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2023-03-31-accounts

Charity number: 1106308

Company number: 05093345 (England and Wales)

Camrose Vintage Working Day

Report of the Trustees and Unaudited Financial Statements

For the year ended 31 March 2023

Camrose Vintage Working Day Contents Page For the year ended 31 March 2023

Report of the Trustees 1 to 2
Independent Examiner's Report to the Trustees 3
Statement of Financial Activities 4
Statement of Financial Position 5
Notes to the Financial Statements 6 to 10
Detailed Statement of Financial Activities 11

Camrose Vintage Working Day Report of the Trustees

For the year ended 31 March 2023

The Trustees, who are also directors for the purposes of company law, have pleasure in presenting their report and the financial statements for the charitable company for the year ended 31 March 2023. The Trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and the Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

The charitable objects of the charity is to:

(a) advance the education of the public by encouraging the acquisition of steam engines, tractors and other machines used in, and in association with, agriculture and land management from earliest beginnings to 1966, and to arrange events at which such steam engines, tractors and other machines, can be exhibited in working condition;

(b) give grants to registered charities or such other charitable purposes as the trustess may from time to time decide.

Objectives and aims

The trustees have considered the Charity Commision's guidance on public benefit, including the guidance 'public benefit: running a charity (PB2)'.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is a company limited by guarantee, originally incorporated on the 5th April 2004. The charity is governed by the memorandum and artciles of association incorporated 5th April 2004, as amended by special resolution dated 14th September 2004.

The members of the company are the Trustees named below. In the event of the charity being wound up, the liability in respect to the guarantee is limited to £10 per member.

REFERENCE AND ADMINISTRATIVE INFORMATION

Name of Charity Camrose Vintage Working Day Charity registration number 1106308 Company registration number 05093345 Principal address 7 Brompton Grove Burton Milford Haven Pembrokeshire SA73 1LR

Trustees

The trustees and officers serving during the year and since the year end were as follows:

Mr A G D Rees Mr D C Mabe Mr D J Rogers Mr P V Thomas (Resigned: 05 September 2022) Mr A O James Mr S Hughes Mr S J Richards Mr N A Watts Mrs G M L Hancock Mrs M A Peters

Secretary

Mr Mark Lewis

1 of 11

Camrose Vintage Working Day Report of the Trustees Continued For the year ended 31 March 2023

Independent examiners

A S Harries 2nd Floor 9 Victoria Place Haverfordwest Pembrokeshire SA61 2JX

Approved by the Board of Trustees and signed on its behalf by

............................................................................. 21 November 2023 Mr A O James

2 of 11

Camrose Vintage Working Day Independent Examiners Report to the Trustees For the year ended 31 March 2023

I report to the trustees on my examination of the accounts of the charitable company for the year ended 31 March 2023.

Responsibilities and basis of report

As the charity Trustees, who are also directors for the purposes of company law, are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiners statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

A S Harries 2nd Floor 9 Victoria Place Haverfordwest Pembrokeshire SA61 2JX

21 November 2023

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Camrose Vintage Working Day

Statement of Financial Activities (including Income and Expenditure Account) For the year ended 31 March 2023

Notes
Income and endowments from:
Donations and legacies
2
Other trading activites
3
Investments
Total
Expenditure on:
Raising funds
4
Charitable activities
5/6
Total
Net income/expenditure
Reconciliation of funds
Total funds brought forward
Total funds carried forward		 Unrestricted
funds
£
4,350
28,299
2
32,651
)
(11,745
)
(16,649
)
(28,394
4,257
17,053
21,310		 2022
£
985
3,299
-
4,284
)
(372
)
(4,861
)
(5,233
)
(949
18,002
17,053

4 of 11

Registered Number : 05093345

Camrose Vintage Working Day Statement of Financial Position As at 31 March 2023

Notes
Fixed assets
Tangible assets
11
Current assets
Stocks
12
13
Debtors
Cash at bank and in hand
Creditors: amounts falling due within one year
14
Net current assets
Total assets less current liabilities
Net assets
The funds of the charity
Unrestricted income funds
15
Total funds		 £
2023
3,531
3,531
386
930
16,633
17,949
)
(170
17,779
21,310
21,310
21,310
21,310		 £
2022
2,184
2,184
456
1,297
13,276
15,029
)
(160
14,869
17,053
17,053
17,053
17,053

For the year ended 31 March 2023 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

The financial statements were approved and authorised for issue by the Board and signed on its behalf by:

Mr A G D Rees Trustee 21 November 2023

5 of 11

Camrose Vintage Working Day Notes to the Financial Statements For the year ended 31 March 2023

1. Accounting Policies

Basis of accounting

The financial statements have been prepared under the historical cost convention, except for investments which are included at market value and the revaluation of certain fixed assets and in accordance with the Charities SORP (FRS 102) ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), and the Companies Act 2006.

Camrose Vintage Working Day meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).

Going concern

Tangible fixed assets

Tangible fixed assets, other than freehold land, are stated at cost or valuation less depreciation and any provision for impairment. Depreciation is provided at rates calculated to write off the cost or valuation of fixed assets, less their estimated residual value, over their expected useful lives on the following basis:

Plant and machinery

15% Reducing balance

2. Income from donations and legacies

Unrestricted funds
Donations received
Sponsorships received		 2023
£
1,370
2,980
4,350		 2022
£
985
-
985

3. Income earned from other activities

Unrestricted funds
Annual Show		 2023
£
28,299
28,299		 2022
£
3,299
3,299

6 of 11

Camrose Vintage Working Day Notes to the Financial Statements Continued For the year ended 31 March 2023

4. Expenditure on other trading activities

Unrestricted funds
Annual Show
Costs of charitable activities by fund type
Unrestricted funds
Annual Show
Support costs
Costs of charitable activities by activity type
Support
costs
Activities
undertaken
directly
£
£
Support costs
Annual Show
1,075
15,574
Analysis of support costs
Annual Show
Management &		 2023
£
11,745
11,745
2023
£
15,574
1,075
16,649
2023
£
16,649
2023
£
1,075		 2022
£
372
372
2022
£
4,196
665
4,861
2022
£
4,861
2022
£
665

5. Costs of charitable activities by fund type

6. Costs of charitable activities by activity type

7. Analysis of support costs

Management & Administration

7 of 11

Camrose Vintage Working Day Notes to the Financial Statements Continued

For the year ended 31 March 2023

8. Net income/(expenditure) for the year

This is stated after charging/(crediting):

Depreciation of owned fixed assets
Staff costs and emoluments
Volunteers		 2023
£
623
2023
0
0		 2022
£
388
2022
0
0

9. Staff costs and emoluments

10. Comparative for the Statement of Financial Activities

The comparative year values on the Statement of Financial Activites are for unrestricted funds.

11. Tangible fixed assets

Cost or valuation
At 01 April 2022
Additions
At 31 March 2023
Depreciation
At 01 April 2022
Charge for year
At 31 March 2023
Net book values
At 31 March 2023
At 31 March 2022		 Plant and
machinery
£
3,377
1,970
5,347
1,193
623
1,816
3,531
2,184

8 of 11

Camrose Vintage Working Day Notes to the Financial Statements Continued For the year ended 31 March 2023

12. Stocks and work in progress

Stock
13. Debtors
Amounts due within one year:
Prepayments and accrued income
14. Creditors: amounts falling due within one year
Trade creditors
15. Movement in funds
Unrestricted Funds
General
General
Unrestricted Funds - Previous year
General
General		 Balance at
01/04/2022
£
17,053
17,053
Balance at
01/04/2021
£
18,002
18,002		 Incoming
resources
£
32,651
32,651
Incoming
resources
£
4,284
4,284		 2023
£
386
386
2023
£
930
930
2023
£
170
170
Outgoing
resources
£
)
(28,394
)
(28,394
Outgoing
resources
£
)
(5,233
)
(5,233		 2022
£
456
456
2022
£
1,297
1,297
2022
£
160
160
Balance at
31/03/2023
£
21,310
21,310
Balance at
31/03/2022
£
17,053
17,053

9 of 11

Camrose Vintage Working Day Notes to the Financial Statements Continued For the year ended 31 March 2023

16. Analysis of net assets between funds

Unrestricted funds
General
General
Previous year
Unrestricted funds
General
General		 Tangible
fixed assets
Net current
assets /
(liabilities)
Net Assets
£
£
£
3,531
17,779
21,310
3,531
17,779
21,310
Tangible
fixed assets
Net current
assets /
(liabilities)
Net Assets
£
£
£
2,184
14,869
17,053
2,184
14,869
17,053

10 of 11

Camrose Vintage Working Day Detailed Statement of Financial Activities For the year ended 31 March 2023

INCOME AND ENDOWMENT
Donations and legacies
Donations
Sponsorships
Other trading activities
Annual Show
Tractor Run Income
Investments
Bank interest receivable
Total incoming resources
EXPENDITURE
Other trading activities
Show Attractions & Equipment Hire
Advertising & Printing Costs
Sundries
Catering Costs
Repairs & Maintenance
Plaques
Charitable activities
Insurances
Donations Made
SUPPORT COSTS
Management & Administration
Depreciation - owned assets
Office Costs
Hire of Hall
Professional Fees
Total resources expended
Net Income		 £
2023
1,370
2,980
4,350
28,299
-
28,299
2
2
32,651
)
(6,637
)
(493
)
(104
)
(3,475
-
)
(1,036
)
(11,745
)
(474
)
(15,100
)
(15,574
)
(623
-
)
(282
)
(170
)
(1,075
)
(28,394
4,257		 £
2022
985
-
985
-
3,299
3,299
-
-
4,284
-
-
-
)
(360
)
(12
-
)
(372
)
(246
)
(3,950
)
(4,196
)
(388
)
(13
)
(104
)
(160
)
(665
)
(5,233
)
(949

11 of 11

This page does not form part of the statutory financial statements