## **Trustees' Annual Report for the period** Period start date Period end date **1[st] April 2023 31[st] March 2024 From To** Section A Reference and administration details > **Charity name SUN BEAMS DELAPRE PRE-SCHOOL Other names charity is known by** SUN BEAMS **Registered charity number (if any) 1106721 Charity's principal address** c/o Delapre Primary School Rothersthorpe Road Northampton **Postcode NN4 8JA** ~~ee~~ **Names of the charity trustees who manage the charity Dates acted if not for whole Name of person (or body) entitled Trustee name Office (if any) year to appoint trustee (if any)** 1 Nichola Windle 2 Sharon Halford 3 Carol Halford 4 Michelle Leach 5 6 7 8 **Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole year** N/A ~~——~~ **Names and addresses of advisers (Optional information) Type of adviser Name Address** N/A **Name of chief executive or names of senior staff members (Optional information)** N/A ~~==~~ **Section B Structure, governance and management TAR** 1 March **2012** March **2012** ## **Description of the charity’s trusts** - Type of governing document (eg. trust deed, constitution) How the charity is constituted **Constitution** **Trust** - (eg. trust, association, company) Trustee selection methods **Elected By Parents** - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; **Relationship with related parties** Sun Beams was established in 2004. We operate within the grounds of Delapre Primary School. We have very close links with Delapre Primary school. **Risk Management** The major risks to the Pre-school have been reviewed, and systems established to manage those risks. - The adequacy of the systems is kept under review in the light of changing circumstances. To help mitigate risk, the Trustees take full responsibility for strategic planning, budgeting, and appropriate financial control for the Pre-school. - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** To enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by a) offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the **Summary of the objects of the** activities of such groups, ensuring that such groups offer **charity set out in its** opportunities for all children whatever their race, culture, religion, **governing document** means or ability; b) encouraging the study of the needs of such children and their families and promoting public interest in and the recognition of such needs in the local areas; c) instigating and adhering to and furthering the aims and objects of the Pre-School learning Alliance March **2012** **TAR** 2 ## **Charitable activities** Sun Beams offers full day care, incorporating pre-school, breakfast and after school clubs operating from a rented purpose built facility within the grounds of Delapre School. Our Breakfast Club and After School Club are valuable assets which are designed to help families to balance their work and family commitments, whilst knowing their children are safe and cared for on the school site. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** Encouraging Learning and Development for each individual child has been a high priority this year. The staff team have concentrated hard on individualising our planning to ensure that key workers produce individualised planning for their key children based on observations. We have continued to work hard on developing good relationships with parents and carers. We have maintained the termly Parent Chat Times to keep parents well-informed of their child's progress and allow them to view and contribute to their children's learning journeys. ## **Additional details of objectives and activities (Optional information)** ## **Aims and objectives** - We would like to send more staff on continuing professional development through a number of different courses that interest the staff and improve the setting for families that use it. - We aim to provide 2 years old funding to ensure a good start to education for all. You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 3 Section D Achievements and performance March **2012** **TAR** 4 ## Section D Achievements and performance Sun Beams have 67 children on the books for the pre-school, 29 for the **Summary of the main** after school club and the breakfast club is a drop in service which takes **achievements of the charity** between 10-20 children per morning. **during the year** The Pre-School has an enthusiastic and committed staff, led by two Managers who are level 5 trained and two supervisors, both holding appropriate NVQ Level 4 qualifications. During the year they were supported by 11 other staff members, who all have wide experience in childcare and hold childcare qualifications at various levels. 2 staff on level 4, 6 staff on Level 3 ,1 staff on Level 2 and 1 apprentice. We have provided numerous placements for students from Northampton College who are studying for NVQs in Childcare. Placements are three months long and students are provided with a valuable opportunity for experience and support from Sun Beams staff. We have purchased new equipment and toys in order to improve the resources available to the children attending sessions. The Pre-School and After School Club have enjoyed many activities and parents were also invited which help to maintain good links with the practitioners. Sun Beams has also been involved in different fundraising activities. March **2012** **TAR** 5 ## **Section E Financial review** ## **Reserves policy** ## **Brief statement of the** **charity’s policy on reserves** **Details of any funds materially in deficit** Financially this year Sun Beams made a deficit for the year ended 31 March 2024. ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: The charity’s main source of funding continues to be Government Funding for 2, 3 and 4 year olds. - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** N/A ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** S.HALFORD **Full name(s)** SHARON HALFORD **Position (eg Secretary, Chair,** Trustee **etc)** **Date** 29/01/25 March **2012** **TAR** 6 CHARITY COMMISSION FOR ENGLAND AND WALES SUN BEAMS PRE-SCHOOL 1106721 Receipts and payments accounts CC16a For the period from 1st April 2023 31st March 2024 Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds Last year to the n¢arg$t tt> the ngar¢$t £ to th¢ nearÈst £ lo the nearest £ to the nearest £ A1 Recelpts SESSION FEES GOVERNMETrW FUNDING OTHER BANK INTEREST 70,145 193,002 70,145 193,002 59,982 184,187 500 Sub total (Gross income for AR) 263.147 263,147 244,670 A2 Asset and investment sales. {seg table}. Sub total Total receipts 263,147 263,147 244.670 A3 Pa ments BANK CHARGES INSURANCE HMRC OTHER EXPENSES PHONE BILLS RENT TRAINING TOYS WAGES CLEANING BUISNESS RATES COOLERAID ESPO FOOD EQUIPMENT LEGAL FEES STATIONERY PENSION SU8SCRIPTIONS AND REGISTRATION 360 719 27,951 3,118 1,213 10,000 1.971 1.043 195,241 491 518 581 2,370 2,524 4,584 375 1.189 10,108 360 719 27,951 3.118 1,213 10,000 1,971 1.043 195,241 491 518 581 2,370 2.524 4.584 375 1.189 10,108 360 697 23.614 3,136 963 10.000 1.105 1,165 182,189 492 1,306 609 3,677 2,617 2.709 535 9.459 1.701 2,736 318 5.349 274.458 1.701 2,736 318 5.349 274.458 2,006 2,03B 403 5,476 254,553 REPAIRS AND MAINTENANCE FEES REFUNDED LOAN REPAYMENT Sub total A4 Asset and Investment purchases, {see table Sub total CCXX R1 accounts ISSI 2910112025 Total payments 274,458 274.45B 254,553 Net of receipts/(payments) A5 Transfers between funds 11.311 11.311 9.883 A6 Cash funds last year end Cash funds this year end 48,231 11,311 11.311 38.348 Section B Statement of assets and liabilities at the end of the Deriod Categories Details Unrestrlcted Restrlcted Endowment to nearest£ to nearest £ to nearest £ B1 Cash funds Cash at 8ank 34,364 Total cash funds 34,3B4 (agree b818nces receip15 and paywls Gounllsll Unrestricted funds to n¢are$i £ Restricted funds to ne8￿$t£ Endowment funds to n¢aro$t£ Details -"•00• Fund to whlch Details Cost loptlonall Curront value Fund to whlch Details Cost loptlonall Current valua B4 Assets retained for the charity's own use Fund to whlch rel#te5 Amount due lonal When due lonal Detai15 B5 Llabllltles Signed by one or tWD Irustees on behalf of all the Iruslees Signature Print Name Date of roval CCXX R2 accounts ISSI 2910112025 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of SUN B￿Ms DELAPRE PRE-SCHOOL On accounts for the year ended 31" March 2024 Charity no (if any) 1106721 Set out on pages 1to6 I r8POrt to th8 trustees on my examination of the accounts of the above charity ('Ihe Trust") for the year ended 3110312024. Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the aGcounts in acGordanGe with the requirements of the Charities Act 2011 {"the Act"). I report in respect of my examination of the Trust's accounts carrisd out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of th8 Act. I have completed my examination. I confirm that no material matt8rs have come to my attention (other than that disclosed below ') in connection with the examination which gives me cause to believe that in, any material spect: accounting records were not kept in accordance with section 130 of the AGt or the accounts do not accord with the accounting records Independent examiner's statement I have no concerns and have come across no oth8r matters in connection with the examinatlon to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets rf they do not apply. Signed: Date: Name: 4kéw- PcerK OCCA _ Relevant professional qualification(s) or body (if any): Address: 2s Cbs hJNs IER October 2018