REGISTERED COMPANY NUMBER: 05216985 {England and Wales) REGISTERED CHARITY NUMBER: 1106323 REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL sfATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022 FOR PEMBROKE 21C COMMUNITY ASSOCIATION LIMITED Llewelyn Davies Chartered Accountants 50 Queen Street Pembroke Dock Pembrokeshire SA72 6JE •8CD2A6VC* 819
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COMPANIES HOUSE
PEM8ROKE 21C COMMUNITY ASSOCIATION LIMITED CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022 Page Report of the Trustees I to 4 Independent Examlner's Report Statement of Financial Activities Balance Sheet Notes to the Financial Statements 9 to 16 Detailed Statement of Financial Activities 17
PEMBROKE 21C COMMUNITY ASSOCIATION LIMITED REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2022 The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 December 2022. The trustee5 have adopted the provisions of Accounting and Reporting by Charities: Staternent of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK ènd Republic of Ireland {FRS 102) {effective i January 20191. OBJECTIVES AND ACTIVITIES Objectives and aims The Charity's objects are.. To promote the benefit of all who live andlor work in the Town of Pembroke (as designated by the electoral boundary) without distinction of sex, sexual orientation, race or of political, religious or other opinions, by associating together the said inhabitants and the local authorities, voluntary and other organizations in a common effort to advance education, to improve the physical and economic conditions of life in the area of benefit and to provide facilities in the interests of social welfare for recreation and leisure-time occupation. The Charity shall be non-party in politics and non-sectarian in religion. Pembroke 21C owns and manages Foundry House Community Centre. holds the lease for Holyland Wood and has an arrangement with ateb housing association to use their land for St Oswald's Community Garden. Aims 2022 was a busy year for the volunteers that manage and run The Charity, Foundry House Community Centre, St Oswald's Community Garéen and The Holyland Wood Nature Reserve. At Foundry House we introduced an online booking system (hallmaster) and doud-based file sharing {Google Workspace), installed new CCTV system. maintained our webslte, improved documentation/work practices and put in bids to replace the front door and re-render part of the front wall of Foundry House. Efforts continued to complete the extension to Founéry House and progress our plans to open a community café. Hall bookings increased dunng the year and new activities were welcomed to Foundry House including a Youth Theat group, a Repair Café, Food Hub and a weekly Warm Welcome Café. In April 2020 the charity organised an auction which raised £1909.00 for Ukraine and refugees worldwide. We estimate the number of visitors to Holyland Wood Nature Reserve Ouring the summer months to be in the region of 40 to 50 people per day. In less clement times, visits to the wood inevitably lessened, but dog walkers and committed nature lovers continued to enjoy Holyland Wood throughout the year. Regular work parties brought people together from Pembroke and further afield to improve and maintain the woodland. During 2022 many volunteers worked at St Oswald's Garden. members of the public dropped in and community groups booked the garden for special events.
PEMBROKE 21C COMMUNrrY ASSOCIATION LIMITED REPORT OF THE TRvsfEES FOR THE YEAR ENDED 31 DECEMBER 2022 OBJECTIVES AND ACTIVZTIES Current actlvitles and plans for the future Financial review On 31 December 2022 the charity's Nol account held £10,771.84 of unrestricted funds, the No2 account held £8,461.79, made up of £3.424.92 in restricted funds and an unrestricted reserve of £5,036.87. To allow for unforeseen expenses, the trustees intent1 to retain reserve funds in eXs5 of £5,000.00 Future development.. The Trustees have set out their long-tern) goals which are.. To be financially sustainable with a balanced spread of sources of income and substantial unrestricted general and building maintenance reserves. To have Foundry House fully used with income covering running costs. To have a more diverse board of trustees that is representative of the community, in particular including some younger trustees, and who have a broad range of skills they can use for the benefit of the organtsation including financial skills. To maintain an active gmup of volunteers working at Foundry House, St Oswald's Community Garden, and The Holyland Wooé Nature Reserve. STRUCTURE, GOVERNANCE AND MANAGEMEt4T Governlng document The charity is controlled by its governing document, a deed of trust, and constitutes a limited companys limited by guarantee, as defined by the Companies Art 2006. Organisational 5trurture The Ch4rity owns and manages Pembroke's Community Centre work5 Wlth the community, partner organisations and key stakeholders to develop and rnanage a range of ¢ommunity-based projects with volunteers. Board of Trustees Management Group Members Sub Groups Open to all Holyland wood nature reserve Foundry House user 9roup representatives Projert sub-group representatives Partner and key stakeholder representatives St Oswald's community garden Board meetings are held each quarter, which members of the Charity may attend. to receive reports from the Foundry House Management Group, the Chair of the Board of Trustees and ttte representatives of sub-groups and affiliated groups. The organisation is run by a Board of Trustees who manage the volunteer cadre. Statement of key policies The organisation has a number of key policies listed as follow. which are vieWed annually-. Child and vulnerable adult protettion Data Protection Envimnment and Ethical Policy Equal Opportunities incltjding a Welsh Language Statement Health and Safety Volunteer Policy
PEMBROKE 21C COMMUNITY ASSOCIATION LIMITED REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2022 STRUCTURE, GOVERNANCE AND MANAGEMENT Relationships with related parties Membership: Membership is open to all who live andlor work in and around Pembroke for an annual fee of £5.00. Members are entitled to vote at General Meetings and to put themselves forward to become Trustees of the Charity. Sub-groups.. The sub-9roups, one of whose members rnust be a Trustee, are run by the volunteers who develop and deliver their projects. Sub-groups make regular reports to the Management Group and seek Trustee's approval of all fundraising and expenditu. These affiliated groups have member representatives with voting rights ot general meetings. Risk management The trustees have a duty to identify and review the risks to which the charity is expose(J ènd to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. statement of major risks.. The Trustees have a duty to identify and review the risks to which the Charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. These 04Jtcomes are an important part of the risk assessment for the organisation which aims to recover the full costs through a sustainable spread. ol grant funding, sales and fundraising and to establish growing unrestricted resetves in line with the Reserves Policy. The Trustees have identified the following major risks= The arrival of a more virulent vèriant of COVID-19 or the appearance a new pandemic virus Inability to secure and increase unrestricted funding and establish reserves Difficulty in securing grant funding to develop key projects Lack of volunteers or volunteers dropping out resulting in a reduction in volunteer time Low membership take up Flooding of building due to extreme weather events Vulnerabilities due to the efferts of climate change Rising fuel bi115 and costly maintenance or repairs to the building These risks are being monitored on a regular basis at management group meetings. REFERENCE AND ADMINISTRATIVE DETAILS Re9lstered Company nurnber 05216985 IEngland and Wales) Reglstered Charlty number 1106323 Reglstered office Foundry House Orange Way The Commons Pembroke Pembrokeshire SA714DR Trustees Mr J Hayes Mr K C Jones Mrs V H Mclnally Mr P R Coleman Mr L Moreton Mrs A E Mortenson
PEMBROKE 21C COMMUIIITY ASSOCIATION LIMITED REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2022 REFEReNCE AND ADMINISTRATIVE DETAILS Company Secretary Mr K C Jones Independent Examiner Kenneth Randall Llewelyn Davies Chartered Accountants 50 Queen Street Pembroke Dock Pembrokeshire SA72 6JE Approved by order of the board of trustees on by= IFI.oq.l.*o.wS.................. and signed on its behalf Mr P R Coleman Trustee
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF PEMBROKE 21C COMMUNITY ASSOCIATION LIMITED Independent examiner's report to the trustees of Pembroke 21C Communlty Assoclatlon L5mited ('the Company.) I report to the charity trustees on My examination of the accounts of the Company for the year ended 31 December 2022. Responslbilities and basi5 of report As the charity's trustees of the Company land also its directors for the purposes of company lawl you are responsible for the preparation of the accounts in accordance Y4ith the requirements of the Companies Art 2006 ('the 2006 Act')- Having satisfied myself that the èccounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your chartty's accounts as carried out under Section 145 of the Charities Act 2011 I'the 2011 Act'l. In carrying out rny examination I have followed the Directions given by the Charity Commission under Section 14515) Ib} of the 2011 Act. Independent examiner's statement I have completed my examinètion. I confimi that no matters have come to my attention in Connection with the examination giving me cause to believe". accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act,. or the accounts do not accord with those records- or the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any QUireMent that the accounts give a true and fair view which is not a matter considered as part of an Independent examination- or the accounts have not been prepared in accordance with the methods and principles of the statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accort1ance with the Financièl Reporb"ng Standard applicable in the UK and Republic of Ireland (FRS 102)). I have no concerns an¢J have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Kenneth Randall Llewelyn Davies Chartered Accountants SO Queen Street Pernbroke Dock Pembrokeshire SA72 6JE Date.. ..J*.l.o.q12023.................
PEMBROKE 21C COMMUNITY ASSOCZATION LIMITED STATEMENT OF FINANCIAL AcfIviTIES FOR THE YEAR ENDED 31 DECEMBER 2022 2022 Total funds 2021 Total funds Unrestricted funds Restricted funds Notes INCOME AND ENDOWMENTS FROM Donations and legacies 154 2,792 2.946 2,954 Charitable artivities Rental income and fees Total EXPENDITVRE ON Charitable activitie5 Direct costs NET INCOME/(EXPENDrnJRE) Transfers between funds 10.354 635 (12,712) (2,358) (22,2871 13 Net movement in funds 10.989 (13.347) 12.3581 (22,287) RECONCIUATION OF FUNDS Total funds brought forward 65,863 560,390 626.253 648,540 TOTAL FUNDS CARRIED FORWARD 547 043 623 895 626 253 The notes form part of these financial statements
PEMBROKE 21C COMMUNITY ASSOCIATION LIMITED BALANCE SHEET 31 DECEMBER 2022 2022 Total funds 2021 Total funds Unrestricted funds Restritted funds Notes FIXED ASSETS Tangible assets 64.210 641,920 706.130 725,029 CURRENT ASSETS Debtors Cash at bank io 2,099 2,099 1,732 22.664 3,425 26,089 12,589 CREDITORS Amounts falling due within one year {10.021} (10,02 l) (10,1421 NET CURRENT ASSETS 12.643 3,425 16,068 2,447 TOTAL ASSEfs LESS CURRENT LIABILITIES 76,853 645.345 722,198 727.476 ACCRUALS AND DEFERRED It4COME 12 {98,303} 198,303) (101,2231 NET ASSETS 547 042 623 895 626 253 FUNDS Unrestricted funds Restricted funds 13 76,853 547 042 65,863 560 390 TOTAL FUNDS 623 895 626 253 The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 December 2022. The members have not required the company to obtain an audit of its financial statements for the year ended 31 December 2022 in accordance with Section 476 of the Companies Act 2006. The trustees acknowledge their spOnSiblE1t1es for (a) ensuring that the charitable company keeps accounting records that cornply with Sections 386 and 387 of the Companies Act 2006 and (b} preparin9 financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or defi'eit for each financial year in accordance with the reouirements of Sertions 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements. so far as applicable to the charitable company. The notes form part of these finanoal statements
PEMBROKE 21C COMMUNITY ASSOCIATION LIMITED BALANCE SHEET- continued 31 DECEMBER 2022 These financial statements have been prepad in attordan¢e with the provisions applicable to charitable companies subject to the small companies regime. The financial statements were approved by the Board of Trustees and authorised for issue on l ofl.i.aoIS and were signed on its behalf by- Mr P R Coleman - Trustee The notes fomi part of these financial statements
PEMBROKE 21C COMMUNrrY ASSOCIATION LIMITED NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022 ACCOUNTING POUCJES Basis of preparlng the financial statements The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP IFRS 1021 'Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities pparIng their accounts in accordance with the Finanoèl Reporting Standard applicable in the UK and Republic of Ireland (FRS 1021 (effective l January 2019),. Financial Reporting Standard 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland. and the Companies Act 2006. The financial statements have been prepared under the historical cost convention. Income All income is recogni5ed in the Statement of Finanoal Activities once the charity has entitlement to the funt1s, it is probable that the income will be reiVed and the amount can be measu lIablY. Expenditure Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation cornmitting the charity to that expenditure, it is probable that a transfer of economic benefi'ts vlill be required in Settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and ha5 been classified under heat1in9S that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of oUrCeS. Tangible fixed assets Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. Freehold property Improvements to property Plant and machinery Fixture5 and fittings 2% on cost 2% on cost 15Vo on reducing balance 15% on reducing balance Taxatlon The charity is exempt from corporation tax on its charitable attivities. Fund accounting Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for parts"cular restricted purposes within the objects of the charity. Restrirtions arise when specifie(I by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. Hlre purchase and leasing commitments Rentals paid under operating leases are charged to the Statement of Financial Artivities on a straight line basis over the penod of the lease. Grants Income grants are credited to income on receipt. capitsl grants are heltl as deferred income and released over the lile of the asset. Voluntary income Voluntary income is received by way of donations and gifts and is included in full on receipt.
PEMBROKE 21C COMMUNITY ASSOCIATZON LIMITED NOTES TO THE FINANCIAL STATEMEIITS - contlnued FOR THE YEAR ENDED 31 DECEMBER 2022 DONATIONS AND LEGACIES 2022 2021 Donations Grants 155 2,154 800 Grants received, included in the above. are as follows: 2022 2021 PAVS Supporting Community Artion Fund 2,791 800 800 INCOME FROM CHARITABLE ACTivrrIES 2022 2021 Activity ental income and fees Rental income and fees CHARITABLE ACTIVZTIES COSTS Support costs (see note 5) Direct Costs Totals Direct costs SUPPORT COSTS Governance costs Management Finance Totals Direct costs 144 NET INCOME/{EXPEMDTfVRE) Net incomellexpenditure) is stated after chargingl(crediting)'. 2022 2021 Depreciation - owned assets Hire of plant and machinery 18,899 125 18,950 60 -io-
PEMBROKE 21C COMMUNITY ASSOCIATION LIMITED NOTES TO THE FINANCIAL STATEMENTS- continued FOR THE YEAR ENDED 31 DECEMBER 2022 TRUSTEE5' REMUNERATION AND BENEFITS There were no trustees, remuneration or other benefits for the year ended 31 December 2022 nor for the year ended 31 December 2021. Trustees, expenses There were no trustees, expenses paid for the year ended 31 December 2022 nor for the year ended 31 December 2021. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted funds Restricted funds Total funds INCOME AND ENDOWMENTS FROM Donations and legacies 2.954 2,954 Charitable •ctivities Rental income and fees Total EXPENDITURE ON Charitable artivitie5 Direct costs NET INCOME/(EXPENDrnIRE) Transfers between funds (6.090) (16,197) 122,287) Net movement In funds (4.611) 117,6761 (22,287) RECONCILIATION OF FUNDS Total funds brought forward 70,474 578,066 648,540 TOTAL FUNDS CARRIED FORWARD 560 390 626 253 TANGIBLE FIXED ASSETS Improvements to property Freehold property Plant and machinery cosr At l January 2022 and 31 December 2022 142 354 794 501 DEPRECIATION At l January 2022 Charge for year 43,655 168,972 4,020 55 At 31 December 2022 184 861 NET BOOK VALUE At 31 December 2022 609 640 316 At 31 December 2021 625 529 371 -li-
PEMBROKE 21C COMMUNrrY ASSOCIATION LIMITED NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2022 TANGIBLE FIXED ASSETS - continued Fixtures and fittirhgs Computer equipment Totals COST At l January 2022 and 31 December 2022 521 943 068 DEPRECIATION At l January 2022 Charge for year 1,105 31 287 77 218.039 18,899 At 31 December 2022 364 236,938 NET BOOK VALUE At 31 December 2022 165 157 706 130 At 31 December 2021 196 234 725 029 io. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2022 2021 Other debtors Prepayments and accrued income 1,732 367 1,732 11. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2022 2021 Other creditors Accrved expenses 9.180 841 9,181 961 12. ACCRUALS AND DEFERRED INCOME 2022 2021 Accruals and deferred income 101 223 National Assembly of Wales grant of É155.000 was ceiVed in the year enéed 31 August 2007. £145,997 was deferred to be released against depCiatIon in respect of Foundry House over the life of the asset, the balance of £9.003 was credited to income in the year of CeiPt. -12-
PEMBROKE 21C COMMUNITY ASSOCIATION LIMITED NOTES TO THE FINANCIAL sfATEMENTS - continued FOR THE YEAR ENOED 31 DECEMBER 2022 13. MOVEMENT IN FUNDS Net movement in funds Transfers between funds At 31.12.22 At 1.1.22 Vnrestrirted funds General fund 65.863 10,355 635 76,853 Restrlcted funds Millpond fund Foundry house WAG Refurbishment Big Lottery Fund Grant Holyland Wood Supporting Community Action Fund 84 314 330,489 227,958 1,311 234 112) 73 (9,308) (6, 139) (41) 72 387 321,181 221,8l9 635 (635) 560 390 12 713) 635) 547 042 TOTAL FUNDS 626.253 2.3581 623 895 Net movement in funds, included in the above are as follows: Incoming resources Resources expended Movement in funds Unrestricted funds General fund 25,693 (15,338) 10,355 Restricted funds Millpond fund Foundry house WAG Refurbishment Big Lottery Fund Grant Holyland Wood Supporting Community Action Fund 113) 73 19.308) 16,139) {41} 771 (121 73 (9,3081 (6,1391 1411 2,792 15 505) 12 7131 TOTAL FUNDS 30 843) -13-
PEMBROKE 21C COMMUNITY ASSOCIATION LIMITED NOTES TO THE FINANCIAL STATEMENTS - contlnued FOR THE YEAR ENDED 31 DECEMBER 2022 13. MOVEMENT IN FUNDS - continued Comparatives for movement In funds Net movement in funds Transfers between funds At 31.12.21 At 1.1.21 Unrestricted fund5 General fund 70,474 (6.090) 1,479 65,863 Restricted funds Millk)ond fund Foundry house WAG Refurbishment Big Lottery Fund Grant Holyland Wood Supporting Community Action Fund 98 241 339,798 234.101 2.000 114) 73 (9,309) (6.143} {6891 314 330,489 227,958 1,311 234 578 066 560 390 TOTAL FUNOS 22 287) 626 253 Comparative net movement in funds. included In the above are as follows.. Incomin9 resources Resources expended Movement in funds Unrestrlcted funds General fund 16.292 (22,382) 16.0901 Restrirted funds Millpond fund Foundry house WAG Refurbishment 8ig Lottery Fund Grant Holyland Wood Supporting Community Action Fund (141 73 (9,3091 (6,1431 16891 115) {141 73 (9,3091 (6,1431 1689) 16,197} 16,197) TOTAL FUNDS 38 579) 22 287) -14-
PEMBROKE 21C COMMUNITY ASSOCIATION LIMrrED NOTES TO THE FINANCIAL sfATEMENTS - continued FOR THE YEAR ENOED 31 DECEMBER 2022 13. MOVEMENT IN FUNDS - continued A current year 12 months and prior year 12 months combined position is as follows.. Net movement in funds Transfers between funds At 31.12.22 At 1.1.21 unrestricted funds General fund 70,474 4.265 2.114 76,853 Restrlcted lunds Millpond fund Foundry house WAG Refurbishment Big Lottery Fund Grant Holyland Wood Supporting Community Action Fund 98 241 339,798 234.101 2,000 (26) 146 (18,617) (12,282) 1730) 72 387 321.181 221,819 635 1635} 578 066 547 042 TOTAL FUNDS 24 645) 623 895 A turrent year 12 rnonth5 and prior year 12 month5 combined rtet movement in funds, included In the above a as follows.. Incoming resources Resources expended Movement in lunds Unrestricted funds General funt1 41,985 (37,720) 4,265 Restrirted funds Millpond fund Foundry house WAG Refurbishment Big Lottery Fund Grant Holylano Woot1 Supporting Community Artion Fund 127> 146 (18,617) (12,2821 (730) (26) 146 {18,617) (12,282) 1730) 31,702} 28 910} TOTAL FUNDS 69 422) -15-
PEMBROKE 21C COMMUNITY ASSOCIATION LIMITED NOTES TO THE FINANCIAL STATEMENTS - contlnued FOR THE YEAR ENDED 31 DECEMBER 2022 14. RELATED PARTY DZSCLOSURES There were no related party transactions for the year ended 31 December 2022. -16-
PEMBROKE 21C COMMUNITY ASSOCIATION LIMITED DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2022 2022 2021 INCOME AND ENDOWMENTS Donations and legacles Donations Grants 155 2,791 2,154 800 2,946 2,954 Charltable actlvltles Rental income and fees Total Incomlng resources 28.485 16.292 EXPENDrnIRE Charitable artlvltles Wages Project expenses 1.080 90 3,611 5,106 Support costs Management Hire of plant and machinery Rates and water Insurance Telephone Release of deferred income Membership fees Computer costs Repairs and maintenance Donation5 Freeholt1 property Improvements to property Plant and machinery Fixtures and fittings Computer equipment 125 596 3,533 734 12,9201 30 563 1,854 1,879 2,847 15,891 56 29 77 60 583 4,441 770 (2,9201 30 144 7,024 2,847 15.891 65 34 115 25,294 29,084 Flnance 8ank charges 144 Governance costs Accountancy fees Professional fees Companies House late filing penalty 660 1,134 780 3,459 150 4,389 Total resources expended Net expenditure 22 2871 This page does not form part of the statutory financial statements -17-