Putson Community Association Ltd Registered Charity . 1106422 Registered Company . 4887631 Trustees Annual Report 2024 The primary function of the Putson Community Association is the operation of Saxon Hall as a community facility. available for regular and one-off hire. The Trustees met bi-monthly to discuss matters relating to the operation of the hall. particularly in light of the potential for a sub-let of part of the premises, currently underused, for an NHS Dental Practice, serving the community of South Wye in general, and the Charity's area of benefit in particular. In December 2023, the Chair of Trustees met with representatives of AMH Healthcare who considered the possibility of utilising the under-used 'small hall, at Saxon Hall as a dental practice, with the possibility of up to three surgeries and associated ancillary rooms for administration and santisation of medical equipment. Ana analysis of rental income for the small hall over a year or so, revealed that the highest income through hires (excluding the COVID vaccination period) was around £350 a month. The hire to AMH healthcare would provide three- times that income, so Trustees felt that it was an appropriate use of part of our premises, subject to the usual caveats and safeguards, which would be underwritten with a sub-lease. In summary. the Trustees felt that the use of this part of SH would: Provide a regular, stable income for a period of between 3 and 7 years [ with a possible extension to 10 years] Contribute to our targets for 'community benefit, as detailed in our governing document Improve security around the building with a permanent presence of surgery staff and visitors Encourage cross-referral to Saxon for hire of premises for events, parties etc The Hall, being on a long lease form Herefordshire Council, required consent from the authority for the development, and a sub-lease to AMH, plus planning and building control consents. The administrative and legal hurdles were significant and protracted - AMH and PCA had agreed heads of terms early in 2024, but the local authority changed tack on certain areas of the Initial agreement, which led to delay. At time of writing (beyond the year end) the agreements successfully concluded, and work began in February 2025, with rental income of 50Yo of year 1 payments due until opening. The large hall and all parts of the 'new-build' of Saxon Hall remain with PCA and are managed as before via our Administrator utilising the Hallmaster online booking system. The hall continues to have 'core' hirers, who use the premises during the week, leaving the weekends clear for family parties and other one-off events. During the year, the maintenance of the grounds has been undertaken by trustees volunteers, although the amount of time required and the modest equipment available means that we are only able to completely control spring and summer growth by applying around 25 hours per fortnight to the task. The trustees have approached the Probation Service, who have assisted in the past. We await contact from them. The project for the Community Fridge was suspended, and then relocated to Pomona Place in the north of the City. The Trustees regretted having to withdraw support and accommodation for this project, however, there were several episodes of anti-social behaviour. rough-sleeping and littering, which was a cause of concern to hall users. A number of reports of small-scale vandalism and anti-social activity reached the police, who visited Saxon on a fairly regular basis to ensure that the premises were being appropriately used. The Trustees would like to thank all users for their support and consideration during the year, and for their cooperation in keeping the interior of the hall in the best condition possible. John Eden Managing Director I Chair of Trustees Putson Community Association rustees: John Eden Lisa Digings [retired 2024] Tony Pinwell Aubrey Oliver Anne Rodger FOR THE YEAR ENDED 30th SEPTEMBER 2024 ijlljj li jj SAXON HALL PLITSOII COMMUNITY CE14TRE THE PUTSON COMMUNITY ASSOCIATION LTD { A Company limited by Guarantee) ACCOUNTS YEAR ENDED 30TH SEPTEMBER 2024 Charity Reg No: 1106422 Reg. Company No: 488763 1 THE pufsoN COMMUNITY ASSOCIATION LIMITED FINANCIAL STATEMENTS FOR THEYEAR ENDED 30th SEPTEMBER 2024 The Putson Community Associatlon Ltd Is a registered charlty and a company limited by guarantee Incorporated In England and Wales. The charftable company Is governed by its memoranthm and artides of Association dated 041091200 COMPANY NUMBER: 04887631 CHARITY NUMBER.. 1106422 REGISTERED OFFICE: SAXON HALL HOARWITHY ROAD HEREFORD HR2 6HE BANKERS: NATIONAL WESTMINSTER BANK LTD 12 BROAD STRE HEREFORD HR2 9AH TRUSTEES DIRECTORS: MR. J. EDEN (Chairman) Mli A. T. OLIVER MRS. ARodger Mr. A. Pinwell Ms. K. Hornsey SECRETARY: THE PUTSON COMMUNITY ASSOCIATION LTD INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31hh SEPTEM2ER 2024 2024 2023 INCOME: Grants and Donatlons Hall Booklngs Fundraising Events Refunds Feed in Tariff re￿Ipts Interest recet¥ed 2450 30346 135 36634 399 2411 74 35416 37101 EXPENDITURE: Staff &Training Costs Bulldlng & Other Insurances Public Liablllty Insurance Light and Heat Water Rates and Rent Telephone and 8roaJband Repalrs and Renewa Security Cleanin8 Expenses Fundraising Events Sundry Expenses Refund5 Legal Printing. Ststlonery. Postage Equipment Hire Small equlprnert AccourtanLy Charges Bank Charges Public Performing & Software Licence5 Fixtures & Fitting5 Community Garden Matchingfundstransferred Depredatlon Loan Interest pald ]9584 1750 1210 7819 1432 18847 5495 1066 835 3188 21 27CrfJ 672 93 2807 134 136 51 940 402 402 2070 2437 3310 499 3248 3901 43159 46101 Plothl￿o￿)f￿rth•Y•4T -6058 -10685 R•¥trkt•d Funds: Grants Received Matchingfunds recet¥ed Fundraising & ReFund5 Restricted Funds Income Restrirted Funds Expenditure Don*ionsfrorn Re5tritted Fund5 lifJ)O 1519 11600 182 1519 4382 11418 -2863 5360 -13548 Fun(ts Brought Forward Accumulated Fund5 clfwd 39940 45300 53488 39940 ThE PUTSON COMMUNITY ASSOCIATION LTD sTATEm￿lT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 3fthsEPTEMBER 2024 Un RestrfctRestslrted Totsl Fund5 Un RestrlclR•strfcted Totsl Funds Fund$ 2024 INCOMING RESOURCES Grants & Donations Re￿Ned Interest Received Funds for ca￿trI Projects Refunds Feed In tath recelpts 116 116cM) 2450 74 1519 3969 74 399 399 2411 2411 FUNDRAISING AcnvmES Hall Bookings Fundratsln8 Events 36634 30346 135 30346 135 LONG TERM LOANS Solar generating system YEAR ENDED 30TH SEPTEMBER 2023 37101 48701 35416 1519 36935 OUTGOING RESOVRCES Administration Expenses Fundrai5illB and Event Expenses Donations made MatchingfuThds transferred Garden & Community Project5 & Equip Governancè Charges Depreciation Solar Generating system Loan repayments Loan intertst paid TOTAL OVTGOING RESOURCES 39010 39010 36932 672 36932 672 499 402 3248 182 4194 402 4382 8576 402 4329 402 3603 355 428 43159 537 43696 46101 4810 5(Bii NET MOVEMENT IN FUNDS ADD FUNDS BROUGHT FORWARD -6058 11063 5(N)5 6920 37LXKI .10685 40765 -3291 10211 -13976 50976 TOTAL FUND5 CARRIED FORWARD 24022 17983 42LK15 6920 37C All incomin8 iesouices ar￿ resour￿ expended derivefrom continuing actlvlties: THE PUTSON COMMUNITY ASSOCIATION LTD BALANCE SHEEf As AT 30th SEPTEMBER 2024 2023 FIXED ASSErs Tangible Assets 20240 23843 CURRENT ASSEfS Debtors Cash at Bank and in hand 3379 21640 25019 833 12452 13285 CURREMf LIABILITIES Creditors falling due within one year 3271 292 NEf CURRENT ASSEfs IUABILITIES) 21748 12993 TOTAL ASSEfs less CURRENT UABIUTIES YEAR ENDED 30TH SEPTEMBER 2022 LONG TERM UABIUTIES 41988 36836 TOTAL NEf ASSEfs ILIABILITIES) 41988 36836 CAPITAL AND RESERVES Funds carried fO￿ard Restricted Funds General Funds 24022 17983 42(M)5 6920 30080 37(XJ) The Directors statements required by sections 475 (2) and (3) are shovm on the following page which fomis part of the balance sheet. Balance SI￿et (COnth￿adI In approving these Ilnancial ststements a's (lirectors of the company we hereby confirm: ( a ) Thatforthe yearstated above the company was entltled to exemptlon corrferred by sectlon 477 ofthe CompanlesArt 2fNJ6: ( b ) That no notice has been deposited at the registered offke of the company pursuant to sectlon 476 reque5tlnE thatan audit beconducted forthe year ended September the 30th 2015. ( ¢ ) That we acknowledge our responslbllltlesfor. EDsufinB that the company keep5 accounting recards which comply with section 386: and Preparlng ffinanclal statements whlch glve trne and fairview of the stats of affairs of the company as atthe end of the financial year and of tts profit or lossfor the year then ended in accordan￿ wlth the requirements of sections YJ4 and 395 and whlch otherwlse comply wlth the provlslon of the CompanlesAct relatlngto financlal statements, so far as applicable to the compary. These accounts have been prepared on accordan￿ wlth the speclal provlslons part 15 of the Companies Act 21M)6 and the Flnancial Reportlr¥ Standard forSmallLY Entities {effethe) Aprm 2tK18) relatlngto small companle& The flftancial Stateni￿ were approved by the Board on. And s18ned on Its behalf by John Eden Mafta£iJy Director Re£￿t￿t￿Tr Ilumber04887631 THE PUTSON COMMUNrrY AssoaAnoN LTD NOTES TOTHE FINANaAL STATEMENTS FOR THE YEAR ENDED 30th SEPTEMBER 2024 I. ACCOUNTING pouaES l • ) Basis of A¢¢ounllni The accounts have been prepared on a going COn￿rn basls and under the hlstorlcal cost convention. I b ) Fixed Assets and Dewed•llon All non restrlcted fund assets over £5￿ are capitslised, depredatlon is provided on Fixed Assets on the redudng balance basis at the following rates:_ Plant and Equipment 20% Kitchen Equipment 15% 15% Hall Equipment 15% 15% Office Equipment 25% 25% Solar Equipment io% I ¢ ) Incomhw Resourtes Grants Grants are recognised when the charlty becomes unconditionally entitled to the grant. Fundraisln8 A¢tl¥lties Income from room hlre and ftindralsln8 acbvrties are included when the servlces have been delivered. ( d ) Resour¢es Expended Expenditure is recognised on an accruals basis a5 liability is incurred. ( e ) Accumulated Funds Re*trictad Funds The charlty's restrlcted funds are those where the donor has Imposed restrictions on the use of funds. Unrestricted General Funds Unrestricted funds are those that can be used In accordance with the charltable objects of the company at the dlscretion of the trustee5. THEPlttSONCOMMiINifY ASg)OATION LID NOIESTOTHE FPIANaALSTAIEMENTS Hwef(*dshlreCiyJncll $￿arL**￿ cmp i%{Zo￿ntyzJj2zl23} V8rt(vJs Comrnunty Hub do1drenswl￿pr(￿xt Communityfurvj 118YJ IIE 1023 lif 1023 1023 FkrefudshktC2023 20240 23843 C6 21754 1734 21754 19765 2517 Hall Bookl Dors)Uot 3379 3379 CASMATBANKANDINIiAND NItW￿. kes•NeAccount Nat West-CwrentAccount NatWest- Re5tithd FUr￿S A￿rt C4sh in HaThJ 1919 4362 3714 4356 IS774 21640 12452 TTadeCredflryS Irwme Tu. NIC,Penslon Fl*¥grKe rewymentsduÈ Innext 12rt>rtF 3271 292 3271 292