**Charity number: 1105276** ## **VANA TRUST** **Report of the Trustees and Unaudited Financial Statements** **For the year ended 31 March 2022** **VANA TRUST Contents Page For the year ended 31 March 2022** |Report of the Trustees|1 to 7| |---|---| |Independent Examiner's Report to the Trustees|8| |Statement of Financial Activities|9| |Statement of Financial Position|10| |Notes to the Financial Statements|11 to 14| |Detailed Statement of Financial Activities|15 to 16| ## **VANA TRUST Report of the Trustees For the year ended 31 March 2022** The Trustees have pleasure in presenting their report and the financial statements for the charity for the year ended 31 March 2022. The Trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and the Republic of Ireland (FRS 102) (effective 1 January 2019). ## **Chair's report** The Trustees have pleasure in presenting their report and the financial statements for the charity for the year ended 31 March 2022. The Trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and the Republic of Ireland (FRS 102) (effective 1 January 2019). ## **OBJECTIVES AND ACTIVITIES** ## **Objectives and aims** Vana Trust's objectives are: The relief of poverty, sickness and distress, the advancement of education and the preservation and protection of good health of children and young people in Africa, in particular those living in Zambia, Zimbabwe, South Africa, Botswana, Namibia, Sudan, Tanzania and Kenya. The trustees have considered the Charity Commision's guidance on public benefit, including the guidance 'public benefit: running a charity (PB2)'. 1 of 16 ## **VANA TRUST Report of the Trustees Continued For the year ended 31 March 2022** ## **ACHIEVEMENTS AND PERFORMANCE** ## **Significant activities** Vana Trust comprises an organic farm in England and a sister charity in Zimbabwe. Working for the welfare of children and young adults linking these two charitable ventures thousands of miles apart. They share the Trust's motto: Enriching lives. Vana Trust programme in Southern Africa and plans for 2022/23 Vana Trust constantly works on improving its internal processes to provide the best service to the communities we assist with the use of the most cost-effective mechanisms. Establishment of more efficient systems will ensure minimal disruption of activities when faced with external challenges. Existing need criteria analysis systems will also need to be updated and the resuming of building of impact analysis frameworks will also be necessary for Vana Trust to operate with maximum precision by measuring our activities and successes. Vana Trust is currently supporting 64 students in Zimbabwe with school fees, uniforms, stationery, IT hardware and accommodation. The students ages vary, their level of education ranges from grade 1 to university degree level education at various intuitions and their needs vary depending on background. The students and their families are very appreciative of the support they receive from Vana Trust in Zimbabwe. ## Demographics in brief Level Number Male Female Primary 25 10 15 Secondary 22 14 8 University 17 10 7 Total 64 34 30 ## Aim of the Plans To put into place plans in line with the organisation's vision and give guidance on how to achieve this. These plans, set to ensure our set goals and our vision is achieved include: -Fees and other financial commitments are promptly scheduled, and funds deposited into the educational institutions' accounts -Increasing source of funding base -Setting up student part-time work -Establish a Charity shop in Harare -Register Chibwanda Farm School -Draw up Memorandum of Understanding with Ministry of Education -Conduct students' parent/family circumstances' Audit -Fundraise for Science Laboratory at St David's in Chihota -Vana Trust Zimbabwe Project coordinator to attend a counselling course Encourage community involvement ## Projects 1.Draw up a Memorandum of Understanding with the ministry of Education. This document will set out what we as VT will set out to do for the students under our support. It will also seek for the ministry 's commitment towards assisting us in our endeavour to provide this support. 2.Auditing of students' circumstances with the view to revisit their support and adjust accordingly. 3.Register Chimbwanda Farm school project at Marondera District Council and Ministry of Education. Revisit -The proposed textbook purchasing project -Data for university students 2 of 16 ## **VANA TRUST Report of the Trustees Continued For the year ended 31 March 2022** ## Financial Funding The focus for 2023 for Vana Trust Zimbabwe is to increase the funding source base locally to minimise financial strain on our parent organisation VT UK. The main routes identified are setting up a fun run, sports day, grant applications and getting the families/communities involved in the project. The idea is for the fun run and sports day for organisations be made into annual events. During these days VT will be allocating stands for catering and drink vendors and all participants will be giving a donation in return for T-shirts and a certificate for participation. There are financial outlays which will include the venue, T-shirt printing, advertising, and an ambulance. The venue can be a donation from one of the surrounding schools or sports clubs. ## Non-financial Funding Approaching building contractors and building material outlets for non-financial donations such as bricks cements and any other items at their disposal. With the trust permission, the setting up of a Charity shop in Harare will certainly widen our funding base. The shop will receive clothing and any other items from the public that can still be used but are no longer needed or in use. These items will then be sold at affordable prices. ## Student Part-Time Work The plan is to approach established food outlets, medical facilities, hotels, factories, and other intuitions seeking part-time employment on behalf of our students. The students will be paid at student rates. This arrangement will be for students in A-levels and University education only. Their income will get will be assist with their smaller expenses thus reduce the reliance on Vana Trust for items like pens, stationary, printing, sanitary, toiletries and data ## Vana Trust programme in the UK and plans for 2022/23 We welcomed clients back to the farm on a staggered basis due to the Covid pandemic. The closure affected everybody but especially our trainees with autism and mental health problems. The restrictions on access to facilities such as ours exacerbated their isolation during the closures with the curtailment of their activities here. We gradually introduced the trainees back to working on the farm and socialising once again. We had a significant increase in work experience volunteers, those attending college courses and Duke of Edinburgh Awards. All of those attending achieved their qualifications and Bronze and Silver levels. The work on the farm focused on increasing our soft fruit stock, fixing fencing and livestock housing and training our young pigs to follow us and sit. We have made the farm a welcoming place by painting farm animals on the animal feed shed and creating more signs to brighten up the areas. One of our younger volunteers came to us at first shy, reserved and suffering with anxiety. It was a difficult time for him as we were in the midst of the pandemic and he was feeling very isolated and vulnerable. Over the coming months during regular attendance he really blossomed, he learnt many new skills and engaged confidently with staff and clients alike. Towards the end of his involvement at the farm he was able to lead and supervise small groups and we were so proud of him moving into full time employment. Over the coming financial year Vana Trust aims to increase farm events and fundraising activities to enable more people to access our services. 3 of 16 ## **VANA TRUST Report of the Trustees Continued For the year ended 31 March 2022** ## **FINANCIAL REVIEW** ## **Significant events** The accounts are summarised on pages 5 to 13 and have been prepared on a receipts and payments basis. During the year, the Charity received contributions of £212,855 and incurred expenditure of £154,039. Of this expenditure, £97,575 was directly spent on the objectives of the Charity. At the year end, the Charity had cash and bank balances of £7,422 and creditors falling due in one year of £5,119. WHERE VANA TRUST'S MONEY COMES FROM Grants, individual donors, social enterprise regular monthly donation, corporate giving site B1G1, fundraising activities/events and farm income from trainees. ## HOW MONEY HAS BEEN SPENT IN THE PAST YEAR In the UK, we were awarded grants for staff training. This comprised copywriting, video making, fundraising and website training which enabled us to design our new website, You Tube channel and blog sites. Regular payments are staff salaries, animal feed and Lunch Club supplies. In Southern Africa, monies are spent on school fees, uniforms, stationery, IT hardware and accommodation for students. ## **Reserves** As part of the ongoing assessment of Vana Trust's strategic planning, policies and procedures, the Management Team of Vana Trust has developed a Reserve Policy to provide the charity with adequate financial stability and the means for it to meet its charitable objectives for the foreseeable future. We propose to maintain the charity's reserves at a level which is at least equivalent to three months operational expenditure and have done so with regard to its manner of operation of likely funding streams. These reserves will be maintained in a readily realisable form. The trustees will review the amount of reserves that are required to ensure that they are adequate to fulfil the charity's continuing obligations on a yearly basis. Vana Trust management may draw on the reserve in an emergency and to take full advantage of unexpected opportunities. The Trustees and Management would then seek to rebuild the fund. ## **REFERENCE AND ADMINISTRATIVE INFORMATION** **Name of Charity** VANA TRUST **Charity registration number** 1105276 **Principal address** 11 Romola Road London SE24 9BA ## **Trustees** The trustees and officers serving during the year and since the year end were as follows: Mr Nicholas Aubrey Hyman Ms Nyasha Gwatidzo Mr Peter Fleming Ms Blessings Kaseke Ms Rianna Patterson (Appointed: 17 April 2021) Mr Jonathan Frostick (Appointed: 07 June 2021) Ms Jean Muchopa 4 of 16 **VANA TRUST Report of the Trustees Continued For the year ended 31 March 2022** ## **Senior management** ## **Independent examiners** Ms Nyasha Gwatidzo (Founding Director) Mr Wayne Visser (Patron) Ms Wendy Issaka (CEO) Willis Burnell Ltd. Unit 3 The Courtyard Parsonage Stocks Road Faversham Kent ME13 0ET Approved by the Board of Trustees and signed on its behalf by 23 January 2023 ............................................................................. Mr Nicholas Aubrey Hyman 5 of 16 ## **VANA TRUST Independent Examiners Report to the Trustees For the year ended 31 March 2022** I report to the trustees on my examination of the accounts of the charity for the year ended 31 March 2022. ## **Responsibilities and basis of report** As the charity trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the 2011 Act'). I report in respect of my examination of the charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiners statement** I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Charity as required by section 130 of the 2011 Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a - 'true and fair view' which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Willis Burnell Ltd. Unit 3 The Courtyard Parsonage Stocks Road Faversham Kent ME13 0ET 23 January 2023 6 of 16 ## **VANA TRUST** ## **Statement of Financial Activities For the year ended 31 March 2022** ||**Notes**|**Unrestricted**|**Restricted**|**2022**|**2021**| |---|---|---|---|---|---| |||**funds**|**funds**||| |||**£**|**£**|**£**|**£**| |**Income and endowments**|||||| |**from:**|||||| |Donations and legacies|2|186,561|21,529|208,090|170,904| |Other trading activites|3|(2,172)|-|(2,172)|4,465| |Investments|4|1|-|1|-| |**Total**||**184,390**|**21,529**|**205,919**|**175,369**| |**Expenditure on:**|||||| |Raising funds|5|(47,828)|-|(47,828)|(74,974)| |Charitable activities|6/7|(77,761)|(21,529)|(99,290)|(163,591)| |**Total**||**(125,589)**|**(21,529)**|**(147,118)**|**(238,565)**| |**Net income/expenditure**||**58,801**|**-**|**58,801**|**(63,196)**| |**Reconciliation of funds**|||||| |Total funds brought forward||(56,498)|-|(56,498)|6,698| |**Total funds carried forward**||**2,303**|**-**|**2,303**|**(56,498)**| 7 of 16 ## **VANA TRUST Statement of Financial Position As at 31 March 2022** |**Notes**
**Current assets**
Cash at bank and in hand
**Creditors: amounts falling due within one year**
12
**Net current assets**
**Total assets less current liabilities**
**Net assets**
**The funds of the charity**
Unrestricted income funds
13
**Total funds**|**£**
**2022**
7,422
**7,422**
(5,119)
**2,303**
**2,303**
**2,303**
2,303
**2,303**|**£**
**2021**
15| |---|---|---| |||**15**| |||(56,513)
**(56,498)**| |||**(56,498)**| |||**(56,498)**| |||(56,498)| |||**(56,498)**| The financial statements were approved and authorised for issue by the Board and signed on its behalf by: Mr Nicholas Aubrey Hyman Trustee 23 January 2023 8 of 16 ## **VANA TRUST Notes to the Financial Statements For the year ended 31 March 2022** ## **1. Accounting Policies** ## **Basis of accounting** The financial statements have been prepared under the historical cost convention, except for investments which are included at market value and the revaluation of certain fixed assets and in accordance with the Charities SORP (FRS 102) ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), and the Charities Act 2011. VANA TRUST meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s). ## **2. Income from donations and legacies** |Donations received
Grants received|**2021**
**2022**
**Restricted**
**funds**
**Unrestricted**
**funds**
**£**
**£**
**£**
**£**
125,378
186,561
-
186,561
45,526
21,529
21,529
-
**170,904**
**208,090**
**21,529**
**186,561**| |---|---| ## **3. Income earned from other activities** |**Unrestricted funds**
Fund raising events
Shop income|**2022**
**£**
(6,937)
4,765
**(2,172)**|**2021**
**£**
2,938
1,527| |---|---|---| |||**4,465**| ## **4. Investment income** |**nvestment income**||| |---|---|---| |**Unrestricted funds**
Bank interest receivable|**2022**
**£**
1
**1**|**2021**
**£**
-| |||**-**| 9 of 16 ## **VANA TRUST Notes to the Financial Statements Continued For the year ended 31 March 2022** ## **5. Expenditure on generating donations and legacies** |**Expenditure on generating donations and legacies**||| |---|---|---| |**Unrestricted funds**
Donations
Support costs|**2022**
**£**
-
47,828
**47,828**|**2021**
**£**
310
74,664| |||**74,974**| ## **6. Costs of charitable activities by fund type** ||**Unrestricted**|**Restricted**|**2022**|**2021**| |---|---|---|---|---| ||**funds**|**funds**||| ||**£**|**£**|**£**|**£**| |Education in Zimbabwe|5,527|21,529|27,056|25,325| |Organic Farm|70,519|-|70,519|107,583| |Support costs|1,715|-|1,715|30,683| ||**77,761**|**21,529**|**99,290**|**163,591**| ## **7. Costs of charitable activities by activity type** |**Support costs**
Education in Zimbabwe
Organic Farm|**2021**
**2022**
**Support**
**costs**
**Activities**
**undertaken**
**directly**
**£**
**£**
**£**
**£**
28,771
1,715
27,056
49,002
70,519
-
70,519
114,589
**97,575**
**1,715**
**99,290**
**163,591**| |---|---| 10 of 16 ## **VANA TRUST Notes to the Financial Statements Continued For the year ended 31 March 2022** ## **8. Analysis of support costs** |Management
Finance
IT
Human Resources
Advertising,
promotion and
consultancy
Governance costs|**Education**
**in**
**Zimbabwe**
**Voluntary**
**Income**
**£**
**£**
-
1,385
-
78
-
252
-
-
44,525
-
3,303
-
**47,828**
**1,715**|**2022**
**£**
1,385
78
252
-
44,525
3,303
**49,543**|**2021**
**£**
12,419
48
312
14,013
71,601
6,954| |---|---|---|---| ||||**105,347**| ## **9. Net income/(expenditure) for the year** This is stated after charging/(crediting): |Staff pension contributions
**10. Staff costs and emoluments**
Total staff costs for the year ended 31 March 2022 were:
Salaries and wages
Pension costs
Organic farm|**2022**
**£**
2,789
**2022**
**£**
68,487
2,789
**71,276**
**2022**
0
**0**|**2021**
**£**
1,309| |---|---|---| |||**2021**
**£**
61,115
1,309| |||**62,424**| |||**2021**
3| |||**3**| 11 of 16 ## **VANA TRUST** ## **Notes to the Financial Statements Continued For the year ended 31 March 2022** ## **11. Comparative for the Statement of Financial Activities** ||**Unrestricted**|**Restricted**|**2021**| |---|---|---|---| ||**funds**|**funds**|| ||**£**|**£**|**£**| |**Income and endowments from:**|||| |Donations and legacies|125,378|45,526|170,904| |Other trading activites|4,465|-|4,465| |**Total**|**129,843**|**45,526**|**175,369**| |**Expenditure on:**|||| |Raising funds|(68,020)|-|(68,020)| |Charitable activities|(118,065)|(45,526)|(163,591)| |**Total**|**(186,085)**|**(45,526)**|**(231,611)**| |**Net income/expenditure**|**(56,242)**|**-**|**(56,242)**| |**Reconciliation of funds**|||| |Total funds brought forward|6,698|-|6,698| |**Total funds carried forward**|**(49,544)**|**-**|**(49,544)**| ## **12. Creditors: amounts falling due within one year** |Other creditors
Accruals and deferred income|**2022**
**£**
4,370
749
**5,119**|**2021**
**£**
56,513
-| |---|---|---| |||**56,513**| ## **13. Movement in funds** ## **Unrestricted Funds** |_General_
General Fund|**Balance at**
**01/04/2021**
**£**
(56,498)
**(56,498)**|**Incoming**
**resources**
**£**
184,390
**184,390**|**Outgoing**
**resources**
**£**
(125,589)
**(125,589)**|**Balance at**
**31/03/2022**
**£**
2,303| |---|---|---|---|---| |||||**2,303**| 12 of 16 ## **VANA TRUST Notes to the Financial Statements Continued For the year ended 31 March 2022** ## **Unrestricted Funds - Previous year** |**Unrestricted Funds - Previous year**||||| |---|---|---|---|---| ||**Balance at**|**Incoming**|**Outgoing**|**Balance at**| ||**01/04/2020**|**resources**|**resources**|**31/03/2021**| ||**£**|**£**|**£**|**£**| |_General_||||| |General Fund|6,698|129,843|(193,039)|(56,498)| ||**6,698**|**129,843**|**(193,039)**|**(56,498)**| ## **Purpose of unrestricted Funds** ## General Fund The relief of poverty, sickness and distress, the advancement of education and the preservation and protection of good health in children and young people. ## General The relief of poverty, sickness and distress, the advancement of education and the preservation of good health in young people. ## **Restricted Funds** |General Fund
**Restricted Funds - Previous year**
General Fund|**Incoming**
**resources**
**£**
21,529
**21,529**
**Incoming**
**resources**
**£**
45,526
**45,526**|**Outgoing**
**resources**
**£**
(21,529)
**(21,529)**
**Outgoing**
**resources**
**£**
(45,526)
**(45,526)**|**Balance at**
**31/03/2022**
**£**
-
**-**
**Balance at**
**31/03/2021**
**£**
-
**-**| |---|---|---|---| ## **Purpose of restricted funds** ## General Fund The relief of poverty, sickness and distress, the advancement of education and the preservation and protection of good health in children and young people. 13 of 16 ## **VANA TRUST Notes to the Financial Statements Continued For the year ended 31 March 2022** ## **14. Analysis of net assets between funds** |**Analysis of net assets between funds**||| |---|---|---| ||**Net current**|**Net Assets**| ||**assets /**|| ||**(liabilities)**|| ||**£**|**£**| |**Unrestricted funds**||| |_General_||| |General Fund|2,303|2,303| ||**2,303**|**2,303**| |**Previous year**||| ||**Net current**|**Net Assets**| ||**assets /**|| ||**(liabilities)**|| ||**£**|**£**| |**Unrestricted funds**||| |_General_||| |General Fund|(56,498)|(56,498)| ||**(56,498)**|**(56,498)**| 14 of 16 ## **VANA TRUST Detailed Statement of Financial Activities For the year ended 31 March 2022** |**INCOME AND ENDOWMENT**
**Donations and legacies**
Donations
Grants receivable
**Other trading activities**
Fund raising events
Shop income
**Investments**
Bank interest receivable
**Total incoming resources**
**EXPENDITURE**
**Raising donations and legacies**
Donations
**Charitable activities**
Cost of direct charitable activity (Education
in Zimbabwe)
Cost of direct charitable activity (Organic
Farm)
**SUPPORT COSTS**
**Management**
Management (Education in Zimbabwe)
**Finance**
Finance (Education in Zimbabwe)
**IT**
IT (Education in Zimbabwe)
**Human Resources**
Human Resources (Education in Zimbabwe)
Human Resources (Organic Farm)
**Advertising, promotion and consultancy**
Advertising, promotion and consultancy|**£**
**2022**
186,561
21,529
**208,090**
(6,937)
4,765
**(2,172)**
1
**1**
**205,919**
-
**-**
(27,056)
(70,519)
**(97,575)**
(1,385)
**(1,385)**
(78)
**(78)**
(252)
**(252)**
-
-
**-**
(44,525)|**£**
**2021**
125,378
45,526| |---|---|---| |||**170,904**
2,938
1,527| |||**4,465**
-| |||**-**| |||**175,369**
(310)| |||**(310)**
(25,325)
(107,583)| |||**(132,908)**
(12,419)| |||**(12,419)**
(48)| |||**(48)**
(312)| |||**(312)**
(7,007)
(7,006)| |||**(14,013)**
(67,710)| 15 of 16 This page does not form part of the statutory financial statements ## **VANA TRUST Detailed Statement of Financial Activities Continued For the year ended 31 March 2022** |Advertising, promotion and consultancy
(Education in Zimbabwe)
**Governance costs**
Governance costs
**Total resources expended**
**Net Income**|-
**(44,525)**
(3,303)
**(3,303)**
**(147,118)**
**58,801**|(3,891)| |---|---|---| |||**(71,601)**
(6,954)| |||**(6,954)**| |||**(238,565)**| |||**(63,196)**| 16 of 16 This page does not form part of the statutory financial statements