Phoenix Detached Youth Project (A Company Limited by Guarantee)
Trustees Report and Financial Statements For The Year Ended 31 March 2023
Charity No. 1106223 Company Registration No. 05138337
Legal and Administrative Information
Name: Phoenix Detached Youth Project
Reg'd Charity No: 1106223 Trustees: Anne Marron Chair Rev Lee Cleminson Company Secretary Ben Appleby Treasurer Tasleem Akhtar Jessica Irving Hollie Morgan Address: 14 Front Street Chirton North Shields NE29 7QW Bankers: Lloyds Bank Newcastle Independent Examiner: Mark Thompson MAAT North Tyneside Voluntary Organisations Development Agency (VODA) Spirit of North Tyneside Wing 2nd Floor, Wallsend Customer First Centre 16 The Forum Wallsend NE28 8GR
Trustees Annual Report
For the year ended 31st March 2023
The trustees present their report and accounts for the year ended 31[st] March 2023
Structure
The charity is a company limited by guarantee incorporated on 26 May 2004 and registered as a charity on 7 October 2004.
Trustees for the financial year are listed on the previous page.
Trustees are recruited by invitation only, with the trustees keen to recruit more local residents as trustees after their involvement as part of the Phoenix Ambassadors Forum. This forum informs trustees of the quality of service delivered by the staff team. None of the trustees has any beneficial interest in the company and has no business interests linked to the project. All trustees are members of the company.
Governance and management
The trustees all hold individual roles, i.e. chair, treasurer etc. they also attend appropriate training courses, e.g. child protection training.
Other discussions include the projects future plans and direction, and five-year vision for the project. The trustees have assessed the major risks to which the charity is exposed, and are satisfied that the systems are in place to mitigate exposure to the assessed risks. All trustees and staff have been DBS checked. The project has full liability cover.
Financial Review and Reserves Policy
The organisation regularly reviews its financial position and systems. The project has undertaken a major review of the reserves policy, and has designated reserves appropriately (see note 9).
Achievements and Performance of Trust
Five successful achievements of the last year are as follows;
1 We have contacted and built long term relationships with 362 young people (175 males and 185 females). The staff team have worked hard supporting young people post pandemic, with the cost of living crisis having a real impact for the local young people we work with. This has resulted in 5004 interactions across our detached youth work, one to one work and group work.
2 This year we have successfully supported 17 young people into work, 15 into training and 5 to university (our best ever result) . We feel this is a fantastic achievement.
3 We have continued to deliver the health and well-being contract on behalf of North Tyneside Council Public Health in the NE29 area. We have successfully bid and won a public health grant to continue delivering health and well-being for the next three years.
4 We continue to work in partnership with Connexions, North Tyneside to deliver our Helping Hands groups which support young people from across the borough with their mental health and emotional wellbeing. Over the last year 83 young people have been involved across the 5 groups. Helping Hands has been running since 2005.
5 We have worked closely in partnership with Meadow Well Connected, to build memorial benches for two young children who lost their lives and put a joint bid into Nexus for a train carriage for the urban artist to paint which is through to the second stage. The community had also identified the need for a street play project which we have both worked in partnership on, raising joint funding from Karbon Homes and Awards for all, to employ two street play workers to deliver a year’s pilot project called NE29 street play, this has successfully worked with 100 young people 8 to 12yrs on the streets in the past year, and also funded 8 local young people to gain qualifications in street play.
Matters Pertaining to Companies Act 2006
For the year ending 31 March 2023 the company was entitled to exemption from audit under section 447 of the Companies Act 2006. The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006. The directors acknowledge their responsibility for complying with the requirements of the Act with respect to accounting records and for the preparation of accounts.
Signed…………………………………………………… on behalf of trustees
Print Name………………………………………….
Date………………………………..
INDEPENDENT EXAMINER'S REPORT
Report to the trustees of Phoenix Detached Youth Project
On accounts for 31 March 2023 Charity no 1106223 the year ended
Respective The trustees of the organisation are responsible for the preparation of responsibilities of accounts; they consider that an audit is not required for this year under trustees and section 144(2) of the Charities Act 2011 and that an Independent examiner Examination is needed. It is my responsibility to examine the accounts (under section 145 of the 2011 Act), follow the procedures laid down in the General Directions given by the Charity Commission (under section 145(5)(b) of the Act), and
- state whether particular matters have come to my attention.
Basis of My examination was carried out in accordance with General Directions independent given by the Charity Commissioners. An examination includes a review examiner’s of the accounting records kept by the charity and a comparison of the statement accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts.
-
Independent In the course of my examination, no matter has come to my attention: examiner's 1. which gives me reasonable cause to believe that in, any material statement respect, the trustees have not met the requirements to ensure that: proper accounting records are kept (in accordance with section 41 of the Act); and accounts are prepared which agree with the accounting records and comply with the accounting requirements of the Act; or
-
- to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed: Date: 31 May, 2023 Name: Mark Thompson MAAT Address: North Tyneside Voluntary Organisations Development Agency (VODA) Spirit of North Tyneside Wing 2nd Floor, Wallsend Customer First Centre 16 The Forum Wallsend NE28 8GR
Phoenix Detached Youth Project
Statement of Financial Activities for the year ended 31 March 2023
| Receipts Grants 4 Donations Sundry income Bank interest Total Receipts Payments Charitable Activities Governance Total Payments Surplus / deficit for the year Transfer between Funds Funds at 1 April 2022 Funds at 31 March 2023 |
Unrestricted Restricted Total Total Funds Funds Funds Funds 2023 2023 2023 2022 £ £ 7150 173265 180415 136328 2713 2713 1030 450 450 680 221 221 112 10534 173265 183799 138150 28661 151123 179784 170235 3422 3422 3369 32083 151123 183206 173604 -21549 22142 593 -35454 15033 -15033 0 0 101703 49933 151636 187090 95187 57042 152229 151636 |
|---|---|
Phoenix Detached Youth Project Balance Sheet as at 31 March 2023
| Fixed Assets 7 Current Assets Debtors Cash at Bank & in Hand Total Cash Balances Current Liabilities Net Current Assets Net Assets at 31 March 2023 Represented By: 8 Restricted Funds Designated Funds Unrestricted Funds For the year ending 31/03/2023 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. Directors responsibilities: a) The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476, of the Companies Act 2006 b) The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and for the preparation of accounts. c) The accounts have been prepared in accordance with the special provisions of the Companies Act relating to small companies. |
2023 £ 626 500 151173 151673 70 151603 152229 57042 49000 46187 152229 |
2022 £ 783 150853 150853 0 150853 151636 49933 49000 52703 151636 |
|---|---|---|
Signed …………….……………………… Position …………………………………..
Print Name…………………………………..
Date ……………………………………….
Phoenix Detached Youth Project
Notes to the accounts, 2022/23
1. Basis of accounts
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) – Charities SORP (FRS 102), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006
Phoenix Detached Youth Project meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).
Fixed Assets are depreciated over a useful lifeline at the following rates:
Activity Equipment 20% reducing balance Motor Vehicles 20% reducing balance Office Equipment 20% reducing balance 2. Trustees and Staff No Trustees were remunerated or received expenses payments. Total Salary Costs £124,787 Average no of staff was 4
3. Costs of financial services
The cost for the Independent Examination for the financial period will be £450.
4. Funding Funding received through the year:
| National Lottery Community Fund | 59542 |
|---|---|
| Public Health North Tyneside Council (Helping Hands) | 3000 |
| Public Health North Tyneside Council (Residential) | 1000 |
| Public Health North Tyneside Council | 21000 |
| Tudor Trust | 40000 |
| Elswick Lodge Charity | 300 |
| FCH Johnson | 1000 |
| A Carney - Crisis | 1500 |
| Karbon Homes - Street Play | 1977 |
| Karbon Homes - Winter Wellbeing | 500 |
| The Joyce Trust (Construction Scheme) | 5000 |
| Virgin Money Foundation | 7800 |
| Co-op Activities | 1865 |
| National Lottery Community Fund - Awards 4 All | 10000 |
| Community Foundation Tyne & Wear and Northumberland - High | |
| Sheriff Awards | 750 |
| Community Foundation Tyne & Wear and Northumberland - | |
| Wellesley Trust | 9360 |
| North Tyneside Council - HAF | 1216 |
| North Tyneside Council - Community Development | 5000 |
| Virgin Money Foundation - Shy Bairns | 2455 |
| 173265 | |
| Unrestricted Fund | |
| Community Foundation Tyne & Wear and Northumberland | 4000 |
| Community Foundation Tyne & Wear and Northumberland - High | |
| Sheriff Awards | 1500 |
| Healthwatch North Tyneside | 1650 |
| 7150 |
5. Fund Analysis
| Restricted Funds | March '22 | Income | Expend | Trans | March '23 |
|---|---|---|---|---|---|
| National Lottery Community Fund | 6601 | 59542 | 53056 | 3088 | 9999 |
| Alex & William de Winton Trust - Crisis Grant | 3456 | 3456 | 0 | ||
| Ron and Louise Bowey Fund (Community Foundation) | 6184 | 6181 | 3 | 0 | |
| John D Endowment (Community Foundation) | 695 | 695 | 0 | ||
| Greggs Foundation Residential | 3780 | 1940 | 1840 | ||
| Groundwork UK | 572 | 526 | 46 | ||
| Tudor Trust | 1010 | 40000 | 33333 | 7677 | |
| Redbrain Foundation | 10000 | 10000 | 0 | ||
| NE Access Training Ltd | 118 | 118 | 0 | ||
| Elswick Lodge Charity | 111 | 300 | 66 | 345 | |
| Sport North Tyneside (North Tyneside Council) | 817 | 817 | 0 | ||
| Active North Tyneside (North Tyneside Council) | 750 | 750 | 0 | ||
| Public Health North Tyne Council - Helping Hands | 2404 | 3000 | 3390 | 2014 | |
| Public Health North Tyne Council - Residential | 1100 | 1000 | 83 | 2017 | |
| Public Health North Tyneside Council | 0 | 21000 | 15475 | 3630 | 1895 |
| Alternative Education (North Tyneside Council) | 5877 | 5877 | 0 | ||
| FCH Johnson | 2050 | 1000 | 1489 | 1561 | |
| A Carney Crisis | 481 | 1500 | 481 | 1500 | |
| The Joyce Trust (Construction Scheme) | 640 | 5000 | 3448 | 2192 | |
| The Joyce Trust (Crisis) | 11 | 11 | 0 | ||
| The Joyce Trust (To Get Her) | 276 | 276 | |||
| Karbon Homes - Street Play | 3000 | 1977 | 4338 | 639 | |
| Karbon Homes - Winter Wellbeing | 0 | 500 | 0 | 500 | |
| Virgin Money Foundation | 0 | 7800 | 7800 | 0 | |
| Virgin Money Foundation - Shy Bairns | 0 | 2455 | 1705 | 750 | 0 |
| Co-op Activities | 1865 | 1865 | |||
| National Lottery Community Fund - Awards 4 All | 10000 | 10000 | |||
| Community Foundation Tyne & Wear and | |||||
| Northumberland - High Sheriff Awards | 750 | 35 | 715 | ||
| Community Foundation Tyne & Wear and | |||||
| Northumberland - Wellesley Trust | 9360 | 9360 | |||
| North Tyneside Council - HAF | 1216 | 815 | 401 | ||
| North Tyneside Council - Community Development | 5000 | 2800 | 2200 | ||
| 49933 | 173265 | 151123 | 15033 | 57042 |
6. Related party transactions
There were no significant transactions between the project and any related parties during the period. No payments have been made to Trustees.
| 7. | Fixed Assets | Activities | Office | ||
|---|---|---|---|---|---|
| **Equipment ** | Furniture | Minibus | Total | ||
| Cost | |||||
| As at 1 April 2022 | 7865 | 1953 | 9390 | 19208 | |
| Additions | |||||
| Disposals | |||||
| As at 31 March 2023 | 7865 | 1953 | 9390 | 19208 | |
| Depreciation | |||||
| As at 1 April 2022 | 7567 | 1953 | 8905 | 18425 | |
| Charge for the year | 60 | 97 | 157 | ||
| Disposals | |||||
| As at 31 March 2023 | 7627 | 1953 | 9002 | 18582 | |
| Net Book Value at 31 March 2023 | 238 | 0 | 388 | 626 | |
| . | |||||
| Net Book Value at 31 March 2022 | 298 | 0 | 485 | 783 |