**Phoenix Detached Youth Project** (A Company Limited by Guarantee)
Trustees Report and Financial Statements For The Year Ended 31 March 2021
Charity No. 1106223 Company Registration No. 05138337
## **Legal and Administrative Information**
Name: **Phoenix Detached Youth Project**
Reg'd Charity No: 1106223 Trustees: Ben Appleby Dean Tasleem Akhtar Samantha Richards Rev Lee Cleminson Anne Marron Jessica Irving Hollie Morgan Address: 14 Front Street Chirton North Shields NE29 7QW Bankers: Lloyds Bank Newcastle Independent Examiner: Mark Thompson MAAT VODA Linskill Centre Linskill Terrace North Shields NE30 2AY
## **Trustees Annual Report**
## **For the year ended 31st March 2021**
The trustees present their report and accounts for the year ended 31[st] March 2021
## **Structure**
The charity is a company limited by guarantee incorporated on 26 May 2004 and registered as a charity on 7 October 2004.
Trustees for the financial year are listed on the previous page.
Trustees are recruited by invitation only, with the trustees keen to recruit more local residents as trustees after their involvement as part of the Phoenix Ambassadors Forum. This forum informs trustees of the quality of service delivered by the staff team. None of the trustees has any beneficial interest in the company and has no business interests linked to the project. All trustees are members of the company.
## **Governance and management**
The trustees all hold individual roles, i.e. chair, treasurer etc. they also attend appropriate training courses, e.g. child protection training.
Other discussions include the projects future plans and direction, and five-year vision for the project. The trustees have assessed the major risks to which the charity is exposed, and are satisfied that the systems are in place to mitigate exposure to the assessed risks. All trustees and staff have been DBS checked. The project has full liability cover.
## **Financial Review and Reserves Policy**
The organisation regularly reviews its financial position and systems. The project has undertaken a major review of the reserves policy, and has designated reserves appropriately (see note 9).
## **Achievements and Performance of Trust**
This year’s report celebrated our 17th anniversary of the Phoenix Detached Youth Project. Five successful achievements of the last year are as follows;
- 1) We have contacted and built long term relationships with 395 young people (199 males and 196 females) This amazingly is an increase where we never deserted local young people, resulting in 3,252 interactions.
2) This year we have successfully supported 11 young people into work,10 into training, and 2 into university
- 3) We continue to build positive relationships with local businesses, this resulted in £5,000 funding in kind and grants to support young people.
- 4) We continue to deliver the health and well being contract on behalf of North Tyneside public health in NE29.
5) 117 laptops purchased to support local young people with their home learning in partnership with N.T.C. and funded by businesses
## **Matters Pertaining to Companies Act 2006**
For the year ending 31 March 2021 the company was entitled to exemption from audit under section 447 of the Companies Act 2006. The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006. The directors acknowledge their responsibility for complying with the requirements of the Act with respect to accounting records and for the preparation of accounts.
Signed…………………………………………………… on behalf of trustees
Print Name………………………………………….
Date………………………………..
**INDEPENDENT EXAMINER'S REPORT**
## **Report to the Phoenix Detached Youth Project trustees of**
**On accounts for 31 March 2021 Charity no 1106223 the year ended**
**Respective** The trustees of the organisation are responsible for the preparation of **responsibilities of** accounts; they consider that an audit is not required for this year under **trustees and** section 144(2) of the Charities Act 2011 and that an Independent **examiner** Examination is needed. It is my responsibility to
- examine the accounts (under section 145 of the 2011 Act),
- follow the procedures laid down in the General Directions given by the
- Charity Commission (under section 145(5)(b) of the Act), and
- state whether particular matters have come to my attention.
**Basis of** My examination was carried out in accordance with General Directions **independent** given by the Charity Commissioners. An examination includes a review **examiner’s** of the accounting records kept by the charity and a comparison of the **statement** accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts.
**Independent** In the course of my examination, no matter has come to my attention: **examiner's** 1. which gives me reasonable cause to believe that in, any material **statement** respect, the trustees have not met the requirements to ensure that: • proper accounting records are kept (in accordance with section 41 of the Act); and
- accounts are prepared which agree with the accounting records and
- comply with the accounting requirements of the Act; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
**Signed: Date: 25 June, 2021 Name:** Mark Thompson MAAT **Address:** VODA VODA Linskill Centre Linskill Terrace North Shields NE30 2AY
**Phoenix Detached Youth Project**
## **Statement of Financial Activities for the year ended 31 March 2021**
|**Receipts**
Grants
**4**
Donations
Sundry income
Bank interest
**Total Receipts**
**Payments**
Charitable Activities
Governance
**Total Payments**
Surplus / deficit for the year
Transfer between Funds
Funds at 1 April 2020
**Funds at 31 March 2021**|**Unrestricted**
**Restricted**
**Total**
**Total**
**Funds**
**Funds**
**Funds**
**Funds**
**2021**
**2021**
**2021**
**2020**
**£**
**£**
10000
218785
228785
177875
630
630
5115
1400
1400
0
0
549|
|---|---|
||**12030**
**218785**
**230815**
**183539**|
||12162
158576
170738
158953
3372
0
3372
2924|
||**15534**
**158576**
**174110**
**161877**|
||-3504
60209
56705
21662
24786
-24786
0
0
94524
35861
130385
114180|
||**115806**
**71284**
**187090**
**135842**|
**Phoenix Detached Youth Project Balance Sheet as at 31 March 2021**
|**Fixed Assets**
**7**
**Current Assets**
Cash at Bank & in Hand
**Total Cash Balances**
**Current Liabilities**
**Net Current Assets**
**Net Assets at 31 March 2021**
**Represented By:**
**8**
Restricted Funds
Designated Funds
Unrestricted Funds
For the year ending 31/03/2021 the company was entitled to exemption
from audit under section 477 of the Companies Act 2006 relating to small
companies.
Directors responsibilities:
a) The members have not required the company to obtain an audit of its
accounts for the year in question in accordance with section 476, of the
Companies Act 2006
b) The directors acknowledge their responsibilities for complying with the
requirements of the Act with respect to accounting records and for the
preparation of accounts.
c) The accounts have been prepared in accordance with the special
provisions of the Companies Act relating to small companies.|**2021**
**£**
979
186193
**186193**
**82**
**186111**
**187090**
71284
47000
68806
**187090**|**2020**
**£**
1224
129496|
|---|---|---|
|||**129496**|
|||**335**
**129161**|
|||**130385**|
|||35861
47000
47524|
|||**130385**|
||||
Signed …………….……………………… Position …………………………………..
Print Name…………………………………..
Date ……………………………………….
**Phoenix Detached Youth Project**
## **Notes to the accounts, 2020/21**
## **1. Basis of accounts**
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) – Charities SORP (FRS 102), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006
Phoenix Detached Youth Project meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).
Fixed Assets are depreciated over a useful lifeline at the following rates:
Activity Equipment 20% reducing balance Motor Vehicles 20% reducing balance Office Equipment 20% reducing balance **Trustees and Staff** No Trustees were remunerated or received expenses payments. Total Salary Costs £113,153 Average no of staff was **4**
## **2. Trustees and Staff**
## **3. Costs of financial services**
The cost for the Independent Examination for the financial period will be £375.
**4. Funding**
Funding received through the year:
|National Lottery Community Fund|69250|
|---|---|
|Alex & William de Winton Trust|35000|
|Public Health North Tyneside Council - Helping Hands|3000|
|Public Health North Tyneside Council - Residential|1000|
|Public Health North Tyneside Council|21000|
|North Tyneside Council DWP|3000|
|North Tyneside Council Crisis|4500|
|Covid 19 Recovery Grant|10000|
|Red Brain Charity Set Up|22161|
|Tudor Trust|2000|
|Vinci Foundation|2500|
|Alternative Education (North Tyneside Council)|1527|
|Carney Consultancy Ltd|500|
|Ron and Louise Bowey Fund (Community Foundation)|15720|
|John D Endowment (Community Foundation)|2000|
|Joseph Brough (Community Foundation)|11721|
|Tyen & Wear Grass Roots (Community Foundation)|8279|
|Greggs Foundation Recovery Fund|10000|
|Neil Inman Crisis|327|
|The Joyce Trust (Construction Scheme)|5000|
|The Joyce Trust (Crisis)|300|
**228785**
## **5. Fund Analysis**
|**Restricted Funds**|**March '20**|**Income**|**Expend**|**Trans**|**March '21**|
|---|---|---|---|---|---|
|National Lottery Community Fund|6683|69250|64671|5000|6262|
|Alex & William de Winton Trust|0|35000|35000||0|
|Alex & William de Winton Trust - Crisis Grant|2120||2010||110|
|Ron and Louise Bowey Fund (Community Foundatio|6520|15720|10599||11641|
|John D Endowment (Community Foundation)||2000|181||1819|
|Joseph Brough (Community Foundation)||11721|||11721|
|Tyne & Wear Grass Roots (Community Foundation)||8279|2972||5307|
|Greggs Foundation Recovery Fund||10000|0||10000|
|Neil Inman Crisis||327|111||216|
|North Tyneside Council DWP||3000|||3000|
|North Tyneside Council Crisis||4500|3330||1170|
|Red Brain Charity Set Up||22161|22161||0|
|Tudor Trust||2000|124||1876|
|Vinci Foundation||2500|2500||0|
|NE Access Training Ltd|176||||176|
|Imagine Project|454||302||152|
|Elswick Lodge Charity|1448||710||738|
|Sport North Tyneside (North Tyneside Council)|817||||817|
|Active North Tyneside (North Tyneside Council)|750||||750|
|Public Health North Tyne Council - Helping Hands|792|3000|533||3259|
|Public Health North Tyne Council - Residential|0|1000|0||1000|
|Public Health North Tyneside Council|7358|21000|8572|19786|0|
|Alternative Education (North Tyneside Council)|3750|1527|0||5277|
|FCH Johnson|3805||200||3605|
|A Carney Crisis|250|500|269||481|
|The Joyce Trust (Construction Scheme)|0|5000|3810||1190|
|The Joyce Trust (Crisis)||300|244||56|
|The Joyce Trust (To Get Her)|938||277||661|
||35861|218785|158576|24786|71284|
## **6. Related party transactions**
There were no significant transactions between the project and any related parties during the period. No payments have been made to Trustees.
## **7.**
|**Fixed Assets**|**Activities**|**Office**|||
|---|---|---|---|---|
||**Equipment **|**Furniture**|**Minibus**|**Total**|
|Cost|||||
|As at 1 April 2020|7865|1953|9390|19208|
|Additions|||||
|Disposals|||||
|As at 31 March 2021|7865|1953|9390|19208|
|Depreciation|||||
|As at 1 April 2020|7398|1953|8633|17984|
|Charge for the year|94||151|245|
|Disposals|||||
|As at 31 March 2021|7492|1953|8784|18229|
|**Net Book Value at 31 March 2021**|**373**|**0**|**606**|**979**|
|.|||||
|Net Book Value at 31 March 2020|467|0|757|1224|
## **9. Designated Funds**
|Legal Liability Fund|**1**|33000|
|---|---|---|
|Minibus Replacement/Repair Fund|**2**|14000|
|**Total Designated Funds**||**47000**|
|**Free Cash Reserves**|**3**|**68806**|
## **Notes:**
## **1. Legal Liability Fund**
This is in place to cover closing costs for the organisation, so it can fulfil its legal obligations, e.g. Redundancy & leases.
## **2. Minibus Replacement/Repair Fund**
These are reserves ring fenced for repairs to the minibus, or to put towards a replacement.
## **3. Free Cash Reserves**
The organisation aims to have between 3-6 months running costs in Free Reserves which is in line with the Charity Commission guidelines.
## **Phoenix Detached Youth Financial Activities April 2020 - March 2021**
|**Income**
**Donations Received**
**Grants**
**Student Placement Fees**
**Sundry Income**
**Total Income**
**Total**
**Expenditures**
**Audit & Accountancy**
**Cleaning**
**Depeciation**
**Donations**
**Electricty**
**Events**
**Gas**
**Hospitality**
**Legal & Professional Fees**
**Minibus**
**Fuel**
**Insurance**
**Repairs**
**Road Tax**
**Total Minibus**
**office equipment**
**Postage/Stationery**
**Printing**
**Rent**
**Repairs & Renewals**
**Sessional Wages**
**Special Projects**
**Staff Salaries**
**Subscriptions**
**Telephone**
**Travel**
**Water Rates**
**Web Support**
**Young People Project**
**Total Expenditures**
**Net Operating Income**|**Total**|
|---|---|
||580.00
228,786.60
1,400.00
50.00|
||**£ 230,816.60**|
||**£ 230,816.60**
3,372.00
468.02
245.00
100.00
400.75
17.50
225.06
517.25
985.92
197.50
1,342.58
585.67
270.00|
||**£ 2,395.75**
454.36
427.35
1,569.00
3,379.92
56.50
2,290.00
40,141.92
114,086.21
111.24
1,460.58
19.05
177.00
194.40
1,260.22|
||**£ 174,110.00**|
||**£ 56,706.60**|