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2021-03-31-accounts

HAXBY & WIGGINTON YOUTH & COMMUNITY ASSOCIATION

TRUSTEES’ REPORT AND UNAUDITED ACCOUNTS

FOR THE YEAR ENDED 31 MARCH 2021

COMPANY NUMBER 5152446 (ENGLAND AND WALES)

CHARITY NUMBER 1105675

HAXBY & WIGGINTON YOUTH & COMMUNITY ASSOCIATION TRUSTEES’ REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDING 31 MARCH 2021

REGISTERED CHARITY NAME: HAXBY & WIGGINTON YOUTH & COMMUNITY ASSOCIATION

CHARITY NUMBER: 1105675

COMPANY REGISTRATION NUMBER: 5152446

REGISTERED OFFICE: Oaken Grove Community Centre Reid Park Oaken Grove Haxby YORK YO32 3QW

TRUSTEES: Chair of Trustees: Vacant

Treasurer: Jim Harrison

Pat Wilford, Kevin Grogan, Tony Cassidy, John Sill, Bill Clarke, Ed Pearson

COMPANY SECRETARY: Keith Tomlinson

MANAGEMENT & ADMINISTRATIVE STAFF: Sarah Davidson, Alysha Smith-Bednall, Joel Christy. Lisa Wellington, Sue Nelson

YOUTH PROVISION STAFF: Mairi Taylor-Gibson, Georgia Reid, Yasmin Hussain, Hannah Linaker & Hannah Wood

INDEPENDENT EXAMINER: AEW Botting

Botting & Co Ltd 8 Clifton Moor Business Village James Nicolson Link YORK YO30 4XG

B ANKERS: HSBC

13 Parliament Street

YORK YO1 8XS

Barclays Bank LEICESTER LE87 2BB

1

HAXBY & WIGGINTON YOUTH & COMMUNITY ASSOCIATION TRUSTEES’ REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDING 31 MARCH 2021

The Directors/Trustees present their Report and Financial statement for the year ended 31 March 2021.

Structure, Governance and Management

Governing Document

Haxby & Wigginton Youth & Community Association is a Company Limited by Guarantee and a registered charity, which is governed by the Memorandum and Articles of Association being incorporated on 14th June 2004.

Directors and Trustees

The Directors of the Charitable Company (“the Charity”) are the Trustees for the purposes of Charity Law and throughout this report are collectively referred to as the “Trustees”.

Membership

Membership of Haxby & Wigginton Youth & Community Association is open to interested individual members of the local community and to representatives of other local organisations.

Appointment of Trustees

When a vacancy arises Trustees analyse the strengths and weaknesses of the existing Trustees, and through personal contact seek local candidates with skills and experience which will add to the range of Trustees’ expertise. Once appointed the Trustee retains office until the next AGM when he/she will be required to stand for election. In accordance with the Articles of Association, each year one third of Trustees are required to retire by rotation.

Trustee Induction and Training

New Trustees are given copies of the Memorandum & Articles of Association, the most recent Annual Report and recent minutes of the meetings of Trustees. In addition they are directed to the Charity Commission website to view the “Essential Trustee” and their attention is drawn to other information available on the Charity Commission website (or downloaded hard copies are offered). The staff team, Chair and/or Vice Chair provide help and assistance to facilitate familiarisation with procedures.

Organisation and Management

The charity operates in Oaken Grove Community Centre which is owned by the City of York Council, although under its full repairing lease arrangement the entire management and maintenance is the responsibility of the Board of Trustees. The Trustees are responsible for the overall governance of the Charity. During this year the Trustees held the required number of full board meetings. All members of the Trustee Board give their time voluntarily and receive no benefits from the Charity. Day to day management is carried out by Centre management staff with a designated trustee acting as line manager.

Business Planning

The most recent Business Plan was completed in 2019 with support given by York Community Consulting in it's development. Unfortunately the impact of the Coronavirus Pandemic staring in 2020 is expected to be significant creating a need for a complete review once some certainty over forward levels of income is restored.

Risk Management

During the year the Trustees have continued to review the risks to which the Charity is exposed. This is done through the areas of responsibility outlined above. For example systems are in place to ensure compliance with health & safety of staff, volunteers, and all users of the Community Centre. Food hygiene regulations are adhered to and prompt action is taken when necessary, to rectify any problems. Risk assessments are carried out when necessary and policy documents are kept, with a rolling programme of reviews. All employees and volunteers who have unsupervised contact with young people or other vulnerable groups are subject to enhanced DBS checks. Insurance for the Centre is in place and inspections are carried out on equipment and certificates obtained from outside agencies. It was agreed by trustees that a thorough review and update of our policies would be undertaken starting in the year 2018-19. This work was substantially completed by the start of 2020 but the impact on normal meeting arrangements by the coronavirus pandemic means that the work had still to be fully ratified by the Trustees at the year end.

2

HAXBY & WIGGINTON YOUTH & COMMUNITY ASSOCIATION TRUSTEES’ REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDING 31 MARCH 2021

Objectives and Activities

A summary of the Charity’s objectives are:

Delivering our aims and objectives: Public Benefit:

Performance for the Year 2020-21

General Situation

The impact of the pandemic meant that at the start of the financial year the Community Centre was closed and the only activities taking place were youth activities being delivered remotely on a virtual basis.

After new procedures were put in place to ensure a Covid secure environment the Community Centre reopened following an easing of restrictions at the beginning of August and remained open until the start of November when the second national lockdown required a further closure. The centre was able to reopen again in December but a further national lockdown was introduced after Christmas resulting in another closure and this remained in place for the remainder of the year. During the brief periods when the centre reopened only a small number of hirers returned as the requirement for social distancing and other restrictions on normal activities made most activities impractical or uneconomic. The library did reopen in these brief periods giving a welcome boost to our income. A very small number of hirers that provided activities that supported disability or bereavement groups or training for key workers and were thus exempt from government restrictions did continue but for the most part very little use was made of what in normal times is a very busy community facility.

Government support schemes were available to us and as a result over the course of the year some members of staff were put onto the Government Job Retention Scheme furlough arrangements for part or all of their hours. Whilst this did not apply to Youth delivery staff as we continued to deliver Youth Activities on a virtual basis we did negotiate a reduction in the contracted hours of the Youth Manager during the first lockdown. We also benefitted from the Government support scheme for businesses unable to remain open and over the course of the financial year received grants from this source amounting to more than £19k.

The staff worked hard, once returned from furlough, to identify grants to help us through the prevailing situation and we were pleased to bid for and receive just under £18k from the Postcode Lottery to cover a significant part of our post furlough staff costs for a period of a year to help us keep the resources to rebuild the business.

A number of more modest grants were also obtained, all designed by providers to help organisations like ours to survive the pandemic.

3

HAXBY & WIGGINTON YOUTH & COMMUNITY ASSOCIATION TRUSTEES’ REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDING 31 MARCH 2021

Youth Provision

As an Association over 2020-21 we continued to run youth provision for the community. This however had to be significantly modified in terms of delivery methods due to the impact of the coronavirus pandemic and the consequential requirements for socially distanced activity. When the pandemic hit, the youth provision moved online right away. The flexibility of our funders made this move possible, and we would like to thank them for their support. Having never attempted online youth work, and with no guides to go by, the youth staff worked incredibly hard to find the best ways of engaging with young people virtually. This was particularly difficult during first lock down due to screen time overload for many young people and Zoom having major security issues which posed safeguarding risks. Zoom fixed this around June which didn’t give us much time to encourage young people to join us before the summer break. We instead took this time to work on our social media content creation. Most of the staff have had to learn quickly how to make best use of social media and the available virtual communication programs but can be well satisfied with the level of proficiency that has been reached.

We started off with Instagram and Facebook posts and created a Facebook crafting group. The posts and content created ranged from fun quizzes, fitness challenges, craft-a-longs, mental health awareness posts, social awareness posts including BLM and LGBT, where am I in Haxby and Wigginton posts and much more. The reach initially was modest but by March 2021 we had more than 170 followers on Instagram and an average of some 20 direct engagements from young people on our Instagram stories. Our Facebook page likes, reach and engagement grew substantially with over 200 people reached regularly due to post shares, growing our page by over 10 people and averaging 3-10 people directly engaging with our content on each post. Our Facebook crafting group began with just 3 local people joining and at the end of the third lockdown this had increased to 15. This online group has now blossomed into an in-person group in Wigginton.

During First Lockdown we received funding from the Coronavirus Community Support Fund from the National Lottery Community Fund to run a Year 6 to year 7 transition project for young people in the community. This was a huge success and ran via Zoom. We engaged a number of new young people with this initiative.

We reopened to in-person delivery in September and October we had 18 young people return to Wednesday youth group over 2 socially distanced sessions on a Wednesday night and our first Drop-in session back had 4 young people turn up for chats and support. We also moved our ASDAN provision online in September after a hiatus during first lockdown and have decided to continue to run online as students seem to prefer this method.

During second and third lockdown we ran a weekly Zoom youth group which had anywhere between 3-5 young people attend each week which seems to be the average number, groups such as ours were getting during the pandemic. We also had incredible Instagram engagement during this time and were happy to be reaching our hardest to reach young people.

Tool Box Drama:

Tool Box Drama is an accessible drama and craft provision for adults with additional needs. It commenced in 2019/20 and was adapted to deliver a number of separate programmes compliant with government guidance throughout 2020/21 including virtual delivery to groups across the city with funding support from a number of the ward committees of City of York Council.

Adult Social Isolation:

Pop Inn- The Coronavirus pandemic had led to the suspension of the Pop-Inn, the long standing weekly luncheon club for local residents particularly elderly people and anyone who is socially isolated. Circumstances prevented a resumption during 2020-21 and there is as yet no clarity on the likely level of demand and the availability of volunteers to resume once that is permitted. Initial investigation into the timing and format of a future provision to support social contact amongst the target group has started with a view to a possible reduced format provision as a starting point for resumption.

4

HAXBY & WIGGINTON YOUTH & COMMUNITY ASSOCIATION TRUSTEES’ REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDING 31 MARCH 2021

Running the Centre

Room Bookings were substantially reduced from normal, the charity earning just £5485 from hiring of space compared to some £30k under normal circumstances when we would expect to host a variety of activity at the centre including art groups, table tennis, toddler groups, aerobic activities, and Health and Wellbeing activities.

It was disappointing that in addition to the major impact of the pandemic on bookings we also lost, for other reasons which were beyond our control, the valuable booking that we had held for a number of years from Haxby Martial Arts.

Grants secured have staved off the worst impact of the pandemic giving a substantial surplus to carry into 2021-22. There is though a major rebuilding needed of the income from facility hire to maintain our viability into the future. At present we remain unclear as to how many former customers will return as their businesses may also have been severely undermined by the events of the last year

The centre normally relies on general support by many volunteers but the prevailing circumstances meant this dwindled away almost entirely during 2020-21. This is thus yet another area in which rebuilding will need to take place post pandemic.

Further consequences of the pandemic have been the cessation of all income from catering and tuck shop and the inability to mount any fundraising beyond the monthly draw which continues to provide a modest income, and our involvement in the Easy Fundraising Scheme whereby donations are received from Commercial organisations triggered by purchases from them made by our supporters

In normal circumstances, we operate an open door policy for members of the community to come in to the Community Centre and it is hoped that the potential for growth will be increased by the added footfall from the continued presence of Haxby Library at Oaken Grove. As well as the use of the centre for regular activities Monday to Friday, it is also available for private bookings and one day workshops at weekends and during school holidays.

The Community Services Manager, Sarah Davidson, left us in November to take up a post with NHS. Lisa Wellington who previously worked for us as Administration Assistant was promoted to replace her in February

Haxby Library:

In early 2020 discussions commenced with Explore (who provide the library service to City of York) and City of York Council to examine options for Haxby Library to reopen from a permanent base at Oaken Grove. Negotiations are continuing to establish how the present temporary arrangements might evolve into a permanent solution which benefits the three organistions and the local community.

F inancial Review

Trustees’ Responsibilities in relation to the Financial Statements

The Trustees are responsible for preparing the Trustees’ Report and the Financial Statements in accordance with applicable law and regulations. Company law requires the Trustees to prepare financial statements for each financial year. Under that law the Trustees have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). Under company law the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the company and of the surplus or deficit of the company for that period. In preparing the financial statements the Trustees are required to:

The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the company’s transactions and disclose with reasonable accuracy at any time the financial position

5

HAXBY & WIGGINTON YOUTH & COMMUNITY ASSOCIATION TRUSTEES’ REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDING 31 MARCH 2021

of the company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the Company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The Charity is required by Company Law and Charity Law to formally report on the Association’s position at the end of the financial period 31st March 2021. Net outgoing/incoming Resources of £4499 for the year in the Unrestricted Funds has resulted in a balance carried forward in respect of these Funds of £56116.

Reserves Policy

The Trustees have examined the Charity’s requirements for reserves in light of the main risks to the organisation. A policy has been established whereby unrestricted funds, not committed in tangible fixed assets held by the Charity, should cover at least 6 months of the budgeted expenditure. Such reserves are needed to meet the working capital requirements of the Charity. The Trustees are confident that at this level they would be able to continue the current activities of the Charity in the event of a significant drop in funding in the short term, which is a prudent policy especially during these difficult economic times.

At 31[st] March 2021 these reserves stand at £39901, including £8828 being the balance of the Designated Fund Premises Reserve, which is earmarked by the Trustees for future expenditure on the premises, the timing of which is unknown.

Investment Policy

Apart from retaining a reserve as outlined above, most of the Charity’s funds are committed in the short term. In the past, Trustees have invested in short term bonds as and when funds are available. Whilst this policy has not been rescinded the only remaining bond was redeemed following expiry of the notice period in early 2021. The fact that interest levels throughout the financial sector remain disappointing and in the light of the financial uncertainty caused by the pandemic it has not been considered sensible to reinvest with notice restrictions limiting access to funds given the very small amount of additional income that would be generated.

Financial Risk Management

The Treasurer presents regular detailed budget monitoring reports to Trustees in order to ensure that there is adherence to the budget and to ensure that the Charity is not exposed to financial risk. Advice is taken from our Independent Examiners as to the appropriateness of control measures. Adherence to the Charity’s Financial Management Policy and to the Financial Standing Orders ensures that risks are minimised by the implementation of procedures for authorisation of all financial transactions.

Principal Funding

The principal sources of funding are by way of grants and service agreements from local organisations. During this year we are grateful for the financial support given to us by: Haxby Town Council Wigginton Parish Council Haxby & Wigginton Ward Committee Huntington & New Earswick Ward Committee Holgate Ward Committee Guildhall Ward Committee Leeds Building Society Huntington School Coronavirus Community Support Fund from the National Lottery Community Fund Postcode Neighbourhood Trust North Yorkshire County Council City of York Council

6

HAXBY & WIGGINTON YOUTH & COMMUNITY ASSOCIATION TRUSTEES’ REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDING 31 MARCH 2021

Income Generated Ourselves Is From:

Room lettings Fundraising raising a total of £529

Independent Examiner

AEW Botting Botting & Co Ltd 8 Clifton Moor Business Village James Nicolson Link York YO30 4XG

was re-appointed as the Independent Examiner in 2019 and remains in place in the absence of being able to practically convene a General Meeting since. A resolution to re-appoint AEW Botting to act as Independent Examiner for the ensuing year will be proposed at the Annual General Meeting.

This report has been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (FRS 102 SORP), and in accordance with the special provisions relating to companies subject to the Small Companies Regime within Part 15 of the Companies Act 2006.

It was approved by the Board of Trustees on 14 September 2021 and signed on its behalf by:

.................................................................

P WILFORD MEMBER OF THE BOARD OF TRUSTEES

7

HAXBY & WIGGINTON YOUTH & COMMUNITY ASSOCIATION STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME & EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2021

Notes
INCOME AND ENDOWMENTS FROM:
Donations & Legacies
Charitable Activities
2
Other Trading Activities - Fund Raising
Interest
TOTAL
EXPENDITURE ON:
Raising Funds
Charitable Activities
3
TOTAL
NET INCOME/(EXPENDITURE)
TRANSFERS BETWEEN FUNDS
9
NET MOVEMENT IN FUNDS
RECONCILIATION OF FUNDS:
Total Funds Brought Forward
TOTAL FUNDS CARRIED FORWARD		 2021
2020
Unrestricted
Restricted
Total
Total
Funds
Funds
Funds
Funds
£
£
£
£
18
-
18
1143
56810
-
56810
68195
529
-
529
4038
206
-
206
439
57563
-
57563
73815
47
-
47
893
53169
1349
54518
89799
53216
1349
54565
90692
4347
(1349)
2998
(16877)
152
(152)
-
-
4499
(1501)
2998
(16877)
51617
5414
57031
73908
£56116
£3913
£60029
£57031

A

HAXBY & WIGGINTON YOUTH & COMMUNITY ASSOCIATION

COMPANY No 5152446 (ENGLAND & WALES) BALANCE SHEET AS AT 31 MARCH 2021

Notes
FIXED ASSETS
5
Tangible Assets
CURRENT ASSETS
Debtors
6
Cash at Bank and in Hand
TOTAL CURRENT ASSETS
LIABILITIES
Creditors: Amounts Falling
Due Within One Year
7
NET CURRENT ASSETS
TOTAL NET ASSETS
THE FUNDS OF THE CHARITY:
Restricted Income Funds
9
Unrestricted Funds
8
TOTAL CHARITY FUNDS
10		 £
£
18039
2330
54952
57282
15292
41990
£60029
3913
56116
£60029
2021		 £
£
19828
3967
35663
39630
2427
37203
£57031
5414
51617
£57031
2020		 £
£
19828
3967
35663
39630
2427
37203
£57031
5414
51617
£57031
2020
£57031
5414
51617
£57031

The directors consider that the company is entitled to exemption from the requirement to have an audit under the provisions of S.477 of the Companies Act 2006. Members have not required the company, under S.476 of the Companies Act 2006, to obtain an audit for the year ended 31 March 2021. The directors acknowledge their responsibilities for ensuring that the company keeps accounting records which comply with S.386 and S.387 of the Companies Act 2006, and for preparing accounts which give a true and fair view of the state of affairs of the charitable company as at 31 March 2021 and of its incoming resources and application of resources including its income and expenditure for the year then ended in accordance with the requirements of S.394 and S.395, and which otherwise comply with the requirements of the Act relating to the accounts so far as applicable to the company.

The financial statements which have been prepared in accordance with the special provisions relating to companies subject to the small companies regime within Part 15 of the Companies Act 2006 were approved by the Board of Directors and Trustees on 14 September 2021 and are signed on its behalf.

- P WILFORD (TRUSTEE)

- J HARRISON (TREASURER)

B

HAXBY & WIGGINTON YOUTH & COMMUNITY ASSOCIATION NOTES ON THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021

1 ACCOUNTING POLICIES

The principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows:

BASIS OF PREPARATION

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (issued on 16 July 2014) - (the Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), the Charities Act 2011 and the Companies Act 2006.

Haxby & Wigginton Youth & Community Association meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).

INCOMING RESOURCES

Voluntary income and donations are included in incoming resources when they are receivable, except when the donors specify that they must be used in future accounting periods or donors conditions have not been fulfilled, then the income is deferred. The income from fundraising ventures is shown gross, with the associated costs included in fundraising costs. Grants are included in Charitable Activities as they relate to provision of particular services.

RESOURCES EXPENDED

Resources expended are included in the Statement of Financial Activities on an accruals basis, inclusive of any VAT which cannot be recovered. All costs have been directly attributed to one of the functional categories of reserves expended in the Statement of Financial Activities.

TANGIBLE FIXED ASSETS

Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows:

Office Building 4% Straight Line Basis Conservatory 10% Straight Line Basis Furniture, Equipment, Etc 20% Straight Line Basis IT Equipment 33.3% Straight Line Basis

FUND ACCOUNTING

Funds held by the Charity are either:

Further explanation of the nature and purpose of each fund is included in the Notes to the Financial Statements.

C

HAXBY & WIGGINTON YOUTH & COMMUNITY ASSOCIATION

NOTES ON THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021

2 INCOMING RESOURCES FROM CHARITABLE ACTIVITIES



3		 Unrestricted Restricted 20212020
Funds Funds TotalTotal
£ £ ££
Grants Received
51091
-
51091
24102
Subscriptions
76
-
76
2725
Pop Inn
-
-
-
6849
Canteen
51
-
51
3817
Hire of Facilities
5485
-
5485
30336
Photocopying, Etc
107
-
107
366
__
__
__
__
£56810
£ -
£56810
£68195
======
======
======
======
RESOURCES EXPENDED– CHARITABLE ACTIVITIES
Staff Costs
30813
-
30813
46252
Consultancy & Contract Services
6991
-
6991
4380
Rates & Water
466
-
466
1605
Heat & Light
1934
-
1934
3669
Telephone
816
-
816
848
Printing, Stationery, Postage & Computer
1035
-
1035
1945
Insurance
1889
-
1889
1862
Training
358
-
358
381
Travel Expenses
-
-
-
202
Repairs & Renewals
1646
-
1646
10158
Activities Costs
210
-
210
2448
Pop Inn & Luncheon Club
-
-
-
3122
Canteen
10
-
10
1327
Equipment, Etc
800
1349
2149
3873
Sundries
2031
-
2031
3586
Depreciation
1789
-
1789
2085
Independent Examiner’s Fees:
Payroll Service
1289
-
1289
1000
Governance Costs – Independent Examination
1092
-
1092
1056
__
__
__
______
£53169
£1349 £54518
£89799
======
======
======
======

D


4

5
 HAXBY & WIGGINTON YOUTH & COMMUNITY ASSOCIATION
NOTES ON THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021
20212020
STAFF COSTS ££
Wages & Salaries
40610
45868
Furlough
(10484)
-
Social Security Costs
-
-
Pension Contribution
687
384
_
_
£30813
£46252
======
======
No employee earned £60000 per annum or more.
NumberNumber
The average number of employees calculated as full time equivalents analysed by
function was:
Administration
1
1
Other
2
2
_

3
3
====
====
NumberNumber
The actual number of employees analysed by function was:
Administration
4
4
Other
6
12
__
_
10
16
====
====
FIXED ASSETS Furniture
Office IT Equipment
Building Conservatory Equipment Etc Total
£ £ £ £ £
Cost or Valuation
At 1 April 2020
34079
16057
15780
43314
109230
Additions
-
-
-
-
-
__
_
__
__
__
31 March 2021
£34079
£16057
£15780
£43314
£109230
======
======
======
======
======
Depreciation
At 1 April 2020
15675
16056
15759
41912
89402
Charge for the Year
1363
-
-
426
1789
__
__
__
__
______
At 31 March 2021
£17038
£16056
£15759
£42338
£91191
======
======
======
======
======
Net Book Value
At 31 March 2021
£17041
£1
£21
£976
£18039
======
======
======
======
=====
At 31 March 2020
£18404
£1
£21
£1402
£19828
======
======
======
======
=====

E

HAXBY & WIGGINTON YOUTH & COMMUNITY ASSOCIATION NOTES ON THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021


6
7




8		 20212020
DEBTORS ££
Trade Debtors
140
1911
Sundry Debtors
264
-
Prepayments
1926
2056
_
_
£2330
£3967
======
======
20212020
CREDITORS– Amounts Falling Due Within One Year££
Other Taxes & Social Security Costs
-
-
Sundry Creditors
-
556
Accruals and Deferred income
15292
1871
_
_
£15292
£2427
======
======
Designated
Fund -
General Premises
Fund Reserve Total
UNRESTRICTED FUNDS £ £ £
At 1 April 2020
42789
8828
51617
Net Incoming Resources
4499
-
4499
Transfer
-
-
-
_
_
__
At 31 March 2021
£47288
£8828
£56116
======
======
======

The Designated Fund Premises Reserve is earmarked by the Trustees for future expenditure on the premises.

9



 RESTRICTED FUNDS
Office
Defibrillator Benson Extension
Fund Fund Fund
£ £ £
At 1 April 2020
1349 1101 1976
Income
-
-
-
Expenditure
(1349)
-
-
Transfer (to)/from General Fund
-
-
(152)
_ _ _
At 31 March 2021
£ - £1101 £1824
===== ===== =====		 Youth
Activity
Trust
Fund
£
820
-
-
-

£820
=====

F

HAXBY & WIGGINTON YOUTH & COMMUNITY ASSOCIATION NOTES ON THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021

Storage Sound
Works Proj System
Fund Fund
£ £
At 1 April 2020
80
88
Income
-
-
Expenditure
-
-
Transfer to General Fund
-
-
_
_
At 31 March 2021
£80
£88

=====
=====
 Total
£
5414
-
(1349)
(152)

£3913
=====

DEFIBRILLATOR FUND

Donations were received towards the purchase of a defibrillator.

OFFICE EXTENSION FUND

Grants and donations have been received in respect of the office extension to the Oaken Grove Community Centre. The fund will be written off in line with the depreciation to be charged to General Fund in respect of the office extension.

YOUTH ACTIVITY TRUST FUND

This fund is held in respect of supporting young people.

EDDIE BENSON FUND

Donations were received in remembrance of Eddie Benson the founding Chairman of the charity. A decision has yet to be made on a suitable scheme/arrangement.

STORAGE WORKS PROJECT FUND

A grant was received from Haxby & Wigginton Methodist Church Scarecrow Committee to be used for work to be undertaken to improve storage capabilities within the Centre.

SOUND SYSTEM FUND

Three grants were received from three grant providers amounting in total to £3350 as part of a phased project to refurbish and improve the sound system within the Centre.

10

 Tangible Net
ANALYSIS OF NET ASSETS BETWEEN FUNDS Fixed Current
Assets Assets Total
£ £ £
Unrestricted Funds
16215
39901
56116
Restricted Funds
1824
2089
3913
_
_ ___
Total Funds
£18039
£41990
£60029
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11 CAPITAL COMMITMENT

At 31 March 2021 the Trustees had agreed capital commitments not provided in these financial statements of £500 (2020 £NIL).

12 LEGAL STATUS

The Charity is a company limited by guarantee and has no share capital. The liability of each member in the event of winding up is limited to £10. The company is incorporated in England.

G

HAXBY & WIGGINTON YOUTH & COMMUNITY ASSOCIATION NOTES ON THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021

13 RELATED PARTY TRANSACTIONS

There were no Trustees’ remuneration or other benefits paid in the year ended 31 March 2021 (2020 £Nil). There were no Trustees’ expenses paid in the year ended 31 March 2021 (2020 £Nil). There were no other related party transactions in the year.

14 GOING CONCERN

There are no material uncertainties about the Charity’s ability to continue.

H

HAXBY & WIGGINTON YOUTH & COMMUNITY ASSOCIATION

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF HAXBY & WIGGINTON YOUTH & COMMUNITY ASSOCIATION

I report on the accounts of the company for the year ended 31 March 2021, which are set out on pages A to H.

RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER

The Trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The Charity’s Trustees consider that an audit is not required for this year under Section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

Having satisfied myself that the Charity is not subject to audit under Part 16 of the Companies Act 2006 and is eligible for independent examination, it is my responsibility to:

BASIS OF INDEPENDENT EXAMINER’S REPORT

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and the seeking of explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.

INDEPENDENT EXAMINER’S STATEMENT

In connection with my examination, no matter has come to my attention:

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14 September 2021

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