## **The Putson Community Association Ltd Trustees’ Report for the Year ended 30 September 2022** 

The primary focus of the Association’s Trustees is the provision and operation of the community centre known as Saxon Hall, a multi-purpose facility hosting activities offered by the Association, private providers and third-sector organisations. The hall is used by private hirers for parties, celebrations and other events. There is a mix of local government, commercial, charitable and community users. 

During the period 01 October 2021 to 31 March 2022, the whole complex was on daily hire to the NHS as a COVID-19 vaccination centre. It was unavailable to either the Association or the public as a space for hire/community use. April 2022 was spent repairing, repainting and cleaning towards restoring the complex for traditional use. Approximately one quarter of the revenue earned in the NHS hire period was used for this. 

The Trustees of the Association met several times during the year via Zoom to April 2022 and thereafter in person to oversee: 

- maintaining and servicing facilities and grounds during NHS use 

- reconditioning facilities following NHS use 

- restarting as a community facility 

- attracting pre Covid hirers back and promoting the facilities for additional custom 

By the end of September 2022 regular hiring had only partially recovered. Face to face groups (eg exercise classes) were reluctant to restart. Achieving a sustained higher hall hire rate will be key to Saxon Hall being able to cover its costs against the backdrop of inflation and significantly higher utility costs arising from the war in Ukraine. We are grateful to our longterm hirers who did return and the new ones we have attracted. 

Towards the end of the reporting period we joined the Herefordshire Council Community Hub and as part of that we operate a food share program in conjunction with a nearby church. Also an ‘afternoon club’ of local community pensioners restarted using our premises gratis. 

In 3Q 2022 the Trustees authorized a significant capital project to install childrens swings for the benefit of the local community and using funds generated from NHS hire. Trustees also funded and ran a free event for the local community to celebrate HM Queen Elisabeth II’s Platinum Jubilee. 

The Chair of Trustees would like to thank the Trustees and employees of The Putson Community Association for helping to prepare the premises and site for community re-use. 

John Eden, Chair of Trustees June 2023 



FOR THE YEAR ENDED 30th SEPTEMBER 2022 



THE PUTSON COMMUNITY ASSOCIATION LTD 

( A Company limited by Guarantee) 

## ACCOUNTS 

YEAR ENDED 30TH SEPTEMBER 2022 

Charity Reg No:  1106422 Reg. Company No:  4887631 



**THE PUTSON COMMUNITY ASSOCIATION LIMITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 30th SEPTEMBER 2022** 

**The Putson Community Association Ltd is a registered charity and a company limited by guarantee incorporated in England and Wales.  The charitable company is governed by its memorandum and articles of Association dated 04/09/2003.** 

COMPANY NUMBER: 04887631 CHARITY NUMBER: 1106422 REGISTERED OFFICE: SAXON HALL HOARWITHY ROAD HEREFORD HR2 6HE BANKERS: NATIONAL WESTMINSTER BANK LTD 12 BROAD STREET HEREFORD HR2 9AH TRUSTEES DIRECTORS: MR. J. EDEN (Chairman) MR. A. T. OLIVER MS. T. DUNN MRS. L. DIGINGS (Secretary) MR. W.T.J.DIGINGS (Treasurer) MRS. A.Rodger Mr. A Pinwell SECRETARY: MRS.L.DIGINGS 

1. 



## **THE PUTSON COMMUNITY ASSOCIATION LTD INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 30th SEPTEMBER 2022** 

|**INCOME:**<br>Grants and Donations<br>Hall Bookings<br>Fundraising Events<br>Refunds<br>Feed in Tariff receipts<br>Interest received<br>**EXPENDITURE:**<br>Staff & Training Costs<br>Building & Other Insurances<br>Public Liability Insurance<br>Light and Heat<br>Water Rates and Rent<br>Telephone and Broadband<br>Repairs and Renewals<br>Security<br>Cleaning Expenses<br>Fundraising Events<br>Sundry Expenses<br>Refunds<br>Legal<br>Printing, Stationery, Postage<br>Equipment Hire<br>Small equipment<br>Accountancy Charges<br>Bank Charges<br>Public Performing & Software Licences<br>Fixtures & Fittings<br>Community Garden<br>Matching funds transferred<br>Depreciation<br>Loan interest paid<br>**Profit/(Loss) for the year**<br>**Restricted Funds:**<br>Grants Received<br>Matching funds received<br>Fundraising & Refunds<br>Restricted Funds Income<br>Restricted Funds Expenditure<br>Donations from Restricted Funds<br>**Net Restricted Funds**<br>**NET Income Resources**<br>Funds Brought Forward<br>Accumulated Funds c/fwd|**2022**<br>£<br>0<br>36648<br>0<br>0<br>1976<br>16<br>38640<br>15101<br>1592<br>1011<br>5420<br>808<br>1049<br>12708<br>463<br>1996<br>0<br>82<br>0<br>0<br>149<br>0<br>0<br>390<br>0<br>1457<br>410<br>747<br>0<br>2599<br>0<br>45982<br>-7342<br>16215<br>0<br>22<br>16237<br>10177<br>0<br>6060<br>-1282<br>54770<br>53488|**2021**<br>£<br>1803<br>52333<br>0<br>0<br>2827<br>1<br>56964<br>16980<br>1245<br>998<br>3965<br>655<br>905<br>1776<br>255<br>1732<br>0<br>326<br>0<br>0<br>144<br>0<br>0<br>384<br>0<br>1264<br>15<br>992<br>0|
|---|---|---|
|||2056<br>112|
|||33804<br>23160|
|||1173<br>0<br>0|
|||1173|
|||3136<br>0|
|||-1963<br>21197<br>33573|
|||54770|



2. 



## **THE PUTSON COMMUNITY ASSOCIATION LTD STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30th SEPTEMBER 2022** 

|**INCOMING RESOURCES**<br>Grants & Donations Received<br>Interest Received<br>Funds for Capital Projects<br>Refunds<br>Feed in tariff receipts<br>**FUNDRAISING ACTIVITIES**<br>Hall Bookings<br>Fundraising Events<br>**LONG TERM LOANS**<br>Solar generating system<br>**YEAR ENDED 30TH SEPTEMBER 2022**<br>**OUTGOING RESOURCES**<br>Administration Expenses<br>Fundraising and Event Expenses<br>Donations made<br>Matching funds transferred<br>Garden & Community Projects & Equip<br>Governance Charges<br>Depreciation<br>Solar Generating system<br>Loan repayments<br>Loan interest paid<br>**TOTAL OUTGOING RESOURCES**<br>**NET MOVEMENT IN FUNDS**<br>**ADD FUNDS BROUGHT FORWARD**<br>**TOTAL FUNDS CARRIED FORWARD**|**Un RestrictRestricted Total**<br>**Funds**<br>**Funds**<br>**2022**<br>£<br>£<br>£<br>0<br>16215<br>16215<br>16<br>0<br>16<br>0<br>0<br>0<br>0<br>0<br>0<br>1976<br>0<br>1976<br>36648<br>0<br>36648<br>0<br>22<br>22<br>0<br>0<br>0<br>38640<br>16237<br>54877<br>41836<br>0<br>41836<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>1157<br>10177<br>11334<br>390<br>0<br>390<br>2599<br>516<br>3115<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>45982<br>10693<br>56675<br>-7342<br>5544<br>-1798<br>48107<br>4667<br>52774<br>40765<br>10211<br>50976|**Un RestrictRestricted Total**<br>**Funds**<br>**Funds**<br>**2021**<br>£<br>£<br>£<br>1803<br>1173<br>2976<br>1<br>0<br>1<br>0<br>0<br>0<br>0<br>0<br>0<br>2827<br>0<br>2827<br>52333<br>0<br>52333<br>0<br>0<br>0<br>0<br>0<br>0<br>56964<br>1173<br>58137<br>26739<br>0<br>26739<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>1007<br>3136<br>4143<br>384<br>0<br>384<br>2056<br>623<br>2679<br>0<br>0<br>0<br>3506<br>0<br>3506<br>112<br>0<br>112<br>33804<br>3759<br>37563<br>23160<br>-2586<br>20574<br>24947<br>7253<br>32200<br>48107<br>4667<br>52774|
|---|---|---|



All incoming resources and resources expended derive from continuing activities: 

3. 



**THE PUTSON COMMUNITY ASSOCIATION LTD BALANCE SHEET AS AT 30th SEPTEMBER 2021 FOR THE YEAR ENDED 30th SEPTEMBER 2022** 

**2022** 

**2021** 

|**FIXED ASSETS**<br>Tangible Assets<br>4<br>**CURRENT ASSETS**<br>Debtors<br>5<br>Cash at Bank and in hand<br>6<br>**CURRENT LIABILITIES**<br>Creditors falling due<br>within one year<br>7<br>**NET CURRENT ASSETS (LIABILITIES)**<br>**TOTAL ASSETS less CURRENT LIABILITIES**<br>**YEAR ENDED 30TH SEPTEMBER 2022**<br>**LONG TERM LIABILITIES**<br>8<br>**TOTAL NET ASSETS (LIABILITIES)**<br>**CAPITAL AND RESERVES**<br>Funds carried forward<br>Restricted Funds<br>General Funds|19765<br>1149<br>31097<br>32246<br>1042<br>31204<br>50969<br>0<br>50969<br>10211<br>40765<br>50976|18892<br>5000<br>29758<br>34758<br>880<br>33878<br>52770<br>0<br>52770<br>4667<br>48107<br>52774|
|---|---|---|



The Directors statements required by sections 475 (2) and (3) are shown on the following page which forms part of the balance sheet. 

4. 



## **THE PUTSON COMMUNITY ASSOCIATION LTD Balance Sheet (continued) FOR THE YEAR ENDED 30th SEPTEMBER 2022** 

In approving these financial statements as directors of the company we hereby confirm: 

- ( a ) That for the year stated above the company was entitled to exemption conferred by section 477 of the Companies Act 2006; 

- ( b ) That no notice has been deposited at the registered office of the company pursuant to section 476 requesting that an audit be conducted for the year ended September the 30th 2015. 

- ( c ) That we acknowledge our responsibilities for: 

   1. Ensuring that the company keeps accounting records which comply with section 386; and 

   2. Preparing financial statements which give true and fair view of the state of affairs of the company as at the end of the financial year and of its profit or loss for the year then ended in accordance with the requirements of sections 394 and 395 and which otherwise comply with the provision of the Companies Act relating to financial statements, so far as applicable to the company. 

These accounts have been prepared on accordance with the special provisions part 15 of the Companies Act 2006 and the Financial Reporting Standard for Smaller Entities (effective) April 2008) relating to small companies. 

The financial statements were approved by the Board on: 20th April 2023 

And signed on its behalf by 

## **John Eden** 

## **Managing Director** 

## **Registration Number 04887631** 

5. 



**THE PUTSON COMMUNITY ASSOCIATION LTD NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30th SEPTEMBER 2022** 

## **1.  ACCOUNTING POLICIES** 

## **( a ) Basis of Accounting** 

The accounts have been prepared on a going concern basis and under the historical cost convention. 

## **( b ) Fixed Assets and Depreciation** 

All non restricted fund assets over £500 are capitalised, depreciation 

is provided on Fixed Assets on the reducing balance basis at the following rates:- 

|Plant and Equipment|20%|20%|
|---|---|---|
|Kitchen Equipment|15%|15%|
|Hall Equipment|15%|15%|
|Office Equipment|25%|25%|
|Solar Equipment|10%|10%|



## **( c ) Incoming Resources** 

## **Grants** 

Grants are recognised when the charity becomes unconditionally entitled to the grant. 

## **Fundraising Activities** 

Income from room hire and fundraising activities are included when the services have been delivered. 

## **( d ) Resources Expended** 

Expenditure is recognised on an accruals basis as liability is incurred. 

## **( e ) Accumulated Funds** 

## **Restricted Funds** 

The charity's restricted funds are those where the donor has imposed restrictions on the use of funds. 

## **Unrestricted General Funds** 

Unrestricted funds are those that can be used in accordance with the charitable objects of the company at the discretion of the trustees. 

6. 



## **THE PUTSON COMMUNITY ASSOCIATION LTD NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30th SEPTEMBER 2022** 

|**NTS RECEIVED/MADE**<br>Awards 4 All<br>Hereford CC Community Award<br>CO-OP 1% (2019/20/21/22)<br>CO OP<br>Friends of Hereford Rotary<br>Hereford City Council<br>National Lottery<br>Herefordshire Council<br>Other|**Activity**<br>Equipment<br>Equipment<br>Various<br>Community Hub<br>Jubilee party<br>Jubilee party<br>children swings project<br>Community fund|**2022**<br>**£**<br>**Grant**<br>**Grant**<br>**Matching**<br>**Total**<br>**Expenditure Remaining**<br>**2022**<br>**bfwd**<br>**Funds**<br>**2022**<br>633<br>0<br>633<br>495<br>138<br>184<br>0<br>184<br>185<br>-1<br>244<br>372<br>0<br>616<br>342<br>274<br>3000<br>0<br>0<br>3000<br>516<br>2484<br>700<br>0<br>0<br>700<br>700<br>0<br>500<br>0<br>0<br>500<br>700<br>-200<br>9852<br>0<br>0<br>9852<br>7200<br>2652<br>1919<br>0<br>0<br>1919<br>0<br>1919<br>22<br>-66<br>0<br>-44<br>39<br>-83<br>16237<br>1179<br>0<br>17753<br>10177<br>7239|
|---|---|---|



## **2. GRANTS RECEIVED/MADE** 

7. 



## **THE PUTSON COMMUNITY ASSOCIATION LTD NOTES TO THE FINANCIAL STATEMENTS - Continued FOR THE YEAR ENDED 30th SEPTEMBER 2022** 

Wages, NIC, Pensions 

**2022 2021** £ £ 15101 16980 

None of the Trustees/Directors received any remuneration during the year. 

The number of people employed during the year was 3 (2021 3) 

|**4.**<br>**FIXED ASSETS**<br>Cost at 1 October<br>Additions at cost<br>Cost at 30th September<br>Depreciation at 1st October<br>Charge for prior year's assets<br>Charge for current year's assets<br>Total Charge for the year<br>Depreciation at 30th September<br>NET ASSETS AT 30-09-2022<br>NET ASSETS AT 30-09-2021<br>**5.**<br>**DEBTORS AND Prepayments**<br>Hall Bookings<br>Donations<br>**6.**<br>**CASH AT BANK AND IN HAND**<br>Nat West - Reserve Account<br>Nat West - Current Account<br>NatWest - Restricted Funds Account<br>Cash in Hand<br>**7.**<br>**CREDITORS**<br>Trade Creditors<br>Income Tax, NIC,Pension<br>Finance repayments due in next 12 months<br>**8.**<br>**LONG TERM LIABILITIES**<br>Solar Generation system<br>Balance of loan at 1st October<br>Repayments made in year<br>Balance of loan at 30th September<br>Repayments due next 12 months<br>Balance at 30th September of following year|**Total**<br>**General**<br>**Restricted**<br>£<br>£<br>£<br>49687<br>38247<br>11440<br>3988<br>3988<br>0<br>53675<br>42235<br>11440<br>30795<br>22388<br>8407<br>2317<br>1801<br>516<br>798<br>798<br>0<br>3115<br>2599<br>516<br>33910<br>24987<br>8923<br>19765<br>17248<br>2517<br>18892<br>15859<br>3033<br>£<br>1149<br>0<br>1149<br>£<br>21528<br>2330<br>7219<br>20<br>31097<br>£<br>1042<br>0<br>0<br>1042<br>£<br>0<br>0<br>0<br>0<br>0|**Total**<br>**General**<br>**Restricted**<br>£<br>£<br>£<br>49687<br>38247<br>11440<br>0<br>0<br>0<br>49687<br>38247<br>11440<br>28116<br>20332<br>7784<br>2679<br>2056<br>623<br>0<br>0<br>0<br>2679<br>2056<br>623<br>30795<br>22388<br>8407<br>18892<br>15859<br>3033<br>21571<br>17915<br>3656<br>£<br>5000<br>0<br>5000<br>£<br>20000<br>8577<br>1181<br>0<br>29758<br>£<br>812<br>68<br>0<br>880<br>£<br>3505<br>3505<br>0<br>0<br>0|
|---|---|---|



In December 2015 a solar generation system was purchased for £22966 from Caplor Energy. Caplor provided finance of £21466 at 6% pa. Feed in tariff receipts are used to service and repay this loan. Minimum repayment of loan and interest is £2557 per annum. The loan was fully discharged in the2020/21 financial year 

8. 



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