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2020-12-31-accounts

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Trustees’ Report for the year ended 31st December 2020

& Fine Foundation Education Centre

Registered Charity Number: 1105386 Company Registration Number 5149333 (England and Wales)

TRUSTEES’ REPORT AND AUDITED ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2020

Patrons: Prof Mike Benton, Prof. Denys Brunsden OBE, Dr. Paul Davis. Dr. Sybil King, Dr. Dave Martill, Prof. Greg Price, Prof. Danielle Schreve, Prof. Iain Stewart.

Trustees’ Report for the year ended 31st December 2020

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LEGAL AND ADMINISTRATIVE INFORMATION

Trustees:

John Berridge reappointed: 16-05-2020 William Burn reappointed: 16-05-2020 Rosalind Cole reappointed: 16-05-2020 Barry Coleman Treasurer reappointed: 16-05-2020 Jan Coleman Secretary reappointed: 16-05-2020 Laura Cornish reappointed: 16-15-2020 Melanie Harvey reappointed: 16-05-2020 Paul Harvey appointed: 29-01-2020 Andrew Littler appointed: 29-01-2020 Paul Oatway reappointed: 16-05-2020 Richard Salisbury MBE reappointed: 16-05-2020 Judith Sheppard reappointed: 16-05-2020 Debby Snook Chair reappointed: 16-05-2020 Eden Thomson Deputy Chair reappointed: 16-05-2020 Phil Tritton appointed: 16-05-2020

Charity Number: 1105386 Company Number: 5149333 Principal Address: Lower Sea Lane Charmouth Dorset DT6 6LL, UK Registered Office: Lower Sea Lane Charmouth Dorset, DT6 6LL, UK Independent Examiner: Robert Hughes (ACMA) Thurlestone, Westcliff Road, Charmouth, Dorset, DT6 6BG, UK

The accounts have been prepared in accordance with the accounting policies set out in The Charities (Annual Return) Regulations 2017 that were made on 20 December 2018 and enacted on 1 January 2019. The Independent Examiner’s Report is included as Appendix 1 at the end of this document.

Structure, governance and management

The Charity is a company limited by guarantee, governed by its Memorandum and Articles of Association dated 27[th] April 2014. It is a Registered Charity with the Charity Commission.

Patrons: Prof Mike Benton, Prof. Denys Brunsden OBE, Dr. Paul Davis. Dr. Sybil King, Dr. Dave Martill, Prof. Greg Price, Prof. Danielle Schreve, Prof. Iain Stewart.

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Anyone over the age of 18 can become a member of the company. Each member

agrees to contribute a sum not exceeding £10 in the event of the charity winding up. The names of the Trustees, who are also the directors for the purpose of company law, and who served during the year 2020 are given at the head of this report.

None of the Trustees has any beneficial interest in the company.

New Trustees are informed of their duties and get to know employees of the Centre and other Trustees.

The Board of Trustees, which shall not be less than three, administers the Charity, according to the Constitution.

The Trustees have assessed the major risks to which the Charity is exposed and are satisfied that systems are in place to mitigate exposure to foreseeable risks.

In order to fulfil their duties more effectively each Trustee (as of 31[st] December 2020) provides authority in an area of expertise as indicated below:

Trustee name Area of expertise
John Berridge Friends of the CHCC, member of the‘Working Party’
William Burn Friends of the CHCC, media consultant, member of the ‘Working
Party’
Rosalind Cole Biology and Geology, Chairman of Friends of CHCC
Barry Coleman Treasurer,leader of the‘Working Party’, Friends Committee member
Jan Coleman Secretary,Friends Committee member
Laura Cornish Head of Charmouth Primary School
Melanie Harvey Youth Training and geographical science
Paul Harvey IT and management
Andrew Littler Geology and management
Paul Oatway Nominated byCharmouth Parish Council
Richard Salisbury MBE Past Chair of Trustees, Charmouth community
Judith Sheppard Nominated byCharmouth Parish Council
Debby Snook Chair(from 10.05.18), Friends of CHCC
Eden Thomson Deputy Chair, Marine activities, Friends’Committee member
Phil Tritton Charmouth Trader

In addition, the Trustees are joined by a number of ‘Visitors’ who represent activities/ organisations associated with the CHCC.

Daryl Turner Dorset Council
David Sole Fossil Collectors

The Trustees meet on three occasions each year (January, May and October, or thereabouts) with an Annual General Meeting held prior to that taking place in the middle of the year. In addition to the formal meetings, the Chair (Deputy Chair if appropriate) and

Patrons: Prof Mike Benton, Prof. Denys Brunsden OBE, Dr. Paul Davis. Dr. Sybil King, Dr. Dave Martill, Prof. Greg Price, Prof. Danielle Schreve, Prof. Iain Stewart.

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Secretary have informal, and hopefully relaxed Team Meetings, with the Wardens and Administrator to discuss matters of current, future or on-going interest and concern.

1. Objectives and activities

3) Archive

4) Staff employed to manage and run the Charmouth Heritage Coast Centre

All staff undergo an annual appraisal along with two Trustees (usually the Chair and Secretary) as part of their career monitoring process and career development. Due to the pandemic, this did not take place in 2020.

5) Review of the year – 2020

Patrons: Prof Mike Benton, Prof. Denys Brunsden OBE, Dr. Paul Davis. Dr. Sybil King, Dr. Dave Martill, Prof. Greg Price, Prof. Danielle Schreve, Prof. Iain Stewart.

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easing of restrictions, we hope that 2021 will return us to a more ‘normal’ year, when we are allowed to re-open after the third lockdown.

The start of 2020 saw winter storms and much awaited erosion. Storms Clara and Dennis brought such bad weather, many fossil walks had to be cancelled and they left deposits of sticky mud. The first lockdown saw endless hot, sunny weather, which did nothing for a good supply of fossils. In August, the return of storms gave the beach a good churn up and the supply of fossils increased. At the end of October, and into November, storms stripped the beach down to the bedrock layers. Fools gold fossils were plentiful at this time. Ichthyosaur vertebrae were found daily. There was a small cliff fall on East Beach at the end of December which was quite sticky and unsafe. The coast path eastwards to Stonebarrow has now re-opened along the cliff top. Over the winter period, we had 4 full time wardens, Senior Warden Phil Davidson, Deputy Senior Warden Alison Ferris, Warden Anna Holbrook, and Dan Brownley who was appointed as a full time warden in November 2019, having been a seasonal warden for 2019. Edd Chilcott was appointed as seasonal warden in January 2020. Senior Warden, Phil Davidson took paternity leave with additional annual leave during February, and Deputy Senior Warden Ali Ferris acted as Senior Warden during this period. During the first lockdown in March we furloughed 5 wardens. Charlotte Hughes continues as part time administrative officer. Sharron Hawgood, our part time cleaner left us in February, to be replaced by Shelley Ivory. As Senior Warden, Phil Davidson carries out the main elements of the management of the Centre. The Trustees’ objective is to ensure the success of the Centre. Jan Coleman as Secretary of the Trustees, Barry Coleman as Treasurer, Eden Thomson as Deputy Chair, Debby Snook as Chair were helped and advised by the full body of Trustees, either individually, or at the three meetings of Trustees that took place during the year.

Figure 1

During the first lockdown, Deputy Senior Warden Ali Ferris, with the help of Shelley Ivory reorganised the layout of the shop. The one way system automatically led visitors to the shop before exiting.

Patrons: Prof Mike Benton, Prof. Denys Brunsden OBE, Dr. Paul Davis. Dr. Sybil King, Dr. Dave Martill, Prof. Greg Price, Prof. Danielle Schreve, Prof. Iain Stewart.

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The Heritage Coast Centre now has a number of Patrons who bring expertise and distinction to the charity. These follow in the footsteps of a number of distinguished predecessors Prof. Muriel Aber (Jurassic Geologist), John Fowles (author). Currently the Patrons are Prof. Denys Brunsden OBE (geomorphologist and a founder of the Jurassic World Heritage Site), Sybil King (Fine Foundation), Dr. Paul Davis (palaeontologist), Prof. Mike Benton, (palaeontologist from Bristol University), Dr. Dave Martill (palaeontologist from Portsmouth University), Prof. Greg Price (geologist from Plymouth University), Prof. Iain Stewart, (Geoscientist and media celebrity from Plymouth University) and Prof. Danielle Schreve (Quaternary mammal expert from Royal Holloway University of London).

We were fortunate to retain Attenborough’s Sea Dragon for a further year, following its great success as an exhibit in 2018 and 2019. Since 2019 visitors can now listen to the speech given by Sir David Attenborough when he unveiled the ichthyosaur in January 2018 (Figure 2) . Collector Andy Cowap loaned us a selection of his fossils for display. Andy is one of the best fossil preparators in the world and it is a privilege to have some of his private fossil collection on display in the Centre. The Wardens work closely with the collecting community to change displays regularly and ensure there are exciting new discoveries for our visitors to engage with (Figure 3) .

The filming of “Ammonite” came to an end in May 2019. Set in the 1840s, starring Kate Winslet and Saoirse Ronan it is a film loosely based on the life of pioneering palaeontologist Mary Anning. It received rave reviews at the Toronto Film Festival in September, and was shown at the Radway cinema at Sidmouth on 17 October 2020. Due to the pandemic, it will not be on general release until 2021. Although the CHCC was not directly involved, some scenes were shot at Charmouth Beach.

On 18 May it was announced that Charmouth Heritage Coast Centre had won the Royal Geographical Society’s Award for facilitating fieldwork and encouraging scientific and environmental engagement within the community (Figure 4). Awards are presented annually in recognition of those who have made outstanding contributions within the sphere of geography. We were delighted to have won this award and our thanks go to Professor Jim Rose, past Chair of the CHCC, for the nomination. Deputy Senior Warden Alison Ferris will be accepting the award from the Society’s President, Baroness Chalker at a future date to be announced.

The award acknowledges the achievement in fulfilling the objectives set out in the Constitution of the Charmouth Heritage Coast Centre, which are to advance the education of the public in the geology, palaeontology, geomorphology and natural history of the coast and the adjacent areas of Charmouth, and to maintain the Centre at Charmouth for education and information to encourage the management of the coast and adjacent area.

Patrons: Prof Mike Benton, Prof. Denys Brunsden OBE, Dr. Paul Davis. Dr. Sybil King, Dr. Dave Martill, Prof. Greg Price, Prof. Danielle Schreve, Prof. Iain Stewart.

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Trustees’ Report for the year ended 31st December 2020

Figure 2 Attenborough’s Sea Dragon is retained during 2020.

It took 1000 hours to prepare the ichthyosaur for display.

Visitors can now listen to the speech given by Sir David Attenborough when he unveiled the fossil.

Figure 3

A new display in the education room.

A notice at the top left hand side tells visitors that at Charmouth we are allowed to collect and take home the loose fossils found on the beach, otherwise they would be destroyed by the sea.

Patrons: Prof Mike Benton, Prof. Denys Brunsden OBE, Dr. Paul Davis. Dr. Sybil King, Dr. Dave Martill, Prof. Greg Price, Prof. Danielle Schreve, Prof. Iain Stewart.

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Trustees’ Report for the year ended 31st December 2020

Figure 4

In May 2020 the CHCC won the Royal Geographical Society Award for facilitating fieldwork and encouraging scientific and environmental engagement in the community. The award will be received by Deputy Senior Warden Ali Ferris at a postponed ceremony in 2021.

Figure 5

CHCC re-opened on 1 August 2020 with a one way system and all Covid compliant regulations in place to keep visitors, staff and volunteers safe.

The Covid Pandemic 2020

On 17 March 2020 the Trustees held a special meeting to discuss the best way forward during the Covid–19 pandemic. Some of the topics discussed were closure of the Centre, management of fossil walks and school visits, Covid compliant cleaning processes, modifying computer systems to enable the Wardens access at home, the financial impact, government support, safety of volunteers, visitors and staff. On 19 March it was decided that the Centre must close from Friday, 20 March.

On 23 March a further meeting was held to discuss how best to manage the Centre at this unprecedented time of closure. At the time, we anticipated we would close for 3 months. In reality, we did not open again until 1 August . Matters discussed included furlough of staff, refunds for pre-booked events, private fossil walks, safety of fossil collector exhibits, Charity

Patrons: Prof Mike Benton, Prof. Denys Brunsden OBE, Dr. Paul Davis. Dr. Sybil King, Dr. Dave Martill, Prof. Greg Price, Prof. Danielle Schreve, Prof. Iain Stewart.

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reserves, rent reduction request, updating of the website, increased media presence and insurance matters.

In April it was decided to postpone the AGM to be held on 14 May until October.

In May, the Dorset Council grant of 2020/21 was paid in full and a £25,000 grant obtained for the retail, leisure and hospitality organisations. Also in May a further meeting was held to discuss the re-opening of the Centre on 1 August. Topics discussed included the retention of staff, social distancing of visitors and loss of footfall, safety of visitors, staff and volunteers, a one way system with floor markings and roped off areas, perspex for the front desk (Figure 11) and the Wardens’ duty desk, entry for visitors at the back ramp area and removal of hands on exhibits.

In June we informed volunteers of our re-opening and requested information about numbers of people who were available to help in what was going to be a Covid compliant working area. We also ascertained what plans similar organisations had for re-opening. Plans were made for private fossil walks, filming of pre-visit videos, use of sanitisers, masks and gloves, cleaning regime and floor signs. In July, further discussions followed regarding retaining staff, concern of volunteers over possible difficult behaviour by members of the public, times of opening, deployment of volunteers. Only 30 visitors were to be allowed into the Centre at any one time, and it was decided to use walkie talkies to aid communication between staff and volunteers. We obtained the Covid compliant award from Visit England to display.

On Saturday, 1 August, the Centre re-opened (Figure 5) . We operated the track and trace system for all visitors and mask wearing was obligatory. We were all delighted to see that 47 private fossil walks were fully booked. Regular cleaning took place during the time visitors were present, and flexible furloughing was put in place. Only 1 volunteer was on desk duties, the other was outside engaged in monitoring visitor flow and managing the queue. (Figure 6) Entry was from the back ramp area. During a September meeting of Trustees, it was decided with reluctance to inform full time warden Dan Brownley that we would not be in a position to renew his contract, finishing on 31 October. Edd Chilcott was to leave us on that date as well, as a seasonal warden. The scheduled October Trustee meeting took place, incorporating the postponed AGM, where we reviewed the August, September and first half of October Centre re-opening, all comments being positive. A particular observation was that although footfall was very reduced, the average spend and donation per visitor had increased. The maximum number of visitors on any one day was now 400. Scaffolding was due to be erected in November for repointing to take place, and also for the south facing wall to have cladding (Figure 14)

In November we entered our second lockdown, and on 6 November the Centre was closed again to the public and the staff were furloughed. At this point, staffing consisted of 3 full time wardens. We planned our re-opening for the 4 December, winter opening times to be for the first 3 weekends of December, then closure from 21 December until 27 December when we would reopen until 31 December followed by weekends in January. However, events overtook us and we started the third lockdown on 31 December.

This time of unprecedented closure has provided the opportunity for reflection and evaluation of plans and priorities for the future. Trustees and staff have used this time to

Patrons: Prof Mike Benton, Prof. Denys Brunsden OBE, Dr. Paul Davis. Dr. Sybil King, Dr. Dave Martill, Prof. Greg Price, Prof. Danielle Schreve, Prof. Iain Stewart.

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start a review of job descriptions, review the roles of Trustees and to start planning a discussion document for the new Business Plan.

Future of the buildings

In October 2019 a small group of Trustees produced a document under the heading of “Emergency Response Plan” outlining procedures to deal with closure to the building due to theft or vandalism, fire or water damage, and safety issues arising from weather conditions or coastal erosion. The second stage “The Recovery Plan” has been postponed due to the pandemic, but will feature in our Business Plan discussion document which should be operational in 2021.

Figure 6

Seasonal Warden Edd Chilcott with walkie talkie at the bottom of the steps outside the Centre.

Edd is talking to someone inside the Centre to see if he can allow more visitors up, the maximum number being 30.

Charmouth Neighbourhood Plan

Like everything else, the Neighbourhood Plan was much delayed by the pandemic. Consultation on the first complete draft, due in March 2020, took place in July/August. Feedback was received from official bodies and members of the community such as CHCC. All comments have been analysed, responses collated, and where appropriate the Plan has been updated. The most significant changes were made to the section on Coastal Defences which is the topic most likely to affect the future of the Coast Centre and local tourism. A professional planning consultant has reviewed the policies and considers ‘that the plan, as a whole, would be in general conformity with the strategic policies of the adopted Local Plan and has had due regard to National Planning Policy’. It is expected that the examination and referendum will take place during 2021.

Patrons: Prof Mike Benton, Prof. Denys Brunsden OBE, Dr. Paul Davis. Dr. Sybil King, Dr. Dave Martill, Prof. Greg Price, Prof. Danielle Schreve, Prof. Iain Stewart.

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Jurassic Coast Trust. During 2020, no progress was made on the increase in hours for the Fossil Warden, or an increase in the amount of grant for the Fossil Code now that the extra area from Axmouth and the Lyme Regis Undercliff National Nature Reserve has been added. Plans for a 20 year Celebration in 2021 of the World Heritage Site designation of the Jurassic Coast have been put on hold.

The Centre is normally open from 10.30 am to 4.30 pm every day from late spring until after the October half term. A team of two volunteers staff the desk in the morning and afternoon from 10.30 until 1.30 and 1.30 until 4.30. In the main school summer holiday period, the Centre opens from 10 until 5, at the discretion of the Senior Warden. During the winter months the Centre is open from Friday to Monday, Tuesdays to Thursdays are set aside for renovation and maintenance, display renewals, and working on school programmes. In 2020, this has not been the case. The Centre has been closed to the public from March 20 until 30 July, from November 6 to 3 December and again from December 31. Whilst the Centre has been open to the public, hours of access have been restricted. Organisations who satisfied the Covid compliant regulations were allowed to display a poster recognised by the National Tourist Board of England, VisitEngland (Figure 12) .

5.2. Charmouth Heritage Centre Infrastructure – Maintenance and Volunteers.

Over the quieter period in the winter, a group of volunteers, under the leadership of Barry Coleman, continues to maintain and improve the quality of the infrastructure. In spite of the pandemic, some work has taken place in 2020. Please see Appendix 3 at the end of this report.

Figure 7 Darrell Wakelam spent 2 days of February half term creating this mural for the new marine display in the far left hand corner of the Education room.

In normal years large numbers of visitors pass through the Centre, and regular maintenance and improvements are necessary and ongoing. The early part of 2020 saw the continuation

Patrons: Prof Mike Benton, Prof. Denys Brunsden OBE, Dr. Paul Davis. Dr. Sybil King, Dr. Dave Martill, Prof. Greg Price, Prof. Danielle Schreve, Prof. Iain Stewart.

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of the new marine displays (Figure 10). Darrell Wakelam spent 2 days of half term creating a new mural, (Figure 7) a fishy food chain (Figure 8) and under Lyme Bay scene. He also made a Time Travel Barrel which rotates by itself. The dolphin, made by warden Dan Brownley from rubbish collected on the beach has now been wall mounted (Figure 9) . Trustees Barry Coleman and Bill Burn were able to complete the Marine Displays despite the pandemic. Bill Burn created the safety display for the Education room featuring video footage of a coastguard rescue. We now only have one fish tank.

Figure 8

Fishy food chain by artist Darrell Wakelam as part of the new marine display in the Education room

5.3. Core activities of Charmouth Heritage Coast Centre. Working within the

infrastructure described above, the Senior Warden and his team, along with the Friends of the CHCC, carried out the activities set out in the objectives of the Charity. The key activities can be summarised as:

i) maintaining and explaining the displays housed within the Centre.

ii) providing expert knowledge for all visitors both within the Centre Building and as part of visits to the coastline .

Volunteers, who are Friends of the CHCC, help the visitors from behind the desk, and deal with purchases from the shop. When difficult geological questions arise, they call upon one of the Warden team to help.

One of our main income streams comes from our very popular fossil walks. These are booked by the public, schools and occasionally private groups. Timing is restricted by the tides. Normally, no more than one walk is scheduled per day. Before the first lockdown, some walks had to be cancelled in 2020 due to bad weather, when the safety of the public is paramount. Volunteers from the Friends accompany the wardens, who carefully direct the group towards fossil yielding areas and endeavour to answer questions arising from finds

Patrons: Prof Mike Benton, Prof. Denys Brunsden OBE, Dr. Paul Davis. Dr. Sybil King, Dr. Dave Martill, Prof. Greg Price, Prof. Danielle Schreve, Prof. Iain Stewart.

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Trustees’ Report for the year ended 31st December 2020

and observations made during the walk. During school holidays, booking in advance is essential. Maximum numbers for walks is usually 100. During the pandemic, we continued with a programme of private fossil walks, which restricted numbers to 6 persons. This proved very popular and booking uptake was high. We could also offer these walks at times when the Centre was closed.

Figure 9

Wall mounted Dolphin made by Warden Dan Brownley. It is made from rubbish collected from the beach. It forms part of the new marine display for 2020.

Figure 10

The empty marine display awaiting improvements for 2020.

There have been no Rockpool Rambles during the pandemic.

Patrons: Prof Mike Benton, Prof. Denys Brunsden OBE, Dr. Paul Davis. Dr. Sybil King, Dr. Dave Martill, Prof. Greg Price, Prof. Danielle Schreve, Prof. Iain Stewart.

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Trustees’ Report for the year ended 31st December 2020

The marine tanks in the Centre were managed by Dan Brownley. We now only have one marine tank. We filled this tank in July with mullet and starfish on loan from the Lyme Regis Aquarium. The tank was emptied, as usual, at the end of October.

Warden Anna Holbrook continues to manage the Centre’s Educational Programme. Schools have not been able to visit during the pandemic, so zoom sessions have been offered, which have proved successful. Whilst not ideal, they offer an alternative to school visits, enabling us to fulfil our educational remit, and also provide a stream of income. We are planning to continue our outreach programme when government lifting of restrictions permit.

Due to the pandemic, there have been no Arts and Crafts Days for children in 2020. The Annual Lyme Regis Fossil Festival and the National Trust Spring Tide Food Festival held at Burton Bradstock were also cancelled.

There were no nurdle hunts, beach cleans (since March 2020) or Citizen Science events.

Citizen Science events are being developed which include beach cleans, recording items found, and seashore surveys. The data collected is very useful to organisations such as the Natural History Museum, Marine Conservation Society and Shark Trust. These are all free events and we hope that the general public will find something of interest in these activities. We hope that these events will start again as soon as government restrictions end.

Figure 11 Friend’s Committee Chairman, volunteer and Trustee Ros Cole behind the main desk with a protective perspex screen. Due to social distancing only one volunteer was allowed at the desk during the pandemic.

5.4. Science, knowledge and safety at the Charmouth Heritage Coast Centre.

In addition to the requirement to welcome and inform visitors about the geology (especially fossils), biology and geomorphology of the area, the staff of the CHCC is tasked with recording scientifically important fossils found within the local area. Throughout the year numbers of fossils are found by the Wardens, local collectors, volunteers and visitors to the Centre. Following cleaning and preparation many of the recent finds are displayed in a cabinet at the Centre, for visitors to examine, learn and be enthused. Subsequently many of

Patrons: Prof Mike Benton, Prof. Denys Brunsden OBE, Dr. Paul Davis. Dr. Sybil King, Dr. Dave Martill, Prof. Greg Price, Prof. Danielle Schreve, Prof. Iain Stewart.

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these fossils will join internationally important collections at localities such as the Natural History Museum.

Fossil Collecting Code of Conduct : This Code has been developed by a number of agencies including the Jurassic Coast Trust, National Trust, Charmouth Parish Council, Charmouth Heritage Coast Centre (Senior Warden Phil Davidson) and local fossil collectors. It is a pioneering scheme endorsed by UNESCO. It encourages the recording and reporting of important fossil finds and the acquisition of scientifically valuable fossils by recognised museums. Each year the Jurassic Coast Trust donates £3000 to CHCC towards the maintenance and development of this code. The Jurassic Coast Trust also manages the Fossil Warden (no relation to CHCC Wardens), who is a vital element in the implementation of the Fossil Code of Conduct. Broadly speaking, so that fossil collecting can be carried out in such a way as to satisfy all those with an interest in our fossil heritage, the Code advises, particularly for inexperienced collectors and educational groups, that all fossil collecting should be restricted to the beaches alone. Hazards arise from both the sea and the cliffs, particularly in the form of patches of deep mud found behind landslips or in mudflows. Emergency services are regularly called out along this part of the Jurassic Coast. Advice from the staff at the Centre, and the many warning notices, make visitors aware of the problems and substantially reduce the risk and consequential costs any rescue operations entail.

The code of conduct for collecting fossils from the Axmouth to Lyme Regis Undercliffs National Nature Reserve has been introduced as part of the Jurassic Coast Partnership Plan, approved by Devon County Council on 13 May 2020, and by Dorset Council a few days earlier. It is based on the similar voluntary code already in place across the border in Charmouth as outlined above. This Code advocates responsible and safe fossil collecting within the Axmouth to Lyme Regis Undercliffs National Nature Reserve. Both codes clarify the ownership of fossils. All fossils found legally belong to the relevant landowners, but they have agreed to adopt the codes, which means fossils can be legally collected in good faith – provided finders have followed the Fossil Collecting Code of Conduct.

Heritage Coast Centres

From the early 1970’s, ‘Heritage Coasts’ were established to conserve the best stretches of undeveloped, unspoilt coastline in England. As part of that process this area of coast became part of the West Dorset Heritage Coast in the early 1980s, managed through the Dorset AONB Management Plan. In 1982 a Public Inquiry was held to consider damage being done to the cliffs from fossil hunting activity and the first Heritage Coast Management Plan for West Dorset was published which identified the need to establish a visitor centre in the Lyme Regis/Charmouth area on the basis it was ‘better to educate than legislate”. Our Heritage Coast Centre was established, with work starting in 1984, Trustees appointed, and the first warden appointed in 1986. Other heritage coasts have information or visitor centres, but the only other one which has been named as a Heritage Coast Centre is Glamorgan. The Glamorgan Heritage Coast Centre located in Dunraven Park near Bridgend, and offers similar activities to the CHCC.

Patrons: Prof Mike Benton, Prof. Denys Brunsden OBE, Dr. Paul Davis. Dr. Sybil King, Dr. Dave Martill, Prof. Greg Price, Prof. Danielle Schreve, Prof. Iain Stewart.

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Trustees’ Report for the year ended 31st December 2020

Figure 12

Organisations who satisfied the Covid compliant regulations were allowed to display this poster, recognised by the National Tourist Board of England, VisitEngland.

Sightings and Findings

Collector Rob Moore found this fossil which has the unusual preservation of knots in the wood. All the ammonites have been washed against this piece of driftwood by currents at the bottom of the Jurassic sea. Senior Warden Phil Davidson spent 40 hours during the first lockdown cleaning it with pins and hammers, and then local preparator Chris Moore spent a further 4 hours abrading the fossil. It will be displayed at the Centre sometime in the future (Figure 13) .

Figure 13

This fossil found by collector Rob Moore. All the fossils are preserved in 3D within a limestone rock and look like they were washed together a few days ago, rather than 200 million years ago.

Patrons: Prof Mike Benton, Prof. Denys Brunsden OBE, Dr. Paul Davis. Dr. Sybil King, Dr. Dave Martill, Prof. Greg Price, Prof. Danielle Schreve, Prof. Iain Stewart.

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Centre volunteer Heather Salmon spent 19 days during lockdown preparing this splendid nautiloid and ammonite. Heather also prepared a video from the point at which she found the fossils to the finished product (Figure 14) .

Figure 14

Centre Volunteer Heather Salmon carried this nautiloid and ammonite off the beach in May. They weighed 46kg. It took 19 days to prepare them to achieve this result, and they now weigh 22.7 kg

Figure 15

In November scaffolding was erected so that the building could be repointed. This coincided with the beginning of the second lockdown when the Centre was closed from 6 November

Patrons: Prof Mike Benton, Prof. Denys Brunsden OBE, Dr. Paul Davis. Dr. Sybil King, Dr. Dave Martill, Prof. Greg Price, Prof. Danielle Schreve, Prof. Iain Stewart.

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6) Visitor Numbers and activities

Visitor numbers for 2020 were 21,323 (21,524 including schools). Table 1 shows a decrease in numbers in 2019 followed by a huge decrease in 2020. August which is the key month of the year had 10,062 visitors in 2020, compared with 36,000 visitors in 2019.

Table 1 . Visitor numbers in 2019 compared with 2011-2015 average, 2016, 2017 and 2018

able 1. Visitor numbers in 2019 compar ed with 201 1-2015 aver age, 2016, 2017 and 2 018
Visitor numbers 2011-2015 Av 2016 2017 2018 2019 2020
Visitor numbers 90,848 104,456 113,609 146,231 133,855 21,323
Visitor numbers incl.
schools		 95,784x 108,822x 118,301x 150,044 137,526 21,524

x = includes teachers accompanying the school visits

7) Finance

Table 2. Main elements of Financial Record for CHCC 2020, and a comparison with previous years.

Period 2016 2017 2018 2019 2020
Income £217.7k £242.8k £240.4k £228.01 £176.4
Grants £25.6k £23.4k £21.6k £22.4k £94.4k
Activities* £74.0k £86.9k £84.0k £86.6k £18.8k
Sales** £93.3k £111.1k £105.9k £81.2k £32.2k
Others*** £15.9k £12.3k £19.3k £23.91k 13.1k
Gift Aid £7.0k £9.1k £9.3k £13.9k £17.9k
Expenditure £176.4k £240.9k £235.0k £224.1k £169.9k
Purchases# £66.3k £80.7 £59.1k £53.8k £14.3k
Salaries## £78.0k £102.8 £120.5k £126.5k £116.8k
Rent & water £10.1k £9.7 £9.7k £10.1k £10.0k
Insurance £2.3k £2.5 £3.0k £3.1k £3.3k
Running costs^ £12.1k £12.3 £15.4k £18.9k £13.6k
Loan Interests £0.0k £0.0k £0.0k £0.0k £0.0k
Fees for accounting £0.2k £0.3k £0.3k £0.3k £0.6k
Refurbishment £7.4k £32.6k £26.6k £11.4k £12.5k
Balance +£41.3k +£1.9k +£5.4k +£3.8k £+6.4k
Current Assets £163.6k £171.9k £173.1k £182.2k £181.0k
Reserves £75.4k £108.8k £122.1k £125.7k £101.4k

Patrons: Prof Mike Benton, Prof. Denys Brunsden OBE, Dr. Paul Davis. Dr. Sybil King, Dr. Dave Martill, Prof. Greg Price, Prof. Danielle Schreve, Prof. Iain Stewart.

Trustees’ Report for the year ended 31st December 2020

19

* Schools, Groups, Film show & talks, Theatre, Fossil hunting walk, Fossil Fantastic weekends, Rockpooling, Art & Craft Exhibition

**Fossil Loan Box receipts, Ammonites slice polishing, Website advertising, Room hire, Shop sales, Drinks machine, Pin badge sales, Fossil Code agreement, Insurance claims.

***Donations, Bank interest, Miscellaneous #Purchases + existing stock minus closing stock held, Costs for Fossil Roadshow, Fossil Code and Drinks machine ##Staff salaries, Seasonal Warden salaries, Pensions, Employer NI. ^Recruitment, Staff training, Clothing, Electricity & heating, Repair & maintenance, Staff Travel, Subsistence, Telephone, Printing & stationery, Copying, Postage, Advertising, Web hosting, Cleaning, Office expenses, Bank charges, Credit Card Charges, Subscriptions, Computing.

As can be seen from Table 2 the balance between income and expenditure at the end of the year was positive, at £6.4k. Analysis of the finances indicates that:

Table 3. Summary of total income (not profit) from visitor and school activities

Table 3.Summ ary of total i ncome(not p rofit) from vis itor and scho ol activities
Department 2016 2017 2018 2019 2020
Fossil walks £49.9k £64.1k £64.3k £69.7k £13.4k
Schools £17.3k £14.5k £12.6k £11.3k £4.3k
Theatre £2.9k £3.1k £2.3k £2.0k £0.2k
Marine
events		 £0.4k £0.1k £0.2k £0.3k £0.0k
Shop Sales £67.9k £76.7k £100.6k £81.2k £31.2k
Donations £15.9k £12.0k £19.0k £18.2k £10.0k

Patrons: Prof Mike Benton, Prof. Denys Brunsden OBE, Dr. Paul Davis. Dr. Sybil King, Dr. Dave Martill, Prof. Greg Price, Prof. Danielle Schreve, Prof. Iain Stewart.

Trustees’ Report for the year ended 31st December 2020

20

The table shows the following for 2020:

Reserves

At the end of 2020 Reserves amounted to £101,439 in accounts with the Coop and the Nationwide. We have a working account with the Coop of £53,491. This is in line with the previous year reflecting the activities spelt out in Table 2 . Allocation of £101,439 to reserves is in accord with advice from the Charity Commission and essential for a sound financial base for the CHCC.

Patrons: Prof Mike Benton, Prof. Denys Brunsden OBE, Dr. Paul Davis. Dr. Sybil King, Dr. Dave Martill, Prof. Greg Price, Prof. Danielle Schreve, Prof. Iain Stewart.

Trustees’ Report for the year ended 31st December 2020

21

  1. Working party expenditure increased slightly. Normal refurbishment expenditure had to be diverted towards ensuring the Centre became Covid compliant.

  2. A rent review by Charmouth Parish Council took place in June 2018. The rent, payable quarterly, as from 1 June 2018 to 31 May 2021 is now £9710 per annum. This represents an increase of £460 per year over 3 years from 2018. There were two unsuccessful attempts to obtain a rent reduction from our landlords, Charmouth Parish Council during 2020.

  3. Summary and explanation for finances for 2020

  4. By consideration of the above, it is clear that a number of factors have worked together to lead to a positive financial balance. This positive balance has been due to obtaining government grants to ensure the Centre did not delve too deeply into the reserves prudently built up over the last few years. Had it not been for government intervention of this kind, our story for 2020 would have been very different.

  5. The Wardens, Friends, Administrator and Treasurer are to be congratulated for this achievement.

  6. Overview

  7. For the financial year beginning in April 2020 we were in receipt of a grant from Dorset Council of £18671. In order to receive a grant from April 2021 a comprehensive grant application was submitted to the council outlining our suitability as a future recipient of local authority funding. In December 2020 we heard that we had been successful in our application, but our grant was reduced to £5000 per year for the next 3 years.

  8. Charity Reserves Policy. This allows for the payments of outgoings for 6 months and salary payments for 9 months in the event of no income being available.

  9. As part of the current 5 year plan, we continue to consider additional non-tidal income sources such as the further development of the Outreach Programme. Christmas cards, designed from local photos by Bill Burn have been an additional source of income in 2020, as has the implementation of an on-line shop.

8) Trustees and Friends

Trustees’ Report for the year ended 31st December 2020

22

with geological knowledge. Their expertise is a welcome addition to the Trustees.

9) Visitor Feedback

Patrons: Prof Mike Benton, Prof. Denys Brunsden OBE, Dr. Paul Davis. Dr. Sybil King, Dr. Dave Martill, Prof. Greg Price, Prof. Danielle Schreve, Prof. Iain Stewart.

Trustees’ Report for the year ended 31st December 2020

23

Acknowledgements

In many ways this is the most important category, because without the activities, help and support from so many, the Heritage Coast Centre would not operate. It is my pleasure to acknowledge these here:

On behalf of the Trustees: Debby Snook, Chair: 13-05-21

Patrons: Prof Mike Benton, Prof. Denys Brunsden OBE, Dr. Paul Davis. Dr. Sybil King, Dr. Dave Martill, Prof. Greg Price, Prof. Danielle Schreve, Prof. Iain Stewart.

Trustees’ Report for the year ended 31st December 2020

24

Appendix 3

Achievements of the Maintenance Working Party for 2020

Patrons: Prof Mike Benton, Prof. Denys Brunsden OBE, Dr. Paul Davis. Dr. Sybil King, Dr. Dave Martill, Prof. Greg Price, Prof. Danielle Schreve, Prof. Iain Stewart.

Charmouth Heritage Coast Centre 05149333 (A Company Limited By Guarantee) Trustees Independent Examiner's Report

To the Trustees of Charmouth Heritage Coast Centre

I have satisfied myself that the Charity is not subject to audit under Company law and is eligible for independent examination.

Respective responsibilities of Trustees and Examiner

The Trustees, who are also the Directors of Charmouth Heritage Coast Centre for the purpose of Company law, are responsible for the preparation of the Accounts. The Trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011, the 2011 Act and the an independent examination is needed.

Basis of Independent Examiner's Report

My examination was earned out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the Charity and a comparison of the Accounts presented with those records. It also includes consideration of any unusual items or disclosures in the Accounts and seeking explanations from you as Trustees considering any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the Accounts present a "true and fair view" and the report is limited to those matters set out in the statement below.

Independent Examiner's Statement

In connection with my examination of the accounts no matters have come to my attention:

  1. which gives me reasonable cause to believe that, in any material respect, the requirements:

  2. to keep accounting records in accordance with section 386 of the Companies Act 2006; and

*[to prepare Accounts which accord with the accounting records, comply with the accounting ] requirements of 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities.

have not been met: or

  1. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed

May 2021

Robert Hughes ACMA Thurlestone Westcliffe Road Charmouth Dorset DT6 6BG

Charmouth Heritage Coast Centre (A Company Limited By Guarantee) Trustees

Statement of Financial Activities Including Income and Expenditure

for the Year Ended 31 December 2020

for the Year Ended 31 December 2020
Incoming Resources
Donations
Activities for generating Funds
Grants
Tax Repayments
Investment Income:
Interest
Charitable Trading Activities:
Total Incoming Resources
Expenditure
Cost of generating Funds
Fundraising trading: Cost of Goods Sold
Net Incoming Resources Available
Governance Costs
Total Resources Expended
Net Income/(Expenditure) for the Year
Net Movement in Funds
Total Funds at I January 2020
Total Funds Carried Forward		 INCOME FUNDS:
Unrestricted
Funds
RESTRICTED		 TOTAL
TOTAL
FUND
FUND
2019
10,013
18,287
69,079
185,081
94,495 22,449
2,195
1,556
650
642
0
0
176,432
228,015

169,963
224,138
169,963
224,138
6,469
3,877
21,672
21,672
191,635
245,810
(15,203)
(17,795)
241,618
275,179
226,415
257,384
10,013
0
69,079
0
94,495
0
2,195
0
650
0
0
0
176,432
0

169,963
0
169,963
0
6,469
0
0*
21,672
169,963
21,672
6,469
(21,672)
154,930
86,688
161,399
65,016

*None of the Trustees(or any person connected with them) received any remuneration during the year and there were no auditing costs.

Statement of Net Income for the Year to 31 December 2020

Gross Income as Above
General Purpose Funds
Restricted Funds
Total Expenditure as Above
General Purpose Funds
Restricted Funds
NET INCOME FOR THE YEAR		 176,432
0
169,963
21,672
176,432
191,635
(15,203)

Charmouth Heritage Coast Centre

Statement of Financial Activities Including Income and Expenditure BALANCE SHEET

Fixed Assets
Tangible Fixed Assets -
Cost
Depreciation
Current Assets
Stock
Debtors
Cash at Bank and in Hand
Liabilities
Creditors
NET ASSETS
FUNDS
Restricted
Unrestricted		 473,516
(397,611)		 473,516
(397,611)		 2020

2019
473,516
(370,179)
75,905
26,113
0
154,930
181,043		 75,905
181,043		 103,337
28,163
0
154,051		 ~~6~~
103,337
182,214
182,214
0 256,948
0		 0 285,551
0
256,948
65,016
161,399
226,415		 285,551
86,688
170,696
257,384

For the financial year in question the company was entitled to exemption under section 447 of the Companies Act 2006 relating to small companies.

No members have required the company to obtain an audit of its accounts for the year in question in accordance with Section 476 of the Companies Act 2006.

The directors acknowledge their responsibility for complying with the requirements of the Act with respect to accounting records and for the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies ’ regime.

Approved electronically by the Board of Trustees on and signed on its behalf by

Debby Snook

Chairman of Trustees

depreciation

Charmouth Heritage Coastal Centre

FIXED ASSET SCHEDULE

FIXED ASSET SCHEDULE
COST
At 1 January 20 20
Additions
Disposals
At 31 December 2020
DEPREClATION
At 1 January 2020
Charge for year
Disposals
At 31 December 2020
NET BOOK VALUE
At 1 January 20 20
At 31 December 2020		 Land &
Buildings
Equipment
414,600
58,916
00
0
0
414,600
58,916
327,912
42,267
21,672
5,760
0
0
349,584
48,027		 Equipment
58,916
0
0		 Total
473,516
0
0
473,516
58,916
370,179
27,432
0
397,611
86,688 16,649 103,337
65,016 10,889
75,905

& Fine Foundation Education Centre Constitution

  1. The name of the Charitable Incorporated Organisation is the Charmouth Heritage Coast Centre, hereinafter called the Centre.

  2. Centre address is Lower Sea Lane, Charmouth, Dorset, DT6 6LL, UK.

  3. The objects of the Centre are to advance the education of the public in the geology, palaeontology, geomorphology and natural history of the coast and adjacent areas at Charmouth and to maintain the Centre at Charmouth for education and information to encourage management of coast and adjacent area.

  4. The Trustees shall be responsible for the general management of the Centre. There is a requirement for Trustees to provide names, address and d o b for identification purposes. The Trustees must comply with their obligation to inform the Commission within 28 days of any change in the particulars of the Centre entered on the Central Register of Charities.

  5. The Trustees have overall responsibility for the Friends of the CHCC, an autonomous, affiliated group, working for the benefit of the Heritage Coast Centre. The Committee, for this autonomous group, elected at the AGM of the Friends of the CHCC, is led by a Chair, who is automatically a Trustee.

  6. The Trustees shall have power to raise money, to own or lease property, to buy and sell goods and equipment, to employ and remunerate such staff as are necessary for carrying out the work of the Centre, to co-opt persons to assist them in the management of the Centre and to do anything necessary to further the objectives of the Centre.

  7. The income and property of the Centre must be applied solely towards the promotion of the objectives. The Centre shall be administrated as a non-profit making organisation. Any funds accumulated are to be held on trust for the benefit of the Centre. Funds may be invested at the Trustees’ discretion

  8. No Trustee may receive any goods, services or financial benefit from the Centre. A Trustee is entitled to be reimbursed for reasonable expenses incurred by him or her when acting on behalf of the Centre.

  9. A Trustee must declare the nature and extent of any interest, direct or indirect, which he or she has in a proposed or existing transaction or arrangement with the Centre, and should not participate in any discussions or vote of the Trustees in which a possible conflict of interest may arise. However, the Trustee may remain at the meeting and may only answer questions relating to facts.

  10. In the event of the Centre being wound up, the Trustees have no liability to contribute to its assets and no personal responsibility for settling its debts and liabilities. Any funds remaining after payment of debts and expenses shall be passed to the Dorset Wildlife Trust for use in the Charmouth area, or in default, any other charity having similar aims for the use in Charmouth area.

  11. The Trustees shall manage the affairs of the Centre. It is the duty of the Trustees to exercise their powers and perform their functions to further the purposes of the Centre. In exercising those functions, they should apply such care and skills as is reasonable in the circumstances having regard to their special knowledge or experience.

1

& Fine Foundation Education Centre Constitution

  1. The Centre is to be administered by up to 14 Trustees to include the Chair of the Friends of CHCC and, to assist in fulfilling the charities education remit, the Headteacher of the local Primary School. Every Trustee must be appointed for a term of three years by a resolution passed at a properly convened meeting of the Trustees. In selecting individuals for appointment, the Trustees must have regard for the skills, knowledge and experience needed for the effective administration of the Centre. It is expected that Trustees should regularly attend meetings. Should a Trustee not attend for three consecutive occasions, without good reason, they would cease to be a Trustee.

  2. Each new Trustee be proposed by an existing Trustee. Prior to having the opportunity to introduce themselves at a meeting, the Chair will have an in-depth conversation with the prospective Trustee giving both parties time to gain understanding of each other. Approval of their appointment must be agreed by the current Trustees at the next full meeting. The new Trustee, on appointment, will receive a copy of the Constitution and the latest Annual Report and statement of accounts.

  3. A Trustee ceases to hold office if they retire, notifying the Chair in writing, or is absent without permission of the charity Trustees from all the meetings held within a period of one year and the Trustees resolve that the office be vacated.

  4. Decisions may be taken by a simple majority agreement of the Trustees at a meeting of the Trustees, by resolution in writing or in an electronic form. In the event of an equal number of votes, the Chair will cast a further casting vote. In the event of the discussion being in an electronic form, other than a virtual meeting, prior to the vote being counted, the Secretary shall distribute comments received from a Trustee about the resolution to all other Trustees. Written agreement/disagreement must be recorded in the minutes regarding any resolution.

  5. The Trustees may delegate any of their powers or functions to an Executive committee, and if they do, they shall determine the terms and conditions of that committee at the AGM. (Appendix) A committee may consist of two or more persons, but at least one member must be a Trustee. Any actions of the Executive Committee and the Board of Trustees must be brought to the attention of the Trustees as a whole as soon as possible. These arrangements should be reviewed annually. Trustees may also work in small teams on specific areas, reporting regularly, at least annually, to the Executive committee. Nothing in this clause shall undermine clause 21.

  6. The Chair to be elected annually at the Annual General Meeting. A Vice Chair to be appointed to cover the duties of the Chair as necessary. The Trustees shall meet as necessary but at least three times a year (nominally June, October and January), seven days’ written notice in writing being given to all Trustees. Any three Trustees may call a special meeting at any time giving seven days’ notice of the matters to be discussed. Four Trustees shall form a quorum to take decisions.

  7. The Trustees may invite, being mindful of any conflicts of interest or confidentiality issues, non-voting associate members who bring appropriate expertise to support the Centre (known traditionally as Visitors). These could be representatives of Dorset Council, Charmouth Parish Council, local Fossil Collectors and representatives of the wider community. Associate members may attend the AGM meetings regularly but are not Trustees. They may be invited to attend other meetings if their expertise is relevant to an agenda item.

2

& Fine Foundation Education Centre Constitution

  1. The Trustees have the power to amend this Constitution provided that such amendment shall not prejudice the charitable status of the Centre and that no amendment shall be made to Clauses 3 and 10

  2. An Annual General Meeting for Trustees must be held annually.

  3. Execution of documents. A document is validly executed by signature if it is signed by at least two of the Trustees.

  4. The Centre and Trustees must comply with its obligations under the General Regulations of the Charity Commission in relation to keeping of, and provision of access to, a register of Trustees.

  5. Minutes must be kept of all appointments of officers made by the Trustees; proceedings of Trustee meetings, including the names of the Trustees present, decisions made at the meeting and where appropriate, the reasons for those decisions and any decisions made by Trustees not at a meeting.

  6. The Trustees must comply with the requirements of the Charities Act 2011 with regard to keeping of accounting records, to the preparation and scrutiny of statements of account, and to the preparation of annual reports and returns. The statements of account, reports and returns must be sent to the Charity Commissions and Companies House, regardless of the income of the Centre, within 10 months of the financial year end. The Trustees must comply with their obligation to inform the Commission within 28 days of any change in the particulars of the Centre entered on the Central Register of Charities.

  7. All funds pertaining to the Centre to be retained in appropriate accounts at a nominated bank. Records to be maintained of all income and expenditure. Records reviewed by Treasurer and Chair monthly. These records to be independently examined annually by an appropriately qualified person. Signatories for cheques to include Chair of the Trustees, Treasurer, Secretary, nominated Warden and one other nominated Trustee. Two signatories required on all cheques.

  8. As provided by the Dissolution Regulations, the Centre may be dissolved by the Trustees. This would have to be agreed by a resolution passed by decision taken without a vote and without expression of dissent in response to the question put to the Trustees. Subject to the payment of all the Centre’s debts, any resolution for the winding up of the Centre must contain the provision directing how the remaining assets should be used as stated in 10. If the Centre is to be wound up or dissolved in any other circumstances, the provisions of the Dissolution Regulations must be followed.

Chairman:

Date signed: 13.05.21

Secretary: Constitution September 2000. Updated with respect to the model constitution of the Charity Commission 2012. Agreed: January 2015. Addition to point 12 May 2016.

Revised 26.05.16 Revised 16.10.17 Revised 10.05.18 Revised 16.05.19

Review delayed until January 2021 Major revision May 2021

3

& Fine Foundation Education Centre Constitution

(Appendix)

Terms of Reference for the Executive Committee

The Executive Committee will make proposals and recommendations to the Board of Trustees. Reports will be submitted to all Trustees before full Trustee meetings. Financial decisions may be made before a scheduled Trustee meeting should the need arise. Trustees will be informed of these decisions.

Membership of the Executive Committee shall consist of 4 Trustees, 2 of who will be the Chair and Vice-Chair of Trustees. Members will be elected at the Trustees’ Annual General Meeting. Staff or individuals with specific expertise may be consulted.

A quorum of 3 is required to conduct valid business.

Meetings will be held at least 3 times a year. Minutes will be taken.

Terms of Reference will be reviewed at the Annual General Meeting of Trustees.

4