CHARITY REGISTRATION NUMBER: 1106310
Birtley Young People's Club Unaudited Financial Statements
31 March 2021
Birtley Young People's Club
Financial Statements
Year ended 31 March 2021
| Page | |
|---|---|
| Trustees' annual report (incorporating the director's report) | 1 |
| Independent examiner's report to the trustees | 3 |
| Statement of financial activities (including income and | |
| expenditure account) | 4 |
| Statement of financial position | 5 |
| Notes to the financial statements | 6-8 |
| The following pages do not form part of the financial statements | |
| Detailed statement of financial activities | 10 |
Birtley Young People's Club
Trustees' Annual Report (Incorporating the Director's Report)
Year ended 31 March 2021
The trustees, who are also the directors for the purposes of company law, present their report and the unaudited financial statements of the charity for the year ended 31 March 2021.
Reference and administrative details
Registered charity name Birtley Young People's Club Charity registration number 1106310 Principal office and registered 70 Greenford office Gateshead Tyne and Wear NE11 0TW
The trustees
Chair Gary Coote Treasurer Suzanne Butler Christopher Colpitts Lee Rodgers Independent examiner SME Centre of Excellence (COFE) Ltd 17 Lane Street Ponteland Northumberland NE20 9NH
Structure, governance and management
The Charity is constituted under a governing document, having registered as a charity on 14 October 2014. Trustees are elected as per the rules within the constitution.
Objectives and activities
The aim of the organisation is to advance the education of boys and young men, girls and young women and to provide and assist in the facilities in the interest of social welfare for their recreation or other leisure time occupation, with the object of improving their conditions of life and to enable them to identify and help meet their needs and to participate more fully in society.
Strategic report
The following sections for achievements and performance and financial review form the strategic report of the charity.
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Birtley Young People's Club
Trustees' Annual Report (Incorporating the Director's Report) (continued)
Year ended 31 March 2021
Financial review
The income for the year amounted to £50,189 and expenditure £15,741 leaving a surplus for the year of £34,448. Reserve brought forward were £60,667 and General reserves have therefore increased in the year to £95,115. This has been an unprecedented year due to the Covid-19 pandemic and the Club has been closed for the majority of this financial year. We are indebted to the Gateshead Council for their Covid support grants and also the Lottery Fund who have provided financial support to ensure the Club’s future.
The trustees' annual report and the strategic report were approved on .............................. and signed on behalf of the board of trustees by:
Gary Coote Trustee
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Birtley Young People's Club
Independent Examiner's Report to the Trustees of Birtley Young People's Club
Year ended 31 March 2021
I report to the trustees on my examination of the financial statements of Birtley Young People's Club ('the charity') for the year ended 31 March 2021.
Responsibilities and basis of report
As the trustees of the charity, you are responsible for the preparation of the financial statements. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and an independent examination is needed. I am qualified to undertake the examination by being a qualified member of the Association of Chartered Certified Accountants (ACCA). It is my responsibility to:
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examine the accounts under section 145 of the 2011 Act;
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to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
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to state whether particular matters have come to my attention.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
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accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act; or
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the financial statements do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Jane Freeman FCCA Independent Examiner 17 Lane Street Ponteland Northumberland NE20 9NH
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Birtley Young People's Club
Statement of Financial Activities (including income and expenditure account)
Year ended 31 March 2021
| 2021 | 2021 | 2020 | |
|---|---|---|---|
| Unrestricted | |||
| funds | Total funds | Total funds | |
| £ | £ | £ | |
| Income | |||
| Donations and grants | 48,422 | 48,422 | 2,080 |
| Other trading activities | 1,767 | 1,767 | 39,345 |
| ──────── | ──────── | ──────── | |
| Total income | 50,189 | 50,189 | 41,425 |
| ════════ | ════════ | ════════ | |
| Expenditure | |||
| Expenditure on raising funds: | |||
| Costs of raising funds | 15,741 | 15,741 | 45,581 |
| ──────── | ──────── | ──────── | |
| Total expenditure | 15,741 | 15,741 | 45,581 |
| ════════ | ════════ | ════════ | |
| ──────── | ──────── | ──────── | |
| Net income/(expenditure) and net movement in funds | 34,448 | 34,448 | (4,156) |
| ════════ | ════════ | ════════ | |
| Reconciliation of funds | |||
| Total funds brought forward | 60,667 | 60,667 | 64,823 |
| ──────── | ──────── | ──────── | |
| Total funds carried forward | 95,115 | 95,115 | 60,667 |
| ════════ | ════════ | ════════ |
The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.
The notes on pages 6 to 8 form part of these financial statements.
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Birtley Young People's Club
Statement of Financial Position
31 March 2021
| 2021 | 2020 | ||
|---|---|---|---|
| Note | £ | £ | |
| Current assets | |||
| Cash at bank and in hand | 99,815 | 64,967 | |
| Creditors: amounts falling due within one year | 3 | (4,700) | (4,300) |
| ──────── | ──────── | ||
| Net current assets | 95,115 | 60,667 | |
| ──────── | ──────── | ||
| Total assets less current liabilities | 95,115 | 60,667 | |
| ──────── | ──────── | ||
| Net assets | 95,115 | 60,667 | |
| ════════ | ════════ | ||
| Funds of the charity | |||
| Unrestricted funds | 95,115 | 60,667 | |
| ──────── | ──────── | ||
| Total charity funds | 4 | 95,115 ════════ |
60,667 ════════ |
These financial statements were approved by the board of trustees and authorised for issue on ........................, and are signed on behalf of the board by:
Gary Coote Trustee
The notes on pages 6 to 8 form part of these financial statements.
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Birtley Young People's Club
Notes to the Financial Statements
Year ended 31 March 2021
1. Accounting policies
Basis of preparation
The financial statements have been prepared on the historical cost basis.
The financial statements are prepared in sterling, which is the functional currency of the entity.
Going concern
There are no material uncertainties about the charity's ability to continue.
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees to further any of the charity's purposes.
Designated funds are unrestricted funds earmarked by the trustees for particular future project or commitment.
Restricted funds are subjected to restrictions on their expenditure declared by the donor or through the terms of an appeal and fall into one of two sub-classes: restricted income funds or endowment funds.
Incoming resources
All incoming resources are included in the statement of financial activities when entitlement has passed to the charity; it is probable that the economic benefits associated with the transaction will flow to the charity and the amount can be reliably measured. The following specific policies are applied to particular categories of income:
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income from donations or grants is recognised when there is evidence of entitlement to the gift, receipt is probable and its amount can be measured reliably.
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legacy income is recognised when receipt is probable and entitlement is established.
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income from donated goods is measured at the fair value of the goods unless this is impractical to measure reliably, in which case the value is derived from the cost to the donor or the estimated resale value. Donated facilities and services are recognised in the accounts when received if the value can be reliably measured. No amounts are included for the contribution of general volunteers.
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income from contracts for the supply of services is recognised with the delivery of the contracted service. This is classified as unrestricted funds unless there is a contractual requirement for it to be spent on a particular purpose and returned if unspent, in which case it may be regarded as restricted.
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Birtley Young People's Club
Notes to the Financial Statements (continued)
Year ended 31 March 2021
1. Accounting policies (continued)
Resources expended
Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is classified under headings of the statement of financial activities to which it relates:
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expenditure on raising funds includes the costs of all fundraising activities, events, non-charitable trading activities, and the sale of donated goods.
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expenditure on charitable activities includes all costs incurred by a charity in undertaking activities that further its charitable aims for the benefit of its beneficiaries, including those support costs and costs relating to the governance of the charity apportioned to charitable activities.
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other expenditure includes all expenditure that is neither related to raising funds for the charity nor part of its expenditure on charitable activities.
All costs are allocated to expenditure categories reflecting the use of the resource. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs are apportioned between the activities they contribute to on a reasonable, justifiable and consistent basis.
Tangible assets
Tangible assets are initially recorded at cost, and subsequently stated at cost less any accumulated depreciation and impairment losses. Any tangible assets carried at revalued amounts are recorded at the fair value at the date of revaluation less any subsequent accumulated depreciation and subsequent accumulated impairment losses.
An increase in the carrying amount of an asset as a result of a revaluation, is recognised in other recognised gains and losses, unless it reverses a charge for impairment that has previously been recognised as expenditure within the statement of financial activities. A decrease in the carrying amount of an asset as a result of revaluation, is recognised in other recognised gains and losses, except to which it offsets any previous revaluation gain, in which case the loss is shown within other recognised gains and losses on the statement of financial activities.
Depreciation
Depreciation is calculated so as to write off the cost or valuation of an asset, less its residual value, over the useful economic life of that asset as follows:
- Motor vehicles - 25% straight line
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Birtley Young People's Club
Notes to the Financial Statements (continued)
Year ended 31 March 2021
2. Tangible fixed assets
| Motor | |
|---|---|
| vehicles | |
| £ | |
| Cost | |
| At 1 April 2020 and 31 March 2021 | 25,985 |
| ════════ | |
| Depreciation | |
| At 1 April 2020 and 31 March 2021 | 25,985 |
| ════════ | |
| Carrying amount | |
| At 31 March 2021 | – |
| ════════ | |
| At 31 March 2020 | – |
| ════════ |
3. Creditors: amounts falling due within one year
| 2021 | 2020 | |
|---|---|---|
| £ | £ | |
| Bank loans and overdrafts | 2,500 | 2,500 |
| Accruals and deferred income | 2,200 | 1,800 |
| ─────── | ─────── | |
| 4,700 | 4,300 | |
| ═══════ | ═══════ |
4. Analysis of charitable funds
Unrestricted funds
| At | At | ||||
|---|---|---|---|---|---|
| 1 | April 2020 | Income | Expenditure | 31 March 2021 | |
| £ | £ | £ | £ | ||
| General funds | 60,667 | 50,189 | (15,741) 95,115 |
||
| ════════ | ════════ | ════════ | ════════ | ||
| At | At | ||||
| 1 | April 2019 | Income | Expenditure | 31 March 2020 | |
| £ | £ | £ | £ | ||
| General funds | 64,823 ════════ |
41,425 ════════ |
(45,581) ════════ |
60,667 ════════ |
5. Analysis of net assets between funds
| Unrestricted | Total Funds | |
|---|---|---|
| Funds | 2021 | |
| £ | £ | |
| Current assets | 99,815 | 99,815 |
| Creditors less than 1 year | (4,700) | (4,700) |
| ──────── | ──────── | |
| Net assets | 95,115 | 95,115 |
| ════════ | ════════ |
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Birtley Young People's Club
Management Information
Year ended 31 March 2021
The following pages do not form part of the financial statements.
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Birtley Young People's Club
Detailed Statement of Financial Activities
Year ended 31 March 2021
| 2021 | 2020 | |
|---|---|---|
| £ | £ | |
| Income | ||
| Donations and grants | ||
| Grants | 48,422 | 2,080 |
| ──────── | ─────── | |
| Other trading activities | ||
| Sponsorships | 299 | 7,900 |
| Fundraising events | 956 | 11,487 |
| Members Subs | 307 | 14,065 |
| Rent | 205 | 5,893 |
| ─────── | ──────── | |
| 1,767 | 39,345 | |
| ─────── | ──────── | |
| ──────── | ──────── | |
| Total income | 50,189 | 41,425 |
| ════════ | ════════ | |
| Expenditure | ||
| Costs of raising funds | ||
| ABA | – | 500 |
| Wages and salaries | 2,250 | 8,330 |
| Home Show | 831 | 4,890 |
| Rates | 208 | – |
| Utilities | 7,746 | 18,241 |
| Repairs and maintenance | 64 | 1,916 |
| Insurance | 1,348 | 2,007 |
| Equipment | 1,408 | 2,970 |
| Travel and motor | 120 | 3,575 |
| Office costs | 1,367 | 1,773 |
| Sundry | – | 577 |
| Accountancy | 399 | 802 |
| ──────── | ──────── | |
| 15,741 | 45,581 | |
| ──────── | ──────── | |
| ──────── | ──────── | |
| Total expenditure | 15,741 | 45,581 |
| ════════ | ════════ | |
| ──────── | ──────── | |
| Net income/(expenditure) | 34,448 | (4,156) |
| ════════ | ════════ |
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