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← Wheatley Hill Community Association

2024-03-31-accounts

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REPORT OF THE DIRECTORS AND

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024

FOR

WHEATLEY HILL COMMUNITY ASSOCIATION

WHEATLEY HILL COMMUNITY ASSOCIATION

CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024

Page
Report of the Trustees 1 to 8
Independent Examiner's Report 9
Statement of Financial Activities 10
Balance Sheet 11 to 12
Notes to the Financial Statements 13 to 27
Detailed Statement of Financial Activities 28 to 29

WHEATLEY HILL COMMUNITY ASSOCIATION

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES Objectives and aims

Charitable objects

As stated in our Memorandum and Articles of Association the charitable purpose of WHCA is: 'To promote the benefit of the inhabitants of Wheatley Hill and district without distinction of sex or of political, religious or other opinions by associating the local authorities, voluntary organisations and the inhabitants in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with the object of improving the condition of life for the said inhabitants.'

Our vision for WHCA remains unchanged and stems directly from our Charitable Objects: To be sustainable for the longer term and continue to provide and develop services and benefits that meet the needs of Wheatley Hill and our local community.

Our vision remains underpinned by a number of High-level Objectives which are to:

Page 1

WHEATLEY HILL COMMUNITY ASSOCIATION

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024

OBJECTIVES AND ACTIVITIES Significant activities

Profile of Wheatley Hill

Wheatley Hill, a village in County Durham, England, has a strong historical connection to coal mining, which influences its social and demographic characteristics. The population is relatively small (3150 as per the 2021 Census) and features a mix of long-term older residents and younger families seeking affordable housing.

The age distribution tends towards an older demographic of adults (53% of the local residents are over 40), with population shifts caused by younger individuals moving away for work. The area faces socioeconomic challenges due to the decline of the coal industry, contributing to higher unemployment and lower incomes compared to national averages, though local efforts are trying to improve these conditions. Predominantly White British, the village's demographic is starting to become more diverse. Educational attainment varies, with local initiatives aimed at enhancing skills and training for younger residents. Wheatley Hill maintains a strong sense of community through local organizations and events that foster social cohesion, particularly among long-term residents.

Of the population of Wheatley Hill 550 (17.4%, compared to an England average of 10%) are living in the most deprived 10% of areas of England by Indices of Deprivation. In terms of the general health of residents, 28.76% of Wheatley Hill residents have a Health level of Fair or below, compared to 17.9% for England overall.

Many of Wheatley Hill's population use our Centre regularly. We also draw in a significant number of users from the wider area and beyond.

Wheatley Hill can be currently characterised as a community with:

Objectives:

WHCA faced some immediate challenges relating to the departure of staff and trustees:

Page 2

WHEATLEY HILL COMMUNITY ASSOCIATION

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024

OBJECTIVES AND ACTIVITIES

These people all represented the Centre for a great many years and were instrumental in the overall day to day running of the Centre. This has created a period of massive change within the organisation and is something that is still being worked on to this day.

Tammy Best was appointed as Operations Manager following a lengthy search and has been working to get processes and funding put in place to continue the work of WHCA. An interim board of Trustees was formed, with remaining members and 5 new recruits forming the board for the reporting period.

Public benefit

WHCA exists to be responsive to the expressed and emergent needs of our local community and to provide benefits in various forms for the inhabitants of Wheatley Hill and surrounding area. In order to achieve this, we have to draw on two principal sources of funding:

Page 3

WHEATLEY HILL COMMUNITY ASSOCIATION

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024

ACHIEVEMENT AND PERFORMANCE Charitable activities

Delivering charitable benefits

Our facilities for the benefit of our community are:

Indoor:

Outdoor:

We also sub-lease a small area of land to Woodcraft for Landscapes, a local organisation providing agriculturally based occupation for people with learning and other difficulties.

During the year ending 31 March 2024 the benefits we were able to deliver were:

For our elderly

We have operated our Meals on Wheels service since 2010 offering the elderly and less mobile members of our local community a midday meal seven days a week. There are also regular sessions for older men's & women's groups for luncheons through the week. We have operated various sessions for hobbies and general interests to engage and bring together a mix of older and younger clientèle.

For adults

The main benefit for adults was access to our gym, fitness & wellbeing sessions (i.e. tai-chi & soundbath) to promote good mental health, provision of food parcels and fuel vouchers to the most in need.

For children and young families

Our children and young people want activities which not only address physical activity needs but also social interaction amongst their peers. We have run a successful youth group in partnership with Durham City You Project. We have run a variety of art and creative projects alongside Fun & Food to ensure that the needs of young people/families are met over school holidays.

Page 4

WHEATLEY HILL COMMUNITY ASSOCIATION

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024

FINANCIAL REVIEW

Financial position

Income and Expenditure

For the year ending 31 March 2024 our total Incoming Resources amounted to £299,123 and our Expenditure of £284,219 giving a surplus of £14,904.

There was a range of grants available to which we successfully applied in order to help us keep our Meals on Wheels service in operation and meet our standing overhead costs. A number of funders who had awarded funding in previous years allowed some unused funding to be re-purposed to help us deal with the financial consequences of the pandemic and gross reduction in footfall related income.

Funding sources

The restricted revenue funding we were awarded for the year ending 31 March 2024 amounted to £115,251.

This funding, was for the benefit of our local community, either directly by supporting our Meals on Wheels service; or by supporting our overhead costs (including some salary support and utilities in particular). Our total funds carried forward to the year ending 31 March 2025 amounted to £169,430, compared to £154,526 brought forward from last year. This increase is a reflection of when the grants were received in the year ending 31 March 2024.

We were extremely grateful for this funding support which we received from Durham County Council; County Durham Community Foundation; East Durham Community; the Co-op; Wheatley Hill Parish, Sir James Knott Trust and The National Lottery. Without this funding support we would have been unable to continue with our Meals on Wheels service.

This augmented the funding we carried forward from previous financial years.

Reserves policy

Our unrestricted (free) reserves cover:

  1. Any short-term gap between spending and income.

  2. The costs of a controlled dissolution of the Association.

With the threat posed by the pandemic it became quite pressing to have a more rigorous evaluation of the reserves we should hold to cover winding-up of the Association. The outcome was that we should have unrestricted reserves in the region of £55K to £60K. This should cover for a 6-month run-down period the costs of employment and redundancy payments for staff, including employer pension contribution; insurance and utilities costs; and the transport costs for the Meals on Wheels delivery van.

At 31st March 2024 our free reserves amounted £41,975. Depending on what is available at the time of dissolution this figure would be augmented by any unused designated funding.

Going concern

Subject to being able to deal with and mitigate the impact of the risks identified below the trustees regard the Association as a going concern that operates in a deprived area with limited opportunities for price increases for services and activities to provide substantial and long term revenue funding to help meet our core costs.

Page 5

WHEATLEY HILL COMMUNITY ASSOCIATION

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024

FUTURE PLANS

Objectives for the year ending 31 March 2025.

The abrupt impact of the Coronavirus pandemic and the consequent lockdowns and restrictions our future objectives became:

In the first half of the year ending 31 March 2025, our underlying objectives will be to:

STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document

Wheatley Hill Community Association is registered as a charity with the Charities Commission and is incorporated as a company limited by guarantee with Companies House. WHCA is governed by its Memorandum and Articles of Association which incorporate its charitable objects.

Membership is open to anyone over the age of 18 with the liability of agreeing to contribute £1 in the event of the charity having to be wound up.

Each trustee/director, including the Chair, is required to stand for re-election each year at the AGM. The board can have up to 12 trustees/directors, some of whom can be co-opted.

Recruitment and appointment of new trustees

WHCA normally seeks to recruit trustees locally as this maintains strong links with the community and its needs. Trustees with a professional background or specific expertise and experience, e.g. management, finance, legal are usually drawn from a wider area.

The aim is to have a Board which collectively has a wide ranging level of local knowledge and involvement, experience and professional expertise to inform its governance and decision making; and the awareness to know when it will need external advice.

Page 6

WHEATLEY HILL COMMUNITY ASSOCIATION

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024

STRUCTURE, GOVERNANCE AND MANAGEMENT

Organisational structure

The Board of trustees has the ultimate responsibility for what the WHCA does and how it does it; and to ensure compliance with its governing document, the law and prevailing legislation and regulations.

WHCA employs a paid staff (currently the full-time Operations Manager and 8 part time staff) and a number of volunteers all of whom are managed by the Operations Manager. The paid staff cover catering, reception/administration, caretaking and cleaning.

The Operations Manager has a delegated responsibility from the Board for the general management of the Centre. She is also the Designated Premises Supervisor and has a personal responsibility to comply with the requirements of the Licensing Act. Consequently the final decision on what can or cannot be done on the premises with regard to the sale of alcohol and how this may limit which function/events bookings we are able to accept rests with the Operations Manager and when necessary guidance and advice will be sought from the licensing authorities to ensure that the DPS and the premises licence are not put at risk.

Induction and training of new trustees

WHCA's normal practice with regard to the induction and training of new trustees is to invite a prospective trustee to attend 3 Board meetings so they can familiarise themselves with what we do and how we do it in order to achieve our charitable objects. It also provides the opportunity for the Board to respond to any questions as they arise and to advise where specific information can be obtained - usually from the Charity Commission's publications or their website. In addition WHCA has compiled an induction pack covering:

Wider network

An essential part of our wider network is our relationship with local County Councillors, Wheatley Hill Parish Council and with our local County Council through the East Durham Area Action Partnership.

We also have established relationships with local schools, neighbourhood policing, Wheatley Hill Mothers Club, Woodcraft for Landscapes, and Wheatley Hill History Club.

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Company number

05067671 (England and Wales)

Registered Charity number

1105615

Registered office

Stephens Terrace Wheatley Hill Co. Durham DH6 3JS

Page 7

WHEATLEY HILL COMMUNITY ASSOCIATION

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024

Trustees

Damien Bartman Chair appointed 8 July 2024 John Probert Treasurer Gavin Walker Secretary appointed 8 July 2024 Barry Robinson Freda Coxon resigned 18 July 2024 Diane Metcalfe resigned 18 July 2024

Independent Examiner

Read, Milburn & Co 71 Howard Street North Shields Tyne and Wear NE30 1AF

Staff Tammy Best Operations Manager Approved by order of the board of trustees on 27 January 2025 and signed on its behalf by:

Mr J Probert Treasurer - Trustee

Page 8

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF WHEATLEY HILL COMMUNITY ASSOCIATION

Independent examiner's report to the trustees of Wheatley Hill Community Association ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2024.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.

Independent examiner's statement

Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Nicholas Liley, FCA

Read, Milburn & Co 71 Howard Street North Shields Tyne and Wear NE30 1AF

27 January 2025

Page 9

WHEATLEY HILL COMMUNITY ASSOCIATION

STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING AN INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 MARCH 2024

Unrestricted
fund
Notes
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
2
2,167
Charitable activities
3
Grant income
46,300
Community building income
126,179
Other income
9,226
Total
183,872
EXPENDITURE ON
Charitable activities
4
Staff and support costs
50,003
Activities expenses and equipment
45,337
Premises and administration costs
85,401
Total
180,741
NET INCOME/(EXPENDITURE)
3,131
Transfers between funds
18
(1,127)
Net movement in funds
2,004
RECONCILIATION OF FUNDS
Total funds brought forward
99,971
TOTAL FUNDS CARRIED FORWARD
101,975		 Restricted
funds
£
-
115,251
-
-
115,251
73,620
26,984
2,874
103,478
11,773
1,127
12,900
54,555
67,455		 2024
Total
funds
£
2,167
161,551
126,179
9,226
299,123
123,623
72,321
88,275
284,219
14,904
-
14,904
154,526
169,430		 2023
Total
funds
£
1,070
100,717
78,880
1,059
181,726
102,396
60,962
63,933
227,291
(45,565)
-
(45,565)
200,091
154,526

The notes form part of these financial statements

Page 10

WHEATLEY HILL COMMUNITY ASSOCIATION

BALANCE SHEET 31 MARCH 2024

Notes
FIXED ASSETS
Tangible assets
11
CURRENT ASSETS
Stocks
12
Debtors
13
Cash at bank and in hand
CREDITORS
Amounts falling due within one year
14
NET CURRENT ASSETS
TOTAL ASSETS LESS CURRENT
LIABILITIES
CREDITORS
Amounts falling due after more than one
year
15
ACCRUALS AND DEFERRED
INCOME
16
NET ASSETS
FUNDS
18
Unrestricted funds
Restricted funds
TOTAL FUNDS		 2024
£
751,761
1,750
518
48,819
51,087
(25,294)
25,793
777,554
(80,468)
(527,656)
169,430
101,975
67,455
169,430		 2023
£
793,765
300
3,052
13,307
16,659
(27,657)
(10,998)
782,767
(80,468)
(547,773)
154,526
99,971
54,555
154,526

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2024.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2024 in accordance with Section 476 of the Companies Act 2006.

The notes form part of these financial statements

continued...

Page 11

WHEATLEY HILL COMMUNITY ASSOCIATION

BALANCE SHEET - continued 31 MARCH 2024

The trustees acknowledge their responsibilities for

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on 27 January 2025 and were signed on its behalf by:

Mr J Probert Treasurer - Trustee

The notes form part of these financial statements

Page 12

WHEATLEY HILL COMMUNITY ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

The presentation currency of the financial statements is the Pound Sterling (£).

Going Concern

The financial statements are prepared on the going concern basis. In the opinion of trustees, no material uncertainties exist about the charity's ability to continue.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life or, if held under a finance lease, over the lease term, whichever is the shorter.

Freehold property - 2% on cost Fixtures and fittings - 25% on reducing balance

Stocks

Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

continued...

Page 13

WHEATLEY HILL COMMUNITY ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024

1. ACCOUNTING POLICIES - continued

Fund accounting

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Hire purchase and leasing commitments

Assets obtained under hire purchase contracts or finance leases are capitalised in the Balance Sheet. Those held under hire purchase contracts are depreciated over their estimated useful lives. Those held under finance leases are depreciated over their estimated useful lives or the lease term, whichever is shorter.

Pension costs and other post-retirement benefits

The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

Financial instruments

All financial assets and financial liabilities of the charity qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.

2. DONATIONS AND LEGACIES

Donations
3.
INCOME FROM CHARITABLE ACTIVITIES
Community
Grant
building
income
income
£
£
County Durham Community Foundation
7,000
-
Durham County Council
12,821
-
East Durham Trust
-
-
Wheatley Hill Parish Council
8,300
-
Co-operative Community Fund
929
-
Hadrian Trust
1,000
-
National Lottery Community Fund
62,748
-
Ballinger Foundation
30,000
-
Believe Housing
1,000
-
Coalfield Regeneration Trust
5,000
-
NHS - PCP
7,473
-
The Funding Network
-
-
KFC Foundation
2,500
-
Greggs Foundation
20,000
-
Carried forward
158,771
-		 2024
£
2,167
2024
Total
activities
£
7,000
12,821
-
8,300
929
1,000
62,748
30,000
1,000
5,000
7,473
-
2,500
20,000
158,771		 2023
£
1,070
2023
Total
activities
£
11,393
69,330
6,250
10,250
1,903
-
-
-
-
-
-
1,591
-
-
100,717

continued...

Page 14

WHEATLEY HILL COMMUNITY ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024

3. INCOME FROM CHARITABLE ACTIVITIES - continued

Community
Grant
building
income
income
£
£
Brought forward
158,771
-
East Durham Community Fund
780
-
The Barbour Foundation
2,000
-
Hire of hall and services
-
44,981
Highway to fitness
-
6,858
Social events and entertainment
-
21,243
Kitchen sales
-
42,730
Bar sales
-
10,367
161,551
126,179
4.
CHARITABLE ACTIVITIES COSTS
Direct
Costs (see
note 5)
£
Staff and support costs
123,623
Activities expenses and equipment
65,709
Premises and administration costs
-
189,332
5.
DIRECT COSTS OF CHARITABLE ACTIVITIES
Staff costs
Staff and volunteer expenses
Transport costs
Social events and entertainment
Subscriptions
Donations
Sundry expenses
Bad debts
Kitchen provisions
Bar purchases
Services provided
Services provided		 2024
Total
activities
£
158,771
780
2,000
44,981
6,858
21,243
42,730
10,367
287,730
Support
costs (see
note 6)
£
-
6,612
88,275
94,887
2024
£
123,623
-
4,812
24,265
2,178
-
1,271
-
29,155
4,028
6,963
(6,963)
189,332		 2023
Total
activities
£
100,717
-
-
18,354
8,569
8,092
40,475
3,390
179,597
Totals
£
123,623
72,321
88,275
284,219
2023
£
102,387
9
5,760
26,509
1,424
45
-
1,725
24,977
2,052
-
-
164,888

Page 15

continued...

WHEATLEY HILL COMMUNITY ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024

6. SUPPORT COSTS

Governance
Management
costs
£
£
Activities expenses and equipment
6,612
-
Premises and administration costs
85,443
2,832
92,055
2,832
Support costs, included in the above, are as follows:
2024
Activities
Premises
expenses
and
and
administration
Total
equipment
costs
activities
£
£
£
Water rates
-
3,571
3,571
Insurances
-
355
355
Heat and light
-
38,378
38,378
Telephone
-
2,210
2,210
Postage, printing and stationery
-
1,092
1,092
Computer costs and software
-
622
622
Repairs and maintenance
6,612
10,365
16,977
Cleaning
-
1,341
1,341
Bank charges
-
622
622
Grant amortisation
-
(20,117)
(20,117)
Depreciation of tangible and heritage
assets
-
45,960
45,960
Loss on sale of tangible fixed assets
-
1,044
1,044
Interest payable and similar charges
-
-
-
Accountancy and professional charges
-
2,832
2,832
6,612
88,275
94,887
NET INCOME/(EXPENDITURE)
Net income/(expenditure) is stated after charging/(crediting):
2024
£
Accountancy charges
1,740
Professional fees
1,092
Depreciation - owned assets
45,960
Depreciation - assets on hire purchase contracts and finance leases
-
Deficit on disposal of fixed assets
1,044		 Totals
£
6,612
88,275
94,887
2023
Total
activities
£
1,716
1,953
12,883
2,168
230
440
6,087
1,048
346
(20,604)
53,549
-
47
2,540
62,403
2023
£
1,740
800
53,202
347
-

7. NET INCOME/(EXPENDITURE)

Page 16

continued...

WHEATLEY HILL COMMUNITY ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024

8. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 March 2024 nor for the year ended 31 March 2023.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 March 2024 nor for the year ended 31 March 2023.

9. STAFF COSTS

Wages and salaries
Social security costs
Other pension costs		 2024
£
116,229
5,790
1,604
123,623		 2023
£
100,855
755
777
102,387

The charity's key management personnel comprise the Trustees, and Operations Manager. The total employee benefits including social security of the key management personnel were £30,992 (2023 - £28,510).

The average monthly number of employees during the year was as follows:

2024
Projects
9
Administration
2
11
No employees received emoluments in excess of £60,000.
10.
COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
Unrestricted
Restricted
fund
funds
£
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
1,070
-
Charitable activities
Grant income
10,000
90,717
Community building income
78,880
-
Other income
1,059
-
Total
91,009
90,717		 2023
8
2
10
Total
funds
£
1,070
100,717
78,880
1,059
181,726

EXPENDITURE ON

continued...

Page 17

WHEATLEY HILL COMMUNITY ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024

10. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued
Unrestricted Restricted
Total
fund funds funds
£ £ £
Charitable activities
Staff and support costs 99,003 3,393 102,396
Activities expenses and equipment 20,203 40,759 60,962
Premises and administration costs 58,183 5,750 63,933
Total 177,389 49,902 227,291
NET INCOME/(EXPENDITURE) (86,380) 40,815 (45,565)
Transfers between funds 95,665 (95,665) -
Net movement in funds 9,285 (54,850) (45,565)
RECONCILIATION OF FUNDS
Total funds brought forward 90,686 109,405 200,091
TOTAL FUNDS CARRIED
FORWARD 99,971 54,555 154,526
11. TANGIBLE FIXED ASSETS
Fixtures
Freehold and Motor
property fittings vehicles Totals
£ £ £ £
COST
At 1 April 2023 1,082,293 257,840 3,295 1,343,428
Additions - - 5,000 5,000
Disposals - - (3,295) (3,295)
At 31 March 2024 1,082,293 257,840 5,000 1,345,133
DEPRECIATION
At 1 April 2023 381,858 165,554 2,251 549,663
Charge for year 21,640 23,070 1,250 45,960
Eliminated on disposal - - (2,251) (2,251)
At 31 March 2024 403,498 188,624 1,250 593,372
NET BOOK VALUE
At 31 March 2024 678,795 69,216 3,750 751,761
At 31 March 2023 700,435 92,286 1,044 793,765

continued...

Page 18

WHEATLEY HILL COMMUNITY ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024

11. TANGIBLE FIXED ASSETS - continued

Fixed assets, included in the above, which are held under hire purchase contracts or finance leases are as follows:

COST
At 1 April 2023
Disposals
At 31 March 2024
DEPRECIATION
At 1 April 2023
Eliminated on disposal
At 31 March 2024
NET BOOK VALUE
At 31 March 2024
At 31 March 2023
12.
STOCKS
Stocks
13.
DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Other debtors		 2024
£
1,750
2024
£
518		 Motor
vehicles
£
3,295
(3,295)
-
2,251
(2,251)
-
-
1,044
2023
£
300
2023
£
3,052

continued...

Page 19

WHEATLEY HILL COMMUNITY ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024

14.
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2024
£
Other creditors
1,697
Accrued expenses
3,480
Deferred grants
20,117
25,294
15.
CREDITORS: AMOUNTS FALLING DUE AFTER MORE THAN ONE YEAR
2024
£
Deferred grants
80,468
16.
ACCRUALS AND DEFERRED INCOME
2024
£
Deferred grants
527,656
17.
ANALYSIS OF NET ASSETS BETWEEN FUNDS
2024
Unrestricted
Restricted
Total
fund
funds
funds
£
£
£
Fixed assets
703,510
48,251
751,761
Current assets
31,883
19,204
51,087
Current liabilities
(25,294)
-
(25,294)
Long term liabilities
(80,468)
-
(80,468)
Accruals and deferred income
(527,656)
-
(527,656)
101,975
67,455
169,430		 2023
£
4,060
3,480
20,117
27,657
2023
£
80,468
2023
£
547,773
2023
Total
funds
£
793,765
16,659
(27,657)
(80,468)
(547,773)
154,526

continued...

Page 20

WHEATLEY HILL COMMUNITY ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024

18. MOVEMENT IN FUNDS

Unrestricted funds
General fund
Restricted funds
Capital Fund
East Durham Trust-Art Workshops and
Alice in Wonderland Pantomime
County Durham Sport-Sport England
Together Fund-Young Peoples Sport
KFC Foundation-Youth Engagement
Room
National Lottery Community
Fund-Staff Salaries
Durham County Council-Durham
Works-Work Trial
Believe Housing Community
Grant-Nurture and Nature
NHS PCP Happiness Hub-Girls with
Goals
Greggs Foundation-Staff Member's
Salary
County Durham Community
Foundation-Welcome Space
Co-operative Community
Fund-Playgroup Set Up
TOTAL FUNDS		 At 1/4/23
£
99,971
49,705
4,850
-
-
-
-
-
-
-
-
-
54,555
154,526		 Net
movement
in funds
£
3,131
(1,454)
(5,234)
(104)
285
7
9
1,000
4,123
11,012
1,200
929
11,773
14,904		 Transfers
between
funds
£
(1,127)
-
384
104
-
(7)
(9)
-
-
655
-
-
1,127
-		 At
31/3/24
£
101,975
48,251
-
-
285
-
-
1,000
4,123
11,667
1,200
929
67,455
169,430

continued...

Page 21

WHEATLEY HILL COMMUNITY ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024

18. MOVEMENT IN FUNDS - continued

Net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Restricted funds
Capital Fund
East Durham Trust-Art Workshops and
Alice in Wonderland Pantomime
County Durham Sport-Sport England
Together Fund-Young Peoples Sport
KFC Foundation-Youth Engagement
Room
National Lottery Community
Fund-Staff Salaries
Durham County Council-Fun and
Food-Holiday Food and Activities for
Young People
Durham County Council-Durham
Works-Work Trial
Believe Housing Community
Grant-Nurture and Nature
NHS PCP Happiness Hub-Girls with
Goals
Greggs Foundation-Staff Member's
Salary
East Durham Community
Foundation-No More Nowt-Panto
Tickets
County Durham Community
Foundation-Household Support
County Durham Community
Foundation-Welcome Space
Co-operative Community
Fund-Playgroup Set Up
TOTAL FUNDS		 Incoming
resources
£
183,872
-
-
4,145
2,500
62,748
7,495
1,181
1,000
7,473
20,000
780
4,000
3,000
929
115,251
299,123		 Resources
Movement
expended
in funds
£
£
(180,741)
3,131
(1,454)
(1,454)
(5,234)
(5,234)
(4,249)
(104)
(2,215)
285
(62,741)
7
(7,495)
-
(1,172)
9
-
1,000
(3,350)
4,123
(8,988)
11,012
(780)
-
(4,000)
-
(1,800)
1,200
-
929
(103,478)
11,773
(284,219)
14,904

continued...

Page 22

WHEATLEY HILL COMMUNITY ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024

18. MOVEMENT IN FUNDS - continued

Comparatives for movement in funds

Unrestricted funds
General fund
Restricted funds
Capital Fund
EDC-Cultural Hubs
Wheatley Hill Parish
Council-Community Activities
Co-op Community Fund-Community
Activities
Coalfield Regneration Trust-2021-22
Meals on Wheels Support
CDCF-Relative Risk Reduction
2021-22
CDCF-NHS Connector Fund 21-22
DCC-Neighbourhood Playpark 2022
EDT-Community Building Support
Wheatley Hill Parish Council-Playpark
21-22
PCP Happiness Hubs-GG and Cave
Continuation Funding
Sir James Knott Trust-Meals on
Wheels Delivery Driver
The Funding Network-Meals on
Wheels Support
County Durham Community
Foundation-Jewel in the Crown
East Durham Trust-Art Workshops and
Alice in Wonderland Pantomime
TOTAL FUNDS		 At 1/4/22
£
90,686
51,330
2,260
2,323
528
2,000
1,024
2,002
20,000
500
10,000
6,500
3,478
7,460
-
-
109,405
200,091		 Net
movement
in funds
£
(86,380)
(1,625)
(2,260)
(2,323)
(528)
(2,000)
(1,024)
(2,002)
65,000
(500)
(240)
(6,500)
(3,478)
(7,460)
905
4,850
40,815
(45,565)		 Transfers
between
funds
£
95,665
-
-
-
-
-
-
-
(85,000)
-
(9,760)
-
-
-
(905)
-
(95,665)
-		 At
31/3/23
£
99,971
49,705
-
-
-
-
-
-
-
-
-
-
-
-
-
4,850
54,555
154,526

continued...

Page 23

WHEATLEY HILL COMMUNITY ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024

18. MOVEMENT IN FUNDS - continued

Comparative net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Restricted funds
Capital Fund
EDC-Cultural Hubs
Wheatley Hill Parish
Council-Community Activities
Co-op Community Fund-Community
Activities
Coalfield Regneration Trust-2021-22
Meals on Wheels Support
CDCF-Relative Risk Reduction
2021-22
CDCF-NHS Connector Fund 21-22
DCC-Neighbourhood Playpark 2022
EDT-Community Building Support
Wheatley Hill Parish Council-Playpark
21-22
PCP Happiness Hubs-GG and Cave
Continuation Funding
Sir James Knott Trust-Meals on
Wheels Delivery Driver
The Funding Network-Meals on
Wheels Support
County Durham Community
Foundation-Windfarm
County Durham Community
Foundation-Jewel in the Crown
County Durham Community
Foundation-Warm Space
Durham County Council-Gas, Electric
and Water
Durham County Council-Fun and Food
(Holiday Activities)
East Durham Trust-Art Workshops and
Alice in Wonderland Pantomime
East Durham Trust-Meals on Wheels
Support
Wheatley Hill Parish
Council-Pantomime
TOTAL FUNDS		 Incoming
resources
£
91,009
-
400
-
1,903
-
-
-
65,000
-
-
-
-
1,591
1,000
9,400
993
2,500
1,830
4,850
1,000
250
90,717
181,726		 Resources
Movement
expended
in funds
£
£
(177,389)
(86,380)
(1,625)
(1,625)
(2,660)
(2,260)
(2,323)
(2,323)
(2,431)
(528)
(2,000)
(2,000)
(1,024)
(1,024)
(2,002)
(2,002)
-
65,000
(500)
(500)
(240)
(240)
(6,500)
(6,500)
(3,478)
(3,478)
(9,051)
(7,460)
(1,000)
-
(8,495)
905
(993)
-
(2,500)
-
(1,830)
-
-
4,850
(1,000)
-
(250)
-
(49,902)
40,815
(227,291)
(45,565)

continued...

Page 24

WHEATLEY HILL COMMUNITY ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024

18. MOVEMENT IN FUNDS - continued

A current year 12 months and prior year 12 months combined position is as follows:

Unrestricted funds
General fund
Restricted funds
Capital Fund
East Durham Trust-Art Workshops and
Alice in Wonderland Pantomime
County Durham Sport-Sport England
Together Fund-Young Peoples Sport
KFC Foundation-Youth Engagement
Room
National Lottery Community
Fund-Staff Salaries
Durham County Council-Durham
Works-Work Trial
Believe Housing Community
Grant-Nurture and Nature
NHS PCP Happiness Hub-Girls with
Goals
Greggs Foundation-Staff Member's
Salary
County Durham Community
Foundation-Welcome Space
Co-operative Community
Fund-Playgroup Set Up
TOTAL FUNDS		 At 1/4/22
£
90,686
51,330
-
-
-
-
-
-
-
-
-
-
51,330
200,091		 Net
movement
in funds
£
(83,249)
(3,079)
(384)
(104)
285
7
9
1,000
4,123
11,012
1,200
929
14,998
(30,661)		 Transfers
between
funds
£
94,538
-
384
104
-
(7)
(9)
-
-
655
-
-
1,127
-		 At
31/3/24
£
101,975
48,251
-
-
285
-
-
1,000
4,123
11,667
1,200
929
67,455
169,430

Page 25

continued...

WHEATLEY HILL COMMUNITY ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024

18. MOVEMENT IN FUNDS - continued

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Restricted funds
Capital Fund
East Durham Trust-Art Workshops and
Alice in Wonderland Pantomime
County Durham Sport-Sport England
Together Fund-Young Peoples Sport
KFC Foundation-Youth Engagement
Room
National Lottery Community
Fund-Staff Salaries
Durham County Council-Fun and
Food-Holiday Food and Activities for
Young People
Durham County Council-Durham
Works-Work Trial
Believe Housing Community
Grant-Nurture and Nature
NHS PCP Happiness Hub-Girls with
Goals
Greggs Foundation-Staff Member's
Salary
East Durham Community
Foundation-No More Nowt-Panto
Tickets
County Durham Community
Foundation-Household Support
County Durham Community
Foundation-Welcome Space
Co-operative Community
Fund-Playgroup Set Up
TOTAL FUNDS		 Incoming
resources
£
274,881
-
4,850
4,145
2,500
62,748
7,495
1,181
1,000
7,473
20,000
780
4,000
3,000
929
120,101
480,849		 Resources
Movement
expended
in funds
£
£
(358,130)
(83,249)
(3,079)
(3,079)
(5,234)
(384)
(4,249)
(104)
(2,215)
285
(62,741)
7
(7,495)
-
(1,172)
9
-
1,000
(3,350)
4,123
(8,988)
11,012
(780)
-
(4,000)
-
(1,800)
1,200
-
929
(105,103)
14,998
(511,510)
(30,661)

Capital fund

The capital fund represents incoming resources recognised in the year they are received but which have been provided for the purchase of assets. These grants are being amortised over the life of the asset.

Page 26

continued...

WHEATLEY HILL COMMUNITY ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024

18. MOVEMENT IN FUNDS - continued

Transfers between funds

Transfers represent the completion of a project with the transfer of funds to or from unrestricted and the transfer of funds to purchase an asset capitalised as unrestricted.

19. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 March 2024.

20. ULTIMATE CONTROLLING PARTY

The charitable company is under the control of the trustees.

Page 27

WHEATLEY HILL COMMUNITY ASSOCIATION

DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2024

INCOME AND ENDOWMENTS
Donations and legacies
Donations
Charitable activities
County Durham Community Foundation
Durham County Council
East Durham Trust
Wheatley Hill Parish Council
Co-operative Community Fund
Hadrian Trust
National Lottery Community Fund
Ballinger Foundation
Believe Housing
Coalfield Regeneration Trust
NHS - PCP
The Funding Network
KFC Foundation
Greggs Foundation
East Durham Community Fund
The Barbour Foundation
Hire of hall and services
Highway to fitness
Social events and entertainment
Kitchen sales
Bar sales
Other income
Other income
Total incoming resources
EXPENDITURE
Charitable activities
Wages
Social security
Pensions
Staff and volunteer expenses
Carried forward		 2024
£
2,167
7,000
12,821
-
8,300
929
1,000
62,748
30,000
1,000
5,000
7,473
-
2,500
20,000
780
2,000
44,981
6,858
21,243
42,730
10,367
287,730
9,226
299,123
116,229
5,790
1,604
-
123,623		 2023
£
1,070
11,393
69,330
6,250
10,250
1,903
-
-
-
-
-
-
1,591
-
-
-
-
18,354
8,569
8,092
40,475
3,390
179,597
1,059
181,726
100,855
755
777
9
102,396

This page does not form part of the statutory financial statements

Page 28

WHEATLEY HILL COMMUNITY ASSOCIATION

DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2024

Charitable activities
Brought forward
Transport costs
Social events and entertainment
Subscriptions
Donations
Sundry expenses
Bad debts
Kitchen provisions
Bar purchases
Services provided
Services provided
Support costs
Management
Water rates
Insurances
Heat and light
Telephone
Postage, printing and stationery
Computer costs and software
Repairs and maintenance
Cleaning
Bank charges
Grant amortisation
Freehold property depreciation
Fixtures & fittings depreciation
Motor vehicles
Loss on sale of tangible fixed assets
Hire purchase
Governance costs
Accountancy and professional charges
Total resources expended
Net income/(expenditure)		 2024
£
123,623
4,812
24,265
2,178
-
1,271
-
29,155
4,028
6,963
(6,963)
189,332
3,571
355
38,378
2,210
1,092
622
16,977
1,341
622
(20,117)
21,640
23,070
1,250
1,044
-
92,055
2,832
284,219
14,904		 2023
£
102,396
5,760
26,509
1,424
45
-
1,725
24,977
2,052
-
-
164,888
1,716
1,953
12,883
2,168
230
440
6,087
1,048
346
(20,604)
21,640
31,562
347
-
47
59,863
2,540
227,291
(45,565)

This page does not form part of the statutory financial statements

Page 29