2024-09-30-accounts

Dukes Meadows TNst (A chaiitable inCorp)ra￿l organisation) Report and Financial Statements Year ended: 30th September 2024 Chaiity no.. 1106538

Contents Page Legal and administrative infomRts'on Rep)rt of the Trustees 4-8 Rep)rt of the inde￿ndent examiner Statement of financial *ivities 10 Balance sheet li Chairfs declaration and signatu 12 Notes foming part of the financial statements 13-15

Legal and administrative inforniation Constitution Dukes Meadows Trust is a charitsble incorporated organisation (CIO) governed by its constitution. Charity number 1106538. Trustees The trust&s of the CIO c￿he Trusy) are throughout this report collectively ￿ferred to as the trUSt￿s. ￿ set out in the constitutton, trustees are nominated and appointed by members serving for an initial pericKI of three years and may LE reapkX)inted for three consecutive temis. Trust￿ can also ￿ invited on to the Trust during the year by serving Trust&5 and will then have their app)intment ratj'fied by memters at next AGM. The Committ￿ of Se￿ing tnIst￿5 will el&t the thair of trustees. The trustees rviro during the year and Sin￿ the yearnd were as follows: Chair Paul Davis Elected Trustees Carol Beauchamp Paul Davis Jennifer Figaro Dennis Flahety Clifford Sykes Andrew Tucker Jack Emsley Kathleen Healy RegiSte￿d Office The Pavilion, Market Drive, ChiswicK London W4 2RX Independent Examiner Martin Stokes 92 Staveley Gardens, Chiswick London W4 2SD Bankers Barclays Hammersmith Business Centre

Report of the Trustees for the year ended 30" September 2024 The Trustees are pl&3sed to present their rewrt tQ3ether with the financial statements of the Charity for the year end￿ 3￿ September 2024. Legal and administrative information set out on page 3 forms part of this Ep)rt. The financial statements comply with current statutory requirements, the constitution and the Statements of Recommended Practrce - Accounting and Reporting by Charities. Objerts of the Charity The objects of the Charity are to promote the conseNation, protection and improvement of the physical and natural environment of the area known as Duke's Meadows and Riverside lands in the London PA)rough of Hounslow C'the area of benefiyj to provide or assist in the provision of facilities in the interests of social welfare for recreation and leisure time c(cupation with the objective of improving the conditions of life for those living or working in the area of benefit; and to advan￿ public education in environmentsl matters. To achieve this Duke5 Meadows Trust; Consults and involves the community and raises grants to achieve sustainable capital improvements in the park Has established and maintsins successful social enterprises to geneftte revenue to maintain the capital assets in the park uFK)n which it holds teases or whth it has created or improved. Organises regukr volunteer opportunities for local people to enable them to help care for the park and learn new skills Organises occasional entertainments in the park ft)r the enjoyment of the Ic(al community and funds activitie5 for Ic(al children, particularty those from low income families. Trustees, induction and training New Trustees are provid&1 with a copy of the Trusts M&A's, a copy of the kist annual rep)rt, copies of the minutes of the previous three m&ts'ngs, the Trusts, current strategy dc(ument and a copy of the Q￿rity Commission handt(x)k "Resp)nsibilities of Trustees" Trust￿ are encouraged to attend appropriate extemal training events where these will facilitste the undertaking of their ro￿. Organisation A board of Trustees, who meet four times each year, administers the Charity. A Development Manager is ap￿)Ent by the trustees to manage the day-to-day 0[￿ratIonS of the Charity. Investment powers Under the constitution, the Charity has the power to make any investment that the tNst*s ￿ fit.

Related parties The Charity works with Hounsk)w Q)unal, which owns the park that it works on and which has from time to time provid&J fundlng for spEclftc proj￿ to support the Charltys objectives. Review of activities and future developments It was another busy year for the Trust. Volunt￿rIng events continued every other Friday through the year to maintain all the trees, hedges, shrubs and plants the Trust has planted. More birch We￿ add8J to the copse Ikside the playground. The Trust secured another silver gilt award from London in BIc￿rn. The proj￿ to restore Promen&Je Approach Promenade advanced well. A contractor Blakedown was apkK)inted, and work is due to start in DecemEEr. The plans were developed after ex￿ls1Ve consultation. Drawings of the propx)sed scheme were shared online through local media and we ran stalls at the Sunday Market and on the tow path by Chiswick Pier. 107 people responded and 94 % agreed that restoring Promenade Approach was imp)rtant and worthwhile. Comments on the propN)sals were overwhelmingty in favour. We became aware that the Council had all(Kat￿ funding to improve the area around Emanuels Hollow. We assisted with consulting on priorities for the area by organising a meeting on site with key stakeholders, the clubs and residents. We also arranged a visit following the consultation to Northcote Nature ReseNe, as attendees at the first event suggested it as a good examp￿ of a low Maintenan￿ scheme that supported bi()Jiversty. We supported the Council to carry out a survey consultstion obtaining 123 ￿5[K)n￿. These shoukl help shape the prot)Jsals. Warmer summers are affecting some of the tr￿5 we planted, particularly the Wilbws. Two we planted around the circle I￿nCh, in the play, d￿d. Whilst thinking alx)ut what to plant to repla￿ them and having a mismatch8J circle of tres, we met up with Artist ElizatEth Rolins Scott. Elizateth is an artist and founder of Diesel House studios, she heltk)J us when we set up our studios. We saw some of her beautiful ceramic heads and thought one would make a k)vely repla￿ment for the missing trees. We commissioned Elizateth to make a SI￿pIng Angel head for the playground, which should te instsll&Yl eaty in the new year. Our partnership with Hogarth Youth Club continued. We funded Hogarth to meet and accompany children from Cavendish Schchjl to the youth club on Monday afternoons after sch(J)l. Feedback from the chIld￿n is very gc((I with most saying that they made new friends and would like to VIS￿ again next tem. Hogarth has fantastic facilities chIld￿n can ccoK make crafts and play sFort. We Stsrt￿ planning a projett to monitor the wildlife at Dukes Meadows. Monitoring is vital ￿ that the wildlffe present is record&1 and crucially the habitat it ￿lieS on, so that that can be Prot￿￿. In the pas year we have had to prevent the removal of hedges, whth are a vital habitat for the Meadows Sparrow p)puktion. Monitoring will enable us to *e what is happening to wildlife over time, to tske early action of there are dedines. It will also help assess the impact of interventions we make such as allowing grass to grow over the summer, to understand whether it is promoting greater bi diversity. Gro￿ income from the market was £42,614, an increase on the previous year (2023 £38,499). The market has continued to attract customers despite the increased competition from other marl(ets opening nearty. We continue to promote and wod( to k￿p it attractive and interesting to Visit. Income from the Pavilion was £121,114 slightly down on the prevK)us year, (2023 £122,317). Thi5 was due to a void period in the summer whilst we divided the large new Studio at the back into two spaces. Kathleen continues to Chair the Hounslow Parks Forum, which is an OPkX)rtunity ft)r all Park Friend5 to contribute to how parks are managed. hanks as always to our wonderful volUnt￿rS and tru5tee5, who make what the Twst d¢)es Fossible. Paul Davis Chair

Reserves policy and risk management The Trust ha5 a twtryear plan outlining the strategic objective5 that it will 5￿k to achieve. Trustees review the plan In thelr regular quartety meetings. As the Trust has grown and its projects to regenerate and Improve the pa￿ have Iken complet￿, the Trust has become resp)nsible for maintaining and repairing these newly created facilities. Some, such as the play area and water play area generate Itttle or no income. Their suc￿sSful maintenan￿, however, is crrkncal to achieving the Trusvs aim of estsblishing a sustainable park for the benefit of the community. The trust has estsblished S￿la1 enterprises to fund MainteTran￿ and ensu￿ their ongoing success through caEful managerrEnt is a key focus of Trustees, efforts. Statement of public benefit The objectives and artivities and achievements and performance sections of this report clearly set out the activities which the charity undertakes for the public benefit. The Trustees confirm that they have complied with the duty in section 4 of the Charities Act 2006 to have due regard to public benefit guidance published by the Commission in determining the activities undertaken by the charity. structure governance and management The charity is constituted as a Charitable incorporated Organisation. In accordance with the charity's constitution, there shall not be less than three Trustees at any time. Trustees are nominated and appointed on the basis of specific skills and knowledge to enable them make a contribution to the management of the charity. During the year, one new Trustee was recruited, who is a local councillor with experien￿ in marketing, including digital and social media. Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's tr tees. Paul Davis Chair Trustees. responsibility in relation to the finanaal statsments The charity's trustees are reswnsible for the preparation of the accounts in accordance with the term5 of the Charities Act 2011 and the Charities (Accounts and Reports) Regulations 2008. Notwithstanding the explicit requirement in the extant statutory regulations, the Charities (Accounts and Reports) Regulations 2008, to prepare the financial statements in accordance with the SORP 2005, because SORP 2005 has been withdrawn, the Trustees determined to interpret this responsibility as requiring them to follow current best prattice and prepare the accounts according to the FRS 102 SORP (Statement of Recommended Practi for Accounting and Reporting by Charities) 2015, (as amended by the Bulletin issued in February 2017), (The SORP). In particular, charity law requires the Trustees, if they prepare accounts on an accruals basis, to prepare financial ststements for each financial year which give a true and fair view of the state of affairs of the charity as at the end of the financial year and of the surplus or deficit of the charity. In preparing those financial statements the Trustees are required to: prepare the accounts in accordan￿ with United Kingdom Generally Accepted Accountlng Practice (United Kingdom Accounting Standards and applicable law). select suitable accounting policies and apply them con515tently; make judgements and estimates that are reasonable and prudent; prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business;

state whether applicable accounting standards and statements of recommended practice have been followed, subject to any material departures disclosed and explained in the financial ststements,, The law ￿qUireS that the trustees must not approve the accounts unless they are satlsfled that they give a true and fair view of the stste of affairs of the charity and of the surplus or deficit of the charity for the year. The Trustees are also responsible ft)r maintsining adequate accounting records which discl¢)se with reasonable accuracy at any time the financial position of the charity and which are sufficient to show and explain the charity's transactions and enable them to ensure that the financial statements comply with regulations made under the Charities Act 2011.They are also responsib5e for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The Trustees are also responsible for the contents of the Trustees, report, and the statutory responsibility of the Independent Examiner in relation to the Trustees, report is limited to examining the report and ensuring that, on the face of the report, there are no materia5 inconsistencies with the figures disclosed in the financial statements. Independent Examiner A re￿lUtIOn will protosed at the annual gerEral meeting that Martin Stokes tE ap￿)inted as independent examiner to the Charity for the ensuing year. Independent Examiners report Respective responsibilities of trustees and examiner The charity's TrUSt￿S are responsible for the preparation of the financial statements in accordance with the Charities Act 2011 and all other applicable law and with United Kingdom Generally Accepted Accounting Prattice, applicable to smaller entities, and for being satisfied that the financial statements give a true and fair view. The Trustees consider that the audit requirement of Section 144(1) of the Charities Act 2011 (the Act) does not applyi and that there is no requirement in the Governing Document for the conducting of an audit. As a consequen￿, the Trustees have elected that the financial statements be subject to independent examination. Having satisfied myself that the financial statements are not required to be audited under any legal provision, or otherwise, and are eligible for independent examination, it is my responsibility to a. examine the financial statements of the charity under Settion 145 of the Act; b. follow the applicable procedures in the Directions glven by the Charity Commlssion under section 145(5)(b) of the Act. Basis of the independent examiner's report In carrying out my examination, I have followed all the applicable Direttions given by the Charity Commission under section 145(5)(b) of the Act setting out the duties of an independent examiner in relation to the conducting of an independent examination. An independent examination includes a review of the accounting records kept by the charity and of the accounting systems employed by the charity and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements, and seeking explanations from you, as Trustees, Con￿rning such matters. The purpose of the examination is to establish as far as possible that there have been no breaches of charity legislation and that, on a test basis of evidence relevant to the amounts and disclosures made, the financial statements comply with the SORP.

The prO￿dureS undertaken do not provide all the evidence that would be required in an audlt, and information supplied by the Trustees in the course of the examination is not subjected to audit tests or enquiries and does not cover all the matters that an auditor would consider in arriving at an opinion. The planning and conduct of an audit gtrs beyond the limited a5StJrance that an independent examination can provide. Consequently, I do not express an audit opinion on the view given by the financial statements, and in particular, l express no opinion as to whether the financial statements give a true and fair view of the affairs of the charity, and my report is limited to the matters set out in the statement below. Independent examiner's statement In connection with my examination, no matter has come to my attention: l) which gives me reasonable cause to believe that in, any material respect, the requirements: to keep accounting record5 in accordance with section 130 of the Charities Act,. and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met,. or 2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Martin Stokes 2 Staveley Gardens Chiswick London W4 2SD Date I C LIL

Statement of Financial Activities (Including Income & Expenditure Account) For the year ended 30th September 2024 Profit and Loss October 2023 - September 2024 Distribution account General Restricted Totsl Funds Oct 1 2023 - Oct 1 2023 - Oct 1 2023 - 30 2024 Se 30 2024 Se 30 2024 Oct 12022 - Se 30 2023 Income Farmerfs Market 42,814.00 42,614.00 38,499.00 Gifts and donations income 175 00 175.00 100.00 Interest Income 1,330.24 1,330 24 597.12 Kiosk rent 4,000.00 4,000.00 4,000.00 Pavilion Rent Income 122,114.20 121.114.20 122.317.25 Bowls Club rent Total for Pavilion Rent Income 1000.00 100000 500.00 £123,114.20 £123,114.20 £122,817.25 Grants 5,500.00 Totsl for In¢om8 £170.233.44 £170,233.44 £171,513.37 Cost of Sales Farmerfs Market expenses 12,813 48 12.81348 13,738 00 Total for Cost of Sal £12 813.48 £12 813.48 £13 738.00 Gross Profit £1 S7,419.96 £157,419.96 £157,775.37 Expenses Total for in furtherance of Charitsble obSecti¥es £140 762.60 500.00 £140,762.80 £109,470.36 Totsl for Management and admln costs £34 331.43 0.00 £34 331.43 £33 187.36 Totsl for Expenses £174 594.03 500.00 £175 094.03 £142 657.72 Net Operating Income 17.174.07 -500.00 17,674.07 £15,117.65

Balance Sheet As of September 30, 2024 Distribution account Totsl As of September 30, 2024 As of September 30, 2023 PY Fixed Asset Leasehold Amortisation -132,402 00 -117,866.00 Leasehold Am Garfield Weston -9,600.00 -8,800.00 Total for Loasghold Amortisation -£142.002.00 -£126.666.00 Leasehold propety Fixed Assets Additions 337,106.65 337,106.65 60,000.00 60.000 00 Totsl for Leasehold property £397.106.6S £397.106.65 Total for Tangible assets £255.104.65 £270,440.65 Total for Flxed A$sat £2SS,104.65 £270,440.65 Cash at bank and In hand 00239577 22,621.99 14,823.63 10047945 86,967.93 89,637.69 Total for Cash at bank and in hand £109,589.92 £104,461.32 Accounts receivable -2,740.40 4,142.50 Total for Debtors -£2.740.40 £4,142.50 0.00 0.00 Totsl for Current Assets NET CURRENT ASSETS £106,849.S2 £108.603.82 0.00 0.00 Total for Trade Creditors HMRC 3,143.34 1,759.57 Totsl for Payroll Liabilities £3,143.34 £1,759.57 Total for Current Liabilities £3,143.34 £1.759.57 Total for Creditors.. amounts falling due within one year £3.143.34 £1.759.57 NET CURRENT ASSETS ILIABILtTIESI TOTAL ASSETS LESS CURRENT LIABILITIES Creditors.. amounts falling due after more than one year £103.706.18 £106,844.25 £358.810.83 É377,284.90 0.00 0.00 TOTAL NET ASSETS (LIABILITIES) £358,810.83 £377.284.90 Capitsl and Reserves Retained Earnings,. general fund Nel Income 308,804.90 292,967.25 -17,674.07 15,117.65 0.00 0.00 Total for Dgsignated Fund$ Prov foi maintenance and rep {114} Rostricted Funds Capita1 Grants 58,000.00 10.400 00 58,000.00 11,20000 Total for Restricted funds £10,400.00 £11,200.00 Total for Capitsl and Resorvgs £358,810.83 £377,284.90 Signed Paul Davis Dukes Meadows Trust Director 10

Notes forniing part of the financial statements For the year ended 30th September 2024 l. Accountlng pollcles a) Basis of accounting The financial statements have b￿n prepared under the historical cost convention and in accordantr with Accounting and Rep)rting by Charities FRS 102 SORP (Statement of Recommended Practi for Accounting and Reporting by Charities) 2015, (as amended by the Bulletin issued in February 2017), (The SORP). The principal accounting p)licies adopbj in the p￿paration of the financial ststements a￿ as follows: b) Cash flow The accounts do not contain a cash flow staterrEnt tEcause the Trus¢ as a small EFQrting entity, is exempt from the requi￿rnent to prepare such a ststement. Incoming resour c) Grants When donors specfy that grants, including capital grants, are for particular restricted purpws, this income is included in incoming resources of restricted funds when receivab￿. If not spent in the year it is ￿1Ved it is shown as a restiicted funds reseNe and is transferred from this reserve back into the income and expenditure account when spent. d) Tangible Fixed A%sets Depreciation and aMorti￿tion are provided at the following annual rates in order to write off each asset over its estimated useful life: Lea￿hold pro￿rty (Studios) Lea*hold property (Pavilion Flat) Leasehold property (Studio improvements) Leasehold property (Studio improvements) over 25 year5 approximately, from Aug 2002 over 25 years approximately, from Dec 2003 over 25 years approximately, from Oct 2012 over 25 years approximately, from Oct 2023 2. Net incoming resources Net incoming are stated after charging: 2024 14,536 2023 14,536 Depreciation of tangible fixed assets 3. Grnnts Received None 11

1. Cost of activities in furtherance of charitable objectives Distribution account General RestriGted Totsl Funds Total Oct 12023 - Oct 12023 - Oct 12023 - Oct 12022 - 30 2024 Se 30 2024 Se 30 2024 Se 30 2023 Communty and education DM Summer Fun Expenses 6,452.53 500 00 6952 53 3,846 29 1,375.00 1,375.00 710.00 Dues and Subscriptions Grants made 1,736.00 1,736.00 1.098.40 5,226 00 5,226 00 0.00 Project expenditure Adventuro Play Area 461.42 461.42 1,101.93 New Studio al Rear 288.00 288.00 4,198.63 Electrical work 1,101.00 1,101.00 4,308.72 Total for New Studio at Rear £1,389.00 0.00 £1,389.00 £8,507.35 Park projects - general 16,517.70 17,273.TO 8,951.23 Promenade Approach Total for Project expenditure Proj MgmtlFacilrties MgmVBookkeeping Rent Payable Repairs and maintenance 7,205.97 7,205 97 8,150.00 £25,574.09 0.00 £25,574.09 £27.27S.26 480.00 480.00 600.00 2,000.00 2,000.00 2,000.00 Adventure Play Area Artists Flat 4,437.60 4,437.60 3,150.22 13,945.44 13,945.44 1,243.90 Park repairs - general 4,374.42 4,374.42 3,432.89 Pavilion 27,041 80 27,041.80 22,312.29 Water Play Area Total for Repairs and maintenance 6,488.02 6 488.02 5,950.73 £56 287.28 0.00 £56,287.28 £36,090.03 Tools. equipment, PPE, etc Training 181.82 181.82 674.14 90.00 90.00 857.67 Payroll costs Wages 37,008.00 37,008.00 33,000.00 Taxes 3,851.88 3,851 88 3,320.57 Total payroll costs 40.859.88 40,859.88 36,320.57 Totsl for In furtherance of Charltable o £140,262.60 500.00 £140,762.60 £109,470.36 12

2. Management and Admin Costs Total Funds Total Oct1 Oct1 2023 - 2022 - Sep 30 Sep 30 2024 2023 PY Dlstribution account General Restricted Oct1 Oct1 2023 - 2023 - Sep 30 Sep 30 2024 2024 Management and admin costs Advertising Fami8rs Market 4.003 27 4.003 27 3,250.76 Business Rates and Council Tax 390.90 390.90 881.20 Cleaning and waste Depreciation Expense Insurance 7,343.45 7,343.45 5,534.48 14,536 00 14,536.00 14.536.00 886 23 886 23 862.66 Internet 711.39 711.39 1.205.14 IT Support Licenses and Pemts 797.28 797.28 1,722 49 416.00 416.00 250.00 Office Supplies, Postage, Etc 43.47 4347 307.28 Utill(ies 5,203.44 5,203.44 4,626 25 Travel expenses Total for Management and admin osts 11.10 £34.331.43 0.00 £34,331.43 £33 187.36

3. Grants made The Trust agreed a maximum grant of £5,226 to LB Hounslow in the year ended Sept 2024, for new steel runners for the Promenade Approach Gates.
4. Amortisation of Capital Grant A capital grant of £20,000 was received in 2012 from the Garfield Weston Foundation towards the building of new studios. This is being released to unrestricted funds over 25 years against the depreciation charge of the studios.

5. Tangible fixed assets 2024 2023 Cost As at 30 Sep 2023 397106.7 397106.7 Fixed asset additions Less accumulated depreciation to 30 Sept 2023 Less depreciation charge to 30 Sept 2024 Accumulated depreciation to 30 Sep 2024 Net book value at 30 Sep 2024 117,866 126766 112,128 142102 255,004 285,777 13

6. Debtors Trade Debtors 2,638

7. Credltors: amounts falllng due wlthln one year Trade Creditors others
8. Restricted Funds Studios (Garfield Weston) Total 10,400 10,400 11,200 11,200
9. Designated funds Pavilion Maintenance Total Designated funds 58,000 58,000 58000 58,000
10. Fund accounting Funds held by the Charity can be: Unrestricted General Funds-these are funds which can be used in accordance with the charitable objects at the discretion of the trustees. Designated Funds-these are funds set aside by trustees Out of unrestricted general funds for specific future purposes or projects. Restricted Funds-these are funds that can only be used for particular restricted purposes within the objects of the Charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
11. Legal Status of the Charity The Charity is a Charitable Incorporated Organisation and has no share capital. The liability of each member in the event of winding up is limited to £1.
12. In addition to the bank accounts shown in the balan￿ sheet: The Charity maintains an account (30255742) in which the deposits paid by artist studio tenants are held. As at 30 Sep 24 the balan￿ on this account was £15,926 (30 Sep 22 £14,326). These funds are held in trust and do not form part of the assets of the Charity. The Charity maintains an account (20154954) which holds funds received for a project to develop an arboretum in Chiswick Burial Grounds in which the Trust participated as a partner with other local groups and individua15. As at 30 Sep 23 the balance on this account was £ 498.22 (30 Sep 22 £490.67). These funds are held in trust and do not form part of the assets of the Charity. 14