**Phoenix Detached Youth Project** (A Company Limited by Guarantee)
Trustees Report and Financial Statements For The Year Ended 31 March 2024
Charity No. 1106223 Company Registration No. 05138337
## **Legal and Administrative Information**
Name: **Phoenix Detached Youth Project**
Reg'd Charity No: 1106223 Trustees: Anne Marron Chair Rev Lee Cleminson Company Secretary Ben Appleby Treasurer Tasleem Akhtar Jessica Irving Hollie Morgan Peter Hopkins Cath Davis Address: 14 Front Street Chirton North Shields NE29 7QW Bankers: Lloyds Bank Newcastle Independent Examiner: Mark Thompson MAAT North Tyneside Voluntary Organisations Development Agency (VODA) Spirit of North Tyneside Wing 2nd Floor, Wallsend Customer First Centre 16 The Forum Wallsend NE28 8GR
## **Trustees Annual Report**
## **For the year ended 31st March 2024**
The trustees present their report and accounts for the year ended 31[st] March 2024
## **Structure**
The charity is a company limited by guarantee incorporated on 26 May 2004 and registered as a charity on 7 October 2004.
Trustees for the financial year are listed on the previous page.
Trustees are recruited by invitation only, with the trustees keen to recruit more local residents as trustees after their involvement as part of the Phoenix Ambassadors Forum. This forum informs trustees of the quality of service delivered by the staff team. None of the trustees has any beneficial interest in the company and has no business interests linked to the project. All trustees are members of the company.
## **Governance and management**
The trustees all hold individual roles, i.e. chair, treasurer etc. they also attend appropriate training courses, e.g. child protection training.
Other discussions include the projects future plans and direction, and five-year vision for the project. The trustees have assessed the major risks to which the charity is exposed, and are satisfied that the systems are in place to mitigate exposure to the assessed risks. All trustees and staff have been DBS checked. The project has full liability cover.
## **Financial Review and Reserves Policy**
The organisation regularly reviews its financial position and systems. The project has undertaken a major review of the reserves policy, and has designated reserves appropriately (see note 9).
## **Achievements and Performance of Trust**
Five successful achievements of the last year are as follows;
1. We have contacted and built long term relationships with 390 young people, this has resulted in 5,300 interactions with young people.
2. This year we have successfully supported 21 young people into work, 16 into training on 2 to university, (one young woman is doing the degree in public health as an apprentice with N. T. C.)
3. We have successfully been delivering the first year of a three-year grant from Public Health North Tyneside, to deliver a health and well-being service to young people.
4. We continue to work in partnership with Connexions North Tyneside to deliver our helping hands groups, which supports young people from across the borough with their mental health and emotional well-being, 87 young people have been involved across the five groups.
5. We have successfully been awarded a partnership Community Fund grant, to work with The Meadows for all the community over the next 3 years.
## **Matters Pertaining to Companies Act 2006**
For the year ending 31 March 2024 the company was entitled to exemption from audit under section 447 of the Companies Act 2006. The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006. The directors acknowledge their responsibility for complying with the requirements of the Act with respect to accounting records and for the preparation of accounts.
Signed…………………………………………………… on behalf of trustees
Print Name………………………………………….
Date………………………………..
**INDEPENDENT EXAMINER'S REPORT**
## **Report to the Phoenix Detached Youth Project trustees of**
## **On accounts for 31 March 2024 Charity no 1106223 the year ended**
**Respective** The trustees of the organisation are responsible for the preparation of **responsibilities of** accounts; they consider that an audit is not required for this year under **trustees and** section 144(2) of the Charities Act 2011 and that an Independent **examiner** Examination is needed.
It is my responsibility to
- examine the accounts (under section 145 of the 2011 Act),
- follow the procedures laid down in the General Directions given by the
- Charity Commission (under section 145(5)(b) of the Act), and
- state whether particular matters have come to my attention.
- **Basis of** My examination was carried out in accordance with General Directions
- **independent** given by the Charity Commissioners. An examination includes a review **examiner’s** of the accounting records kept by the charity and a comparison of the **statement** accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts.
- **Independent** In the course of my examination, no matter has come to my attention: **examiner's** 1. which gives me reasonable cause to believe that in, any material **statement** respect, the trustees have not met the requirements to ensure that:
- proper accounting records are kept (in accordance with section 41 of
- the Act); and
- accounts are prepared which agree with the accounting records and
- comply with the accounting requirements of the Act; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
## **Signed: 10th July 2024**
**Name:** Mark Thompson MAAT **Address:** North Tyneside Voluntary Organisations Development Agency (VODA) Spirit of North Tyneside Wing 2nd Floor, Wallsend Customer First Centre 16 The Forum Wallsend NE28 8GR
**Phoenix Detached Youth Project**
## **Statement of Financial Activities for the year ended 31 March 2024**
|**Receipts**
Grants
**4**
Donations
Sundry income
Bank interest
**Total Receipts**
**Payments**
Charitable Activities
Governance
**Total Payments**
Surplus / deficit for the year
Transfer between Funds
Funds at 1 April 2023
**Funds at 31 March 2024**|**Unrestricted**
**Restricted**
**Total**
**Total**
**Funds**
**Funds**
**Funds**
**Funds**
**2024**
**2024**
**2024**
**2023**
**£**
**£**
4157
206268
210425
180415
691
691
2713
2800
2800
450
1637
1637
221|
|---|---|
||**9285**
**206268**
**215553**
**183799**|
||28501
181759
210260
179784
3839
3839
3422|
||**32340**
**181759**
**214099**
**183206**|
||-23055
24509
1454
593
25934
-25934
0
0
95187
57042
152229
151636|
||**98066**
**55617**
**153683**
**152229**|
**Phoenix Detached Youth Project Balance Sheet as at 31 March 2024**
|**Fixed Assets**
**7**
**Current Assets**
Debtors
Cash at Bank & in Hand
**Total Cash Balances**
**Current Liabilities**
**Net Current Assets**
**Net Assets at 31 March 2024**
**Represented By:**
**8**
Restricted Funds
Designated Funds
Unrestricted Funds
For the year ending 31/03/2024 the company was entitled to exemption
from audit under section 477 of the Companies Act 2006 relating to small
companies.
Directors responsibilities:
a) The members have not required the company to obtain an audit of its
accounts for the year in question in accordance with section 476, of the
Companies Act 2006
b) The directors acknowledge their responsibilities for complying with the
requirements of the Act with respect to accounting records and for the
preparation of accounts.
c) The accounts have been prepared in accordance with the special
provisions of the Companies Act relating to small companies.|**2024**
**£**
28893
124850
**124850**
**60**
**124790**
**153683**
55617
39000
59066
**153683**|**2023**
**£**
626
500
151173|
|---|---|---|
|||**151673**|
|||**70**
**151603**|
|||**152229**|
|||57042
49000
46187|
|||**152229**|
||||
Signed …………….……………………… Position …………………………………..
Print Name…………………………………..
Date ……………………………………….
**Phoenix Detached Youth Project**
## **Notes to the accounts, 2023/24**
## **1. Basis of accounts**
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) – Charities SORP (FRS 102), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006
Phoenix Detached Youth Project meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).
Fixed Assets are depreciated over a useful lifeline at the following rates:
||Activity Equipment|20% reducing balance|
|---|---|---|
||Motor Vehicles|20% reducing balance|
||Office Equipment|20% reducing balance|
|**2.**|**Trustees and Staff**||
||No Trustees were remunerated or received expenses payments.||
||Total Salary Costs|£145,135|
||Average no of staff was|**4**|
|**3.**|**Costs of financial services**||
||The cost for the Independent Examination for the financial period|will be £450.|
|**4.**|**Funding**||
||Funding received through the year:||
||**Restricted Grants:**||
||Meadow Well - Big Lottery|34500|
||Alex & William de Winton Trust - Crisis Grant|5000|
||Alex & William de Winton Trust|34596|
||Netherton Park Trust|7296|
||NE29 Street Play|1696|
||St Hildas Trust|2500|
||John D Endowment (Community Foundation)|1950|
||Clothworkers Foundation|15000|
||Tudor Trust|32000|
||Ballinger Trust|15000|
||Asian Fund (Community Foundation)|1000|
||HAF|1080|
||Public Health North Tyne Council - Helping Hands|2000|
||Public Health North Tyne Council - Residential|2000|
||Public Health North Tyneside Council|21000|
||Public Health North Tyne Council - Risky Business School|5000|
||Prudhoe Street Mission|5000|
||Platten Family (Community Foundation)|4970|
||A Carney (Crisis)|1500|
||The Joyce Trust (To Get Her) (Community Foundation)|4000|
||Key Fund|495|
||Community Foundation - NE Roots|3000|
||Community Foundation - Watkin Family|5000|
||Co-op Activities|686|
||**Total Restricted Grants:**|**206269**|
||**Unrestricted Grants:**||
||North Tyneside Council - Violence Reduction Unit|3657|
||Comm Foundation|500|
||**Total Unrestricted Grants:**|**4157**|
## **5. Fund Analysis**
|**Restricted Funds**|**March '23**|**Income**|**Expend**|**Transfer**|**March '24**|
|---|---|---|---|---|---|
|National Lottery Community Fund|9999||9999||0|
|Meadow Well - Big Lottery||34500|25808|3334|5358|
|Alex & William de Winton Trust - Crisis Grant||5000|2622||2378|
|Alex & William de Winton Trust -||34596|34596||0|
|Netherton Park Trust||7296|608||6688|
|NE29 Street Play||1696|27||1669|
|St Hildas Trust|0|2500|2500||0|
|John D Endowment (Community Foundation)|0|1950|572||1378|
|Greggs Foundation Residential|1840||1840||0|
|Clothworkers Foundation (Vehicle Purchase)||15000||15000|0|
|Groundwork UK|46||46||0|
|Tudor Trust|7677|32000|28580||11097|
|Ballinger Trust|0|15000|7500||7500|
|Asian Fund (Community Foundation)|0|1000|||1000|
|Elswick Lodge Charity|345||345||0|
|HAF|401|1080|1481||0|
|Public Health North Tyne Council - Helping Hands|2014|2000|3730||284|
|Public Health North Tyne Council - Residential|2017|2000|4017||0|
|Public Health North Tyneside Council|1895|21000|15295|7600|0|
|Public Health North Tyne Council - Risky Business||||||
|School||5000|||5000|
|Prudhoe Street Mission||5000|4391||609|
|Platten Family (Community Foundation)||4970|3804||1166|
|FCH Johnson|1561||||1561|
|A Carney Crisis|1500|1500|1498||1502|
|The Joyce Trust (Construction Scheme)|2192||1925||267|
|The Joyce Trust (Crisis)|0||||0|
|The Joyce Trust (To Get Her)|276|4000|353||3923|
|Karbon Homes - Street Play|639||639||0|
|Karbon Homes - Winter Wellbeing|500||500||0|
|Key Fund||495|495||0|
|Community Foundation - NE Roots||3000|2399||601|
|Community Foundation - Watkin Family||5000|5000||0|
|Co-op Activities|1865|686|1114||1437|
|National Lottery Community Fund - Awards 4 All|10000||10000||0|
|Community Foundation Tyne & Wear and||||||
|Northumberland - High Sheriff Awards|715||715||0|
|Community Foundation Tyne & Wear and||||||
|Northumberland - Wellesley Trust|9360||9360||0|
|North Tyneside Council - Community Development|2200||||2200|
||**57042**|**206269**|**181759**|**25934**|**55618**|
## **6. Related party transactions**
There were no significant transactions between the project and any related parties during the period. No payments have been made to Trustees.
|**7.**|**Fixed Assets**|**Activities**|**Office**|||
|---|---|---|---|---|---|
|||**Equipment **|**Furniture**|**Minibus**|**Total**|
||Cost|||||
||As at 1 April 2023|7865|1953|9390|19208|
||Additions|||28893||
||Disposals|||-9390||
||As at 31 March 2024|7865|1953|28893|38711|
||Depreciation|||||
||As at 1 April 2023|7627|1953|8905|18485|
||Charge for the year|238||97|335|
||Disposals|||-9002|-9002|
||As at 31 March 2024|7865|1953|0|9818|
||**Net Book Value at 31 March 2024**|**0**|**0**|**28893**|**28893**|
.
## **9. Designated Funds**
|Legal Liability Fund|**1**|35000|
|---|---|---|
|Minibus Replacement/Repair Fund|**2**|4000|
|**Total Designated Funds**||**39000**|
|**Free Cash Reserves**|**3**|**59066**|
## **Notes:**
## **1. Legal Liability Fund**
This is in place to cover closing costs for the organisation, so it can fulfil its legal obligations, e.g. Redundancy & leases.
## **2. Minibus Replacement/Repair Fund**
These are reserves ring fenced for repairs to the minibus, or to put towards a replacement.
## **3. Free Cash Reserves**
The organisation aims to have between 3-6 months running costs in Free Reserves which is in line with the Charity Commission guidelines.