REGISTERED COMPANY NUMBER: 05152446 (England and Wales) REGISTERED CHARITY NUMBER: 1105675
Report of the Trustees and
Unaudited Financial Statements for the Year Ended 31 March 2023
for
Haxby & Wigginton Youth & Comm. Assoc.
8 Clifton Moor Business Village James Nicolson Link York North Yorkshire YO30 4XG
BOTTING & CO LIMITED Chartered Accountants
Haxby & Wigginton Youth & Comm. Assoc.
Contents of the Financial Statements for the Year Ended 31 March 2023
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 7 |
| Independent Examiner's Report | 8 | ||
| Statement of Financial Activities | 9 | ||
| Balance Sheet | 10 | to | 11 |
| Notes to the Financial Statements | 12 | to | 18 |
| Detailed Statement of Financial Activities | 19 | to | 20 |
Haxby & Wigginton Youth & Comm. Assoc.
Report of the Trustees for the Year Ended 31 March 2023
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
Structure, Governance and Management
Governing Document
Haxby & Wigginton Youth & Community Association is a Company Limited by Guarantee and a registered charity, which is governed by the Memorandum and Articles of Association being incorporated on 14th June 2004 and amended by members at an Extraordinary General Meeting on 12th September 2017.
Directors and Trustees
The Directors of the Charitable Company ("the Charity") are the Trustees for the purposes of Charity Law and throughout this report are collectively referred to as the "Trustees".
Membership
Membership of Haxby & Wigginton Youth & Community Association is open to interested individual members of the local community and to representatives of other local organisations.
Appointment of Trustees
When a vacancy arises Trustees analyse the strengths and weaknesses of the existing Trustees, and seek local candidates with skills and experience which will add to the range of Trustees' expertise. Before appointment a potential candidate must satisfactory complete an Automatic Disqualification form to confirm there are no issues barring them from being appointed a Trustee. If appointed during the year the Trustee retains office until the next AGM Once appointed the Trustee retains office until the next AGM when he/she will be required to stand for election. In accordance with the Articles of Association, each year one third of Trustees are required to retire by rotation.
Trustee Induction and Training
New Trustees are given copies of the Memorandum & Articles of Association, the most recent Annual Report and recent minutes of the meetings of Trustees. In addition, they are directed to the Charity Commission website to view the "Essential Trustee" and their attention is drawn to other information available on the Charity Commission website (or downloaded hard copies are offered). The staff team, Chair and/or Vice Chair provide help and assistance to facilitate familiarisation with procedures.
Organisation and Management
The charity operates in Oaken Grove Community Centre which is owned by the City of York Council, although under its full repairing lease arrangement the entire management and maintenance is the responsibility of the Board of Trustees. The Trustees are responsible for the overall governance of the Charity. During this year the Trustees held the required number of full board meetings. All members of the Trustee Board give their time voluntarily and receive no benefits from the Charity. Day to day management is carried out by Centre management staff with a designated trustee acting as line manager.
Business Planning
The most recent Business Plan was completed in 2019 with support given by York Community Consulting in its development. Unfortunately, the impact of the Coronavirus Pandemic starting in 2020 significantly impacted operations with partial closure affecting the centre well into 2021. The picture has been further complicated by sharply rising energy prices from the beginning of 2022. A further period of closure was necessary from June to December 2022 to permit building works to create an extension to accommodate the new Haxby and Wigginton library (see below).
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Haxby & Wigginton Youth & Comm. Assoc.
Report of the Trustees for the Year Ended 31 March 2023
The impact of significant rises in energy costs, levels of inflation creating a difficult situation across the economy and significant alteration to cost structures following major changes to the building and its occupancy requires an updated business plan to be produced in the near future once there is a sufficient understanding of cost and revenue impacts to reliably project forward.
Risk Management
During the year the Trustees have continued to review the risks to which the Charity is exposed. This is done through the areas of responsibility outlined above. For example, systems are in place to ensure compliance with health & safety of staff, volunteers, and all users of the Community Centre. Food hygiene regulations are adhered to and prompt action is taken, when necessary, to rectify any problems. Risk assessments are carried out when necessary and policy documents are kept, with a rolling programme of reviews. All employees and volunteers who have unsupervised contact with young people or other vulnerable groups are subject to enhanced DBS checks. Insurance for the Centre is in place and inspections are carried out on equipment and certificates obtained from outside agencies. It was agreed by trustees that a thorough review and update of our policies would be undertaken starting in the year 2018-19. This work was finally ratified by the Trustees in 2021
Objectives and Activities
The Charity's objects (the Objectives) are:
(i) To promote the benefit of the inhabitants of Haxby and Wigginton (hereinafter called "the area of benefit") without distinction by sex, sexual orientation, race or of political, religious or other opinions, by associating together the said inhabitants and local authorities, voluntary or other organisations in a common effort to advance education and to provide facilities in the interest of social welfare for recreation and leisure-time occupation with the object of improving the conditions for life for the said inhabitants and, in particular, young people;
(ii) To establish or secure the establishment of a community building (hereinafter called "the centre") and to maintain and manage the same (whether alone or in co-operation with any local authority or other person or body) in furtherance of these objects;
(iii) To promote such other charitable purposes as may, from time to time, be determined.
Delivering our aims and objectives:
Public Benefit:
. The ethos of the Association's work administering the Centre is to serve the local community, and to provide a base of activities which enrich the lives of local inhabitants.
. We aim to make the Community Centre an accessible and welcoming place for all sectors of the local community.To further this aim we ensure that the provisions that we offer give a good balance across age ranges, abilities and interests, whether organised by ourselves or by external groups.
. This report looks at what we have achieved and the outcomes of our work over the twelve months between April 2022 and March 2023. It looks at the success of each key activity and the benefits brought to the target groups of people we wish to provide for. We continue to refer to the Charity Commission's General Guidance on public benefit (section 17(5) of the 2011 Charities act) when reviewing and planning our future activities.
Performance for the Year 2022-23
General Situation
Whilst we were able to start the year positively following two years that were seriously impacted by the COVID pandemic, it was unfortunately, that these first steps forward in terms of rebuilding our business and activities were again interrupted by closure of the building from late May to enable building extension to accommodate Haxby and Wigginton Library (Explore). Whilst this work was seen as beneficial to long term growth it did again significantly impact our hirers and thus our income. This was mitigated in the short term by contractual arrangements to recover increased costs and lost income from City of York Council. This provided protection to the financial results for the year but we are still faced with again regrowing the business in a particularly difficult economic environment
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Haxby & Wigginton Youth & Comm. Assoc.
Report of the Trustees for the Year Ended 31 March 2023
The weekly Pop Inn lunch club had to cease at the point of closure and the future arrangements whereby all catering operations would be managed by Explore, the library service provider, meant that revised arrangements would be needed in the future. Whilst discussions with Explore had been positive some doubts had arisen amongst the delivery volunteers. This group had decided to independently keep the operation going at an alternative location and decided not to return once the building re-opened. Given that a start up of our own operation would have required a completely new volunteer group and would have been in competition with the original group for what was a limited market we decided to seek other ways of providing activity for older residents
It had been our initial hope that the extended building would be ready by some time in September but it became clear that the works would take longer and the revised plan was to reopen after the autumn half term in late October. Even this date slipped, however and the building was returned two weeks before Christmas. This inevitably meant that worthwhile income could not be generated until the start of 2023 and some bookings were lost for the whole booking period from September 2022 to July 2023.
During the period of closure, we kept some activities running by making arrangements for existing customers that chose to remain to be relocated to alternative venues at no extra cost to them. We also continued running youth activities in part outside using the sports field and from the autumn at St Mary's Church Hall
During closure, Explore offered office space at Huntington Library for continuation of our administrative activities. All our equipment etc had to be removed from the building to the existing storage facilities and to additional space brought in by City of York Council.
When the Administration Assistant left in August we took the decision, in the light of financial pressure, not to recruit a replacement and instead to try to find volunteer support as an alternative
Despite the difficulties the Accounts do show an income surplus in the year's activities. Whilst this was in part due to income support from City of York Council referred to above and securement of a number of grants, most significantly we received just over £11k in crowd funding for solar panels. This has been ring fenced for future use. Without these items of income the year's activities would have been in deficit
Youth Provision
As stated above we continued to run as many youth activities as possible throughout the year. In addition to those activities which are normally carried out away from the centre we operated the regular Wednesday Youth Club during the summer on the sports field and then moved indoors to St Marys Church Hall. Inevitably the disruption did impact numbers but following re-opening numbers have returned to former levels
There were three members of youth staff who left over the course of the year whilst two new employees joined us
Tool Box Drama
Tool Box Drama the accessible drama and craft provision for adults with additional needs continued to operate but moved from being a grant supported joint operation to being a main customer on a self-sufficient basis It continues to run highly successful twice weekly sessions.
Adult Social Isolation
As already referred to the long running Pop Inn lunch club ceased as an HWYCA activity but we did secure funding to provide warm place facilities against the background of rising domestic energy costs. This was not particularly well supported but is something that could be adapted as a basis for future provision to the older residents of Haxby and Wigginton
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Haxby & Wigginton Youth & Comm. Assoc.
Report of the Trustees for the Year Ended 31 March 2023
Haxby and Wigginton Library
After some two years of negotiation legal agreements were finally signed off and building extension works took place to provide a much larger building with upgraded facilities to accommodate Haxby and Wiggington Library. Effectively two new rooms were built on to one end of the building and under the revised arrangements the original café space and the new room at the front of the building became the children's and adult library respectively whilst the Acorn Room became the new café customer space. The Oak Tree Room and the new room at the back of the building became the two main letting spaces for HWYCA. The kitchen area was taken over by Explore to provide a café service 6 days a week. Other changes included complete refurbishment of the toilets and installation of an external window in the office. Government grant for installation of a full Changing Places toilet was not confirmed in time for the facility to be included in the work and this hopefully will now follow in a second phase.
Under the agreement Explore have a sub-lease of their area and no rent being payable but the agreement effectively offsets the theoretical rent value against the capital cost of the work for a period in excess of forty years. At this stage the capital having been repaid HWYCA will be free to charge market rent for the facility
The management of shared costs falls to HWYCA with agreed percentages for sharing joint overheads. The percentage share has been set at a default of 50:50 but this does not apply to electricity and water where the split has been agreed at 35% HWYCA and 65% Explore thus recognising the extra use of these utilities caused by the café operation. A new bank account was opened to process these costs and the agreed contributions by the two parties
The Grounds
With the completion of the building work the external grounds have been re-instated to include both grassy and paved areas for seating. In the Autumn Haxby WI generously donated two planters for the garden to mark the coronation of King Charles III.
Running the Centre
Room Bookings were well below normal the charity earning some £9k from hiring of space compared to some £30k under normal circumstances when we would expect to host a variety of activity at the centre including art groups, table tennis, toddler groups, aerobic activities, and Health and Wellbeing activities.
Grants and financial support from CYC have enabled us to remain within surplus but only after inclusion of just over £11k received from crowd funding to be used for future plans to instal solar panels.
The start of surging energy costs since the start of 2022 is potentially a major risk to the future. It is now clear that there is no specific government support for Charities who are treated as any other business user. We therefore will face significant increase in costs for electricity from May 2023 and for Gas from September 2023 when existing contracts expire. The extent of the increase is extremely difficult to predict as we have no pattern of normal use since 2019 due to all the periods of closure. The modifications to the building have still to be tested and the impact of shared costs with Explore and the extent to which their increased usage will impact have yet to be understood
Financial Review
Trustees' Responsibilities in relation to the Financial Statements
The Trustees are responsible for preparing the Trustees' Report and the Financial Statements in accordance with applicable law and regulations. Company law requires the Trustees to prepare financial statements for each financial year. Under that law the Trustees have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). Under company law the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the company and of the surplus or deficit of the company for that period. In preparing the financial statements the Trustees are required to:
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Select suitable accounting policies and then apply them consistently
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. Make judgements and estimates that are reasonable and prudent.
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. Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the
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Company and Charity will continue in business.
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Haxby & Wigginton Youth & Comm. Assoc.
Report of the Trustees for the Year Ended 31 March 2023
The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the company's transactions and disclose with reasonable accuracy at any time the financial position of the company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the Company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The Charity is required by Company Law and Charity Law to formally report on the Association's position at the end of the financial period 31st March 2023. Net outgoing Resources of £4,653 for the year in the Unrestricted Funds has resulted in a balance carried forward in respect of these Funds of £59,144
Reserves Policy
The Trustees have examined the Charity's requirements for reserves in light of the main risks to the organisation. A policy has been established whereby unrestricted funds, not committed in tangible fixed assets held by the Charity, should cover at least 6 months of the budgeted expenditure. Such reserves are needed to meet the working capital requirements of the Charity. The Trustees are confident that at this level they would be able to continue the current activities of the Charity in the event of a significant drop in funding in the short term, which is a prudent policy especially during these difficult economic times
. At 31st March 2023 these reserves stand at £44,475 including £8,828 being the balance of the Designated Fund Premises Reserve, which is earmarked by the Trustees for future expenditure on the premises, the timing of which is unknown.
Investment Policy
Apart from retaining a reserve as outlined above, most of the Charity's funds are committed in the short term. In the past, Trustees have invested in short term bonds as and when funds are available. Whilst this policy has not been rescinded the last remaining bond was redeemed in early 2021. The fact that interest levels throughout the financial sector have only recently started to rise and in the light of considerable uncertainty over both income expenditure levels it has not been considered sensible to reinvest with notice restrictions limiting access to funds.
Financial Risk Management
The Treasurer presents regular detailed budget monitoring reports to Trustees in order to ensure that there is adherence to the budget and to ensure that the Charity is not exposed to financial risk. Advice is taken from our Independent Examiners as to the appropriateness of control measures. Adherence to the Charity's Financial Management Policy and to the Financial Standing Orders ensures that risks are minimised by the implementation of procedures for authorisation of all financial transactions.
Principal Funding
The principal sources of funding are by way of grants and service agreements from local organisations. During this year we are grateful for the financial support given to us by:
. Haxby Town Council . Wigginton Parish Council
. Haxby & Wigginton Ward Committee
. City of York Council . Two Ridings . Awards for All . Haxby Co-op . YORK CVS Unity Trust
. The Outlook
Income Generated Ourselves Is From:
Room lettings Fundraising raising a total of £1,647
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Haxby & Wigginton Youth & Comm. Assoc.
Report of the Trustees for the Year Ended 31 March 2023
Bankers
Barclays Bank Leicester LE87 2BB
Independent Examiner
AEW Botting Botting & Co Ltd 8 Clifton Moor Business Village James Nicolson Link York YO30 4XG
were re-appointed as the Independent Examiner at the Annual General Meeting in 2022
The Chair of Trustees is currently Vacant
Management & Administrative Staff: Lisa Wellington, Alysha Smith, Joel Christy, Sue Nelson, Alice Slater
Youth Provision Staff: Mairi Taylor-Gibson, Yasmin Hussain, Hannah Wood, Lizzie Whiteley, Libby Kay, Olivia Dickenson, Rebecca Patterson, Ellie Harber, Carla Burrett, Amy Shephard.
This report has been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (FRS 102 SORP), and in accordance with the special provisions relating to companies subject to the Small Companies Regime within Part 15 of the Companies Act 2006.
STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Company number
05152446 (England and Wales)
Registered Charity number
1105675
Registered office
Oaken Grove Community Centre Reid Park, off Oaken Grove Haxby York North Yorkshire YO32 3QW
Trustees
P Wilford J Harrison Treasurer J Sill K Grogan W Clark E Pearson A Cassidy
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Haxby & Wigginton Youth & Comm. Assoc.
Report of the Trustees for the Year Ended 31 March 2023
REFERENCE AND ADMINISTRATIVE DETAILS Company Secretary K Tomlinson
Independent Examiner
BOTTING & CO LIMITED Chartered Accountants 8 Clifton Moor Business Village James Nicolson Link York North Yorkshire YO30 4XG
Approved by order of the board of trustees on ............................................. and signed on its behalf by:
........................................................................ P Wilford - Trustee
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Independent Examiner's Report to the Trustees of Haxby & Wigginton Youth & Comm. Assoc.
Independent examiner's report to the trustees of Haxby & Wigginton Youth & Comm. Assoc. ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2023.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
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accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or
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the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
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the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Botting & Co Limited
BOTTING & CO LIMITED Chartered Accountants 8 Clifton Moor Business Village James Nicolson Link York North Yorkshire YO30 4XG
Date: .............................................
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Haxby & Wigginton Youth & Comm. Assoc.
Statement of Financial Activities for the Year Ended 31 March 2023
| 31.3.23 | 31.3.22 | |||||
|---|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | |||
| funds | funds | funds | funds | |||
| Notes | £ | £ | £ | £ | ||
| INCOME AND ENDOWMENTS FROM | ||||||
| Donations and legacies | 506 | 11,395 | 11,901 | 122 | ||
| Charitable activities | ||||||
| Incoming Charitable Activities | 65,282 | - | 65,282 | 68,808 | ||
| Other trading activities | 2 | 3,963 | - | 3,963 | 6,173 | |
| Investment income | 3 | 46 | - | 46 | 3 | |
| Total | 69,797 | 11,395 | 81,192 | 75,106 | ||
| EXPENDITURE ON | ||||||
| Charitable activities | ||||||
| Expenses Charitable Activity | 26,128 | - | 26,128 | 26,480 | ||
| Staffing Costs | 47,584 | - | 47,584 | 40,945 | ||
| Total | 73,712 | - | 73,712 | 67,425 | ||
| NET INCOME/(EXPENDITURE) | (3,915) | 11,395 | 7,480 | 7,681 | ||
| Transfers between funds | 10 | (738) | 738 | - | - | |
| Net movement in funds | (4,653) | 12,133 | 7,480 | 7,681 | ||
| RECONCILIATION OF FUNDS | ||||||
| Total funds brought forward | 63,797 | 3,913 | 67,710 | 60,029 | ||
| TOTAL FUNDS CARRIED FORWARD | 59,144 | 16,046 | 75,190 | 67,710 | ||
The notes form part of these financial statements
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Haxby & Wigginton Youth & Comm. Assoc.
Balance Sheet 31 March 2023
| 31.3.23 | 31.3.22 | |||||
|---|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | |||
| funds | funds | funds | funds | |||
| Notes | £ | £ | £ | £ | ||
| FIXED ASSETS | ||||||
| Tangible assets | 7 | 14,669 | - | 14,669 | 16,250 | |
| CURRENT ASSETS | ||||||
| Debtors | 8 | 10,039 | - | 10,039 | 6,487 | |
| Cash at bank and in hand | 45,945 | 16,046 | 61,991 | 47,021 | ||
| CREDITORS | 55,984 | 16,046 | 72,030 | 53,508 | ||
| Amounts falling due within one year | 9 | (11,509) | - | (11,509) | (2,048) | |
| NET CURRENT ASSETS | 44,475 | 16,046 | 60,521 | 51,460 | ||
| TOTAL ASSETS LESS CURRENT | ||||||
| LIABILITIES | 59,144 | 16,046 | 75,190 | 67,710 | ||
| NET ASSETS | 59,144 | 16,046 | 75,190 | 67,710 | ||
| FUNDS | 10 | |||||
| Unrestricted funds | 59,144 | 63,797 | ||||
| Restricted funds | 16,046 | 3,913 | ||||
| TOTAL FUNDS | 75,190 | 67,710 |
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2023.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2023 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
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(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
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(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
The notes form part of these financial statements
continued...
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Haxby & Wigginton Youth & Comm. Assoc.
Balance Sheet - continued 31 March 2023
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:
............................................. P Wilford - Trustee
............................................. J Harrison Treasurer - Trustee
The notes form part of these financial statements
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Haxby & Wigginton Youth & Comm. Assoc.
Notes to the Financial Statements for the Year Ended 31 March 2023
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is Provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows:
Office Building 4% Straight Line Basis Conservatory 10% Straight Line Basis Furniture, Equipment, Etc 20% Straight Line Basis IT Equipment 33.3% Straight Line Basis
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Funds held by the Charity are either :
*** Unrestricted general funds** - these are funds which can be used in accordance with the charitable objects at the discretion of the Trustees.
*** Unrestricted designated funds -** these are funds, being part of the Charity's unrestricted funds, which are earmarked by the Trustees for future expenditure on the premises.
*** Restricted funds -** these are funds that can only be used for particular restricted purposes within the objects of the Charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund.
Office Extension Fund
Grants and donations have been received in respect of the office extension to the Oakden Grove Community Centre. The fund will be written off in line with the depreciation to be charged to General Find in respect of the office extension.
Youth Activity Trust Fund
This fund is held in respect of supporting young people.
Eddie Benson Fund
Donations were received in remembrance of Eddie Benson the founding Chairman of the charity. A decision has yet to be made on a suitable scheme/arrangement.
Storage Works Project Fund
A grant was received from Haxby & Wiggington Methodist Church Scarecrow Committee to be used for work to be undertaken to improve storage capabilities within the Centre.
continued...
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Haxby & Wigginton Youth & Comm. Assoc.
Notes to the Financial Statements - continued for the Year Ended 31 March 2023
1. ACCOUNTING POLICIES - continued
Fund accounting
Sound System Fund
Three grants were received from three grant providers amounting in total to £3,350.00 as part of a phased project to refurbish and improve the sound system within the Centre.
Solar Fund
Funds have been raised through Crowdfunding amounting in total to £11,395.00 towards the costs of purchase and installation of Solar Panels.Further Fundraising will be required to cover these costs in full.
Explore Fund
Payments from the General funds to cover part of the expenses for the Joint venture between York Library and Haxby & Wiggington Youth Community Association.
Hire purchase and leasing commitments
Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease.
Pension costs and other post-retirement benefits
The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
2. OTHER TRADING ACTIVITIES
| OTHER TRADING ACTIVITIES | ||
|---|---|---|
| 31.3.23 | 31.3.22 | |
| £ | £ | |
| Fundraising events | 2,165 | 1,368 |
| Tuck Shop | 147 | 578 |
| Subscriptions and Fees | 347 | 1,040 |
| Pop Inn Catering | 1,261 | 3,008 |
| Catering other than POP Inn | - | 25 |
| Photocopying - Laminating | 43 | 154 |
| 3,963 | 6,173 | |
| INVESTMENT INCOME | ||
| Deposit account interest | 31.3.23 £ 46 |
31.3.22 £ 3 |
| NET INCOME/(EXPENDITURE) | ||
| Net income/(expenditure) is stated after charging/(crediting): | ||
| Depreciation - owned assets | 31.3.23 £ 1,980 |
31.3.22 £ 1,789 |
| Hire of External Rooms & Equip | 2,458 | 1,563 |
3. INVESTMENT INCOME
4. NET INCOME/(EXPENDITURE)
continued...
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Haxby & Wigginton Youth & Comm. Assoc.
Notes to the Financial Statements - continued for the Year Ended 31 March 2023
5. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 March 2023 nor for the year ended 31 March 2022.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 March 2023 nor for the year ended 31 March 2022.
6.
COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
| Unrestricted Restricted funds funds £ £ INCOME AND ENDOWMENTS FROM Donations and legacies 122 - Charitable activities Incoming Charitable Activities 68,808 - Other trading activities 6,173 - Investment income 3 - Total 75,106 - EXPENDITURE ON Charitable activities Expenses Charitable Activity 26,480 - Staffing Costs 40,945 - Total 67,425 - NET INCOME 7,681 - RECONCILIATION OF FUNDS Total funds brought forward 56,116 3,913 TOTAL FUNDS CARRIED FORWARD 63,797 3,913 |
Total funds £ 122 68,808 6,173 3 75,106 26,480 40,945 67,425 7,681 60,029 67,710 |
|---|---|
continued...
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Haxby & Wigginton Youth & Comm. Assoc.
Notes to the Financial Statements - continued for the Year Ended 31 March 2023
7. TANGIBLE FIXED ASSETS
| 7. | TANGIBLE FIXED ASSETS | ||||
|---|---|---|---|---|---|
| Improvements | Fixtures | ||||
| to | and | Computer | |||
| property | fittings | equipment | Totals | ||
| £ | £ | £ | £ | ||
| COST | |||||
| At 1 April 2022 | 50,136 | 43,314 | 15,780 | 109,230 | |
| Additions | - | 849 | - | 849 | |
| Disposals | - | (450) | - | (450) | |
| At 31 March 2023 | 50,136 | 43,713 | 15,780 | 109,629 | |
| DEPRECIATION | |||||
| At 1 April 2022 | 34,457 | 42,764 | 15,759 | 92,980 | |
| Charge for year | 1,363 | 596 | 21 | 1,980 | |
| At 31 March 2023 | 35,820 | 43,360 | 15,780 | 94,960 | |
| NET BOOK VALUE | |||||
| At 31 March 2023 | 14,316 | 353 | - | 14,669 | |
| At 31 March 2022 | 15,679 | 550 | 21 | 16,250 | |
| 8. | DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | ||||
| Trade debtors | 31.3.23 £ 8,696 |
31.3.22 £ 3,780 |
|||
| Other debtors | 1,343 | 1,058 | |||
| 10,039 | 4,838 | ||||
| 9. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | ||||
| Trade creditors | 31.3.23 £ - |
31.3.22 £ (1) |
|||
| Social security and other taxes | 225 | 112 | |||
| Accruals and deferred income | 11,284 | 1,937 | |||
| 11,509 | 2,048 | ||||
continued...
Page 15
Haxby & Wigginton Youth & Comm. Assoc.
Notes to the Financial Statements - continued
for the Year Ended 31 March 2023
10. MOVEMENT IN FUNDS
| MOVEMENT IN FUNDS | ||||
|---|---|---|---|---|
| Net | Transfers | |||
| movement | between | At | ||
| At 1.4.22 | in funds | funds | 31.3.23 | |
| £ | £ | £ | £ | |
| Unrestricted funds | ||||
| General fund | 54,969 | (3,915) | (738) | 50,316 |
| Premises Reserve | 8,828 | - | - | 8,828 |
| Restricted funds | 63,797 | (3,915) | (738) | 59,144 |
| Benson Fund | 1,101 | - | - | 1,101 |
| Office Extension | 1,824 | - | - | 1,824 |
| Youth Activity Trust | 820 | - | - | 820 |
| Storage Works Project Fund | 80 | - | - | 80 |
| Sound System Fund | 88 | - | - | 88 |
| Solar Panels | - | 11,395 | - | 11,395 |
| Explore Library | - | - | 738 | 738 |
| 3,913 | 11,395 | 738 | 16,046 | |
| TOTAL FUNDS | 67,710 | 7,480 | - | 75,190 |
| Net movement in funds, included in the above are as follows: | ||||
| Unrestricted funds | Incoming resources £ |
Resources expended £ |
Movement in funds £ |
|
| General fund | 69,797 | (73,712) | (3,915) | |
| Restricted funds | ||||
| Solar Panels | 11,395 | - | 11,395 | |
| TOTAL FUNDS | 81,192 | (73,712) | 7,480 |
continued...
Page 16
Haxby & Wigginton Youth & Comm. Assoc.
Notes to the Financial Statements - continued for the Year Ended 31 March 2023
10. MOVEMENT IN FUNDS - continued
Comparatives for movement in funds
| Net | ||||
|---|---|---|---|---|
| movement | At | |||
| At 1.4.21 | in funds | 31.3.22 | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund 47,288 |
7,681 | 54,969 | ||
| Premises Reserve 8,828 |
- | 8,828 | ||
| 56,116 Restricted funds |
7,681 | 63,797 | ||
| Benson Fund 1,101 |
- | 1,101 | ||
| Office Extension 1,824 |
- | 1,824 | ||
| Youth Activity Trust 820 |
- | 820 | ||
| Storage Works Project Fund 80 |
- | 80 | ||
| Sound System Fund 88 |
- | 88 | ||
| 3,913 | - | 3,913 | ||
| TOTAL FUNDS 60,029 |
7,681 | 67,710 | ||
| Comparative net movement in funds, included in the above are as follows: | ||||
| Incoming | Resources | Movement | ||
| resources | expended | in funds | ||
| £ Unrestricted funds |
£ | £ | ||
| General fund 75,106 |
(67,425) | 7,681 | ||
| TOTAL FUNDS 75,106 |
(67,425) | 7,681 | ||
continued...
Page 17
Haxby & Wigginton Youth & Comm. Assoc.
Notes to the Financial Statements - continued for the Year Ended 31 March 2023
10. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined position is as follows:
| Net | Transfers | Transfers | |||||
|---|---|---|---|---|---|---|---|
| movement | between | At | |||||
| At 1.4.21 | in funds | funds | 31.3.23 | ||||
| £ | £ | £ | £ | ||||
| Unrestricted funds | |||||||
| General fund | 47,288 | 3,766 | (738) | 50,316 | |||
| Premises Reserve | 8,828 | - | - | 8,828 | |||
| Restricted funds | 56,116 | 3,766 | (738) | 59,144 | |||
| Benson Fund | 1,101 | - | - | 1,101 | |||
| Office Extension | 1,824 | - | - | 1,824 | |||
| Youth Activity Trust | 820 | - | - | 820 | |||
| Storage Works Project Fund | 80 | - | - | 80 | |||
| Sound System Fund | 88 | - | - | 88 | |||
| Solar Panels | - | 11,395 | - | 11,395 | |||
| Explore Library | - | - | 738 | 738 | |||
| 3,913 | 11,395 | 738 | 16,046 | ||||
| TOTAL FUNDS | 60,029 | 15,161 | - | 75,190 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Unrestricted funds | Incoming Resources Movement resources expended in funds £ £ £ |
|---|---|
| General fund | 144,903 (141,137) 3,766 |
| Restricted funds | |
| Solar Panels | 11,395 - 11,395 |
| TOTAL FUNDS | 156,298 (141,137) 15,161 |
11. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 March 2023.
Page 18
Haxby & Wigginton Youth & Comm. Assoc.
| INCOME AND ENDOWMENTS Donations and legacies Donations Other trading activities Fundraising events Tuck Shop Subscriptions and Fees Pop Inn Catering Catering other than POP Inn Photocopying - Laminating Investment income Deposit account interest Charitable activities Grants Services and Facilities Sundry Receipts Total incoming resources EXPENDITURE Charitable activities Wages Social security Pensions Hire of Ext Rooms & Equipment Rates and water Insurance Light and heat Telephone Postage, Paper and Computer Advertising Sundries Repairs and Renewals Catering Licensing DBS Training Fundraising Costs Improvements to property Fixtures and fittings Computer equipment |
Detailed Statement of Financial Activities for the Year Ended 31 March 2023 31.3.23 31.3.22 £ £ 11,901 122 2,165 1,368 147 578 347 1,040 1,261 3,008 - 25 43 154 3,963 6,173 46 3 56,201 48,261 9,081 20,522 - 25 65,282 68,808 81,192 75,106 45,236 39,238 1,377 1,040 971 667 2,458 1,563 1,727 1,361 2,896 1,783 2,071 3,345 998 850 108 793 152 60 886 2,381 5,618 4,804 1,105 2,083 105 256 942 582 1,651 688 1,363 1,363 596 426 21 - 70,281 63,283 |
|---|---|
This page does not form part of the statutory financial statements
Page 19
Haxby & Wigginton Youth & Comm. Assoc.
Detailed Statement of Financial Activities
for the Year Ended 31 March 2023
| for the Year Ended | 31 March 2023 | |
|---|---|---|
| 31.3.23 | 31.3.22 | |
| £ | £ | |
| Support costs | ||
| Governance costs | ||
| Independent Examiners Fees | 1,284 | 1,204 |
| Legal fees | 100 | 500 |
| Payroll Services | 763 | 1,482 |
| License Fees PRS/PPL/MPLC | 1,282 | 950 |
| Sumup | 2 | 6 |
| 3,431 | 4,142 | |
| Total resources expended | 73,712 | 67,425 |
| Net income | 7,480 | 7,681 |
This page does not form part of the statutory financial statements
Page 20