**1[st] Brighstone Sea Scout Group** ## **Minutes of the** # **Annual General Meeting** **Wednesday 20[th] March 2024** Present: Keith Anderson Avice Mariner Jean Matthews Paul Medland Helen Ockendon Chris Pocock (GSL) Brian Thompson Carole Truman (Chair) ` Carole Truman opened the meeting at 8.45 by welcoming Cub leader Ollie Brett-Hill. Apologies were received from Mandy Holloway, Sue Jennings, Jenny Smart, Stephanie Stanley and Anne Watson. The minutes of the meeting of 22[nd] March 2023 were agreed and accepted. Carole delivered the Chair’s Report by way of thanks to all those involved in another very successful year of fundraising which included Wolverton Fair, the cinema evenings and the annual auction. Group Scout Leader (GSL), Chris Pocock explained the Scouts Association’s wish to transition to a Trustee Board, which will be voted on later in the meeting. He echoed Carole’s thanks to everyone involved in fundraising, but particularly Brian and Helen and their family for their dedication to the auction. He said the kids and therefore the leaders benefit from all their hard work. Chris then asked Carole and Avice to pass on his thanks to the cinema team. He reported that the Group has enjoyed another good year, and camp, as normality slowly returned post covid. 1[st] Brighstone’s pitch at Corf has been moved to two rather nice, large areas which includes a firepit; there are plans to include the Explorers Section in tidying it up. Additionally, some of the Explorers helped run sessions for the younger sections. Amongst other activities, Burns Night was marked and enjoyed. The haggis was piped in, addressed, and eaten. All sections are steadily growing, there are up to 65 youngsters in the Group so with the Rainbows and Brownies, some 90 young people continue to use the building each week. Successful kayaking sessions have been run at West Wight swimming pool. Chris is pleased that two ex-Explorers now assist the Group as young leaders, one with the Cubs and one as a skills coach for kayaking. He hopes that the older children can continue to help with the younger ones. Keith Anderson presented the annual statement of accounts, previously agreed by the Group Executive Committee. Brian Thompson proposed acceptance of the accounts, which Jean Matthews seconded. Acceptance was unanimously agreed. Avice Mariner proposed Carole Truman as Group Chair, seconded by Keith and carried. Carole proposed Keith Anderson as Treasurer, this was seconded by Paul Medland and unanimously agreed. The following proposed members of the Executive were accepted en bloc: Sue Jennings, Avice Mariner, Jean Matthews, Paul Medland, Jenny Smart, Stephanie Stanley, Brian Thompson and Anne Watson. Karen Heselton was proposed as Independent Examiner by Keith and seconded by Brian. Chris proposed that the Group accept the transformation to a Trustee Board. Having discussed this previously, Avice seconded the proposal, and all agreed. The motion was passed so the next meeting will be the first as a Trustee Board. Carole thanked everyone for their support, including Helen for her clerical support; Paul thanked Carole for all her work and the final Executive meeting closed at 21.10pm. **1st Brighstone Sea Scout Group** |**Receipts and Payments**
**Bank Balances Brought Forward Jan 2022**
Group No.1 a/c
Group No.2 a/c
Beaver & Cub a/c
Scout a/c
Explorer a/c
Community cinema a/c
Cinema Reserve Fund
Cash float
Maintenance fund
**Receipts and Payments**
**Group General Account**
**Receipts**
Scout Assn short term inv interest
Business Premium interest
Fundraising (Gross)
Use of buildings - sections
Use of buildings - other
Donations & Grants received
Use of tables
**Payments**
Light & heat - Electricity
Light & heat - oil
Water
Telephone
Insurance - Buildings & contents
Repairs & Renewals - Routine
Repairs & Renewals - Exceptional
Fundraising costs
Stationery, etc
Hut cleaning
Bank charges & interest
Miscellaneous
Donations
Training
**Group Sections Accounts**
**Receipts**
Membership subscriptions
Less paid to Scout HQ
Donations/grants
Activity receipts (from parents)
Gift Aid
**Payments**
Activity costs
Badges & scarves
Insurance - Marine & Helpers
**Community Cinema Account**
**Receipts**
Ticket sales & donations
**Payments**
Advertising, film cost, licences, etc
**Bank Balances Carried Forward**
No.1 a/c
No.2 a/c
Beaver & Cub a/c
Scout a/c
Explorer a/c
Community cinema a/c
Cinema Reserve Fund
Cash float
Maintenance fund|**2023**
319.84
242.16
5,039.79
1,494.00
4,799.10
25.00
0.00
1,017.66
-1,548.54
-450.23
-486.96
-205.84
-1,207.10
-3,605.72
-1,092.80
-88.78
-1,002.03
0.00
-1,142.51
0.00
0.00||12,450.00
5,520.58
232.94
798.96
910.84
4,098.28
3,000.00
250.00
31,987.84
59,249.44
11,919.89
-9,812.85
2,107.04
7,828.50
-9,195.11
-1,366.61
**01.01.23**|12,450.00
5,520.58
232.94
798.96
910.84
4,098.28
3,000.00
250.00
31,987.84
59,249.44
11,919.89
-9,812.85
2,107.04
7,828.50
-9,195.11
-1,366.61
**01.01.23**|_23,689.80_
_5,612.59_
_179.70_
_1,044.08_
_975.72_
_1,416.68_
_3,000.00_
_250.00_
_31,927.75_
_68,096.32_
**_Year ending 31.12.22_**
_60.09_
_2,663.49_
_2,004.00_
_3,069.60_
_2,667.00_
_0.00_
_10,464.18_
_-5,109.16_
_-840.00_
_-441.97_
_-434.94_
_-2,903.45_
_-1,736.18_
_-10,239.63_
_-205.63_
_-55.19_
_-782.99_
_0.00_
_-484.91_
_0.00_
_0.00_
_-23,234.05_
_4,256.40_
_-3,208.50_
_466.00_
_4,875.00_
_793.92_
_7,182.82_
_-5,220.25_
_-1,271.55_
_-330.99_
_-6,822.79_
_3,464.31_
_-812.19_
_2,652.12_
_58,338.60_
_12,450.00_
_5,520.58_
_232.94_
_798.96_
_4,098.28_
_3,000.00_
_250.00_
_31,987.84_
_58,338.60_
**_01.01.22_**|_23,689.80_
_5,612.59_
_179.70_
_1,044.08_
_975.72_
_1,416.68_
_3,000.00_
_250.00_
_31,927.75_
_68,096.32_
**_Year ending 31.12.22_**
_60.09_
_2,663.49_
_2,004.00_
_3,069.60_
_2,667.00_
_0.00_
_10,464.18_
_-5,109.16_
_-840.00_
_-441.97_
_-434.94_
_-2,903.45_
_-1,736.18_
_-10,239.63_
_-205.63_
_-55.19_
_-782.99_
_0.00_
_-484.91_
_0.00_
_0.00_
_-23,234.05_
_4,256.40_
_-3,208.50_
_466.00_
_4,875.00_
_793.92_
_7,182.82_
_-5,220.25_
_-1,271.55_
_-330.99_
_-6,822.79_
_3,464.31_
_-812.19_
_2,652.12_
_58,338.60_
_12,450.00_
_5,520.58_
_232.94_
_798.96_
_4,098.28_
_3,000.00_
_250.00_
_31,987.84_
_58,338.60_
**_01.01.22_**| |---|---|---|---|---|---|---| ||4,925.50
-3,102.00
1,400.00
4,605.00
0.00
-5,699.73
-470.08
-3,025.30|||||| ||5,257.76
-931.25|||4,326.51||| |||||||| |||||64,316.38||_58,338.60_| |||||||_58,338.60_| |||||||| 0.00 0.00 **1st Brighstone Sea Scout Group** |**Receipts and Payments**
**Bank Balances Brought Forward Jan 2022**
Group No.1 a/c
Group No.2 a/c
Beaver & Cub a/c
Scout a/c
Explorer a/c
Community cinema a/c
Cinema Reserve Fund
Cash float
Maintenance fund
**Receipts and Payments**
**Group General Account**
**Receipts**
Scout Assn short term inv interest
Business Premium interest
Fundraising (Gross)
Use of buildings - sections
Use of buildings - other
Donations & Grants received
Use of tables
**Payments**
Light & heat - Electricity
Light & heat - oil
Water
Telephone
Insurance - Buildings & contents
Repairs & Renewals - Routine
Repairs & Renewals - Exceptional
Fundraising costs
Stationery, etc
Hut cleaning
Bank charges & interest
Miscellaneous
Donations
Training
**Group Sections Accounts**
**Receipts**
Membership subscriptions
Less paid to Scout HQ
Donations/grants
Activity receipts (from parents)
Gift Aid
**Payments**
Activity costs
Badges & scarves
Insurance - Marine & Helpers
**Community Cinema Account**
**Receipts**
Ticket sales & donations
**Payments**
Advertising, film cost, licences, etc
**Bank Balances Carried Forward**
No.1 a/c
No.2 a/c
Beaver & Cub a/c
Scout a/c
Explorer a/c
Community cinema a/c
Cinema Reserve Fund
Cash float
Maintenance fund|**2023**
319.84
242.16
5,039.79
1,494.00
4,799.10
25.00
0.00
1,017.66
-1,548.54
-450.23
-486.96
-205.84
-1,207.10
-3,605.72
-1,092.80
-88.78
-1,002.03
0.00
-1,142.51
0.00
0.00||12,450.00
5,520.58
232.94
798.96
910.84
4,098.28
3,000.00
250.00
31,987.84
59,249.44
11,919.89
-9,812.85
2,107.04
7,828.50
-9,195.11
-1,366.61
**01.01.23**|12,450.00
5,520.58
232.94
798.96
910.84
4,098.28
3,000.00
250.00
31,987.84
59,249.44
11,919.89
-9,812.85
2,107.04
7,828.50
-9,195.11
-1,366.61
**01.01.23**|_23,689.80_
_5,612.59_
_179.70_
_1,044.08_
_975.72_
_1,416.68_
_3,000.00_
_250.00_
_31,927.75_
_68,096.32_
**_Year ending 31.12.22_**
_60.09_
_2,663.49_
_2,004.00_
_3,069.60_
_2,667.00_
_0.00_
_10,464.18_
_-5,109.16_
_-840.00_
_-441.97_
_-434.94_
_-2,903.45_
_-1,736.18_
_-10,239.63_
_-205.63_
_-55.19_
_-782.99_
_0.00_
_-484.91_
_0.00_
_0.00_
_-23,234.05_
_4,256.40_
_-3,208.50_
_466.00_
_4,875.00_
_793.92_
_7,182.82_
_-5,220.25_
_-1,271.55_
_-330.99_
_-6,822.79_
_3,464.31_
_-812.19_
_2,652.12_
_58,338.60_
_12,450.00_
_5,520.58_
_232.94_
_798.96_
_4,098.28_
_3,000.00_
_250.00_
_31,987.84_
_58,338.60_
**_01.01.22_**|_23,689.80_
_5,612.59_
_179.70_
_1,044.08_
_975.72_
_1,416.68_
_3,000.00_
_250.00_
_31,927.75_
_68,096.32_
**_Year ending 31.12.22_**
_60.09_
_2,663.49_
_2,004.00_
_3,069.60_
_2,667.00_
_0.00_
_10,464.18_
_-5,109.16_
_-840.00_
_-441.97_
_-434.94_
_-2,903.45_
_-1,736.18_
_-10,239.63_
_-205.63_
_-55.19_
_-782.99_
_0.00_
_-484.91_
_0.00_
_0.00_
_-23,234.05_
_4,256.40_
_-3,208.50_
_466.00_
_4,875.00_
_793.92_
_7,182.82_
_-5,220.25_
_-1,271.55_
_-330.99_
_-6,822.79_
_3,464.31_
_-812.19_
_2,652.12_
_58,338.60_
_12,450.00_
_5,520.58_
_232.94_
_798.96_
_4,098.28_
_3,000.00_
_250.00_
_31,987.84_
_58,338.60_
**_01.01.22_**| |---|---|---|---|---|---|---| ||4,925.50
-3,102.00
1,400.00
4,605.00
0.00
-5,699.73
-470.08
-3,025.30|||||| ||5,257.76
-931.25|||4,326.51||| |||||||| |||||64,316.38||_58,338.60_| |||||||_58,338.60_| |||||||| 0.00 0.00