Company Reglstrntlon Number: 03413884 Reglstered Charlty Number: 1106139 South Aston Communlty Assocfiation (A Compally Llmlted by Guarantee) Annual report and fll1¢1al Statements For the year ended 31 March 2025 Histsah
Sonth Aston Commllllity Association Contents For the year ended 31 March 2025 Page Legal and administrative information Trustees, report Indq)endcnt Examin&s report Incolne and Expenditure Account and Statement of Financial Activities Balance Sheet Notes to the financial statements 9-1.4 Hisbah
South Aston Community Assocfiation For the year ended 31 March 2025 Legal and administrative informatlon ame of Charity: Si>uth Aston Community A88oriation Charlty RegfistrAtfion Number: 1106139 Cojllpany Reglstratlon.. 03413884 Regfistered offlce: 2 Tower Road Upper Sutton Street Birn]inglwn B6 5BZ Accountants: Hi8bah LLP Chartered Certified Accountants 5 George Road Edgbaston Birmingham B15 INP www.hisb,th.oo.uk Bankers: The Co-operative Bank PIC Directors & Trustees Th¢ Directors and Trustees who served during the year under review were as follows.. John Murfin Chairman Clarence Brown Treasurer D¢l¢yse CarrLpbell Denzie Phipps Jedi Campbell MohaJJmad Musa Secret&'y Trustee Trustee Trustee Richard Jonathan Wood Trustee Saleh Abd¢lrahTnaJ Ahmed Trustee Wayne Anthew Moseley Jelani Ez¢ki¢l Brown Trustee Trustee Hisb-ah Page I
South Aston Conununity Association Directors, Report For the year ended 31 March 2025 The trnstees present their report and fllwicial statements for the year ended 31 March 2025. t£gal infomtIon on page 2 fornis part of this report. The financial statements comply with current statutory requirements, the M¢morandum and Articles of Association and the Statement of Recommended Practice- Accounting and Reporting by Charities. 2 Structure, Governance & Mallydgement a) Goverjjillg Document South Aston Comtnunity Association is a compally limited by guaralltee and is governed by a Memorandum and Articles of Association. b) Reeruitmenl, & Appointment of Trustees The Lharity recruits its trustees via advertisement in the local press. The respondents are interviewed by the current Board Of Trustees, and references are sought. e) Inducilon and Tralning of Trustees Newly appoint Trn.stees are provided wlth an induction pack. The iiiduction paclc includes the following: South Aston Community Association's Mcmoranduin and Articles of Association. Last Audited Accounts Copies of South Aston Community Associat'ion's Policies South Aston Coi]miunity Association's Budget and Cashflow South Aston Con]munity Association's Business Plall 6 Charity Conllllission guidance on the role and responsibilities of Cknrity Trustecs Work PIan for South Aston Conjmunity Associat.ion for the next. 3-6 months. d) Major Risks The TnL8Lees recognis¢ that any nujor risks to which the charity is exposed need to be reviewed and systems put in plaGe that mitigatc those risks. To that end, the trustees are continillY monitoring and managing those risks and have put in place appropriate measures to mitigate them. Histsah Page 2
South Aston Community Association Dlrectors, Report For the year ended 31 March 2025 3. Obje¢tlve$ & Activitles The cerAtre exists to secure the needs of its local comEnunity by the promis¢ of activities including sports and leisure on the Multi Usc Games Area itLqtalled with funding frotn Sports England. W¢ a180 a88lSt wtth yoimg people attempting to address issues associated with guns and gang8 in th¢ areas, A drugs rehabilitation project worl(s from the centre, The centre clearly tneets the definition of providtng community benefit. 4. Financi Reviejvl Posltlon Incoming rcsources in the year were £52,956.00. The Charity inCued an over1 loss of £6,343.00. Hisb'ah Page 3
South Aston Community Association Directors, Report (Continued) For the year ended 31 March 2025 Designated Funds This represents the net amount of the restricted fLU]d used for the purC1Se of the Charity's premises and will be written down by the cost of repairs and maintenance to the building over the life of the propcrty. Principrdl Funding Sources Rental fees and donations are the principal sources of income, 5 Plans for Future Periods We have to reiterate that South Aston Con]munity Association will endeavour to establish a social enterprise to generate iiicome. This is the first strand to our sustainability model. 6 Dir¢ctors' Responsibilities Company Law and Chatity Law require the directors to prepare fllwLcial stateyJwLts for each financial year. which gives a tme and fair view of the state of affairs of the Company and of the SUTplus or deficit for that period. In preparing those fmancial statements, the directors are required to: a) Select Suitable accounting policies and then apply them consistently. b) Make judgements and estimates that ar¢ reasonable and pellt. c) State whether applicable accounting standards have been followe(L subject to any material dq)artures disclosed and explained in the financial statenKnts. d) Prepare Ihe financial statements on the going concern basis unless it is inappropriate to presume that the company will continue in operatloll. Thc directors arc also responsible for keeping proper accounting records, which disclose with reasonabl¢ accuracy at any time the financial position of the Company and to enable them to ensure that the fjjmncial slatements con)ply with the COmpEIeS Act 2006. Hi5bah Page 4
South Aston Commuiiity Associatioll Directors, Report (Continued) For the year ended 31 March 2025 The Trustees are respomible for ¢118uring that the Charkty maintains an adequat¢ 8yStem of int¢mal control d¢signed to provide reasonable assurance that assets are safeguarded against material Ios6 or un&uthoris¢d u8 and to prevent and detect fraud and other irregulariti£s. This report has been prepared in accordance with the statement of Recoinmended Practice,. Accounting and Reporting by Charities and in accordance Thuth Companies Act 2006 relating to small compani¢B. By Order of the Board Mr. Clarence Browll Company Director Date 23 Hisbah Page 5
South Aston Communlty AssoelAtfion Independent Ei xaminers, Report For the year ended 31 March 2025 I report on the accounts of the Tru8t for the year ended 31 March 2025 set out on pages 6 to 9. This report is made solely to the Tru8tees in accordance with Sections 43 and 44 of the Clwities Act 1993. My work has been ulldertaken so that I might state to the Charity's Trustees those matters I am requires to state to them in an Independent Exarniner's report and for no other purpose. To the fullest extent perniitted by law, I do not accept or as5Lrne responsibility to anyone other than the Charity and the Charity's Trustees for y examination work. Respective Respollslbllitles Of The Trustees and Examlner The Charity's Tnstees (who are also the directors of the Company for the pUOseS of Company law) arc responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 43(2) of the Charitics Act 1993 (the 1993 Act) and that an independent exatnination is needed. l-Iaving satisfied myself that the cliarity is not subj ect. to audit under company law alld is eligible for independent examinatio it is my responsibility to: Exan]ine the accounts (Ullder section 43(3)(a) of the 1993 Act). To follow the procedures laid down in the General Directions given by the Charity Comlnission under section 43(7){b) of the 1993 Act" and l o state whether particular matters have come to my altention. Basis of the Independent Examiner's Report My exan]ination was carried out in accordance with thc General Directions given by the Charity Comn]tssion. An examination includes a review of the accounting records kept by the charity and a co]nparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking cxplanations from you as Trustees concerning any such matters. The procedure8 undertaken do not provide al] the evidence that would be required in an audit al consequently I do not express an audit opinion on the view given by the Count8. Opinion In connection with my examjjt10.t no other nmtter has come to my attention: (l) Which gives reasonable cause to believe that in any material respeci the requirements: . to k¢ep accounting records in accordance with section 386 of the Companies Act 2006. and . to prepare accounts which accord with th¢ accounting records, con]ply with the accounting requirements of section 396 ot the Companies Act 2006 and with the methods and principles of the Statement of Reconllnended Practice: Accounting and Reporting by Charities have not been met, or 2) to whicffj in my Opini attention should be drawn in order to enable a proper understanding of the accounts to be reached. Hisbah Page 6
South Aston Community Association Illcome and Expenditure Account and Statement of r( inancial Activities For the year ended 31 March 2025 Unrestricted Funds RestrACted Funds Total 2025 Total 2024 Note Income and Expenditure Incoming Resources Activities for generating funds Other operating income 52,956 11,500 52,956 11,500 53,753 5,029 Total Incomillg Res0r¢e$ 64,456 64,456 58,782 Resources Expended Charitable activities 61,118 9,681 61,118 9,681 47,120 Governance costs 8,893 Total Resources Expended 70,799 70,799 56,013 Net movement in funds before tnSferS {6,343) (6,343) 2,769 Net movement In fun(ts (6,343) (6J43) 2,769 Total funds brought fonvard 67,573 426,284 496,626 493,857 Total Funds Carried Forward 61,230 426,284 490,283 496,626 There arc no rccognised gains or losses in 2025 other than tILe result for the year. All activities derive from Colltinuing operations. The notes on pagFes 8 to 14 part of these financial statements. Hisbah Page 7
South Aston Community A580ciation Balallee Sheet r4 or the year ended 31 March 2025 Note 2025 2024 Fixed Assets Tangibl¢ Assets 408,992 423,061 Current Asset8 Debtors 89,475 87,248 Cash at bank and in hand 5,091 2,651 503,558 512,960 Creditors .' Amounts falling due within one year (8,846) (2,136) Creditors . Amounts falling due after more than one year (4,429) (7,488) Net Assets 490,283 503,336 Accumul&ted Funds Balance brought forward 496,626 493,857 Siirplus of expenditure over income (6,343) 2,769 As at 31 March 2025 490,283 496,626 The financial statements have been preped in accordance with th¢ special provisiolls of Part Vl l of the Companies Act 2006 relating to small coinpanies and with the Statemeiit of Recommended Practice. Accounting and reporting by Charities issued in MaToh 2005 and the Finan¢iai StAttdard for Smdller Entities (effective January 2005). The TStee8 are of the opinion that the con]p&ny is entitled to th¢ eMptIonS from audit oonfeffed by Section 447 of the Cojnpanies Act 2006. The Trustees are regponsible for: "ensuring that the company keeps a¢¢ounting i'¢cords which comply with section 386 of the Companies Act 2006, and piepariiig accounts which give a true and fair view of the state of af.fairs of the company as at 31 st March 2024, and its results for the year then ended in accordancc with the requirement8 of section 386 of the compani Act 2006, and wbicb otherwise comply with the requirfflnents of this Act relating to accounts, so far as applicable to the company. The finan¢i21 statanents on page 5 to 13 were approved by the Trustees on 23 December 2025 and signcd on their behalf by: Mr. clai.ence Brom Dlrector Date: Hisbah Page 8
South Aston Community Association Notes and Accounting Policies For the year ended 31 March 2025 l Accounting Polleies The principal accounting policie8 aTe Summ]Sed below. The accounting policies have been applied consistently throughout the year and the preceding year. a) Basis of Aecounting The financial statcments have been prepared under the historical ¢08t ¢onv¢ntion and in aocordanoe with the Companies Act 2006, applicable accounting standards and the Statement of ReCended Practice (SORP): Accounting and Reporting by Charities, issued in March 2005. As pennitted by finallcial reporting standard number I, th¢ company has taken advantage of Lhe provision available to a sinall company ¢xempting from preparing a cash flow staternent. b) Company Status The Charity is a Gompany limited by guarantee. The Members of the company are thc TnESt¢es who are also ordinary members and named on page 2. In the evenl of the Charity being wound up) the liability in respect of the guarantee is limited to £1 per mernber of the Chaiity. c) Fund Accounting Unrestricted Funds cornpromi8e accumulated surpluses and deficits on general funds that are available for use at the discretion of the Truslees in furtherance of the Chatity'8 obi ects and that have not b¢en dIgnated for other purposes. Restricted funds are lld8 subject to restrictions on tlieir expenditure imposed by the donor or throiigh the ternis of ali appeal. d) Incoming Resources Recognition of incoming resources These are included in ihe statetnent of FinaJ]cial Aotivit1¢9 (SOFA) when . the charity receives the resources e) Resources Expended Recognltlon of expenditure 2nd LfiabiIities Liabilities are recognised as soon as there is a legal or constrLiCtive obligation conunitting the charity to pay out resources, Expenditure is recognised on an accruals basis as a liability 18 incuth. Hisbah Page 9
South Aston Community Assocl&tlOll Notes and Accountiag Policies For the year ended 31 Mv4rch 2025 Cost of Charitable activities These conwrise these costs incurred by the charity ill the delivery of its activities and services for its beneficiaries. They include both costs that can be directly allocated to the charity's activities and cost of an indirect nature necessary to support thenL Governance costs These are costs associated with the governance arrangements of the charity. They include the costs of the preparation and examination of statutory accounts, trustees meetings and the costs of any legal advice given to tNstees on governance or constitutional matters. All costs are changed betweell the expenditure categories of the Statement of Financial Activities on a basis desigtled to reflect thc us¢ of the resource. Costs relating to a particular activity (or project) are allocated directly. others are apportioned on an appropriate basis. Volunteer Help The value of any voluntary help received is not included in the accounts but is described in the trustees, annual report, where material. Fixed Assets Tangible fixed assets for cbarity's own use These are capitalised if they can be used for more than one year, and cost at least £500. They are valued at cost or, if gifted, ai the valu¢ to the charity on reLeipt. A fixed asset acquired fully or pthly from a restricted grant is included at its full cost of acquistion without netting off the grant procec,ds and the grant is reported as all incoming resource. Where the usc ot'the asset such acquired 18 not restricted by tbe grantor, an amount equal the wt is transferred into a designated fijnd to be written off over the useful lit¢ of t.he Set in accordance with the rcconnendations of SORP 2005, paraph I I l. h) Depreciation Freehold Land & Buildings are not dq)reciated kn view of their bigh level of maintenanc¢. Othcr Tangible Fixed Assets are depreciated to wrAte off their cost less any estimated residual value over their usefth lives at. the following rates: Equipmeiit Land & Buildings 12.500/0 Reducing balance 20/0 Straight line l) Cashflojy The Charity has taken advantage of the exemptions in FRS l from the requirement to produce a cashfiow statement on the grounds that it is a small company. Hisbryh Page 10
South Aston Community Association Notes and AccoltIllg Po]Icfies For the year ended 31 March 2025 2. Illcomsng Resources from Generated Funds Unrestricted Funds Restricted Funds Total 2025 Total 2024 a) Voluntrary income Rental Fees 52,956 52,956 53,753 52,956 52,956 53,753 Hisb-ah Pagell
South Aston Conununity Assoclation Notes to the Financial Statenjents - (Contiuued) For tbe year ended 31 March 2025 3 Total Resources Expended Item Description Charitable activities Governancc Costs Total 2025 Total 2024 Rent, rates and water Heat and light Printing, postage and stationery Advertising Refuse collection 20,250 20,250 12,542 soi 15,479 5,691 1,037 12,542 501 1,465 600 1,465 600 600 Telephone, fax and intemet Gen¢ral insurance 1,537 1,537 1,942 1,702 1,942 1,814 Accountancy fees Bank loan interest 1,200 1,200 1,200 136 136 260 Sun(try expenses Photocopier le<e Rq)air8 and maintenance Charitable donations 2,147 2,147 936 1,256 936 1,046 4,310 4,310 2,030 300 Security costs Professional fees 683 683 626 8,481 7,693 Depreciation charge 14,069 14,069 15,279 61,118 9,681 62,318 56,013 4 Net movement in fullds before transfers These are stated aft'er charging: 2025 2024 Depreciation Reporting Accountants, Renllmeration 14,069 1,200 16,438 1,200 15,269 17,638 Hisbah Page 12
South Aston Communlty Assoclatlon Notes and Accounting Policies For the year ended 31 March 2025 5 Tanglble Flxed Assets Tangible Fixed a8sets comprised: Fi'eehold and Bllildillg8 Veolia Project Plant & Machinery Total Cost At 1st April 2024 458,612 111,842 181,660 752,114 At 31st March 2025 458,612 111,842 181,660 752,114 Depwe¢ladon At 1st April 2024 Charge tor year 86,150 63,604 179,299 329,053 7,449 6,030 590 14,069 At 31st March 2025 93,599 69,634 179,889 343,122 Net Book Value At 31st March 2025 365,013 372,462 42,208 48,238 1,771 2,361 408,992 423,061 At 31 st March 2024 6 Debtors Debtors comprised amounts falling due within one yeat as follows: Unrestrict¢d R>riot¢d 2025 2024 Other debtors 84,975 84,975 82,748 84,975 84975 82,748 Hisbah Page 13
South Aston Community Association Nol'es and Accountlllg Policies For the year ended 31 March 2025 7 Creditors Creditors comprised amounts falling due within one year as follows: Unrestricted Restrlcted 2025 2024 Accruals Other Creditors 246 1,890 1,890 1,890 1,890 1,890 2.136 8 Creditors ' Creditors comprised amounts falling due after more than one year as follows: Unrestrxcted Restricted 2024 Bat)Ic Loans 4,429 4,429 7,488 4,429 4,429 7,488 Related Party Tr&ns&ctions-LoAllS "rhere have been related paty tran8actioJJs identified in accordance with FRS 8. These transactions have taken the form of intercst-frce loans from the Directors as tabdated below.. Relation IstA ril 2024 New loans tA)ans 318t March 2025 Clarence Brown Director 6,710 6,956 6,710 6,956 6,956 9 The funds of the ChY4rity At 1st A ril 2024 Incomin Resources Out oin Resources At31st Transfer March 2025 Unrestricted Funds 70,342 64,456 (70,799) 63,999 Restiicted rills 426,284 426,284 Total 496,626 64,456 (70,799) 490,283 Hisbtsh Page 14