## **MALAGO PLAY ASSOCIATION LIMITED TRUSTEES REPORT** ## **YEAR ENDED 30 JUNE 2022** Charity Number 1106744 Company Number 4473436 MALAGO PLAY ASSOCIATION LIMITED TRUSTEES REPORT |**CONTENTS**|PAGE| |---|---| |Company information|3| |Annual report of the trustees|4| |Annual report of the chair|7| |Independent examiners report|9| |Statement of financial activities|11| |Balance Sheet|12| |Notes to the financial statements|13-16| 2 | Page MALAGO PLAY ASSOCIATION LIMITED TRUSTEES REPORT ## **Company Information** ## **Trading as** Malago Play Association Limited (MPA Ltd) is known by the name ‘Moose Playscheme’, ‘Moose Club’ or ‘Moose’ by its community. ## **Trustees** The directors of the charitable company (“the charity”) are its trustees for the purpose of the charity law and throughout this report are collectively referred to as the trustees. The trustees who served during the year are as follows: Dr Z Bell (Chair) Miss L Mills (Secretary) Mrs S Randow (Treasurer) Mrs L Glynn Mr J Jordan Mr T Drew Mrs J Purslow Dr C Bonura Mrs C Granville Mr A James ## **Registered office** Responsible body/registered person address: (MPA Ltd) Scrapstore House, 21 Sevier St, Bristol BS2 9LB ## **Independent Examiner** Linden Accountants 21 Sevier Street St Werburghs Bristol BS2 9LB ## **Bankers** CAF Bank Limited 25 Kings Hill Avenue Kings Hill, West Malling, Kent ME19 4JQ Unity Trust Bank plc, Four Brindleyplace, Birmingham, B1 2JB CCLA Senator House 85 Queen Victoria Street London EC4V 4ET **Charity Registration number:** 1106744 **Company Registration number:** 4473436 3 | Page MALAGO PLAY ASSOCIATION LIMITED TRUSTEES REPORT ## **Annual report of the Trustees** ## **Structure, Governance and Management** The organisation is a charitable company, limited by guarantee. It was incorporated on 29 June 2002. ## **Our Aims and Objectives** Our aim is to ensure that Moose Playscheme provides excellent out-of-school care (after school and during the school holidays) for 4-11 year olds. We aim to provide the necessary facilities for the daily care, recreation and education of children during out of school hours and school holidays. We aim to provide a wide range of fun and interesting activities, ensuring each individual child’s time in the club is safe, happy and productive. In order to continually improve the service that Moose Playscheme provides to the community, the directors and Moose staff receive support, guidance and regular training from BAND (Bristol Association for Neighbourhood Daycare Ltd). ## **Key Objectives** Our main objectives for the year were: - to safeguard the future of Moose, providing a high quality after school and holiday care provision for the community, - to embed new practices at our new setting to maintain high quality after school child care, - to build reserves to secure the future of Moose Playscheme, and - maintain secure relationships with Victoria Park Primary School (VPPS) and St Mary Redcliffe Primary School (SMRP). We are pleased to confirm that Moose has thrived in its new setting at VPPS. We have been able to continue to provide high quality after school child care for the community, including holiday provision, and have met the objectives set for the year. To achieve this whilst dealing with the significant impacts of Covid-19 on Moose, we significantly changed our operating model to enable us to rebuild our reserves without increasing our prices. We successfully delivered this by following a recovery framework: - Closely link staffing ratios to bookings using a staffing rubric ratio within guidance and agreed working parameters - Use regular cashflow, P&L and forecasting to determine operational hours in term time and holiday club provision. Including identifying patterns of days with low booking numbers to inform opening - Continue to apply for grant funding to aid a faster recovery plan - Have regular feedback meetings with the relevant Moose staff and Management Committee (MC) members to ensure operational plans are effective and to monitor staff wellbeing - Create clear lines of communication to specific MC members for any issues to ensure they are dealt with effectively We have worked closely with both our feeder schools, VPPS and SMRP, this year and have established good lines of communications with both leadership teams. This coordination has been essential to the successful relaunch of the Moose Playscheme. SMRP have supported our recovery by facilitating the transfers between sites after school with Learning Support Assistants who have 4 | Page MALAGO PLAY ASSOCIATION LIMITED TRUSTEES REPORT now been welcomed into the Moose team. This has been a really beneficial practice as it has enhanced our links to SMRP, and the children have continuity in care until settled. We are especially grateful for the support that VPPS have provided as they have accommodated our club in their Community Room rent free for 12 months. They continue to support our position in the community enabling us to offer additional facilities for the children to use to enhance their range of experiences at the club both in and out of term time. As we navigate our path working together using the Community room and surrounding spaces such as the Art room and the playgrounds (as they are often in use by the school too), we realise that solid communications is a key foundation to success. Staff wellbeing has been a key focus this year and we are keen to continue to support this moving forwards. The timeframe for the move and re-opening of Moose was very short and left little time to reflect. We recognised that the staff felt quite stressed at times, simply due to how busy they were adapting to their new working environment. Re-establishing regular staffing meetings was a challenge at first due to the dual use of the site, and this in part caused unexpected anxieties around the practicalities in delivery of quality care which needed to be worked through and supported. The director team supported the Play Leader, S Sheppard, and her team, and were in regular contact to help troubleshoot any unforeseen challenges. We are very supportive of S Shepard’s wellbeing initiatives and continue to be impressed with her approach to management. As the year continued, the level of bookings started to exceed those we had initially envisaged and to regularly go well beyond those we had at our previous location at St Michaels and All Angels Church. We are really encouraged by this, and by the feedback from our recent parental survey. We note below a snapshot of the feedback we have received that confirms that we are serving the community with high quality childcare as set out in our aims: _‘Really appreciate everything Moose does. It really f_ _**terms dan** hil it is a fun and safe environment for them to play in ‘Really appreciate you providing this provision, as t it would really impact my work/ my job without it’_ _‘We love th_ _usual schedule’_ In addition to this feedback, the survey has helped to inform our new objectives for the forthcoming year: 1. Review the current provision with iPAL in relation to its updates to facilitate bookings and payments 2. Review staffing structures linked to expansion based on increased need for child care in the community 3. Enter into a rental agreement with VPPS 4. Continue to work with BAND to ensure a successful Ofsted inspection. 5 | Page MALAGO PLAY ASSOCIATION LIMITED TRUSTEES REPORT ## **Staff** Moose Playscheme will continue to evaluate its staffing requirements and identify and facilitate any training needs. Play workers have opportunities to develop their ongoing professional development, and are encouraged to attend courses to suit their personal interests. ## **Policies and Practices** All our policies and practices are subject to an annual review and with the move to the new premises were amended to bring them in line with legislation and/or address issues that arise out of our incident review process. ## **Acknowledgments** We must begin by thanking all of the staff and volunteers for all their help and support during the year. In particular, we are immensely grateful to the Moose staff, led by S Sheppard. We are proud to see Moose thriving after such a long period of uncertainty and are looking forward to its continued development. We are appreciative of the high levels of professionalism and commitment to professional development that the team have shown this year to make the change of site successful; especially embedding new practices and procedures alongside the school’s usual operating procedures. We are also exceptionally grateful to the VPPS Headteacher, N Bailey, and his team who have worked with us over the year to re-establish Moose in the community at VPPS. We are especially grateful for the opportunity to operate at the site for 12 months’ rent free. We strive to continue to build a close working relationship with the school and support them where we can and look forward to working with N Bailey and his team further. We continue to find working with Linden Accountants very productive and value all guidance given by A Owen and associates. With their support and the input of our Treasurer S Randow, with L Glynn, we have good visibility of our financial position and have been able to meet our commitments. We look forward to investing in our provision further as we now begin to come out of the recovery framework. We are also grateful for the support provided by our second feeder school, SMRP, as they embraced our recovery framework facilitating the use of the Learning Support Assistants to supervise the afterschool transfer of children to the new site. The support has been welcomed by both staff and children and has helped to build continuity in care for the SMRP students, especially for those in the younger year groups. We are very grateful for the continued guidance that BAND offer us, in particular from E Male our support worker. We are very appreciative for her support, guidance and professionalism and acknowledge the continuing additional support she has given in relation to working with S Sheppard carrying out monitoring visits and supporting the implementation of new practices. The Directors successfully secured grant funding from Quartet Community Foundation at the start of the year. We are profoundly grateful to Quartet and its benefactors, without whom we would have been unable to transfer operations to VPPS and reopen Moose Playscheme without serious risk of insolvency. This funding enabled us to trade ourselves out of the deficit position precipitated by 6 | Page MALAGO PLAY ASSOCIATION LIMITED TRUSTEES REPORT Covid-19 and build a business model that would maintain the affordability of child care in the community whilst securing the future of MPA Ltd. Our aim has always been to provide high quality affordable childcare and we were very mindful to retain a balance of affordability and viability, the grant enabled us to do this. We would also like to thank our parents and families who have continued to support Moose, and as such we are now looking to expand our provision to support the community further, the move to VPPS has been more successful than we could have possibly imagined and we are now in good financial health. In conclusion, we consider this has been a challenging yet hugely positive year and we are confident that Moose Playscheme will continue to provide high quality out of school care for our community and begin to prepare for our first Ofsted inspection at our new site. ## **Reserves Policy and Risk Management** The trustees recognise the need to keep reserves at a level which will give the organisation stability to enable it to continue to operate in the future. The actual level of reserves will be periodically reviewed. The trustees have examined the major risks to which the charity is exposed and systems will continue to be established to mitigate those risks. 7 | Page MALAGO PLAY ASSOCIATION LIMITED TRUSTEES REPORT ## **Annual report of the Chair** I must begin by thanking all of the staff and volunteers for all their help and support during the year during such challenging and dynamic circumstances; without whom Moose Playscheme would not be possible. I am proud to see Moose fully operational, running both after school and holiday care and numbers on roll increasing. We are all very proud to have worked together with the support of BAND, St Mary Redcliffe Primary School and Victoria Park Primary School on the re-launch and recognise that there is still much to do to ensure we maintain the high level of child care we aim to provide at our new site. We are also very grateful for the time and resources N Bailey and his team have provided Moose and look forward to strengthening this relationship further for the good of the community. I am very proud to work with an excellent team of directors who all bring different viewpoints and skills to the team which has really helped to move Moose Playscheme forwards. We recognise that the stability of this team has been instrumental in its success to date. In particular, I must thank S Randow (Treasurer) for her diligence in maintaining our financial recovery and adapting business models. I am also so pleased to have the continued support and guidance from E Male from BAND, and am grateful for all the support guidance she gives both the directors team and S Sheppard. S Sheppard continues to be the backbone that Moose is built upon and we are all exceptionally proud of the work she does with her team to make Moose the success it is. We acknowledge that this year has been challenging at times for S Sheppard both personally and professionally and celebrate with her the overwhelmingly positive feedback from parents which affirms the successful re-establishment of Moose and its place in the community offering affordable high quality child care. Dr Z Bell Chair person 8 | Page MALAGO PLAY ASSOCIATION LIMITED TRUSTEES REPORT ## **Independent Examiners report** ## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF MALAGO PLAY ASSOCIATION LIMITED** I report to the charity’s trustees on my examination of the accounts of Malago Play Association Limited for the period ended 30 June 2022. ## **Respective responsibilities of trustees and examiner** The charity’s trustees consider that an audit is not required for this year (under section 43(2) of the Charities Act 1993 (the Act), as amended by s.145 of the Charities Act 2011) and that an independent examination is needed. Having satisfied myself that the charity is not subject to audit under the company law and is eligible for independent examination; it is my responsibility to: - Examine the accounts (under section 145 of the 2011 Act), - To follow the procedures laid down in the General Directions given by the Charity Commission (under section 145(5)(b) Act), and - to state whether particular matters have come to my attention. ## **Basis of independent examiner’s report** My examination was carried out in accordance with General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required by audit, and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below. ## **Independent examiner’s statement** In the course of my examination, no matter has come to my attention: (1) which gives me reasonable cause to believe that in any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. 9 | Page MALAGO PLAY ASSOCIATION LIMITED TRUSTEES REPORT - (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Michael Grant ACPA Linden Accountants, Scrapstore House, 21 Sevier Street, St Werburghs, Bristol, BS2 9LB Michael Grant Date ..........28[th] March 2023………………… 10 | Page MALAGO PLAY ASSOCIATION LIMITED TRUSTEES REPORT Statement of financial activities MALAGO PLAY ASSOCIATION LIMITED STATEIIEIT OF FTh.LNCL4L.4CTII-ITIES allcluding Illcome alld Expelldiiui'e Accounti YEAR E￿DED.10TH J(Th￿ 2022 R*stJlct*d Toial F*Jhds Total Fwbds FuDds FuDd5 ZOZ2 •O21 Incomlllg rÈsouJ'cÈs IFtrom¢fvw choril¢JblqiJclivhif5 Otherincome 95.￿2 27 100.002 27 ToialiDc0r￿ arld endowmenis 95.029 100.029 C0515 oIg￿eralrng￿Md5 SO.￿1 61.607 67.072 Toialr*so￿lès •spèttd*d 50.607 61.607 67.07? ei irlCO]Dplle4endit￿rÈI 38.302 38.302 113.957) ei ]lloi"e]llent ill fullds 38.302 38.302 113.957) Totalfullds at IstJth 7021 15.942 li94? 29.899 ToralfuDd5 at JOtIL ?022 io 54.304 54_304 15.942 11 | Page MALAGO PLAY ASSOCIATION LIMITED TRUSTEES REPORT ## **Balance Sheet** 3/4/23 Z. R. Bell 12 | Page MALAGO PLAY ASSOCIATION LIMITED TRUSTEES REPORT Notes to the financial statements IVL4LAGO PLAY ASSOCIATIOJ LIMITED I%OTES TO THE FllI.￿NCI.4E STATEIIEINTS YE4R EIIJED 30TH JtThE 2022 -4((oiuitl]i￿ po]icies l The fi1￿lJI st3tenJellts b31re beeJJ prepared uoder tbe hiSiont cogi Colli￿￿tIOn The fi03rttial stateJJeots be￿ prepared Jo accordallce with S￿1eD￿nI of Recoll]nEllded Practtce." AccountllkE alld Rewning b! Thatitie5 (FRS 10? SORPI issued ill July 2014. and applicableUKAccouDI￿g St3nd3r(ts alld the Chanlies Act 20LI. bl IncOn￿frOjll dOnatton￿*S is illchjded as these 3rereCei￿b1e. except as follows. il donor$ specty Ih*i donatw giveth ￿ the chanry tnitsibeused iti fvwre xeoutstlts8 penods. ¢he 1$ deferred Utslii tbose ￿￿ods. ill liThen donors ￿0$e ¢otsdi110ts5 tAhi¢h hatr to be fvlfilledbefore the charirybe¢omes elltsiied fvuse such ￿COme. the itseome Is defetTedutkttl thepre-colldinon hai'e beellll￿. cl Resour¢ts expended are reco￿1$ed UL the penod th ￿1)leb theyare theutttd. Resowce¥ ey¥thded attributable VAT which Qinootberecov￿ed. dl Mo$1 exwialn￿t 15 aire¢iiy #ttftbutable to s￿LAt %¢ttMtie$. b)Ve1￿ fftch￿d th Ibose cost e*egoLYes. 5￿POrte091 ba beell 3lloc2ted IOOVO i0W3rds the chant2bk of the ch3nty. el RenlHIs applicable to lease R8[￿[￿115 V4bete ￿1b$I￿ti￿llY all of Ibe beuefLl$ atuy risk5 of O￿lIe[sb1P re￿¥1￿ With the lessor 3re cbarged aga￿stPrO￿Is oni straiEbt-]Jlle oiw tbe wiod of tbe laise. Unrestricted fLmds cjnbe used in accord3nce with the cb3ritable objects at the di;ctdion of the trustees. Re5tncted Ca￿ onjybe I￿edfOrpartICuJ3r[eSfTICfedPI￿P0Ses￿1tblti the objects of the cb3rity. Restrictions 3nse wbell specifiedb5.the donoror ￿'￿ell fjmd5 are rai5el forpartiailarrestncted pwse5 h) DeprttlatiO￿ 15 calculated so as to write off tr cost of 3n asset. les5 its estin]atedresidu31 value. owet the useful ecLbnomic Jifr of that asset as follow5 Office Equipment- 20/p strdigbt Jjne FLth￿£s &."ittings- 2010 Str3igbt Jine 13 | Page MALAGO PLAY ASSOCIATION LIMITED TRUSTEES REPORT MALAGO PLAY ASsOC￿TION LLMITED NOTES TO THE FP4ANCIAL STATEItEI%ryS R ETrI)ED 30TH 2022 tDcotDe Cbai'itable afiiiiries lJJJ'est]Ictod Resn'icted Fllttds ToialFullds ?012 Tofal Fwid Fee¥ retdved Gr￿t DoJLltioDs receiird 95.002 95.002 5.0(M) 30.857 5.000 1.120 95.002 i.000 I￿.00) LDTe%nwted Fullds Re5nicred Fullds Joial Fulld5 7012 Toial FuDd% CoD5UJJJables 1.850 489 2.339 691 Tnp5 aad a￿1VItIeS S31aries a￿d w3gts 47.528 4.511 ri costs Rent. light aJ)d J*at Postrdge Office tosts Tdephone & Inte￿et conWt￿5 & soft￿l[e Staff eniert2jnt￿l & trainittg SubscrLplioas sll￿ll eqUipD￿r BookkeepLllg and w0fts￿o￿al ftts sund￿expe￿%eS Bank 3nd c3rd charges Pension costs 500 5(K) 750 756 655 930 230 607 57) 575 159 205 55 20) 55 306 11441 11441 2.918 2.333 2.333 843 1.689 843 Bad debt￿lIttell off 238 238 450 tndependenr ejtaminatton ftts Dtpreciatio [ll5L￿nCe 600 299 653 349 349 68) 50.607 5.(M)O 61.067 07.07? 14 | Page MALAGO PLAY ASSOCIATION LIMITED TRUSTEES REPORT .WAGO PLAY ASsOC￿TION LIMITED OTES TO THE F￿.￿NcL￿E ST.4TEIIENTS YL4RE.NDED 30TH JIThE 2022 4 Siaff flJ5ts ajbd nu￿berS The awe8ateyJ)Toll cost5 were". 2022 21121 Wage5 & sa13nes 52.039 52.D39 Panifuknr5 of ewloTr"ees'. Theavuagell￿llbet ofstsff ewloyedbythe cbJrity the fi￿￿clai￿r￿r11ll0untedtO." Projett Statr Support gtaff No ellwloize ieceLNYd¢llwhu￿ll5 of tlloie thaD £(￿.(KID. 4 T*s4tlo The chantvis &￿etDPt from£0￿rati0ll tsx on Lts cknilable xtivitses. 15 | Page MALAGO PLAY ASSOCIATION LIMITED TRUSTEES REPORT .MALAGO PLAY ASSOCIATION LIMITED )OTES TO THE F￿￿￿CL￿L ST.4TEIIENTS TrTAR EII)ED.IOTH JtI¥E 2022 Tangible r￿ed assets FtsfUf*S & T•r*l E411ip]iieDI FirtiDgs Cost At J Jvh, 2021 3.359 93 1?.4121 1.160 190 4.525 ?83 {3.i781 Adthtio Djsposajs AI 30 Julle 20?2 1.040 190 1.230 DèpJKiarlo At l Julv ?O?I 2746 1.102 3.848 (l￿ge forthepenod Dtsposa]s 247 12.4121 102 349 (J.5781 AI 30 Jurle 2022 581 38 019 Net l>TroL I"aiue At 30 JLne ?012 459 152 At 30 Julle 2021 613 677 7 D¢btoi's 2022 21121 881 3.714 Ill83 Otbtt debtOr>. IPAL unpaJdbAiwes 147 4.59) 1.430 ?022 2D21 AcctU31s Clydit￿5 Otkn cteditot5. Ac(n]edhoJidayp3y s￿ uethtws (parellt payll￿tS Jttadl￿ceI 1.804 432 2.128 4.)32 17.10) 7_017 16 | Page MALAGO PLAY ASSOCIATION LIMITED TRUSTEES REPORT MALAGO PLAY ASSOCIATION LI￿gITED LNOTES TO THE FL1￿￿CL4L ST.4TE)ILNTS YEARENDED 30TH JLI%E 2022 g hlos"emeDtin fllnds -4t 30-Jwi 20?2 oi.J 20?1 TraDslw's IDrotot E5Ptlldimre Restrictedfunds 1s,cMJoI [Tw'emicted funds 15.942 9i.O99 156.M7) 54.304 15.942 9i.O?9 54 304 Total funds 15.942 LOO.0?9 1616671 54.304 IQ knh"5is Df Dei asseis be￿*en lunds Otknèr Toial Fixpd RSS*IS Restrictedknnds [Trll'e5nicied funds Gett￿21 fimds 53.6>3 54.304 oil i3.693 54.304 11 CLbmpaD!-]imited b3" guai'aDtee compally is ltstuted by pwaotee 35 Suth has Lo tssued sb2re tapital. Ill Ihe eveot ottbe tompallv btsng wouttd ￿ the ILabilltyoftbeu￿eJsIs ]]￿lled to £1 each 17 | Page