2022-07-31-accounts

Burlington Schools’ Association aka Burlington PTA

Financial report for AGM

Date tbc

This is the financial report for the Burlington Schools’ Association charity, for the financial year ended 31 July 2022.

• The cash fund brought forward from the 2020-2021 financial year, as at 1 August 2021 was: £50,934.35

[represented by £41,175.70 (current a/c), £3,077.65 (deposit a/c), £6,651 (BINS voluntary contribution account) and £30 (cash)].

• £32,164.45 was raised overall last year: circulating is a breakdown of how much each event raised.

• £7,837.20 of expenses was paid overall last year: circulating is a breakdown of how much each event cost.

Funds paid from the BSA Account in this financial year to each school comprises of the following:

• £1,700 paid to the Infants for classroom contributions

• £6,651 paid to the Infants from 2020-2021 voluntary contributions account

• £1,565.26 paid to the Infants from HMRC Gift Aid claim

• £13,457 paid to the Juniors for various 2019 events

• £12,773.42 paid to the Juniors for various 2020 events

• £350 paid to the Juniors for Yr 6 Leavers disco

The total payments made to the Schools therefore were: £36,496.68

• The accounts will be independently examined as the charity’s income was in excess of £25,000; this is a requirement of the Charities Commission.

• The cash fund carried forward to the current financial year as at 31 July 2022 is £48,093.37:

• £37,222.53 current a/c

• £3,078.84 deposit a/c

• £7,762 BINS 2021-2022 voluntary contributions account

• £30 cash

2021-2022 Financial Year – Outstanding Payments

• There is a total of £1,772.51 in outstanding payments: circulating is a breakdown of each payment

2021-2022 Financial Year – Outstanding Deposits

• The raffle funds raised at the 2022 Summer Fair were not transferred into the BSA account before the end of the financial year

Introduction of a fundraising ‘buffer’

The BSA Committee would like to introduce a ‘buffer’ of funds, set aside at the start of the financial year. This money would be used to facilitate fundraising activities that require upfront payments or expenses. We propose an amount of £1,000 per school

Financial Position of each School at the end of 2021-2022 financial year

Burlington Infant & Nursery School (BINS)

• Available funds as at 8 September 2021 was £7,248.14 plus 2020-2021 voluntary contributions

• Funds paid to BINS as at 31 July 2022 was £1,700 plus 2020-2021 voluntary contributions and gift aid claim

• Remaining balance as at 31 July 2022 is £5,548.14

Burlington Junior School (BJS)

• Available funds as at 8 September 2021 was £7,248.14 plus £26,448.42 pending for 2019 and 2020 events

• Funds paid to BJS as at 31 July 2022 was £350 plus £26,230.42 (£13,457 for various 2019 events and £12,773.42 for various 2020 events)

• Remaining balance as at 31 July 2022 is £7,116.14 (£6,898.14 from 2021-2022 financial year plus £218 from 2020-2021 financial year)

Funds available to spend 2022-2023

• Current Account Balance £37,222.53 minus outstanding payments £1,772.51 minus buffer £2,000 = £33,450.02

• Deduct 2021-2022 BINS remaining balance of £5,548.14 and BJS remaining balance of £7,116.14 = £20,785.74

• This leaves £10,392.87 per school.

Financial Position of each School at the start of the 2022-2023 financial year

	BINS	BJS
2021-2022 unspent funds	£5,548.14	£7,116.14
2022-2023 new funds	£10,392.87	£10,392.87
Total	£15,941.01	£17,509.01

Trustees: Philippa Utting Su Yay-Walker Sally Henderson Zoe McKinnon Amanda Ferebee Russell Miles – to be updated

Bankers: NatWest plc 64 High St New Malden KT3 4HB

2021-2022 Financial Year – Outstanding Payments

As part of the process to prepare the accounts, an audit was completed against cheques written verses cheques paid.

As at 31 August 2022 there was a total of £1,617.59 in cheques written but not cashed, plus an unpaid invoice of £154.92. Outstanding payments at the end of the accounting period therefore total £1,772.51.

• Ref: 2403 £89.66 Christmas Fair expense

• Ref: 2407 £336.54 Quiz expense

• Ref: 2410 £600 BJS Southsea Trip claim

• Ref: 2414 £61.96 Summer Fair expense

• Ref: 2419 £40.76 Quiz expense

• Ref:2420 £66.44 Summer Fair expense

• Ref: 2361 £18.98 Summer Fair expense

• Ref: 2362 £403.25 Summer Fair expense

• Invoice ref: BINFI000720 £154.92 Site Manager overtime to be paid for Summer Fair

Burlington School PTA Statement of Financial Activities as at 31st July 2022

Income from: Donations Fundraising Other (Gift Aid and interest) Total Expenditure on: Raising funds School projects and equipment Total Net movement in funds Total funds brought forward Total funds carried forward	Unrestricted Funds £ 12,585 27,282 1,566
	41,433 7,777 36,497
	44,274
	(£2,841) 50,934
	48,093

Balance Sheet as at 31 July 2022

Cash at bank and in hand Petty cash Total Net Assets

Total Charity Funds

These accounts were approved by the Committee on __

………………………………………….. Chair of Burlington School PTA

………………………………………….. Treasurer of Burlington School PTA

Restricted Funds £ - - -	Total Funds £ 12,585 27,282 1,566 41,433 7,777 36,497 44,274 (£2,841) 50,934 48,093 £ 48,063 30 48,093 48,093	2021 £ 6,661 3,588
- - -		10,249 151 38,300
-		38,451
- -		(£28,202) 79,136
-		50,934
		£ 50,904 30
		50,934
		50,934

_____ and signed on its behalf by:

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of Burlington Junior School PTA On accounts for the year 31[st] July 2022 Charity no ended (if any) Set out on pages 1 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 07/ 2022 . Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

• Independent

• examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:

• the accounting records were not kept in accordance with section 130 of the Charities Act; or

• the accounts did not accord with the accounting records; or

• the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: Zubeda Shaikh Date: 02/04/2023 Name: Zubeda Shaikh Relevant professional FCCA of Association of Chartered Certified Accountants qualification(s) or body (if any):

Oct 2018

1

IER

Address: 10 Purbeck Avenue, New Malden KT3 6RW

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

Oct 2018

2

IER