**Charity number: 1105276**
## **VANA TRUST**
**Report of the Trustees and Unaudited Financial Statements**
**For the year ended 31 March 2021**
**VANA TRUST Contents Page For the year ended 31 March 2021**
|Report of the Trustees|1 to 3|
|---|---|
|Independent Examiner's Report to the Trustees|4|
|Statement of Financial Activities|5|
|Statement of Financial Position|6|
|Notes to the Financial Statements|7 to 12|
|Detailed Statement of Financial Activities|13 to 14|
## **VANA TRUST Report of the Trustees For the year ended 31 March 2021**
The Trustees have pleasure in presenting their report and the financial statements for the charity for the year ended 31 March 2021. The Trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and the Republic of Ireland (FRS 102) (effective 1 January 2019).
## **Chair's report**
The Trustees have pleasure in presenting their report and the financial statements for the charity for the year ended 31 March 2021. The Trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and the Republic of Ireland (FRS 102) (effective 1 January 2019).
## **OBJECTIVES AND ACTIVITIES**
## **Objectives and aims**
Vana Trust's objectives are:
The relief of poverty, sickness and distress, the advancement of education and the preservation and protection of good health of children and young people in Africa, in particular those living in Zambia, Zimbabwe, South Africa, Botswana, Namibia, Sudan, Tanzania and Kenya.
The trustees have considered the Charity Commision's guidance on public benefit, including the guidance 'public benefit: running a charity (PB2)'.
## **ACHIEVEMENTS AND PERFORMANCE**
## **Significant activities**
Vana Trust comprises an organic farm in England and a sister charity in Zimbabwe. Working for the welfare of
children and young adults linking these two charitable ventures thousands of miles apart. They share the Trust's motto: Enriching lives.
The Trust continues to fund and assist disadvantaged children and young adults both in Zimbabwe and the UK and the success story continues.
Over the coming financial year Vana Trust aims to consolidate its strategic aims by investing time and effort in improving its processes. In order to provide the greatest impact at the most effective cost we will be restructuring our administration and building impact analysis frameworks that will allow us to measure our activities and our success.
In addition to our internal processes Vana Trust will also be creating more robust public facing deliverables. Clear beneficiary criteria, transparent application and review structures will allow for a better understanding of our aims and activities both in Zimbabwe and the UK as well as enabling cost effective growth. Diversification of funding sources will also be a key goal in the coming year.
## **FINANCIAL REVIEW**
## **Significant events**
The accounts are summarised on pages 5 to 13 and have been prepared on a receipts and payments basis. During the year, the Charity received contributions of £175,369 and incurred expenditure of £238,565. Of this expenditure, £163,591 was directly spent on the objectives of the Charity. During the year, the Charity's banking facilities were involuntarily suspended for the administrative reasons of the bank. In order to ensure continuation of the charitable activities, the founding director agreed to provide temporary financial support until the position could be rectified.At the year end, the Charity had cash and bank balances of £15 and creditors falling due in one year of £56,513.
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## **VANA TRUST Report of the Trustees Continued For the year ended 31 March 2021**
## **Reserves**
As part of the ongoing assessment of Vana Trust's strategic planning, policies and procedures, the Management Team of Vana Trust has developed a Reserve Policy to provide the charity with adequate financial stability and the means for it to meet its charitable objectives for the foreseeable future. We propose to maintain the charity's reserves at a level which is at least equivalent to three months operational expenditure and have done so with regard to its manner of operation of likely funding streams. These reserves will be maintained in a readily realisable form.
The trustees will review the amount of reserves that are required to ensure that they are adequate to fulfil the charity's continuing obligations on a yearly basis.
Vana Trust management may draw on the reserve in an emergency and to take full advantage of unexpected opportunities. The Trustees and Management would then seek to rebuild the fund.
## **Funds in deficit**
Due to the involuntary suspension of the Charity's banking facilities, the Charity has been unable to receive its usual donations and has relied on the temporary support of the founding director. This has led to the General Fund being in deficit at the year end. The Trustees are confident that the position will be reversed in the following financial year.
## **REFERENCE AND ADMINISTRATIVE INFORMATION**
**Name of Charity** VANA TRUST **Charity registration number** 1105276 **Principal address** 11 Romola Road London SE24 9BA
## **Trustees**
The trustees and officers serving during the year and since the year end were as follows:
Mr Nicholas Aubrey Hyman Ms Nyasha Gwatidzo Mr Peter Fleming Ms Blessings Kaseke Ms Rianna Patterson Mr Jonathan Frostick Ms Jean Muchopa (Appointed: 27 February 2021) **Senior management** Ms Nyasha Gwatidzo (Founding Director) Mr Wayne Visser (Patron) Ms Wendy Issaka (CEO) **Independent examiners** Willis Burnell Ltd. Unit 3 The Courtyard Parsonage Stocks Road Faversham Kent ME13 0ET
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**VANA TRUST Report of the Trustees Continued For the year ended 31 March 2021**
Approved by the Board of Trustees and signed on its behalf by
09 December 2021 ............................................................................. Mr Nicholas Aubrey Hyman
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## **VANA TRUST Independent Examiners Report to the Trustees For the year ended 31 March 2021**
I report to the trustees on my examination of the accounts of the charity for the year ended 31 March 2021.
## **Responsibilities and basis of report**
As the charity trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the 2011 Act').
I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiners statement**
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Charity as required by section 130 of the 2011 Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Willis Burnell Ltd. Unit 3 The Courtyard Parsonage Stocks Road Faversham
Kent ME13 0ET
09 December 2021
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## **VANA TRUST Statement of Financial Activities For the year ended 31 March 2021**
|**Notes**
**Income and endowments**
**from:**
Donations and legacies
2
Other trading activites
3
**Total**
**Expenditure on:**
Raising funds
4
Charitable activities
5/6
**Total**
**Net income/expenditure**
**Reconciliation of funds**
Total funds brought forward
**Total funds carried forward**|**Unrestricted**
**funds**
**£**
125,378
4,465
**129,843**
(74,974)
(118,065)
**(193,039)**
**(63,196)**
6,698
**(56,498)**|**Restricted**
**funds**
**£**
45,526
-
**45,526**
-
(45,526)
**(45,526)**
**-**
-
**-**|**2021**
**£**
170,904
4,465
**175,369**
(74,974)
(163,591)
**(238,565)**
**(63,196)**
6,698
**(56,498)**|**2020**
**£**
104,532
-|
|---|---|---|---|---|
|||||**104,532**|
|||||(2,794)
(100,509)|
|||||**(103,303)**|
|||||**1,229**
5,469|
|||||**6,698**|
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## **VANA TRUST Statement of Financial Position As at 31 March 2021**
|**Notes**
**Current assets**
Cash at bank and in hand
**Creditors: amounts falling due within one year**
11
**Net current assets**
**Total assets less current liabilities**
**Net assets**
**The funds of the charity**
Restricted income funds
12
Unrestricted income funds
12
**Total funds**|**£**
**2021**
15
**15**
(56,513)
**(56,498)**
**(56,498)**
**(56,498)**
-
(56,498)
**(56,498)**|**£**
**2020**
7,447|
|---|---|---|
|||**7,447**|
|||(749)
**6,698**|
|||**6,698**|
|||**6,698**|
|||-
6,698|
|||**6,698**|
The financial statements were approved and authorised for issue by the Board and signed on its behalf by:
Mr Nicholas Aubrey Hyman Trustee 09 December 2021
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## **VANA TRUST Notes to the Financial Statements For the year ended 31 March 2021**
## **1. Accounting Policies**
## **Basis of accounting**
The financial statements have been prepared under the historical cost convention, except for investments which are included at market value and the revaluation of certain fixed assets and in accordance with the Charities SORP (FRS 102) ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)’, Financial Reporting Standard 102 the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), and the Charities Act 2011.
VANA TRUST meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).
## **2. Income from donations and legacies**
|Donations received
Grants received|**2020**
**2021**
**Restricted**
**funds**
**Unrestricted**
**funds**
**£**
**£**
**£**
**£**
104,532
125,378
-
125,378
-
45,526
45,526
-
**104,532**
**170,904**
**45,526**
**125,378**|
|---|---|
## **3. Income earned from other activities**
|**Unrestricted funds**
Fund raising events
Shop income|**2021**
**£**
2,938
1,527
**4,465**|**2020**
**£**
-
-|
|---|---|---|
|||**-**|
## **4. Expenditure on generating donations and legacies**
|**Expenditure on generating donations and legacies**|||
|---|---|---|
|**Unrestricted funds**
Donations
Support costs|**2021**
**£**
310
74,664
**74,974**|**2020**
**£**
216
2,578|
|||**2,794**|
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## **VANA TRUST**
## **Notes to the Financial Statements Continued For the year ended 31 March 2021**
## **5. Costs of charitable activities by fund type**
||**Unrestricted**|**Restricted**|**2021**|**2020**|
|---|---|---|---|---|
||**funds**|**funds**|||
||**£**|**£**|**£**|**£**|
|Education in Zimbabwe|25,325|-|25,325|36,810|
|Organic Farm|62,057|45,526|107,583|63,414|
|Support costs|30,683|-|30,683|285|
||**118,065**|**45,526**|**163,591**|**100,509**|
## **6. Costs of charitable activities by activity type**
|**Support costs**
Education in Zimbabwe
Organic Farm|**2020**
**2021**
**Support**
**costs**
**Activities**
**undertaken**
**directly**
**£**
**£**
**£**
**£**
49,002
23,677
25,325
37,095
114,589
7,006
107,583
63,414
**132,908**
**30,683**
**163,591**
**100,509**|
|---|---|
## **7. Analysis of support costs**
|Management
Finance
IT
Human Resources
Advertising,
promotion and
consultancy
Governance costs|**Organic**
**Farm**
**Education**
**in**
**Zimbabwe**
**Voluntary**
**Income**
**£**
**£**
**£**
-
12,419
-
-
48
-
-
312
-
-
7,007
7,006
67,710
3,891
-
6,954
-
-
**74,664**
**23,677**
**7,006**|**2021**
**£**
12,419
48
312
14,013
71,601
6,954
**105,347**|**2020**
**£**
-
-
285
-
-
2,578|
|---|---|---|---|
||||**2,863**|
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## **VANA TRUST Notes to the Financial Statements Continued For the year ended 31 March 2021**
## **8. Net income/(expenditure) for the year**
This is stated after charging/(crediting):
|This is stated after charging/(crediting):|||
|---|---|---|
||**2021**|**2020**|
||**£**|**£**|
|Staff pension contributions|1,309|-|
## **9. Staff costs and emoluments**
Total staff costs for the year ended 31 March 2021 were:
|Salaries and wages
Pension costs
Organic farm
**Comparative for the Statement of Financial Activities**
**Income and endowments from:**
Donations and legacies
**Total**
**Expenditure on:**
Raising funds
Charitable activities
**Total**
**Net income/expenditure**
**Reconciliation of funds**
Total funds brought forward
**Total funds carried forward**|**Unrestricted**
**funds**
**£**
104,532
**104,532**
(216)
(95,991)
**(96,207)**
**8,325**
951
**9,276**|**2021**
**£**
61,115
1,309
**62,424**
**2021**
3
**3**
**Restricted**
**funds**
**£**
-
**-**
-
(4,518)
**(4,518)**
**(4,518)**
4,518
**-**|**2020**
**£**
59,031
-|
|---|---|---|---|
||||**59,031**|
||||**2020**
3|
||||**3**|
||||**2020**
**£**
104,532|
||||**104,532**|
||||(216)
(100,509)|
||||**(100,725)**|
||||**3,807**
5,469|
||||**9,276**|
## **10. Comparative for the Statement of Financial Activities**
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## **VANA TRUST Notes to the Financial Statements Continued For the year ended 31 March 2021**
## **11. Creditors: amounts falling due within one year**
|**Creditors: amounts falling due within one year**|||
|---|---|---|
||**2021**|**2020**|
||**£**|**£**|
|Other creditors|56,513|-|
|Accruals and deferred income|-|749|
||**56,513**|**749**|
## **12. Movement in funds**
## **Unrestricted Funds**
|_General_
General Fund
**Unrestricted Funds - Previous year**
_General_
General Fund|**Balance at**
**01/04/2020**
**£**
6,698
**6,698**
**Balance at**
**01/04/2019**
**£**
951
**951**|**Incoming**
**resources**
**£**
129,843
**129,843**
**Incoming**
**resources**
**£**
104,532
**104,532**|**Outgoing**
**resources**
**£**
(193,039)
**(193,039)**
**Outgoing**
**resources**
**£**
(98,785)
**(98,785)**|**Balance at**
**31/03/2021**
**£**
(56,498)|
|---|---|---|---|---|
|||||**(56,498)**|
|||||**Balance at**
**31/03/2020**
**£**
6,698|
|||||**6,698**|
## **Purpose of unrestricted Funds**
## General Fund
The relief of poverty, sickness and distress, the advancement of education and the preservation and protection of good health in children and young people.
## General
The relief of poverty, sickness and distress, the advancement of education and the preservation of good health in young people.
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## **VANA TRUST Notes to the Financial Statements Continued For the year ended 31 March 2021**
## **Restricted Funds**
|General Fund
**Restricted Funds - Previous year**
General Fund|**Balance at**
**01/04/2020**
**£**
-
**-**
**Balance at**
**01/04/2019**
**£**
4,518
**4,518**|**Incoming**
**resources**
**£**
45,526
**45,526**
**Incoming**
**resources**
**£**
-
**-**|**Outgoing**
**resources**
**£**
(45,526)
**(45,526)**
**Outgoing**
**resources**
**£**
(4,518)
**(4,518)**|**Balance at**
**31/03/2021**
**£**
-|
|---|---|---|---|---|
|||||**-**|
|||||**Balance at**
**31/03/2020**
**£**
-|
|||||**-**|
## **Purpose of restricted funds**
## General Fund
The relief of poverty, sickness and distress, the advancement of education and the preservation and protection of good health in children and young people.
## **13. Analysis of net assets between funds**
|**Analysis of net assets between funds**||
|---|---|
|**Unrestricted funds**
_General_
General Fund|**Net current**
**assets /**
**(liabilities)**
**Net Assets**
**£**
**£**
(56,498)
(56,498)|
||**(56,498)**
**(56,498)**|
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**VANA TRUST Notes to the Financial Statements Continued For the year ended 31 March 2021**
|**Previous year**
**Unrestricted funds**
_General_
General Fund|**Net current**
**assets /**
**(liabilities)**
**Net Assets**
**£**
**£**
6,698
6,698|
|---|---|
||**6,698**
**6,698**|
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## **VANA TRUST Detailed Statement of Financial Activities For the year ended 31 March 2021**
|**INCOME AND ENDOWMENT**
**Donations and legacies**
Donations
Grants receivable
**Other trading activities**
Fund raising events
Shop income
**Total incoming resources**
**EXPENDITURE**
**Raising donations and legacies**
Donations
**Charitable activities**
Cost of direct charitable activity (Education
in Zimbabwe)
Cost of direct charitable activity (Organic
Farm)
**SUPPORT COSTS**
**Management**
Management (Education in Zimbabwe)
**Finance**
Finance (Education in Zimbabwe)
**IT**
IT (Education in Zimbabwe)
**Human Resources**
Human Resources (Education in Zimbabwe)
Human Resources (Organic Farm)
**Advertising, promotion and consultancy**
Advertising, promotion and consultancy
Advertising, promotion and consultancy
(Education in Zimbabwe)|**£**
**2021**
125,378
45,526
**170,904**
2,938
1,527
**4,465**
**175,369**
(310)
**(310)**
(25,325)
(107,583)
**(132,908)**
(12,419)
**(12,419)**
(48)
**(48)**
(312)
**(312)**
(7,007)
(7,006)
**(14,013)**
(67,710)
(3,891)
**(71,601)**|**£**
**2020**
104,532
-|
|---|---|---|
|||**104,532**
-
-|
|||**-**|
|||**104,532**
(216)|
|||**(216)**
(36,810)
(63,414)|
|||**(100,224)**
-|
|||**-**
-|
|||**-**
(285)|
|||**(285)**
-
-|
|||**-**
-
-|
|||**-**|
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This page does not form part of the statutory financial statements
## **VANA TRUST**
## **Detailed Statement of Financial Activities Continued For the year ended 31 March 2021**
|**Governance costs**
Governance costs
**Total resources expended**
**Net Expenditure**|(6,954)
**(6,954)**
**(238,565)**
**(63,196)**|(2,578)|
|---|---|---|
|||**(2,578)**|
|||**(103,303)**|
|||**1,229**|
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This page does not form part of the statutory financial statements