1[st] Brighstone Sea Scout Group Minutes of the Annual General Meeting Wednesday 19[th] March 2025
Present:
Keith Anderson Sue Jennings Avice Mariner Jean Matthews Helen Ockendon Chris Pocock (GSL) Mary Speed Brian Thompson Carole Truman (Chair)
Carole Truman opened the meeting at 8.35.
Apologies were received from Paul Medland, Stephanie Stanley and Anne Watson.
Avice proposed acceptance of the minutes of the meeting of 20[th] March 2024, which Sue Jennings seconded. They were therefore accepted and signed.
Carole delivered the Chair’s report by way of thanks to all those involved in another very successful year of scouting. She thanked the Leaders and also the Trustee Group, all of whom offer support to the organised events. She reported that the Group maintains a high profile in the community, with many villagers thanking her for the recent auction which provides a nice day out. Avice thanked Carole for her work for the Group.
The new title for the role previously known as Group Scout Leader is Group Lead Volunteer, and in this role Chris Pocock reported that the numbers in the Beaver Section are the lowest they have been for some years, but there are 18 Cubs, and a waiting list for the Scout Section. Adding in the thriving Explorer Section, about 60 youngsters meet each week, as well as a total of 20 Rainbows and Brownies.
The younger sections are mostly boys at the moment, but the Scout and Explorer sections are made up of approximately half boys and half girls. Some of these come from Newport and some from the West Wight. Chris thanked the brilliant team of leaders who plan and implement all the activities enjoyed. The Cubs have used their new site at Corf and had a great time away.
The trip to Brownsea Island was a great success, and a future trip to Somerset is a possibility. The Scouts are continuing to raise funds for the French trip in May.
Chris advised that paddleboards had been borrowed, and with the Group’s kayaks, they had made good use of the water over the last year.
Additionally, the reciprocal relationship with Yarmouth Sailing Club allowed for 2 or 3 sailing activities to take place.
Next month the Explorer Section is taking part in Monopoly Run 2025, a national competition set in London and based on the board game.
Thanks to an ex-Brighstone scout, the Group has a good relationship with the Royal Navy, the youngsters have been aboard a RN vessel and naval personnel have visited the scout centre.
Chris is in the process of recruiting a new Scout leader, but young leaders have been lost as they move away to university, although they often return to help when they can.
Chris went on to thank all those who contributed behind the scenes, but particularly Brian and Helen, specifically for the auction and Wolverton, as well as the various jobs they carry out around the scout centre. He also thanked the cinema team.
Photos of the various activities are posted on the Group’s Facebook page, and members of the Trustee Board were invited to apply to join the private page to see what goes on. Carole thanked Chris, and also thanked all the Leaders.
The annual statement of accounts was received and signed.
Chris proposed Carole Truman as Group Chair, which Avice seconded, and was unanimously agreed.
Carole proposed Keith Anderson as Group Treasurer, which Sue seconded, and was unanimously agreed.
The following proposed members of the Trustee Board were accepted en bloc: Sue Jennings, Avice Mariner, Jean Matthews, Paul Medland, Mary Speed, Stephanie Stanley, Brian Thompson and Anne Watson.
Carole welcomed new trustee, Mary Speed.
The Board’s good wishes were extended to Jenny Smart.
Karen Heseltine had offered to continue to act as independent examiner, so Keith proposed Karen’s appointment which Brian seconded and was carried.
Carole thanked everyone for their attendance and closed the meeting at 9.10.
J
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|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|Charity Name|No|(if any)|
|ist|Brighstone|Sea Scout|Group|1106474|
|Receipts|and|payments|accounts|
|For|the period|Period start date|To|Period end date|
|from|1|Jan|2024|_31|Dec|2024|
|Section|A|Receipts|and|payments|
|Unrestricted|Restricted|Endowment|
|funds|funds|funds|Total funds|kestyoar|
|to|the|nearest£|to|the nearest£|to|the|nearest|£|to|the|nearest£|to|the nearest£|
|A1|Receipts|
|4385]{|CT Ci|4,385|[|4,926]|
|-2438)/|=]|-2,438|[-3,102,|
|Los ae|1947|1824|
|HINVESTMENTINCOMERECEIVeD||sit||
|Bonkinterest|||TCTa) TTC|||242|
|[shortinvestmentave term|| SCT|CCT CLO|
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|__|CE)RDONATIONS/GRANTS|Tn©) ss|1,425|
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|4533}{|OT CC|4533|||———5,040)|
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|JOTHERINCOME|TTC|ee |ee|4533]|[____|5.040]|
|CC|
|[sale|of|Uniform|||CT7a744{ CTC|[CTC]|7874|||6,293|
|MiscellaneouslUseofTobleseteCTC||CT TC“‘COOWT:SOOOOOOCOT:TC“‘iTC‘“‘(;$NCNC#éCOHTC|CCTN$NNNNNNNUMUSSC|F'J¥C|SN|
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|4643}{|4643|[|5,258|
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|etc.|
|Section A|Receipts|and|payments|
|Unrestricted|Restricted|Endowment|
|Areas|funds|funds|Total funds|Last year|
|to|the|nearest£|tothe nearest£|tothe|nearest£|to|the nearest£|fo|ite|ot|
|A3|Payments|
|premtses|tt|TtC“(t‘“‘CCdTOCCCC‘dCCN:C“C(‘’NNNNN|
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||P||[RepairsandRenewals]|Insurance|Light, Heat, Water,Phone|||S896] SLT TCC CT|CT CT CT|ee) C896 (8G904)||8,231en)4,8131,468|
|||eae ||9267||[__ 9.512|
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CCXX R11 accounts (SS) 1 . 17/01/2023
Inde endent Examiner's re st ort to the trustees of 1 Bri hstone Sea Scout Grou I report on the accounts of the Group for the year ended 31 December 2024. which are set out on pages 1 to 2 attached. Respective responsibilities of trustees and examiner. The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 (2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to: Examine the accounts under section 145 of the 2011 Act To follow procedures laid down in the general Directions given by the Charity Commission under section 145 (5) of the 2011 Act" and To state whether particular matters have come to my attention. Basis of independent examinerfs report My examination was carried out in accordan with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts. and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the eviden that would be required in an audit and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below. Independent examiner's statement In connection with my examination. no matter has come to my attention: (1) which gives me reasonable cause to believe that in any material respect the requirements.. To keep accounting records in accordance with section 130 of the 2011 Act., and To prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act Have not been met. or (2) to which in my opinion. attention should be drawn in order to enable a proper understanding of the accounts to be reached. Karen Heselton Address - S. Date -