2023-03-31-accounts

Trustees' Annual Report for the period

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Period start date Period end date
1 [st] April 2022 31 [st] March 2023
From To
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Section A Reference and administration details

Charity name SUN BEAMS DELAPRE PRE-SCHOOL Other names charity is known by SUN BEAMS Registered charity number (if any) 1106721 Charity's principal address c/o Delapre Primary School

Rothersthorpe Road Northampton Postcode NN4 8JA

Names of the charity trustees who manage the charity

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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Nichola Windle
2 Sharon Halford
3 Carol Halford
4 Michelle Leach
5
6
7
8
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Names of the trustees for the charity, if any, (for example, any custodian trustees)

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Name Dates acted if not for whole year
N/A
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Names and addresses of advisers (Optional information)

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Type of adviser Name Address
N/A
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Name of chief executive or names of senior staff members (Optional information)

N/A

Section B Structure, governance and management

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Description of the charity’s trusts

• Type of governing document (eg. trust deed, constitution)

How the charity is constituted

Constitution

Trust

• (eg. trust, association, company)

Trustee selection methods

Elected By Parents

• (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

• policies and procedures adopted for the induction and training of trustees;

• the charity’s organisational structure and any wider network with which the charity works;

• relationship with any related parties;

Relationship with related parties

Sun Beams was established in 2004. We operate within the grounds of Delapre Primary School. We have very close links with Delapre Primary school.

Risk Management

The major risks to the Pre-school have been reviewed, and systems established to manage those risks.

• The adequacy of the systems is kept under review in the light of changing circumstances.

To help mitigate risk, the Trustees take full responsibility for strategic planning, budgeting, and appropriate financial control for the Pre-school.

• trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

To enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by a) offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the Summary of the objects of the activities of such groups, ensuring that such groups offer charity set out in its opportunities for all children whatever their race, culture, religion, governing document means or ability;

b) encouraging the study of the needs of such children and their families and promoting public interest in and the recognition of such needs in the local areas;

c) instigating and adhering to and furthering the aims and objects of the Pre-School learning Alliance

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Charitable activities

Sun Beams offers full day care, incorporating pre-school, breakfast and after school clubs operating from a rented purpose built facility within the grounds of Delapre School.

Our Breakfast Club and After School Club are valuable assets which are designed to help families to balance their work and family commitments, whilst knowing their children are safe and cared for on the school site.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Encouraging Learning and Development for each individual child has been a high priority this year. The staff team have concentrated hard on individualising our planning to ensure that key workers produce individualised planning for their key children based on observations. We have continued to work hard on developing good relationships with parents and carers. We have maintained the termly Parent Chat Times to keep parents well-informed of their child's progress and allow them to view and contribute to their children's learning journeys.

Additional details of objectives and activities (Optional information)

Aims and objectives

• We would like to send more staff on continuing professional development through a number of different courses that interest the staff and improve the setting for families that use it.

• We aim to provide 2 years old funding to ensure a good start to education for all.

You may choose to include further statements, where relevant, about:

• policy on grantmaking;

• policy programme related investment;

• contribution made by volunteers.

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Section D Achievements and performance

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Section D Achievements and performance

Sun Beams have 69 children on the books for the pre-school, 25 for the Summary of the main after school club and the breakfast club is a drop in service which takes achievements of the charity between 10-20 children per morning. during the year The Pre-School has an enthusiastic and committed staff, led by two Managers who are level 5 trained and two supervisors, both holding appropriate NVQ Level 4 qualifications. During the year they were supported by 11 other staff members, who all have wide experience in childcare and hold childcare qualifications at various levels. 2 staff on level 4, 6 staff on Level 3 ,1 staff on Level 2 and 1 apprentice. We have provided numerous placements for students from Northampton College who are studying for NVQs in Childcare. Placements are three months long and students are provided with a valuable opportunity for experience and support from Sun Beams staff. We have purchased new equipment and toys in order to improve the resources available to the children attending sessions. The Pre-School and After School Club have enjoyed many activities and parents were also invited which help to maintain good links with the practitioners. Sun Beams has also been involved in different fundraising activities.

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Section E Financial review

Reserves policy

Brief statement of the

charity’s policy on reserves

Details of any funds materially in deficit

Financially this year Sun Beams made a deficit for the year ended 31 March 2023.

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

The charity’s main source of funding continues to be Government Funding for 2, 3 and 4 year olds.

• the charity’s principal sources of funds (including any fundraising);

• how expenditure has supported the key objectives of the charity;

• investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

N/A

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) S.HALFORD

Full name(s) SHARON HALFORD

Position (eg Secretary, Chair, Trustee etc)

Date 24/01/24

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	SUN BEAMS PRE-SCHOOL	SUN BEAMS PRE-SCHOOL	SUN BEAMS PRE-SCHOOL	SUN BEAMS PRE-SCHOOL	CC16a
	For the period from	1st April 2022	To
Section A Receipts and payments
A1 Receipts SESSION FEES 59,982 GOVERNMENT FUNDING 184,187 OTHER 500 BANK INTEREST 244,670 Sub total Total receipts 244,670 A3 Payments BANK CHARGES 360 INSURANCE 697 HMRC 23,614 OTHER EXPENSES 3,136 PHONE BILLS 963 RENT 10,000 TRAINING 1,105 TOYS 1,165 WAGES 182,189 CLEANING 492 BUISNESS RATES 1,306 COOLERAID 609 ESPO 3,677 FOOD 2,617 EQUIPMENT 2,709 LEGAL FEES - STATIONERY 535 PENSION 9,459 SUBSCRIPTIONS AND REGISTRATION 2,006 REPAIRS AND MAINTENANCE 2,038 FEES REFUNDED 403 LOAN REPAYMENT 5,476 Sub total 254,553 Sub total Unrestricted funds to the nearest £ Sub total(Gross income for AR) A2 Asset and investment sales, (see table). A4 Asset and investment purchases, (see table)		to the nearest £ - - - - - - - Restricted funds	to the nearest £ Endowment funds	Total funds to the nearest £	Last year to the nearest £
SESSION FEES			-	59,982 184,187 500 - - - 244,670	46,005
GOVERNMENT FUNDING			-		169,821
OTHER			-		1,500
BANK INTEREST			-		-
			-		-
			-		-
Sub total(Gross income for AR)			-		217,326
A2 Asset and investment sales, (see table).
		- - -	-	- - -
			-		-
Sub total			-		-
Total receipts A3 Payments
		-	-	244,670	217,326
BANK CHARGES		- - - - - - - - - -	-	360 697 23,614 3,136 963 10,000 1,105 1,165 182,189 492 1,306 609 3,677 2,617 2,709 - 535 9,459 2,006 2,038 403 5,476 254,553	360
INSURANCE			-		658
HMRC			-		20,252
OTHER EXPENSES			-		3,933
PHONE BILLS			-		1,051
RENT			-		10,000
TRAINING			-		1,068
TOYS			-		2,603
WAGES					169,419
CLEANING					674
BUISNESS RATES					333
COOLERAID					553
ESPO					3,164
FOOD					2,383
EQUIPMENT					3,162
LEGAL FEES					35
STATIONERY					1,020
PENSION					7,614
SUBSCRIPTIONS AND REGISTRATION					1,197
REPAIRS AND MAINTENANCE					1,437
FEES REFUNDED					246
LOAN REPAYMENT			-		4,188
**Sub total **			-		235,350
A4 Asset and investment purchases, (see table)
		- - -	-	- - -
			-
Sub total			-		-

CCXX R1 accounts (SS)

01/26/2024

1

Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end	254,553	-	-	254,553	235,350
	- 9,883 58,114 48,231	- - -	-	- 9,883 58,114 48,231	- 18,024
			-		-
			-		76,138
			-		58,114

Section B Statement of assets and liabilities at the end of the period

Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees	Details Cash at Bank Details Details Details Details Signature Total cash funds (agree balances with receipts and payments account(s))	to nearest £ Unrestricted funds	to nearest £ Restricted funds	to nearest £ Endowment funds
		48,231	- - - -	-
				-
		-		-
		48,231		-
		OK to nearest £ Unrestricted funds		OK
				to nearest £ Endowment funds
		-		-
		-		-
		-		-
		-		-
		-		-
		-		-
		Fund to which asset belongs		Current value (optional)
				-
				-
				-
				-
				-
		Fund to which asset belongs		Current value (optional)
				-
				-
				-
				-
				-
				-
				-
		Fund to which liability relates		When due (optional)
				Date of approval

CCXX R2 accounts (SS)

01/26/2024

2

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinèr's Report Report to the trusteosl members of SUN BEAMS DELAPRE PRE-SCHOOL On accounts for the year ended 31st March 2023 Charity no (if any} 1106721 Set out on pages 1106 I report to the trustees on my examination of the aco)unts of the above charity (Ihe Trusf) for the year ended 3110312023. Responsibilities and As the tharity trustees of the Trust, you are responsible for th8 preparation basls of report of th6 accounts in accordance with the requirements of the Charities Act 2011 (Ihe Acri. I repori in respect of my examination of the Trust's accounts carried OLrt under section 145 of Ihe 2011 Act and in carrying out my examination, I have folbwed the applicable Directions given by the Charity Cornmission under section 14515Xb) of the Act. I have completed my examination. l (x)nfirm that no material matters have come to my atienlion (other than that disclosed below ') in connection with th8 examination which gives me cause to believe that in, any malerial spectr. accx)unting records were not kept in accordance with section 130 of the Act or the accounts do not accord the accounting re￿rdS Independent examiner's statement I have no concems and hav8 (x)rne across TK) 0th8r mattgrs in connection with Ihe examination to which attention should be drawn in order to enablè a proper understanding of Ihe accounts to be reached. . Please delete the words in the brack8ts if they do not apply. Signed: Dato: 26 24 Nam&: Relèvant professional qualification{s) or body (rf any): ACCA - PA-2T L4 Address: 2S WEgfBuRY CLDSE Nori Iwl 6tfyJ IER October 2018