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2020-12-31-accounts

THE MAUSOLEA AND MONUMENTS TRUST REPORT & FINANCIAL STATEMENTS

For the year ended 31 December 2020

Company No. 5146698

Charity No. 1106634

MAUSOLEA AND MONUMENTS TRUST ANNUAL REPORT AND FINANCIAL STATEMENTS For the year ended 31 December 2020

INDEX
PAGE
Reference and Administrative details 2
Report of the Trustees 3-6
Report of the examining accountant 7
Statement of financial activities 8
Statement of cash flows 8
Balance sheet 9
Notes to the financial statements 10-12

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MAUSOLEA AND MONUMENTS TRUST ANNUAL REPORT AND FINANCIAL STATEMENTS For the year ended 31 December 2020

REFERENCE AND ADMINISTRATIVE DETAILS

Company registration number: 5146698
Charity registration number: 1106634
Registered office: 70, Cowcross St
London
EC1M 6EJ
Patrons: Professor James Stevens Curl FSA
Tim Knox FSA
Trustees: Ian Johnson (Chairman)
Alex Bagnall
Kate Davey
Tom Drysdale
Tim Ellis
Mike Fox
John Goodall
Robert Heathcote
Lisa Hirst
Charles Wagner
Company secretary: Robert Heathcote
Bankers: HSBC Bank plc
17 East St
Bridport
DT6 3JZ
Independent examiner: Sue Kowszun BA FCA DChA
Harlequin Accounting and Financial Services Ltd
Bancroft, Mill Road
West Chiltington
RH20 2PZ

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MAUSOLEA AND MONUMENTS TRUST ANNUAL REPORT AND FINANCIAL STATEMENTS For the year ended 31 December 2020

REPORT OF THE TRUSTEES

The Trustees of the Mausolea and Monuments Trust (MMT or the Charity) present their Annual Report and Financial Statements for the year ended 31 December 2020. These comply with the governing documents of the Charity, the Charities SORP, FRS 102 and the Charities Act 2011.

The Charity is registered with the Charity Commission in England and Wales as Charity No 1106634 and at Companies House as Company No. 5146698.

1. OBJECTS OF THE CHARITY

The objects of MMT are to protect and preserve for the benefit of the public, mausolea and monuments situated within the United Kingdom of Great Britain and Northern Ireland.

The Charity has recently worked with The Earl Fitzwilliam Charitable Trust in securing the future of the Scarisbrick mausoleum in Crossens, Southport and previously with Mole Valley District Council in the restoration of the Hope Mausoleum in Dorking Surrey. Since its formation in 1997, the MMT has taken into guardianship the following mausolea:

2. CHARITABLE ACTIVITIES AND PUBLIC BENEFIT

The Covid 19 pandemic led to the cancellation or postponement of all the planned visits and talks for the year and during 2020, the Charity’s principal activities in pursuit of its charitable objects were as follows:

In preparing their statements on public benefit, contained within this Trustees’ Annual Report, the Trustees have considered the Charity Commission’s general guidance on public benefit, as well as the specific guidance on public benefit and fee charging.

The Trustees believe that public benefit is provided by the educational and conservation activities of the Charity.

3. OPERATIONAL AND FINANCIAL REVIEW

The project to conserve the Guise mausoleum has been progressed during the year. A feasibility study to examine the practicality of the restoration was completed in December 2020 and presented a range of options, from minimal conservation to a full restoration. This study was largely funded by grants from Historic England during 2019 and 2020, totalling over £24,000.

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MAUSOLEA AND MONUMENTS TRUST ANNUAL REPORT AND FINANCIAL STATEMENTS For the year ended 31 December 2020

During the year the Charity’s other events and activities were severely curtailed by the Covid-19 pandemic which caused the cancellation or postponement of all the planned lectures and visits.

Financially, the Charity remains in a healthy position. Total Free Reserves (principally represented by cash and after deducting the deficit on the funding for the Guise mausoleum) amount to £19,795 (2019: £26,276).

The Charity remains totally dependent upon financial and practical support from its members and other donors and volunteers. The Trustees are deeply grateful for the generosity of all its supporters.

4. OBJECTIVES FOR 2021

In early 2021 the Trustees will consider their options with respect to the Guise Mausoleum and, based on the results of the feasibility study will select their preferred approach. If the decision is made to proceed with significant restoration, a major fundraising effort will be required.

Following the disruption to the whole of the programme of events planned for 2020, some of the talks are being reinstated on-line in early 2021 and others have been delayed in the hope that gatherings will be permitted later in the year. A visit to French Mausolea is planned for September and more events will be arranged as circumstances develop. The magazine Mausolus will continue to be issued during 2021 in its enlarged format.

5. GOVERNANCE & MANAGEMENT

Staff and volunteers

No staff are employed by the Charity, which is entirely reliant upon volunteers.

Trustees

For the purposes of company law, the Trustees shown below are the directors of the company. No director has any beneficial interest in the company. All directors are members of the company and guarantee to contribute £1 in the event of winding up.

Trustees serve for a three-year period after which they may be re-elected for a further term, of no more than three years. Upon completion of their term of office, Trustees are automatically retired but may be eligible for reappointment. New Trustees are identified following a review of the skills and experience needed to oversee and develop the Charity. In addition to considering the relevant skills that each potential Trustee may bring to the Charity, the recruitment process also considers potential conflicts of interest. Following appointment, new Trustees receive a briefing and induction programme as appropriate, using materials supplied by the Charity Commission and other relevant bodies.

The Trustees meet at least four times a year and sub-committees are established to meet as often as necessary to examine specific issues and to make recommendations to the main body of Trustees.

As at 31 December 2020, there were 10 Trustees (2019: 10), as follows:

Alex Bagnall John Goodall Kate Davey Robert Heathcote Tom Drysdale Lisa Hirst Tim Ellis Ian Johnson Mike Fox Charles Wagner

During the year none of the Trustees received any payment (2019: nil) and no Trustees reclaimed expenses (2019: three, £199).

Trustees’ & directors’ responsibilities in the preparation of financial statements

The Trustees (who are also directors of the Charity for the purposes of company law) are responsible for preparing the Trustees’ Annual Report and Financial Statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

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MAUSOLEA AND MONUMENTS TRUST ANNUAL REPORT AND FINANCIAL STATEMENTS For the year ended 31 December 2020

Company law requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Charity and of the incoming resources and application of resources, including the income and expenditure, of the Charity for that period.

In preparing those financial statements, the Trustees and directors are required to:

The Trustees and directors are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the applicable law. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The Trustees are responsible for the maintenance and integrity of the corporate and financial information on the Charity’s website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

Risk Management

The major risks to which the Trustees believe the Charity is exposed are discussed at Trustee meetings and are reviewed on a regular basis. The Trustees believe that, as far as is practical, these risks are managed in an appropriate manner. The Charity’s governing documents and policies are reviewed regularly to ensure that they keep pace with developments in best practice.

Data Protection

In May 2018, the Trustees confirmed their policy by which data is collected and stored in line with the Data Protection Act 2018. Full details of the policy can be seen on the website at http://mmtrust.co.uk/membership

Grant making policy

At present, the Charity is only able to make a limited number of grants and during 2020 a grant of £500 was made to the campaign for the restoration of the Mausoleum in Mortlake of Sir Richard Burton, the Victorian explorer and translator of the Arabian Nights. (In 2019 a grant of £72 was made to the Friends of Scarisbrick Mausoleum)

Reserves

The Trustees’ policy with regard to reserves is to make suitable expenditure on the ongoing activities of the Charity, whilst maintaining adequate funds to deal with current and medium term needs, and having the necessary provision to deal with unforeseen circumstances.

As at 31 December 2020, the Charity’s free unrestricted funds (after deducting the current deficit on the funding for the Guise mausoleum) were £19,795 (2019: £26,276). In order to meet unexpected liabilities or appeals for funding, the Trustees believe that the Charity should hold easily accessible reserves of £15,000 to £20,000 and expect the free reserves to be within, or close to, this range.

Going Concern

After making appropriate enquiries, the Trustees have a reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable future. For this reason they continue to adopt the going concern basis in preparing the financial statements.

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MAUSOLEA AND MONUMENTS TRUST ANNUAL REPORT AND FINANCIAL STATEMENTS For the year ended 31 December 2020

Investment powers and policy

The Trustees have the investment powers set out in the Memorandum and Articles of Association to invest in any investments, securities or properties, those monies that the Charity does not immediately need.

Independent examiner

In view of the scale of the Charity’s activities and net assets, neither an independent audit nor an independent examination of the Financial Statements is required. However, the Trustees have resolved to have an independent examination and this has been carried out by Sue Kowszun BA FCA DChA.

Statement of disclosure of information to the Independent Examiner

The Trustees and directors at the date of approval of this Trustees’ annual report confirm that, so far as each of them is aware, there is no relevant audit information of which the Charity’s independent examiner is unaware, and the Trustees and directors have taken all steps that they ought to have taken to make themselves aware of any relevant audit information and to establish that the independent examiner is aware of that information.

By order of the Board

Ian Johnson Chairman

13 January 2021

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MAUSOLEA AND MONUMENTS TRUST ANNUAL REPORT AND FINANCIAL STATEMENTS For the year ended 31 December 2020

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF THE MAUSOLEA AND MONUMENTS TRUST

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 December 2020, which are set out on pages 8 to 12.

Responsibilities and basis of report

As the charity’s trustees of the Company (who are also the directors of the company for the purposes of company law), you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (“the 2006 Act”).

Having satisfied myself that the accounts of the Company are not required to be audited for this year under Part 16 of the 2006 Act and are eligible for independent examination at the request of the trustees, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (“the 2011 Act”). In carrying out my examination, I have followed the Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention which gives me cause to believe that:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Sue Kowszun BA FCA DChA Harlequin Accounting and Financial Services Ltd Bancroft, Mill Road West Chiltington RH20 2PZ

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MAUSOLEA AND MONUMENTS TRUST ANNUAL REPORT AND FINANCIAL STATEMENTS For the year ended 31 December 2020

STATEMENT OF FINANCIAL ACTIVITIES

Notes
INCOME
Donations
2
Income from charitable activities
Visits and lectures
Investment income
3
TOTAL INCOME
EXPENDITURE
Costs of raising funds
4
Expenditure on charitable activities
5
TOTAL EXPENDITURE
NET INCOME (EXPENDITURE) AND MOVEMENT IN FUNDS
TOTAL FUNDS BROUGHT FORWARD
TOTAL FUNDS CARRIED FORWARD		 Year ending 31 December
2020
Restricted
Funds
Unrestricted
Funds
Total
Funds
19,350
9,588
28,938
306
306
19,350
9,894
29,244
55
55
35,100
10,192
45,292
35,100
10,247
45,347
(15,750)
(353)
(16,103)
9,622
27,276
36,898
(6,128)
26,923
20,795		 2019
Total
Funds
19,685
965
79
20,729
106
9,169
9,275
11,454
25,444
36,898

The above results are derived from the Charity’s continuing activities.

No separate statement of total recognised gains and losses has been presented as all such gains and losses are included in the statement of financial activities.

STATEMENT OF CASH FLOWS

CASH FLOWS
Net cash provided/ (used in) operating activities
Interest from investments
CHANGE IN CASH AND CASH EQUIVALENTS
CASH AND CASH EQUIVALENTS AT START OF YEAR
CASH AND CASH EQUIVALENTS AT END OF YEAR		 8 **Year ending 31 December **
2020
Restricted
Funds
Unrestricted
Funds
Total
Funds
(11,307)
(297)
(11,604)
306
306
(11,307)
9
(11,298)
9,622
26,135
35,757		 2019
Total
Funds
11,888
79
11,967
23,790
9 (1,685)
26,144
24,459		 35,757

The accompanying accounting policies and notes form an integral part of these financial statements. These unaudited financial statements have been subjected to independent examination. See report on page 7.

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MAUSOLEA AND MONUMENTS TRUST ANNUAL REPORT AND FINANCIAL STATEMENTS For the year ended 31 December 2020

BALANCE SHEETS

Notes
CURRENT ASSETS
Cash at bank and on deposit
9
Prepayments and accrued income
10
CURRENT LIABILITIES
Accruals
11
NET CURRENT ASSETS
FUNDS
12
Restricted Funds
Designated Funds
Other Unrestricted Funds
TOTAL FUNDS		 31-Dec
2020
2019
24,459
35,757
7,309
1,441
(10,973)
(300)
20,795
36,898
(6,128)
9,622
1,000
1,000
25,923
26,276
20,795
36,898

For the year ended 31 December 2020 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

No members have required the company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Companies Act 2006.

The directors acknowledge their responsibility for complying with the requirements of the Act with respect to accounting records and for the preparation of financial statements.

These financial statements and notes on pages 8 to 12 were approved and authorised for issue by the board of Trustees on 13 January 2021 and signed on their behalf by:

Ian Johnson

Chairman

The accompanying accounting policies and notes form an integral part of these financial statements.

These unaudited financial statements have been subjected to independent examination. See report on page 7.

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MAUSOLEA AND MONUMENTS TRUST ANNUAL REPORT AND FINANCIAL STATEMENTS For the year ended 31 December 2020

NOTES TO THE FINANCIAL STATEMENTS

1. PRINCIPAL ACCOUNTING POLICIES

a) Basis of preparation

The financial statements have been prepared under the historical cost convention and in accordance with “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)”. They also comply with the Charities Act 2011 and the Companies Act 2006.

MMT meets the definition of a public benefit entity under FRS 102.

These unaudited financial statements have been subjected to independent examination. See report on page 7.

The principal accounting policies of the Charity have remained unchanged from the previous year and are set out below.

b) Income

Income for services is recognised by reference to the stage of completion of the transaction at the balance sheet date.

All monetary donations and gifts are included in full in the statement of financial activities when received, provided that there are no donor-imposed restrictions as to the timing of the related expenditure, in which case recognition is deferred until the precondition has been met.

Revenue grants are credited as incoming resources when they are receivable provided conditions for receipt have been complied with, unless they relate to a specified future period, in which case they are deferred.

Interest on funds on deposit is included when receivable.

c) Expenditure

Expenditure, which is charged on an accruals basis, is allocated between:

d) Fund accounting

Restricted funds are those that are to be used for specified purposes laid down by the donor. Expenditure for those purposes is charged to the fund.

Unrestricted funds are those donations and other incoming resources received or generated for expenditure on the general objectives of the Charity.

Designated funds are those unrestricted funds that the Trustees have allocated to a specific purpose.

e) Taxation

No provision for taxation, deferred or otherwise, has been made in the financial statements of the Charity, as MMT is a charity in accordance with the Charities Act 2011 and is exempt from taxation except for value added tax, provided that income and gains are applied for charitable purposes under S505 of the Income and Corporation Taxes Act 1988 and S252 of the Taxation of Chargeable Gains Act 1992.

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MAUSOLEA AND MONUMENTS TRUST ANNUAL REPORT AND FINANCIAL STATEMENTS For the year ended 31 December 2020

2. DONATIONS

Membership
Gifts and donations
TOTAL DONATIONS		 **Year ending 31 December **
2020
Unrestricted
Funds
Total
Funds
9,016
9,016
572
19,922
9,588
28,938		 2019
Restricted
Funds
19,350		 Total Funds
9,643
10,042
19,350 19,685

Where allowable, Gift Aid is reclaimed on membership fees and donations and the amounts receivable as Gift Aid are aggregated with the original membership fee or donation.

3. INVESTMENT INCOME

Investment income of £306 (2019: £79) arose from money held in interest-bearing accounts.

4. COST OF RAISING FUNDS

As well as costs incurred in processing direct debit and online payments, Fundraising costs in 2019 included costs incurred seeking grant funding for the project to restore the Guise mausoleum.

5. EXPENDITURE ON CHARITABLE ACTIVITIES

Notes
Visits and lectures
Protection, restoration and maintenance
Provision of information
Membership of other organisations
Support costs
6
Governance costs
7
TOTAL EXPENDITURE ON CHARITABLE
ACTIVITIES		 **Year ending 31 December **
2020
Restricted
Funds
Unrestricted
Funds
Total
Funds
35,100
3,279
38,379
6,061
6,061
185
185
354
354
313
313
35,100
10,192
45,292		 2019
Total Funds
1,207
3,377
3,625
185
462
313
9,169

Insurance cover is maintained on all the Charity’s mausolea and the cost in 2020 amounted to £2,779 (2019: £2,825). The costs for Protection, restoration and maintenance in 2020 included initial work on the Guise mausoleum project and a grant of £500 towards the restoration of the Mausoleum in Mortlake of Sir Richard Burton, the Victorian explorer.

The costs shown above for Provision of Information represent the cost of the MMT website, communicating with members and the cost of producing and distributing the Charity’s journal Mausolus.

6. SUPPORT COSTS

Although the Charity does not pay any staff or Trustees, expenses are incurred on office and administration facilities.

7. GOVERNANCE COSTS

The fees of the independent examiner and costs incurred in compliance with statutory requirements have been classified as Governance costs.

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MAUSOLEA AND MONUMENTS TRUST ANNUAL REPORT AND FINANCIAL STATEMENTS For the year ended 31 December 2020

8. RECONCILIATION OF NET EXPENDITURE TO NET CASH FLOW FROM OPERATING ACTIVITIES

**Year ending 31 December ** **Year ending 31 December **
Net expenditure per the statement of financial activities
Adjustments for:
Interest from investments
(Increase)/Decrease in debtors
Increase in creditors
NET CASH OUTFLOW FROM OPERATING ACTIVITIES		 2020 Total
Funds
(16,103)
(306)
(5,868)
10,673
(11,604)		 2019
Restricted
Funds
Unrestricted
Funds
(15,750)
(353)
(306)
(5,970)
102
10,413
260		 Total Funds
11,454
(79)
513
(11,307)
(297)		 11,888

9. ANALYSIS OF CASH AND CASH EQUIVALENTS

**Year ending 31 December ** **Year ending 31 December **
Cash at bank
Notice Deposits (less than 3 months)
Notice Deposits (greater than 3 months)
TOTAL CASH AND CASH EQUIVALENTS		 2020 Total
Funds
4,886
4,088
15,485
24,459		 2019
Restricted
Funds
Unrestricted
Funds
(6,128)
11,014
4,088
15,485		 Total Funds
9,490
11,081
15,186
(6,128)
**30,587 **		 35,757

10. ACCRUED CURRENT ASSETS

The balance of the grant from Historic England in respect of the Guise project has been accrued at £5,970. Net claims for Gift Aid refunds outstanding at 31 December were £117 (2019: £230). The balance on this account relates the prepayment of insurance premiums, internet hosting costs and membership of the Heritage Alliance.

11. ACCRUED CURRENT LIABILITIES

The fees of the independent examiner are accrued at £300 (2019: £300). Committed expenditure on the Guise mausoleum project but not yet paid amount to £10,413. Refundable advance ticket purchases for the Annual lecture in 2021 total £260.

12. FUNDS

In September 2018, the Charity announced the establishment of the Gavin Stamp Memorial Research Grant. Gavin was a renowned scholar, writer and lecturer and these grants will encourage scholarly research focussed on mausoleums and funerary architecture within the UK. In order to fund these grants the Trustees have designated £1,000 of Unrestricted Reserves for this purpose.

The balance on Restricted Funds reflects £60 of donations received in support of the Gavin Stamp Memorial Fund (2019:£60) and there is a negative balance of £6,188 in respect of the Guise mausoleum project (2019: positive £9,562). Following the initial investigations into the options for restoring the Guise mausoleum, it is anticipated that a fundraising appeal will be launched, enabling this negative balance to be cleared.

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