2022-03-31-accounts - Lollipop (York & District)

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Chair’s report for Lollipop trustees meeting 20/10/22

Firstly, I am not sure if you are all aware that our Service Manager Heidi, gave birth recently. We would all like to wish her and her family all the best from everyone here at Lollipop. Heidi is now on her Maternity leave and Deb is covering some of her hours, as is Abi. We are very lucky to have such a dedicated team of staff that are keeping things going whilst Heidi is away.

Since September 2022 there has been a lot of things that needed to be changed regarding staffing contracts and policies and procedures. The staff along with myself have worked very hard with the support of a company called Peninsular that has highlighted some areas that were very outdated. We are now in the process of rectifying these and in making the documents relevant to ensuring Lollipop is up to date with all policies and procedures. This has come at a cost to Lollipop which in these difficult times is not something we wanted to do but was a necessity for the health and safety of staff and members.

In terms of funding for lollipop the future does look slightly brighter with us getting through the first stage of the panel for the lottery and we have been given good feedback regarding the next process and in getting the muchneeded money to survive. Deb is working hard to ensure the document is ready asap! But this is also very time consuming for her. I know she will do her best along with support from all the team. Without this money the future of Lollipop was not looking good.

So, moving forward we are still being very careful and cautious with the budget and spending costs and trying to do activities that have funding already put in place. This means we may not be able to do everything we would like to, but we can still offer a range of activities to suit our members.

We will keep everyone updated of course on social media and our lollipop newsletter, so please do keep up to date with events. We always welcome any new fundraising ideas such as Deb’s son who ran the Yorkshire Marathon for Lollipop last weekend and one of our members’ Dad who ran the London Marathon for us earlier in the month. A big well done to them! This year we were also fortunate to be the charity of choice for Northern Energy’s charity golf day -they raised £10,000!

Thank you to you all. Laura Walker (Chair of Lollipop)

£ 108,097.67 Lollipop Accounts 2021/22 For Financial Year Ending: 31st March 2022

Enter Stateme YELLOW Squ

----- Start of picture text -----
CASH-BOOK £ OPENING RECONCILIATIO
Opening Balance £ 108,097.67 Current Account
Statement Page: 03/21
Paid In £ 38,761.54
Deposit Account
Withdrawn £ 80,507.68 Statement Page:
Closing Balance ###
Previous Year Cheques outs
Cheque No:
BANK £
Current Account
Statement Page: March Balance: £ 66,351.53
Unpresented Credits £ -
Unpresented Debits £ -
Unpresented Previous Year
Closing Balance ###
Deposit Account
Statement Page: Balance:
Closing Funds ###
Unreconciled Amount: £ - Opening Balance
Petty Cash Balances
Opening Balance as Summary £ 78.98
Closing Balance as Summary £ -
----- End of picture text -----

----- Start of picture text -----
||| |---|---| |Petty Cash Balances| |Opening Balance as Summary|£ 78.98| |Closing Balance as Summary|£ -| |Summary Sheet Reconciliation| |Opening Balances Agree?|YES| |Closing Balances Agree?|YES|

----- End of picture text -----

ent Details in uares Below

----- Start of picture text -----
N £
Balance: £ 108,097.67
Balance:
standing at Year End
Amount Presented
£ -
£ -
£ -
£ -
£ -
£ -
£ -
£ -
£ -
£ -
£ -
£ -
###
----- End of picture text -----

standing at Year End

Lollipop (York & District)

(Charity number: 1105538)

Trustees annual report & financial statements for the year ended

31st March 2022

Charity accounts preparation & independent examination service

Lollipop (York & District)

(Charity number: 1105538)

Contents
Index	Page
Report of the Trustees	1
Independent Examiner's Report	4
Receipts & Payments Accounts	5
Statement of Assets and Liabilities	6
Notes to the Accounts	7

To: 31st March 2022

Trustees' Annual Report

From: 1st April 2021

Charity's full name

Lollipop (York and District)

Registered Charity number 1105538

Objectives and activities

Summary of the purposes of the charity set out in its governing document

Support for children, young people and young adults with any level of deafness, and their families, by the provision of social and emotional support. To provide social activities with the object of supporting development of independence, confidence and wellbeing of deaf children, children of deaf adults and deaf young adults. Support from Lollipop is for deaf children and young people aged 0 to 25 and their families, including siblings and the extended family. We also support hearing children of deaf adults. Members come mainly from York and North Yorkshire with additional members from surrounding areas. We welcome members regardless of personal background, faith, gender or personal circumstances. The charity also works hard to raise awareness of deafness and its implications amongst the wider community.

Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities,

Many deaf children and their families have feelings of exclusion and isolation. Lollipop offers the opportunity to meet and build friendships with others and share experience of deafness. We achieve this by offering a diverse range of social, information and support activities which aim to provide something of interest for everyone. ln a relaxed and informal setting members are encouraged to try something new, express themselves freely and realise their true potential. ln doing this they build confidence, increase self-esteem and develop self-identity.

The trustees consider that they have complied with their duties to have due regard to the public benefit guidance

Achievements and performance

Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.

Chair’s report on behalf of the Trustees 2021-2022

I, Laura Walker have been a trustee of Lollipop since March 2021 and Chair since July 2021. There have been a lot of changes at Lollipop since I became Chair and the staff have worked incredibly hard during this particularly difficult time. They have had to develop new ways of working online, interacting with families via social media and supporting their fellow staff and Lollipop members when staff have been off due to sickness or getting Covid.

Thanks

So, a big thank you to all the staff, Heidi, Deb, Becky, Anna, Abi, and Cheryl who remain a close team despite now having to work a lot from home, as we no longer have an office-based premises now.

I would like to thank the Board of Trustees; Nathan (Vice Chair), Jason (Treasurer), Amanda, Claire, and Jayne for their time in attending meetings, fundraising activities and events that have been held throughout the year.

Thank you to all our volunteers – old and new. We have recruited eight new volunteers who are all a great asset to the team. We said a sad farewell to Nikhita Kataria who recently graduated and secured a place on a graduate scheme. We wish her all the best for the future, she will be missed.

Activities and events

Staff are once again attending activities and fundraising events to ensure families are well supported at all of these. The members and families have been again offered face to face activities and members have enjoyed visits to Rainbows ceramic café, York Cocoa Works, Dig, Tenpin Bowling, and Pizza Express and a picnic with alpacas! A special Gamelan music workshop was thoroughly enjoyed by members of all ages and families were thrilled to be able to come together for the much-awaited Christmas party where picture bingo and a sing-and-sign along with musician from the I Can Play project went down a storm!

As we currently don’t have an Activity Leader, the staff are committed to working on a rota system for each of the activities to ensure the needs of members are always met. The toddler group has continued and has been well attended, although finding a suitable venue for all members has not proved easy. We hope that numbers will grow come September.

In April, Lollipop held a Deaf Services Fair - the first of its kind – which enabled many local deaf services to come together and support our members, and the wider deaf community This was a great success as members were signposted to several different services that they may not have been aware of. There were 17 stands in total. This is an event that we would like to build upon for the future.

Lollipop continue to maintain a presence across social media platforms to keep members informed via Facebook, Instagram, the Lollipop website and e-newsletters with BSL videos.

Funding

Our main funding grants from The Lottery and Henry Smith both came to an end this year. Unfortunately, we were unsuccessful in our recent bids to both Henry Smith and Children in Need. An application for further funding from The Lottery has been submitted, and we are now awaiting a decision. We are thankful to Local Giving, The Linden Trust and The Brotherton Trust who all contributed funds towards supporting our activities this year.

We have also had support from local supermarkets, schools, communities, and businesses, including Queen Ethelburga’s school, Wakefield Church, New Earswick Quaker’s, Yorkshire Country Women’s Association, Hollicarrs Holiday Park, Aviva, Asda, Keycare and Shouksmiths and are extremely grateful to all our donors and supporters. Personal donations were also gratefully received.

Our online Virtual quizzes raised £46.80, and the Christmas raffle made £848.50. Parent Luke Zwalf raised an amazing £1683.36 running the Leeds half marathon and doing a stationary cyclo-thon at York College.

Partners

We have continued partnerships with Music and the Deaf (I Can Play project), The National Centre for Early Music, York Human Right’s, and York St John’s University.

Also sustaining our close working partnerships with other deaf services such as Jorvik Deaf Club, York deaf society, The Wilberforce Trust, audiologists at York Hospital, Teachers of the Deaf at the City of York Council.

Membership

There are currently 213 members at Lollipop, supporting 176 families. We had nine new members register this year, five of which were babies/toddlers born during lockdown.

Financial review

Review of the charity’s financial position at the end of the period

The income is less than expenditure. The charity financial position at the end of this period is not sufficient and yet we need to keep a close observation on the income and expenditure as we are relying on the reserve. If we do not have an increase in income in the next 6 months, the reserve in the current spending will be down to less than £20,000.00. We need to scale back on activities until we get more income or grants. We need to focus more on getting income than organising children’s activities as with no money there will be no activities. The staff will need to refocus on generating income in the meantime and some services will have to be reduced.

Statement explaining the policy for holding reserves stating why they are held

I like to suggest worst case scenario that a sum of money will need be ring fenced for redundancies if we do not get any large grants e.g., Lottery. £20,000.00 will need to be put aside. The manager and the committee will need to work out the redundancy for each member of staff - the charity employ 6 including the manager. Hopefully it will not get there but best to be prepared.

Amount of reserves held

£65,627 of unrestricted reserve

Reasons for holding zero reserves n/a Funds materially in deficit

none

Explanation of any uncertainties about the charity continuing as a going concern

If things do not improve financially in the next 6 month to 1 year we may have to discuss closing the charity down or reducing staff. We are very much reliant on the lottery funding.

Structure, governance and management

Description of the charity's trusts
Type of governing document	Constitution
How the charity is constituted	Association
Trustee selection methods including	Appointed by co-option, elected by members during AGM

Reference and administration details

Charity's full name	Lollipop (York and District)
Other names the charity is known by	Lollipop
Charity’s principal address	3 Woodward Way
	Thorpe Willoughby
	Selby
	Postcode YO8 9FQ

Names of the trustees who manage the charity

Trustee name Office (if any) Dates acted if not for whole Name of person (or body) entitled to appoint trustee (if any) Laura Walker Chair From 15th July 2021 Jason Drobig Treasurer From 4th May 2021 Jayne Ball Secretary From 4th May 2021 Nathan John Armstrong Vice Chair Claire Elsdon Trustee Amanda Smith Trustee Names and addresses of advisers Type of adviser Name Address

Independent Examiner Karen Wood ACMA Outsource Accountancy Services & Independent Examinations Hiscox Building, Peasholme Green York YO1 7PR

Declaration

The trustees declare that they have approved the Trustees Annual Report and Accounts

Signed on behalf of the charity's trustees

Signature Full Name Position Date

Independent examiner’s report to the trustees of Lollipop (York & District)

I report on the accounts of: Lollipop (York & District) for the year ended: 31st March 2022 which are set out on pages 5 to 9.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1 accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
2 the accounts do not accord with those records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Karen Wood (ACMA)

Date:

Outsource independent examination

service The Hiscox Building Peasholme Green York YO1 7PR

Lollipop (York & District)

(Charity number: 1105538)

31st March 2022 Receipts &payments accounts for theyear ending:	31st March 2022 Receipts &payments accounts for theyear ending:	31st March 2022 Receipts &payments accounts for theyear ending:	31st March 2022 Receipts &payments accounts for theyear ending:	31st March 2022 Receipts &payments accounts for theyear ending:
Total receipts for accounts Premises costs Volunteer & Staff expenses Transfers between funds Balance brought forward Balance carried forward Net of receipts/(payments) Fundraising costs Equipment Independent examiner's fees Total payments for accounts Total payments Furloughed staff payments Payments Activities Salary costs & Session workers General running expenses Payroll costs Total receipts Receipts Grants Business donations Individual donations Fundraising activities & events Community donations Trust & Foundation donations Sundry income JRS Grant	Unrestricted funds £ - - 2,000 360 8,892 1,606 78 12,936 - 12,936 532 21,310 668 10,006 1,937 544 175 1,084 300 36,556 36,556 (23,620) - 89,247 65,627	Restricted funds £ 25,825 - - - - - - 25,825 4,247 30,072 5,000 38,878 - - - - - 73 - 43,951 4,247 48,198 (18,126) - 18,851 725	2022 Total funds £ 25,825 - 2,000 360 8,892 1,606 78 38,761 4,247 43,008 5,532 60,188 668 10,006 1,937 544 175 1,157 300 80,507 4,247 84,754 (41,746) - 108,098 66,352	2021 Total funds £ 86,457 1,750 3,000 240 2,559 2,424 -
				96,430
				5,606
				102,036
				4,668 63,484 646 10,629 21,346 120 190 188 300
				101,571
				5,606
				107,177
				(5,141) - 113,239
				108,098

Lollipop (York & District)

(Charity number: 1105538)

Statement of assets and liabilities at:		31st March 2022	31st March 2022	31st March 2022
Current bank account Liabilities Independent examination fee Assets Cash at bank and in hand	Unrestricted funds £ 65,627 65,627 Unrestricted funds £ 300 300	Restricted funds £ 725 725 Restricted funds £ - -	2022 Total funds £ 66,352 66,352 2022 Total funds £ 300 300	2021 Total funds £ 108,098
				108,098
				2021 Total funds £ 300
				300

Lollipop (York & District)

(Charity number: 1105538)

Notes to the Accounts for the year ended:

31st March 2022

1. Basis of accounts

The Trustees have taken advantage of section 144 (2) of the Charities Act 2011 and prepared the accounts on a receipts and payments basis.

2. Analysis of funds

2.1 Details of restricted funds

Purpose

Norman Collinson Charitable Trust Towards the cost of music workshops P & D Shepherd Charitable Trust Towards the cost of music projects L & T Bramall Foundation Grant Towards activities Garfield Western Towards activities Henry Smith Foundation Towards salaries, running costs, activities & trips Linden Trust Towards music workshop &activities Local Giving Ltd. Towards music workshop &activities Brotherton Trust Towards activities

2.2 Movement of major funds

Total JRS Henry Smith Foundation L & T Bramall Foundation Grant Brotherton Trust P & D Shepherd Charitable Trust Norman Collinson Charitable Trust Local Giving Ltd Garfield Western Linden Trust Unrestricted funds Restricted funds Total Funds	Balance b/fwd £ 89,247 800 200 526 4,500 10,825 2,000 - - 18,851 - 108,098	Incoming resources £ 12,936 - - - - 25,000 - 500 325 25,825 4,247 43,008	Resources expended £ 36,556 800 200 526 4,500 35,825 1,600 500 - 43,951 4,247 84,754	Transfers £ - - - - - - - - - - - -	Balance c/fwd £
					65,627
					- - - - - 400 - 325
					725
					-
					66,352

	Approval of Accounts for theyear ended:	31st March 2022
	Signed for and on behalf of the Trustees: The report and accounts were approved at a meeting of the Trustees held on: Name Signature Position (e.g. Chair etc) Date	Date

		Signature

		Name

		Position (e.g. Chair etc)

		Date