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2021-03-31-accounts

REGISTERED COMPANY NUMBER: 05233187 (England and Wales) REGISTERED CHARITY NUMBER: 1106526

REPORT OF THE TRUSTEES AND

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

FOR

LYNEMOUTH DAY CENTRE LIMITED

Greaves Grindle Chartered Accountants Victoria House Bondgate Within Alnwick Northumberland NE66 1TA

LYNEMOUTH DAY CENTRE LIMITED

CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

Page
Report of the Trustees 1 to 4
Independent Examiner's Report 5
Statement of Financial Activities 6
Balance Sheet 7 to 8
Notes to the Financial Statements 9 to 16

LYNEMOUTH DAY CENTRE LIMITED (REGISTERED NUMBER: 05233187)

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

Page 1

LYNEMOUTH DAY CENTRE LIMITED (REGISTERED NUMBER: 05233187)

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021

STRUCTURE, GOVERNANCE AND MANAGEMENT

Constitution & Objects

Lynemouth Day Centre Limited began trading on 1st April 2006, is registered at Companies House No: 5233187, and is registered with the Charities Commission No: 1106526.

The objects of the charity are to promote the relief of the elderly by providing, maintaining and managing a Day Centre in Lynemouth for the purpose of providing facilities for recreation and other leisure time occupations and other lawful charitable purposes in the interest of social welfare with the object of improving their conditions of life.

The trustees have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the charity's aims and objects and in planning future activities.

Organisation

The Directors form the Executive Committee which meets regularly. The day-to-day management decisions are made by the Day Centre Manager with input from the Chairman as necessary. All decisions are ratified by the committee at the following executive meeting, and/ or by email correspondence. The Directors are elected or re-appointed each year by the members of Lynemouth Day Centre at the AGM.

This report includes the Covid-19 lockdown period which was clearly an exceptional event. The Directors made all possible plans to mitigate the impact of the pandemic and continued to communicate via electronic means.

Appointment Of New Trustees

New trustees are voted on at the AGM. However, in accordance with the Articles of Association, the trustees may appoint a person who is willing to act as a trustee either to fill a vacancy or as an additional trustee provided that the appointment does not cause the number of trustees to exceed the number fixed by or in accordance with the articles as the maximum number of trustees.

A trustee so appointed shall hold office only until the next following Annual General Meeting.

Activities

Due to the national restrictions introduced in response to the Covid-19 pandemic, the activities of the Day Centre have been forced to evolve quickly to meet the needs of our vulnerable client group. Despite the Centre being closed for a period, the services offered to clients continued to be provided remotely. The welfare of clients and staff members has been the top priority. Various adaptions have been made to the building to ensure a Covid-safe environment and on-site services were able to resume cautiously when government guidelines allowed.

Plans For Future Periods

Providing high quality services in a safe environment is a key priority for the Directors and management. A refurbishment plan for the building is in place and work is being conducted in a phased manner; grant funding is being sought for each of these phases. The building is being utilised by the wider community, such as hosting the local library.

The long-term consequences of the Covid-19 pandemic is yet unknown; it has brought about major challenges to the care sector. The Directors continue to monitor developments closely and liaise with the County Council. Measures have been put in place to adapt the service to meet the needs of our clients and to monitor their welfare.

To help reduce the impact of isolation, plans were quickly developed to support, as far as possible, existing clients in their own homes. It is our intention to serve the wider community; meals and other support has been provided throughout the pandemic.

Page 2

LYNEMOUTH DAY CENTRE LIMITED (REGISTERED NUMBER: 05233187)

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021

Finance

The financial statements are attached to this report.

Social Services funding continues to support the running of the Day Centre. The previous "block contract" with the County Council finished at the end of March 2019 and has been replaced by a daily rate charge for booked places and a further rate charge for lunch and transport provided. Since the year end, a total of £30,804 in grant funding has been received towards building refurbishment, transport running costs and a specific dementia project. The Executive Committee is mindful of the risks associated with social care funding. The Day Centre management is investigating diversification, and alternative funding sources, to mitigate these risks. The Directors wish to thank the members who through their own efforts raise significant funds amongst themselves for the centre.

A thorough financial risk assessment has been conducted to adapt to the operational challenges caused by the pandemic.

Staff

We are privileged to be served by staff who are dedicated to their work, caring for our members and offering the highest standards of service. The management team consists of Vikki Thompson and Lynsey Ditchburn. Training has continued with staff members undertaking various qualifications. Placements are often provided for young people from a number of external education establishments, when possible.

The Directors are committed to supporting the staff through the pandemic.

Reserves Policy

The Executive Committee has an obligation to safeguard the interests of its clients, the majority of whom are vulnerable adults. Therefore, we aim to keep six months' running costs in reserve in light of the risks to the County Council funding which makes up most of our income. It has established a policy whereby the unrestricted funds not committed or invested in tangible fixed assets held by the charity should be 6 months of the expenditure. Budgeted expenditure for 2021/22 is expected to be in the region of £300,000 and therefore the target is £150,000 in general funds. The reserves are needed to meet the working capital requirements of the charity and the Executive Committee are confident that at this level they would be able to continue the current activities of the charity in the event of a significant drop in funding.

Whilst unrestricted funds stand at an increased figure of £191,433 up from £165,025, an increased designation of £49,476 has been set aside for staff redundancies. The present level of unrestricted net current assets available to the charity is £160,796. After accounting for the designated redundancy amount, this leaves £111,320 working capital for the general reserve. This falls significantly short of the target level. Although the strategy is to continue to build reserves through planned operating surpluses, the Executive Committee is well aware that it is unlikely that the target range can be reached for at least 5 years. In the short term the Executive Committee has also considered the extent to which existing activities and expenditure could be curtailed, should such circumstances arise.

Risk Assessment

The Directors have examined the major strategic, business and operational risks, which the charity faces, and confirm that systems have been established to engage regular reports to be produced so that the necessary steps may be taken to lessen these risks.

Reporting Accountants

A resolution proposing that Greaves Grindle be re-appointed as reporting accountants of the charity will be put to the Annual General Meeting.

Page 3

LYNEMOUTH DAY CENTRE LIMITED (REGISTERED NUMBER: 05233187)

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021

REFERENCE AND ADMINISTRATIVE DETAILS

Directors

Mr M D Burdon (Chairman) Mr W Tarbit (Secretary) Mr E C Peat (Treasurer) Mrs G Thompson MBE Mr J Tubby Mr T Maloney

Manager

Mrs V Thompson

Address

Albion Terrace Lynemouth Morpeth Northumberland NE61 5SY

Company Number 5233187

Charity Number 1106526

Reporting Accountants

Greaves Grindle Victoria House Bondgate Within Alnwick Northumberland NE66 1TA

Bankers

Barclays Bank PLC Northumbria House Cramlington Northumberland NE23 6QP

This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.

Approved by order of the board of trustees on 13 January 2022 and signed on its behalf by:

M D Burdon - Trustee

Page 4

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF LYNEMOUTH DAY CENTRE LIMITED

Independent examiner's report to the trustees of Lynemouth Day Centre Limited ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2021.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner's statement

Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination because I am a registered member of Institute of Chartered Accountants in England and Wales which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Jane Harvey F.C.A. Institute of Chartered Accountants in England and Wales Greaves Grindle Chartered Accountants Victoria House Bondgate Within Alnwick Northumberland NE66 1TA

28 March 2022

Page 5

LYNEMOUTH DAY CENTRE LIMITED

STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING AN INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 MARCH 2021

2021
Unrestricted
Restricted
Total
funds
funds
funds
Notes
£
£
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
26,046
7,388
33,434
Charitable activities
Day Centre activities
240,816
-
240,816
Other trading activities
2
17,007
-
17,007
Investment income
3
35
-
35
Total
283,904
7,388
291,292
EXPENDITURE ON
Raising funds
22,165
-
22,165
Charitable activities
Day Centre activities
235,331
-
235,331
Total
257,496
-
257,496
NET INCOME
26,408
7,388
33,796
RECONCILIATION OF FUNDS
Total funds brought forward
165,025
7,030
172,055
TOTAL FUNDS CARRIED FORWARD
191,433
14,418
205,851
2020
Total
funds
£
34,076
261,416
31,015
156
326,663
27,203
282,349
309,552
17,111
154,944
172,055

The notes form part of these financial statements

Page 6

LYNEMOUTH DAY CENTRE LIMITED (REGISTERED NUMBER: 05233187)

BALANCE SHEET 31 MARCH 2021

Unrestricted
funds
Notes
£
FIXED ASSETS
Tangible assets
8
30,637
CURRENT ASSETS
Debtors
9
31,703
Cash at bank and in hand
133,580
165,283
CREDITORS
Amounts falling due within one year
10
(4,487)
NET CURRENT ASSETS
160,796
TOTAL ASSETS LESS CURRENT LIABILITIES
191,433
NET ASSETS
191,433
FUNDS
11
Unrestricted funds
Restricted funds
TOTAL FUNDS
Restricted
funds
£
-
-
14,418
14,418
-
14,418
14,418
14,418
2021
Total
funds
£
30,637
31,703
147,998
179,701
(4,487)
175,214
205,851
205,851
191,433
14,418
205,851
2020
Total
funds
£
31,280
26,460
119,075
145,535
(4,760)
140,775
172,055
172,055
165,025
7,030
172,055

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2021.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2021 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

The notes form part of these financial statements

continued...

Page 7

LYNEMOUTH DAY CENTRE LIMITED (REGISTERED NUMBER: 05233187)

BALANCE SHEET - continued 31 MARCH 2021

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on 13 January 2022 and were signed on its behalf by:

M D Burdon - Trustee

G Thompson - Trustee

The notes form part of these financial statements

Page 8

LYNEMOUTH DAY CENTRE LIMITED

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Freehold property - 2% on cost

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Basic financial instruments

The charity accounts for basic financial instruments on initial recognition as per paragraph 11.7 Charities SORP (FRS 102). Subsequent measurement is as per paragraphs 11.17 to 11.19, Charities SORP (FRS 102).

Debtors

Debtors (including trade debtors and loans receivable) are measured on initial recognition at settlement amount after any trade discounts or amount advanced by the charity. Subsequently, they are measured at the cash or other consideration expected to be received.

Creditors

The charity has creditors which are measured at settlement amounts less any trade discount.

continued...

Page 9

LYNEMOUTH DAY CENTRE LIMITED

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021

2.

3.

OTHER TRADING ACTIVITIES

Raffle
External catering
Support service
INVESTMENT INCOME
Interest receivable
2021
£
100
15,291
1,616
17,007
2021
£
35
2020
£
6,919
14,347
9,749
31,015
2020
£
156

4. NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

2021 2020
£ £
Independent examiner's fees 1,680 1,718
Depreciation - owned assets 643 643

5. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 March 2021 nor for the year ended 31 March 2020.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 March 2021 nor for the year ended 31 March 2020.

6. STAFF COSTS

The average monthly number of employees during the year was as follows:

Charitable activities
Management and administration
2021
10
2
12
2020
12
2
14

No employees received emoluments in excess of £60,000.

The aggregate remuneration of the management team in the year amounted to £45,573.

continued...

Page 10

LYNEMOUTH DAY CENTRE LIMITED

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021

7.
COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
Unrestricted
funds
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
272
Charitable activities
Day Centre activities
261,416
Other trading activities
31,015
Investment income
156
Total
292,859
EXPENDITURE ON
Raising funds
24,353
Charitable activities
Day Centre activities
257,925
Total
282,278
NET INCOME
10,581
RECONCILIATION OF FUNDS
Total funds brought forward
154,444
TOTAL FUNDS CARRIED FORWARD
165,025
Restricted
funds
£
33,804
-
-
-
33,804
2,850
24,424
27,274
6,530
500
7,030
Total
funds
£
34,076
261,416
31,015
156
326,663
27,203
282,349
309,552
17,111
154,944
172,055

continued...

Page 11

LYNEMOUTH DAY CENTRE LIMITED

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021

8. TANGIBLE FIXED ASSETS

TANGIBLE FIXED ASSETS
Freehold
property
£
COST
At 1 April 2020 and 31 March 2021 35,138
DEPRECIATION
At 1 April 2020 3,858
Charge for year 643
At 31 March 2021 4,501
NET BOOK VALUE
At 31 March 2021 30,637
At 31 March 2020 31,280

Included in cost or valuation of land and buildings is freehold land of £3,000 (2020 - £3,000) which is not depreciated.

9. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

10.

Other debtors
Prepayments
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Accrued expenses
2021
£
30,946
757
31,703
2021
£
4,487
2020
£
25,763
697
26,460
2020
£
4,760

continued...

Page 12

LYNEMOUTH DAY CENTRE LIMITED

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021

11. MOVEMENT IN FUNDS

Net
movement
At 1.4.20
in funds
£
£
Unrestricted funds
General reserve
125,566
26,408
Designated redundancy fund
39,459
-
165,025
26,408
Restricted funds
Transport fund
-
2,388
Building refurbishment fund
7,030
5,000
7,030
7,388
TOTAL FUNDS
172,055
33,796
Net movement in funds, included in the above are as follows:
Incoming
resources
£
Unrestricted funds
General reserve
283,904
Restricted funds
Transport fund
2,388
Building refurbishment fund
5,000
7,388
TOTAL FUNDS
291,292
Transfers
between
At
funds
31.3.21
£
£
(10,017)
141,957
10,017
49,476
-
191,433
-
2,388
-
12,030
-
14,418
-
205,851
Resources
Movement
expended
in funds
£
£
(257,496)
26,408
-
2,388
-
5,000
-
7,388
(257,496)
33,796
At
31.3.21
£
141,957
49,476
191,433
2,388
12,030
14,418
205,851
7,388
33,796

continued...

Page 13

LYNEMOUTH DAY CENTRE LIMITED

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021

11. MOVEMENT IN FUNDS - continued

Comparatives for movement in funds

Net
movement
At 1.4.19
in funds
£
£
Unrestricted funds
General reserve
114,409
10,581
Designated redundancy fund
40,035
-
154,444
10,581
Restricted funds
Exhibition, art and nostalgia projects fund
500
(500)
Building refurbishment fund
-
7,030
500
6,530
TOTAL FUNDS
154,944
17,111
Comparative net movement in funds, included in the above are as follows:
Transfers
between
funds
£
576
(576)
-
-
-
-
-
At
31.3.20
£
125,566
39,459
165,025
-
7,030
7,030
172,055
Unrestricted funds
General reserve
Restricted funds
Exhibition, art and nostalgia projects fund
Transport fund
Building refurbishment fund
TOTAL FUNDS
Incoming
resources
£
292,859
2,350
15,000
16,454
33,804
326,663
Resources
Movement
expended
in funds
£
£
(282,278)
10,581
(2,850)
(500
(15,000)
-
(9,424)
7,030
(27,274)
6,530
(309,552)
17,111
Resources
Movement
expended
in funds
£
£
(282,278)
10,581
(2,850)
(500
(15,000)
-
(9,424)
7,030
(27,274)
6,530
(309,552)
17,111
6,530
17,111

continued...

Page 14

LYNEMOUTH DAY CENTRE LIMITED

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021

11. MOVEMENT IN FUNDS - continued

A current year 12 months and prior year 12 months combined position is as follows:

Unrestricted funds
General reserve
Designated redundancy fund
Restricted funds
Exhibition, art and nostalgia projects fund
Transport fund
Building refurbishment fund
TOTAL FUNDS
Net
movement
At 1.4.19
in funds
£
£
114,409
36,989
40,035
-
154,444
36,989
500
(500)
-
2,388
-
12,030
500
13,918
154,944
50,907
Transfers
between
funds
£
(9,441)
9,441
-
-
-
-
-
-
At
31.3.21
£
141,957
49,476
191,433
-
2,388
12,030
14,418
205,851

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Unrestricted funds
General reserve
Restricted funds
Exhibition, art and nostalgia projects fund
Transport fund
Building refurbishment fund
TOTAL FUNDS
Incoming
resources
£
576,763
2,350
17,388
21,454
41,192
617,955
Resources
Movement
expended
in funds
£
£
(539,774)
36,989
(2,850)
(500
(15,000)
2,388
(9,424)
12,030
(27,274)
13,918
(567,048)
50,907
Resources
Movement
expended
in funds
£
£
(539,774)
36,989
(2,850)
(500
(15,000)
2,388
(9,424)
12,030
(27,274)
13,918
(567,048)
50,907
13,918
50,907

Page 15

continued...

LYNEMOUTH DAY CENTRE LIMITED

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021

12. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 March 2021.

13. ANALYSIS OF NET ASSETS BETWEEN FUNDS

Fixed assets Current
assets
Current
liabilities
Total
2021
Total
2020
£ £ £ £ £
Unrestricted funds
General reserve 30,637 115,807 (4,487) 141,957 125,566
Designated funds
Designated redundancy fund - 49,476 - 49,476 39,459
Total unrestricted funds 30,637 165,283 (4,487) 191,433 165,025
Restricted funds
Transport fund - 2,388 - 2,388 -
Building refurbishment fund - 12,030 - 12,030 7,030
Total restricted funds - 14,418 - 14,418 7,030
Total funds 30,637 179,701 (4,487) 205,851 172,055

Page 16