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2023-03-31-accounts

Company Registration Number: 03413884

Registered Charity Number: 1106139

South Aston Community Association

(A Company Limited by Guarantee)

Annual report and financial statements

For the year ended 31 March 2023

South Aston Community Association

Contents For the year ended 31 March 2023

For the year ended 31 March 2023
Page
Legal and administrative information 1
Trustees' report 2-5
Independent Examiner's report 6
Income and Expenditure Account and
Statement of Financial Activities 7
Balance Sheet 8
Notes to the financial statements 9-14

South Aston Community Association

For the year ended 31 March 2023

Legal and administrative information

Name of Charity: South Aston Community Association
Charity Registration Number: 1106139
Company Registration: 03413884
Registered office: 2 Tower Road
Upper Sutton Street
Birmingham
West Midlands
B6 5BZ
Accountants: Hisbah LLP
Chartered Certified Accountants
7 Greenfield Crescent
Edgbaston
Birmingham
B15 3BE
www.hisbah.co.uk
Bankers: The Co-Operative Bank Plc
Head Office
PO Box 101
1 Balloon Street
Manchester
M60 4EP

Directors & Trustees

The Directors and Trustees who served during the year under review were as follows:

Mr. Clarence Brown Director
Mr. Saleh Abdelrahman Ahmed Director
Mr. Mohammad Musa Director
Mr. Richard Jonathan Wood Director
Mr. Wayne Andrew Moseley Director
Mr. Jedi Campbell Director

Page 1

South Aston Community Association

Directors' Report

For the year ended 31 March 2023

The trustees present their report and financial statements for the year ended 31 March 2023.

Legal information on page 2 forms part of this report. The financial statements comply with current statutory requirements, the Memorandum and Articles of Association and the Statement of Recommended PracticeAccounting and Reporting by Charities.

2 Structure, Governance & Management

a) Governing Document

South Aston Community Association is a company limited by guarantee and is governed by a Memorandum and Articles of Association.

b) Recruitment & Appointment of Trustees

The Charity recruits its trustees via advertisement in the local press. The respondents are interviewed by the current Board Of Trustees and references are sought.

c) Induction and Training of Trustees

Newly appointed Trustees are provided with an induction pack. The induction pack includes the following:

d) Major Risks

The Trustees recognise that any major risks to which the charity is exposed need to be reviewed and systems put in place that mitigate those risks. To that end, the trustees are continually monitoring and managing those risks and have put in place appropriate measures to mitigate them.

Page 2

South Aston Community Association

Directors' Report

For the year ended 31 March 2023

3. Objectives & Activities

The centre exists to secure the needs of its local community by the promise of activities including sports and leisure on the Multi Use Games Area installed with funding from Sports England. We also assist with young people attempting to address issues associated with guns and gangs in the areas. A drugs rehabilitation project works from the centre. The centre clearly meets the definition of providing community benefit.

4. Financial Review/ Position

Incoming resources in the year were £45,882 . The Charity made an overall loss of £12,022 .

Page 3

South Aston Community Association Directors' Report (Continued)

For the year ended 31 March 2023

Designated Funds

This represents the net amount of the restricted fund used for the purchase of the Charity's premises and will be written down by the cost of repairs and maintenance to the building over the life of the property.

Principal Funding Sources

Rental fees and donations are the principal sources of income.

5 Plans for Future Periods

We have to reiterate that South Aston Community Association will endeavour to establish a social enterprise to generate income. This is the first strand to our sustainability model.

6 Directors' Responsibilities

Company Law and Charity Law require the directors to prepare financial statements for each financial year, which gives a true and fair view of the state of affairs of the Company and of the surplus or deficit for that period. In preparing those financial statements, the directors are required to:

a) Select suitable accounting policies and then apply them consistently.

b) Make judgements and estimates that are reasonable and prudent.

c) State whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements.

d) Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the company will continue in operation.

The directors are also responsible for keeping proper accounting records, which disclose with reasonable accuracy at any time the financial position of the Company and to enable them to ensure that the financial statements comply with the Companies Act 2006.

Page 4

South Aston Community Association

Directors' Report (Continued)

For the year ended 31 March 2023

The Trustees are responsible for ensuring that the Charity maintains an adequate system of internal control designed to provide reasonable assurance that assets are safeguarded against material loss or unauthorised use and to prevent and detect fraud and other irregularities.

This report has been prepared in accordance with the statement of Recommended Practice: Accounting and Reporting by Charities and in accordance with Companies Act 2006 relating to small companies.

By Order of the Board

Mr. Clarence Brown

Company Director

Date

Page 5

South Aston Community Association Independent Examiners' Report For the year ended 31 March 2023

I report on the accounts of the Trust for the year ended 31 March 2023 set out on pages 6 to 9.

This report is made solely to the Trustees in accordance with Sections 43 and 44 of the Charities Act 1993. My work has been undertaken so that I might state to the Charity's Trustees those matters I am requires to state to them in an Independent Examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Charity and the Charity's Trustees for my examination work.

Respective Responsibilities Of The Trustees and Examiner

The Charity's Trustees (who are also the directors of the Company for the purposes of Company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 43(2) of the Charities Act 1993 (the 1993 Act) and that an independent examination is needed.

Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:

Basis of the Independent Examiner’s Report

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts.

Opinion

In connection with my examination, no other matter has come to my attention:

2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Page 6

South Aston Community Association Income and Expenditure Account and Statement of Financial Activities For the year ended 31 March 2023

Note
Income and Expenditure
Incoming Resources
Activities for generating funds
Other operating income
Total Incoming Resources
Resources Expended
Charitable activities
Governance costs
Total Resources Expended
Net movement in funds before transfers
Net movement in funds
Total funds brought forward
Total Funds Carried Forward		 Unrestricted
Funds
£
44,353
1,529
45,882
46,814
11,090
57,904
(12,022)
(12,022)
72,301
60,279		 Restricted
Funds
£
-
-
-
-
-
-
-
-
433,578
433,578		 Total 2023
£
44,353
1,529
45,882
46,814
11,090
57,904
(12,022)
(12,022)
505,879
493,857		 Total
2022
£
50,135
33,600
83,735
53,433
11,764
65,197
18,538
18,538
487,341
505,879
.

There are no recognised gains or losses in 2023 other than the result for the year. All activities derive from continuing operations.

The notes on pages 8 to 14 part of these financial statements.

Page 7

South Aston Community Association

Balance Sheet

Balance Sheet
For the year ended 31 March 2023
Note 2023
2022
£
£
Fixed Assets
Tangible Assets
5
Current Assets		 426,340
409,778
83,334
81,570
5,626
48,854
515,300
540,202
(3,136)
(1,890)
Debtors
6
Cash at bank and in hand
Creditors: Amounts falling due within one year
7
Creditors: Amounts falling due after more than one year
8		 (18,307)
(32,433)
Net Assets 493,857
505,879
Accumulated Funds
Balance brought forward
Surplus of expenditure over income		 505,879
487,341
(12,022)
18,538

As at 31 March 2022 9 493,857 505,879

The financial statements have been prepared in accordance with the special provisions of Part V11 of the Companies

Act 2006 relating to small companies and with the Statement of Recommended Practice. Accounting and reporting by Charities issued in March 2005 and the Financial Standard for Smaller Entities (effective January 2005).

The Trustees are of the opinion that the company is entitled to the exemptions from audit conferred by section 447 of the Companies Act 2006.

The Trustees are responsible for:

•ensuring that the company keeps accounting records which comply with section 386 of the Companies Act 2006, and

• preparing accounts which give a true and fair view of the state of affairs of the company as at 31st March 2021, and

its results for the year then ended in accordance with the requirements of section 386 of the Companies Act 2006, and

which otherwise comply with the requirements of this Act relating to accounts, so far as applicable to the company.

The financial statements on page 5 to 13 were approved by the Trustees on 09 November 2023 and signed on their behalf by:

Director

Date:

South Aston Community Association Notes and Accounting Policies

For the year ended 31 March 2023

1 Accounting Policies

The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year and the preceding year.

a) Basis of Accounting

The financial statements have been prepared under the historical cost convention and in accordance with the Companies Act 2006, applicable accounting standards and the Statement of Recommended Practice (SORP): Accounting and Reporting by Charities, issued in March 2005. As permitted by financial reporting standard number 1, the company has taken advantage of the provision available to a small company exempting from preparing a cash flow statement.

b) Company Status

The Charity is a company limited by guarantee. The members of the company are the Trustees who are also ordinary members and named on page 2. In the event of the Charity being wound up, the liability in respect of the guarantee is limited to £1 per member of the Charity.

c) Fund Accounting

Unrestricted Funds compromise accumulated surpluses and deficits on general funds that are available for use at the discretion of the Trustees in furtherance of the Charity's objects and that have not been designated for other purposes.

Restricted funds are funds subject to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

d) Incoming Resources

Recognition of incoming resources

These are included in the statement of Financial Activities (SOFA) when

• the charity receives the resources

e) Resources Expended

Recognition of expenditure and Liabilities

Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.

Expenditure is recognised on an accruals basis as a liability is incurred.

Page 9

South Aston Community Association Notes and Accounting Policies

For the year ended 31 March 2023

Cost of charitable activities

These comprise these costs incurred by the charity in the delivery of its activities and services for its beneficiaries. They include both costs that can be directly allocated to the charity's activities and cost of an indirect nature necessary to support them.

Governance costs

These are costs associated with the governance arrangements of the charity. They include the costs of the preparation and examination of statutory accounts, trustees meetings and the costs of any legal advice given to trustees on governance or constitutional matters.

All costs are changed between the expenditure categories of the Statement of Financial Activities on a basis designed to reflect the use of the resource. Costs relating to a particular activity (or project) are allocated directly; others are apportioned on an appropriate basis.

f) Volunteer Help

The value of any voluntary help received is not included in the accounts but is described in the trustees' annual report, where material.

g) Fixed Assets

Tangible fixed assets for charity's own use

These are capitalised if they can be used for more than one year, and cost at least £500. They are valued at cost or, if gifted, at the value to the charity on receipt.

A fixed asset acquired fully or partly from a restricted grant is included at its full cost of acquistion without netting off the grant proceeds and the grant is reported as an incoming resource. Where the use of the asset such acquired is not restricted by the grantor, an amount equal the grant is transferred into a designated fund to be written off over the useful life of the asset in accordance with the recommendations of SORP 2005, paragraph 111.

h) Depreciation

Freehold Land & Buildings are not depreciated in view of their high level of maintenance. Other Tangible Fixed Assets are depreciated to write off their cost less any estimated residual value over their useful lives at the following rates:

Equipment 12.50% Reducing balance Land & Buildings 2% Straight line

i) Cashflow

The Charity has taken advantage of the exemptions in FRS 1 from the requirement to produce a cashflow statement on the grounds that it is a small company.

Page 10

South Aston Community Association

Notes and Accounting Policies

For the year ended 31 March 2023

2. Incoming Resources from Generated Funds

a) Voluntrary income
Rental Fees		 Unrestricted
Funds		 Restricted
Funds		 Total 2023
Total 2022
44,353
50,135
44,353 -
44,353 - 44,353
50,135

Page 11

South Aston Community Association

Notes to the Financial Statements - (Continued)

For the year ended 31 March 2023

3 Total Resources Expended

Item Description
Rent, rates and water
Heat and light
Printing, postage and stationery
Refuse collection
Telephone, fax and internet
General insurance
Accountancy fees
Bank loan interest
Sundry expenses
Photocopier lease
Repairs and maintenance
General travel expenses
Charitable donations
Security costs
Professional fees
Depreciation charge		 £
10,278
6,455
1,158
600
1,521
1,246
-
270
794
524
6,511
-
900
119
-
16,438
46,814
Charitable
activities		 Governance
Costs
£
-
-
-
-
-
-
1,200
-
-
-
-
-
9,890
-
11,090		 Total
Total
2023
2022
£
£
10,278
10,201
6,455
5,881
1,158
1,106
600
800
1,521
1,738
1,246
1,888
1,200
1,200
270
212
794
676
524
418
6,511
10,633
-
-
900
1,400
119
1,088
9,890
10,564
16,438
17,392
57,904
65,197

4 Net movement in funds before transfers

These are stated after charging:
Depreciation
Reporting Accountants' Remuneration		 2023
2022
£
£
16,438
17,392
1,200
1,200
17,638
18,592

Page 12

South Aston Community Association

Notes and Accounting Policies

For the year ended 31 March 2023

5 Tangible Fixed Assets

Tangible Fixed assets comprised:
Cost
At 1st April 2022
Additions
At 31st March 2023
Depreciation
At 1st April 2022
Charge for year
At 31st March 2023
Net Book Value
At 31st March 2023
At 31st March 2022		 Freehold and
Buildings
£
413,612
33,000
446,612
71,037
7,512
78,549
368,063
342,575		 Veolia
Project
£
111,842
-
111,842
48,837
7,876
56,713
55,129
63,005		 Plant &
Machinery
Total
£
£
181,660
707,114
-
33,000
181,660
740,114
177,462
297,336
1,050
16,438
178,512
313,774
3,148
426,340
4,198
409,778

6 Debtors

Debtors comprised amounts falling due within one year as follows:

Other debtors Unrestricted
83,334
83,334		 Restricted
-
-		 2023
2022
£
£
83,334
81,570
83,334
81,570

Page 13

South Aston Community Association Notes and Accounting Policies

For the year ended 31 March 2023

7 Creditors

Creditors comprised amounts falling due within one year as follows:

Trade Creditors
Accruals
Other Creditors		 1,246
1,890
3,136
Unrestricted		 Restricted
-
-
-		 2023
2022
£
£
1,246
-
1,890
1,890
3,136
1,890

8 Creditors

Creditors comprised amounts falling due after more than one year as follows:

Bank Loans 10,157
Unrestricted		 Restricted
-		 2023
2022
£
£
10,157
13,082
Hire purchase 8,150 - 8,150
19,351
18,307 - 18,307
32,433

9 The Funds of the Charity

Unrestricted Funds
Restricted Funds
Total		 At 1st
April 2022
£
79,595
426,284
505,879		 Incoming
Resources
£
45,882
-
45,882		 Outgoing
Resources
£
(57,904)
-
(57,904)		 Transfer
£
-
-
-		 At 31st
March 2023
£
67,573
426,284
493,857

Page 14