not be possible. I am proud to see Moose fully operational, running both after school and holiday care and numbers on role significantly increasing.

We are all very proud to have worked together with the support of BAND, St Mary Redcliffe Primary School and Victoria Park Primary School and we are also very grateful for the time and resources N Bailey and E Gunner and their team have provided Moose and look forward to strengthening this relationship further for the good of the community.

I am very proud to work with an excellent team of directors who all bring different viewpoints and skills to the team which has really helped to move the Playscheme forwards, we recognise that the stability of this team has been instrumental in its success to date. I am very pleased to report that we have increased the breath and skills of director’s team to reflect a growing role in our community.

I am also so pleased to have the continued support and guidance from E Male from BAND and am grateful for all the support guidance she gives both the directors team and S Sheppard. S Sheppard continues to be the backbone that Moose is bult upon and we are all exceptionally proud of the work she does with her team to make Moose the success it is.

This is my final report as Chair for Moose after over eight years with the team, over this time we have navigated a global pandemic and a fundamental change to the operations of the club at an entirely different site within the community; it has not always been easy to navigate a safe path through, but I am proud to have been a part of the journey and a heartfelt thank you to all who have supported us along the way. I wish all the very best to S Randow and C Bonura as they take the helm driving Moose forwards.

Dr Z Bell Outgoing Chair

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MALAGO PLAY ASSOCIATION LIMITED TRUSTEES REPORT

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF MALAGO PLAY ASSOCIATION LIMITED

I report to the charity’s trustees on my examination of the accounts of Malago Play Association Limited for the period ended 30 June 2024.

Responsibilities and basis of report

As the charity’s trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner’s statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Michael Grant ACPA

Linden Accountants, Scrapstore House, 21 Sevier Street, St Werburghs, Bristol, BS2 9LB

Michael Grant

Date ..........24[th] April 2025…………………

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MALAGO PLAY ASSOCIATION LIMITED TRUSTEES REPORT

MALAGO PLAY ASSOCIATION LIMITED

STATEMENT OF FINANCIAL ACTIVITIES (Including Income and Expenditure Account) YEAR ENDED 30TH JUNE 2024

Unrestricted Restricted Total Funds Total Funds
Funds Funds 2024 2023
Note £ £ £ £
Incoming
resources
Income from charitable activities 2 107,842 0 107,842 101,435
Other income 972 0 972 442
Total income and endowments 108,814 0 108,814 101,877
Resources expended
Costs of generating funds 0 0 0 0
Expenditure on charitable activities 3 104,084 0 104,084 87,141
Total resources expended 104,084 0 104,084 87,141
Net income/(expenditure) 4,730 0 4,730 14,736
Transfers between funds 0 0 0 0
Net movement in funds 4,730 0 4,730 14,736
Total funds at 1st July 2023 9 69,040 0 69,040 54,304
Total funds at 30th June 2024 10 73,770 0 73,770 69,040

All of the activities of the charity are classed as continuing

The notes on pages 11 to 16 form part of these financial statements

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MALAGO PLAY ASSOCIATION LIMITED TRUSTEES REPORT

MALAGO PLAY ASSOCIATION LIMITED

BALANCE SHEET

YEAR ENDED 30TH JUNE 2024

Note
Fixed assets
8
Current assets
Debtors and prepayments
9
Cash at bank and in hand
Creditors : Amounts falling
due within one year
10
Net current assets
Net assets
Funds
Restricted funds
Unrestricted funds
11		 3,141
92,556
95,697
23,515
0
73,770		 2024
£
1,588
72,182
73,770
73,770		 2023
£
1,103
1,733
87,640
89,373
21,435
67,937
69,040
0
69,040
69,040

For the year ending 30 June 2024 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 ('the Act') relating to small companies. The members have not required the company to obtain an audit in accordance with section 476 of the Act. The directors acknowledge their responsibility for complying with the requirements of the Act with respect to accounting records and for the preparation of accounts.

The trustees acknowledge their responsibilities for:

(i) ensuring that the charity keeps proper accounting records which comply with section 386 of the Act, and

(ii) preparing financial statements which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its profit or loss for the financial year in accordance with the requirements of section 396 of the Act, and which otherwise comply with the requirements of the Act relating to financial statements, so far as applicable to the charity.

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

These financial statements were approved by the trustees on …………………... and are signed on their behalf by:

……………………………….

Sorrel Randow

The notes on pages 11 to 16 form part of these financial statements

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MALAGO PLAY ASSOCIATION LIMITED TRUSTEES REPORT

MALAGO PLAY ASSOCIATION LIMITED NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 30TH JUNE 2024

1 Accounting policies

i) When donors specify that donations given to the charity must be used in future accounting periods, the income is deferred until those periods.

ii) When donors impose conditions which have to be fulfilled before the charity becomes entitled to use such income, the income is deferred until the pre-condition have been met.

Office Equipment - 20% straight line

Fixtures & Fittings - 20% straight line

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MALAGO PLAY ASSOCIATION LIMITED TRUSTEES REPORT

MALAGO PLAY ASSOCIATION LIMITED

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 30TH JUNE 2024

2 Income from Charitable activities

Fees received
Grant income
Donations received
Expenditure on Charitable activities
Consumables
Trips and activities
Salaries and wages
Support costs
Rent, light and heat
Postage
Office costs
Telephone & internet
Computers & software
Staff entertainment & training
Subscriptions
Small equipment
Bookkeeping and professional fees
Sundry expenses
Bank and card charges
Pension costs
Recruitment fees
Bad debt written off
Governance costs
Independent examination fees
Depreciation
Insurance		 Unrestricted
Funds
£
107,842
0
0
107,842
Unrestricted
Funds
£
6,377
1,155
81,717
6,050
0
676
121
1,130
1,261
91
0
444
0
1,372
1,669
15
0
660
495
851
104,084		 Restricted
Funds
£
0
0
0
0
Restricted
Funds
£
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0		 Total Funds
2024
£
107,842
0
0
107,842
Total Funds
2024
£
6,377
1,155
81,717
6,050
0
676
121
1,130
1,261
91
0
444
0
1,372
1,669
15
0
660
495
851
104,084		 Total Funds
2023
£
101,435
0
0
101,435
Total Funds
2023
£
3,886
1,096
67,557
6,500
0
643
169
1,146
358
50
0
478
0
1,628
1,428
15
0
660
723
804
61,667

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MALAGO PLAY ASSOCIATION LIMITED TRUSTEES REPORT

MALAGO PLAY ASSOCIATION LIMITED NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 30TH JUNE 2024

4 Staff costs and numbers

The aggregate payroll costs were:

Wages & salaries 2024
£
81,717
81,717		 2023
£
67,557
67,557

Particulars of employees:

The average number of staff employed by the charity during the financial year amounted to: 8

Project Staff
Support staff		 £
No.
2
6
8

No employee received emoluments of more than £60,000.

5 Taxation

The charity is exempt from corporation tax on its charitable activities.

6 Trustees Remuneration

The charity trustees were not paid or received any other benefits from employment with the charity in the year (2023: £Nil).

The trustees were not reimbursed for travel expenses during the year (2023: £Nil).

No charity trustee received payment for professional or other services supplied to the charity (2023: £Nil).

7 Transactions of Related Parties

There were no related party transactions between the charity and the trustees or persons or entities connected to them during the year.

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MALAGO PLAY ASSOCIATION LIMITED TRUSTEES REPORT

MALAGO PLAY ASSOCIATION LIMITED

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 30TH JUNE 2024

8 Tangible fixed assets

Cost
At 1 July 2023
Additions
Disposals
At 30 June 2024
Depreciation
At 1 July 2023
Charge for the period
Disposals
At 30 June 2024
Net book value
At 30 June 2024
At 30 June 2023
9
Debtors
Accrued income
Other debtors - MagicBooking unpaid balances
PAYE overpaid
Prepayments
10
Creditors: amounts falling due within one year
Accruals
Accrued holiday pay
Aged Parental Deposits
Creditors
Sundry creditors (parent payments in advance)		 Office
Equipment
£
611
0
0
611
141
122
0
263
348
470		 Fixtures &
Fittings
£
886
980
0
1,866
253
373
0
626
1,240
633
2024
£
0
1,560
0
1,580
3,141
2024
£
1,824
2,944
782
0
17,964
23,515		 Total
£
1,497
980
0
2,477
394
495
0
889
1,588
1,103
2023
£
0
773
259
701
1,733
2023
£
1,574
2,614
782
0
16,465
21,435

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MALAGO PLAY ASSOCIATION LIMITED TRUSTEES REPORT

MALAGO PLAY ASSOCIATION LIMITED

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 30TH JUNE 2024

11 Movement in funds

Restricted funds
Unrestricted funds
General funds
Total funds
Movement in funds - Prior Year
Restricted funds
Unrestricted funds
General funds
Total funds		 At 1st
July
2023
£
0
0
69,040
69,040
69,040
At 1st
July
2022
£
0
0
54,304
54,304
54,304		 Income
£
0
0
108,814
108,814
108,814
Income
£
0
0
101,877
101,877
101,877		 Expenditure
£
0
0
(104,084)
(104,084)
(104,084)
Expenditure
£
0
0
(87,141)
(87,141)
(87,141)		 Transfers
Prv year adj
£
0
0
0
0
0
Transfers
Prv year adj
£
0
0
0
0
0		 At 30th June
2024
£
0
0
73,770
73,770
73,770
At 30th June
2023
£
0
0
69,040
69,040
69,040

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MALAGO PLAY ASSOCIATION LIMITED TRUSTEES REPORT

MALAGO PLAY ASSOCIATION LIMITED

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 30TH JUNE 2024

12 Analysis of net assets between funds

Restricted funds
Unrestricted funds
General funds		 Tangible
Fixed assets
£
0
1,588
1,588		 Other
Net assets
£
0
72,182
72,182		 Total
£
0
73,770
73,770

13 Company limited by guarantee

The company is limited by guarantee and as such has no issued share capital. In the event of the company being wound up the liability of the members is limited to £1 each.

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