## **Putson Community Association Ltd Registered Charity : 1106422 Registered Company : 4887631** ## **Trustees Annual Report 2023** The primary function of the Putson Community Association is the operation of Saxon Hall as a community facility, available for regular and one-off hire. The Trustees met bi-monthly to discuss matters relating to the operation of the hall and the financial challenges facing the association arising from the increase in utilities charges. The Trustees felt that the actual costs of utilities must be met by the hirer, and that the hire charge just show a positive outturn, and not just cover costs. The increase in NMW is also to be borne in mind. The Charity has expended significant resources on boiler maintenance and renewal - the Viessmann boilers that provide the large hall with heating were inoperable for a significant period in the winter, which led to increased costs due to the expense of new parts coming from Italy, and the hot air space heaters provided in order for users to continue using the hall. The trustees approved an increase in hire charges, including a ‘flat-rate’ hire charge for parties, which were slightly under-priced compared with other similar facilities. A number of voids in the week were being actively promoted - the core users provide the regular income - eg Slimming World, NHS Diabetes Support, Stay and Play, Speed Awareness etc, but alone they do not cover the costs of staff pay and utilities. The trustees have benefitted from assistance for outdoor maintenance from the Veterans Support Group, led by Alan Joy, and Tony Pinwell, a Trustee does much outdoor work for the charity. Trustee Aubrey Oliver continues to manage the horticultural side of the site, including pruning and planting of a variety of perennial and annual species. John Eden Managing Director / Chair of Trustees Putson Community Association Trustees: John Eden Lisa Digings Tony Pinwell Aubrey Oliver Anne Rodger FORTHE Y&IR ENDEO th SEPTEMBÉR 2023 SAXON HALL PUTSON COMMUNITY CENTRE THE PLrrsoN COMMUNITI ASSCCIATION LTD { A Company Ilmlted by Guarantee) ACCOUNTS YEAR ENDED 30TH SEPTEMBER 2023 Charlty Reg No: 1106422 Re& Company No: 4887631 THE pufsoN C(WIMUNITY ASSOCIATION LIMtrED FINANaAL STATEMENTS FOR THE YEAR ENDED 301h SEPTEMBER X123 The Putson CorrdnunltyAsso¢latlon Ltd 1$ • rqlstered th•rfty and• ¢gmprry Ilmlted by iuarantee incorporated in England and Wales. The dwrltable comprry is go¥emed its memorar¥Jwn arKI articl•s 4JIAssod•tlon dated 0410912003. COMPANYNUMBER: 04887631 CHARIIY NUMBER: 1106422 REGISTERED OFFKE: SAXON HALL HOARWITHY ROAD HEREFORD HR2 6HE BANKERS: NATIONAL WESTMIMSTER UNK LTD 12 BROAD STREET HEREFORD HR2 9AH TRUSTEES DIRECTORS: MR. J. EDEN Ichaimianl T. OUVER MRS. L DIGINGS MRS. A.Rod8er Mr. A. Pinwell Ms. L Hornsey SECRETARY: MR5.L.DIGINGS THEPiITSON COMMUNITY ASSOCIATION L7D INCOMEAND EXPENDITURE ACCOUNT FOR THE YEARENDED 30th SEPTEP41&ER ZQ2J Z021 INCOME: Gr8ntsaTrd DonatK)n5 Hall Bookings Fundralslng Events fiÈfund5 Feed in Tariff Tecelos Inter*t received 2450 30346 135 36648 2411 74 35416 1976 16 38640 EXp￿DIT￿RE. staFf &TraITrU￿ Costs uilding & OthÈrlnsurènrn5 PublicLvability Insuran ght and Heat Water Rat￿and Rèftt Telephone and broadb•nd RÈpaiTS attd Rth¥wa Serurity Cle8nTng Expemses FundraisiThg Events Sundry ExpeTh5e5 Refunds Leial PriTrtin& Stationery. P05ta8e EqU￿rnert Hire Smallequipment Aetoumancy Charges Bank Chaf&es IblicPerfor¢*ln8&Software LTh1￿$ Ftrxture5 & Fittin85 CommuDrty Garder¢ Matchlng fund5traThsferred Depredatk)n Loan interest paid 18847 ioi 1592 ioii $420 808 5495 I(￿6 1049 12708 463 1996 3188 21 271XI 672 93 136 51 149 Jyo 2437 3310 1457 410 747 3901 2599 46101 45982 ProWILossl 5xthe￿r -10685 -7342 Gratrts Re£ei¥ed Maichthg fund5 rece6ved Fundrasir¢8 & Refun Restricted Funds Income Re#ricted Fund5 Expenditure Oonatlonsfrom Re5trlcred Fund5 itstR•rtrl¢i•dFunth iy 16215 22 16237 10177 1519 4382 .2863 -13548 -1282 Fursd5 Orou8M FoTward At￿Mulated Fund5 rthd 53488 39940 54770 53488 TrIE PlffSON COMMUNITh ASSOCIATION LTD srATEMENTOF FINANCIALAcYkvmEs FOR THE YEAR ENDED 30th SEPTEMBER 2D Fun& hnds IPKOMING RESOURC£S Grants & Donat(ons Recthed lTrter¢* Received Fund5for &pii•l Prol8Ets Refund5 Feed Intsrlff re￿fpts 16215 16215 74 74 16 16 2411 2411 1976 1976 FUNDRASI￿Ac￿VrnE$ Hall B¢)Dkings FundraisinR Events 135 22 22 LON6TERM LOANS Solar8eneratingsyst*m TOTAL INCOMING ResouicES 35416 1519 36935 38640 16237 54877 Admin*ration Expenses Fundrnlsln8 and Event Exwr Donations made Matchingfvnd5transferred G3YdÈn & Community Projects & Equip GovemanceCharRe5 Depreciatksn SolarGenw•ting>ptem Loan repayrnents Loan interest pakl 36932 6n 36932 6n 41836 41836 94 8576 402 4329 1157 39Q 2599 177 11334 3901 516 3115 46101 4810 5C811 45982 IC693 56675 N￿moVEM￿lN FUNOS -3291 -13976 102ll 5C976 -7342 48107 -1798 52774 Al￿ FUNDS WUGKf FOAWARD 40765 TOTAiFVNDS CAIR￿0 FORWARD 6920 37O)J 40765 10211 50976 All inwmln8 resour￿ and rqsources ￿Per￿d dthr￿ from ¢ontlnuln&actNitle5: THE pirrsoN COMMU141fi ASSOCIATION LTD BAiANCE SHE￿ AS AT 30th SEPTEMBER 2023 2023 2022 FIXED ASSErs Tanglble Assets 23843 19765 CURRENT ASSErs Debtors Cash at Bank and in hand 833 12452 13285 1149 31097 32246 OJRREKf LIABILMES Creditor5fallin8due wlthln one yèar 292 1042 NEf cURRETr￿ ASSEfs luABIL￿lE5) 12993 3121X TOTALASSETS less CURRE￿ UABILfflES YEAR EfiDED 30Th SEPTEMBER 2022 IONG TERM iIABIL￿lEs 36836 50969 TOTAL MEfASSETS IUABILMESI 36836 CAPITAL AND RESERVES Funds carried forward Restrlcted Fuhds General Funds 10211 40765 50976 37￿0 The Dlrectors statements required by sections475121 and {31 are shown on the following page whlch fomis part of the balance sheet. THE pufsoN COMMUNITY ASSOCIATION LTD Ba￿￿• Sheet Icontinuedl FOR THE YEAR ENDED 3(Ith SEPTEMBER 2023 In approving thesefinanclal statèments as dlrertorsof the company we hereby confirm.. l a l That for the yeaf stated above the cornpanywas entitled to exernption confe￿ed by sectlon 477 of the CompaniesAct 2C(6: I b l That no noti￿ has been deposited atthe rewstered office of the company pursuant to sertion 476 requestlngthat an altdit be tondurted for the year ended September the 30th 2015. I c l Thatwe acknowledge our respon51bilities for: Ensuring that the company keeps accounting rewrds which eomplywlth *ct¢on 386,. and Preparing financial 5taternents which 8ive true and falr vlew of the state of affair5 of the cornpany as atthe end of the ftnanctal year and of its profit or loss for the year then ended in accordance with the requSrements of 5ectlons 394 and 395 and whlch otherwlse comply with the provision of the Companie5Att Felating to financial statements, so far as applicable to the compary. These actounts have been prepared on accordance with the special provisions part 15 of the Companies Act 2CC6 and the Financial Reporting standard for Smaller Entities leffectivel April 2W81 relatingto small companleg. The financial ststements were approved by the Board on: 20th Aprll 2023 And signed on its behalf by John Ed•n Manaiin¥ OiR¢tor Re¢istratlon Nunthr 04887681 THE PiItSON COMMUNfTh ASSOCIATION LTD NOTES TOTHE FINANCIAL STATEMENrs FOR THEYEAR ÈNDED 31)th SEPTEMSER2023 I. ACCOUNTING POLICIES 1 •18•515 o*Aceountln¥ The accounts have been prepared on a going concern bas(5and underthe hIstO￿¢al cost conventlon. I b ) Flx•d Ass•ts4nd Dewed•llon All non restrf¢ted fund assets over £5￿ are capttallsed, depre¢latlon Is provlded on Flxed Assets on the reducing balance ba&s *the following rates.'- Plant and Eq￿1pment Kltchen Equipment 15% 15% Hall Equlpment 15% 15% Offiee Equiprnent 25% 25% Solar Equlpment io% Grnnts fjrant5a￿ reco8nised when the charity becomes uneondttionally entitled to the ront. Fundr4lsln8 Artlvld Incorne from room hire and fundraising actiwties are Included whe• the Se￿￿eS have been delivered. I d l Resoure•s Expended Expenditure Is recognised or4 an accruals basi$ as liab¥lity is Incu￿ed. l è l Att￿mulated Funds Re￿rIt￿d Funds The charity'5 restricted fursds are those where the donor has Imposed reslrictior4S Dn the use of lund5. Unr•strlct•d G•neral Funds Unrestricted fundsare those that can be used in accordarsce with the charitable oblects of the company atthe distretiofi of the trustee ThEpufsoNthMMUNrtY AS5LK)4nONLTb [￿EST07HE HF4WlaNL57ATEf•lENrs FOR THEy￿ENDED3￿sEF1E￿IBER2(tta 21Ra Z.6wif5HEizf¥EDIWOE Fur•¥ Aw•rd54NI P 1%12019120n112>1ZJI coop 138 274 138 1793 770 1023 C¢fffft4iryHub 2652 1919 25S2 1919 2652 HorÈfDrdshlrèCounc51 Oth•r 959 1519 723Y 4382 76 FORThEYEPRtN(*ty*bStrFÈWÈX2f ioi Non•oftheT￿5ty￿5/Drr4￿iUr5r*thd4￿y￿W￿wa￿￿￿d￿￿thOlWr. FL¥EDASSErs Cwtafic¢Io￿r osatÈost Cost4t3￿hsep￿rnbEr 5a675 42a5 1 38k7 2 51W2 114% 5a675 42ts5 li Depreda¢kn*tistOttobÈT 33910 2DIO 19 4329 38D9 1582 2319 a* 4Z8 2317 cr4rsÈtorcurrentyeèrfs•wts folalCh4yforthpye4r Lkprtdqt￿￿•t￿th5eptrkYthr 798 2599 24987 3115 510 9351 ￿Er￿ErsAT>X&)j2a 21754 1>248 19F6S 17 >17 765 833 1149 DoTra¥or IU9 C4SHATBW4KAW)INbi4K* F&4fwe5t.Re5e￿È￿r￿nr N&tWest. t￿￿e￿AcCI)unt Nètwe&t. ResfftdFund5Attount Cash5nHarrfS 528 ts30 7219 714 4356 2D 12452 31￿Tr Tr4deCredku 292 1012 Flnancewnwt5dupkn reAt12Tr￿ 292 1042 THE PUTSON COMMUNITY ASSOCIATION UMITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 30th SEPTEMBER 2023 The Putson Community Assoclatlon Ltd Is • registered tharlty and a company limited by 8uarantee Incorporated in England and Wales. The ¢haritable Company 15 govemed by Its memorandum and artlcles of Assoclation dated 0410912003. COMPANY NUMBER.. 1)4887631 CHARrrY NUMBER: 1106422 REGISTERED OFFICE: SAXON HALL HOARWITHY ROAD HEREFORD HR2 6HE BANKERS: NATIONALWEsfMINsfER BANK LTD 12 BROAD StREET HEREFORD HR2 9AH TRU5fEES DIRECTORS: MR. J. EDEN Ichaimian) MR. A. T. OLIVER MRS. L DIGING5 RS. A.Rodger Mr. A. PiTMiell Ms. K. Hornsey SECR ￿ARY:. MRS.LDIGINGS THE PUT50N COMMUNITY ASSOCIATION LTD INCOMÈANJ EXPENDMJRE ACCOUNT FOR THEYEAR EPIDED 30th SEPTEMBER 2023 2023 2022 Ir4COME: Grants and Dots*ior Hall aookir>gs FundraisinR Events Refunds Feed inTariff rÈ£elpts Interest rÈcei¥ed 30346 135 36648 2411 74 35416 1976 16 38640 EXPENi)mJAE: Staff &Trainln8C05ts Building &OthÈr Insurnn Public ilability Irwrafjce U8htand Neat Water Rate5 and Rent Telephone and BrDadb3nd Repairs artd Renewals 5eturity a*a￿￿K Expense5 Fundra￿1￿8 Events Sundry E¥penses Aefvnd5 Legal Ptintin& Statknery. Postr8e E4uipment Hire Small e4uwmer¢t Arcountsnry Charges Bank Charles Public PerFonnth8 & Software tken￿$ Fixtures & Fittings CommtJnTLv Garden MatehirEfunds transferred Dep￿tiation Loan interest paid 15101 1592 ioii $420 5495 1066 1049 12708 463 96 3188 21 672 93 83 149 51 940 402 390 2437 3310 1457 410 747 3901 2599 46101 45582 profftllL￿j lorthey -7342 Grants Received Matchingfur￿$ rrfeThpd Fundrw5ith8 & Refitnds Restricted Fund5 IncortLe Restricted Furtd5 Expenditu¥e Oonatlofisfrom Restricted Funds IS19 16215 1519 4382 16237 10177 -2863 N￿1￿co￿￿￿50￿Cls -13548 -1282 Funds Bro￿ht Farward Atcwnulated Fur¥ls rjfv 53488 39940 54770 53488 4*L IHE pirrsoN COMMUNifiASSOCIATION LTO SYATEMENT OF FINANCIALAcnvsTIÉS FOR THE YEAR ENDED30th SEIryEMBER 2023 n Re5trfd Resirkted Total nd$ Fund$ Un Re51rklRestrlrted Totsl Funds FurKIs 2022 INCOMING RESOURCES Grants & Donatlons Received Interest Received Funds forcapital Proiert5 Refund5 Feed in tariff recelpts 2450 74 1519 16215 16215 16 74 16 2411 2411 1976 1976 FUNDRAtsINGAcYivmES Hall Booklngs Fundraising Events 30346 135 30346 135 36648 36648 22 22 Solar8ener3ting5yStem YEAR ENDED 30Th SEPTEM8ER2023 35416 1519 36935 38640 16237 QUfGOINfj RESOURCES Administntion Expenses Fundrai5in8 EventE¥penses DonatlDns made MatchingfUnd5transfe￿d Garden & Community Projects & Eqwp Govemance Charges Depreciation Solar Generatin8 Syst Loan repayments Loan Interest pa￿1 41203 672 41203 672 41836 41836 194 4382 8576 IIS7 390 2599 177 IU34 P901 S16 4417 516 3115 0372 5S270 45Yd2 10693 S6675 I4￿ MOVEMENTIN FVIIDS AOD FUNDS BROUGHTFORWARD 5544 40765 10211 5C876 48107 52774 TOTALFUNDS CARRIED FORWARD 6832 32641 40765 10211 S¢¢J76 All ir*omknK resources and resources expended deryfrom conllnul￿ aciivllks". Cw 6 THE pufsoN COMMUNfiY AssoaATION LTD Balan￿ Sheet (continued) FOR THEYEAR ENDED 31Xh SEPTEMBER 1023 In approving these financial statements as directors of the companywe herebyconfirni: l a l That for the year stated above the ¢ompany was entitled to exemptlon conferred by Section 477 of the Companie5 Act 2006: I b l That no notlce has been deposited atthe registered office of the comparry pursuant to section 476 requestlng thatan audit be conducted forthe year ended September the 30th 2015. I c l Thatwe acknowledge our rosponsibilities for: Ensurhng thatthe comparry keeps accountlng record5whlch £omply wlth section 386; and Preparing financial statements which Blvetrue and fair view of the state of atrdir5 of the tompanya5 atthe end of the financial year and of its profit or loss forthe year then ended in accordance with the requirements ot sections 394 aftd 395 and which otherwise comply with the prtNi5ion of the Companies Act relating to financial Statements. sofar ès applicableto the company. These accounts have been prepared on accordancewfth the special provisions part IS of the Companles Act 2006 and thè Finan¢ial Reportin8 Stsndard for Smaller Entities leftectivel April 2(M)81 relatingto small ¢ompanie5. The financlal statements were opproved by the Board on: 20th April 2023 And signed on its behalf bv John Ed Reglstratton NumbÈr04887631 THE PUTSON COMMUNITY ASSOCIATION LTD NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30th SEPTEMBER 2023 I. ACCOUNTING POLICIES l a l Basis of A¢¢ountln8 The account5 have been prepared on a 80ing concern basis and under the historical cost convention. I b l Flxed Assets and Depretiation All non restricted fund as5et5 over £500 are capitalised, depreciation is provided on Fixed Assets on the reducin8 balance basis at the followin8 rates:. Plant and Equipment 20% Kitchen Equipment 15% 15% Hall Equipment 15% 15% Office Equipment 25% 25% Solar Equipment io% io% l ¢ I Incoming Resources Grants Grants are recognised when the charity becorne5 unconditionally entitled to the grant. Fundralslng Actlvltles Income from room hire and fundraising activitie5 are included wtten the seryices have been delivered. I d l Resources Expended Expenditure is recognised on an accruals basis a5 liability 15 incurred. l e l Accumulatsd Funds Restrirted Funds The charity'5 restricted funds are those where the donor has imposed restrictions on the use of funds. Unrestrlrted General Fund5 Unrestricted funds are those that can be used in accordance with the charitable objects of the company at the discretion of the trustee5. ThEPUTSON COMMUMWtY ASSOCIAnON LTD NOTESTOTHE NNANeL4LSTATEMEN FOR THEYEAK ENDED30th SEPIEM&ER2ts23 20za 2. GRANTS RECEDIEDIMADE ExwDdilureRem•iTr 2023 201) btwd Fun& Awards4AII COQPI%I201912012V221231 V8riou5 coop CommunityHub NatiDnalLottery dildren S￿n￿sprO1ert Hereford5hirECouncil Commwityfund Other 138 138 1793 2484 2652 138 274 2484 2652 770 102y 2652 960 959 -83 7239 43 95 4382 4376 E PUT50N ¢OMMUNftY ASSIKL4TION LTD NOTE5TOThE FINANCL4LSTA7EMENTS-COn￿n￿ed FOR THEYEAR ENDED30th5EPTEMBER Z023 1023 Z02Z Wi8P5. NIC. PED5￿￿5 DÈof th￿T￿s￿￿es/DIr￿clQrsrOCe￿￿daTr¥ reThluneratioNdurfn8th¢￿a[. ThenumbWDlpeopleem￿ov4ddUrn￿gtheY￿ar¥￿s 312022 31 FVAEDASSrfs To&1 6enErol Restrkied Tot•1 Costalloctober Add¢ion5alcoSt Cost•t3trhSep¢¢mbÉr 53675 4223$ ÈL440 49687 38247 11440 6208Z 5Q64Z 11440 $367S 42235 11440 Deweclatknnat 15tOctob•i thÈrye ftsrwiDtyÈ*s*sÈts C*arge forcutreniyearf5 155ets ToralCh¥Eèforthèyear Depreciath?That aOthSeptérn￿r 8923 si$ a0795 2317 22388 8407 2098 2219 4417 1582 23J9 516 9139 31 13910 24987 8923 A*ETsAT3￿?023 EfASSEYSAT3tso￿2O22 21754 17248 2( 17248 15859 18892 3Q33 UEBrgRSAND PYepaym¢ots H?11 Bookin8s 833 IU9 833 1149 rASHATBANKAND INTrIAND +JatWèst- ReJerweAccDunt Naiwesi-Cutren¢A¢¢wnt NalW95t-R451tk*d Fund5Accowr CashlnHand 43$2 3714 4355 zo 124152 2330 31097 EDff¢RS Tradecreditors 291 ID42 FlnanceiepaymeDt5