The DX Club
Income and Expenditure Account For the Year ended 31 July 2025
Independent examlner's report to the trustees of The DX Club I report to the trustees on my examination of the accounts of the DX Club for the year ended 31 July 2025. Responsibilities and basis of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 20111'lhe Act'l. I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination I have followed all the applicable DIrelOn$ given by the Charity Commission under section 14515){bl of the Act. Independ8nt examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in Gonnection with the examination giving me cause lo believe that in any material r8sped'. accounting records were not kept in respect of the Trust as required by section 130 of the Act., or the accounts do not accord with those records, or the accounts do not comply with the applicable requiremènts concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the aGcounls give a 'lrue and fair view which is not a matter ¢onsidered as part of an independenl examination. I have no concems and have come across no other matters in Connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounls lo b8 reached. Sharon Betts FCCA HFL Accountants Limited HFL House 1 Saxon Way Melbourn Cambs SG8 6DN Date.. 17 March 2026
The DX Club
Trustees Report
Year ended 31 July 2025
The trustees, present their report with the charity's financial statements for the year ended 31 July 2025.
Objects and aims
The principal aim of the charity is to provide the necessary facilities for the daily care, recreation, and education of children during out-of-school hours and during school holidays, as well as to advance the education and training of persons providing such care, education, and recreational facilities.
Public benefit
Overall, 2024-25 was another positive year, with bookings for Breakfast Club, After School Club and Holiday Club all at a financially stable level. The club has grown and we have recruited several new members of staff, who have settled in well. The additional staff means that the club is more robust and able to cope with and staff absences and with expanding attendee numbers or children with more advanced needs. We are delighted to see the DX Club thrive and provide sought-after wrap-around childcare to support the families of Duxford Primary School.
The holiday club themed days continue to be popular, and we were delighted to hear that the Government-funded Holiday Activities and Food (HAF) programme will continue for the time being. The County Council HAF team visited the DX Club and continue to be impressed with the care provision, activities and food provided at our sessions. We are extremely grateful for the support, training and funding provided by the HAF team. We were also very grateful for the charitable donations from local companies, which enabled us to offer funded Breakfast Club places, helping to ensure that children are well fed and settled before they begin their day at school.
Financial review
The Accounts for the year ended 31 July 2025 are attached and have been subject to an independent examination by Sharon Betts at HFL Accountants Limited. They will be filed with the Charities Commission assuming they are approved at the AGM. There is a related party situation, whereby the Partner at HFL Accountants Limited, Tracey Nicholls, is the sister of Karen Mogg (DX Club Manager), which needs to be mentioned for transparency. This is mitigated by Tracey not being responsible for the day-to-day bookkeeping or the independent examination and with the independent scrutiny of the accounts & good practice, by John Davies FCCA (DX Treasurer).
Income for the year was £136,314.62 (2024 £128,561.01; 6% increase) and Expenditure was £128,316.47 (2024 £111,910.69; 15% increase) which means that there was a surplus for the year of £7,998.15.
Since the year end, we have passed into being in a loss-making position, but we are still on track to submit another reasonable set of accounts for 2026/27. The main reason for the change includes wages, NI & rent increases. Losses YTD, at 31 January 2026, are £6,886.41.
As a committee we feel that it is healthy to have reserves of at least £30,000 and we need to have a reasonable level of reserves to help us navigate the rocky times and make sure that we can meet our responsibilities when it comes to paying staff and essential costs such as rent.
Now that we have a good staffing level, we have seen fairly steady monthly P&L results with small surpluses and losses averaging each other out over the 25/26 financial reporting period. We will, however, always strive to make a small surplus, as this gives us the flexibility to support families in need and the school wherever possible.
We will be looking to raise the fees soon to help cover the wage increases brought about by the rise in the minimum wage and anticipated costs from sick leave being payable to all staff from day one. Nevertheless, we will aim to keep these as low as possible to remain affordable for our parents, whilst remaining financially stable. One of the key advantages of the Club being run by committee is that profits are not the driving force, but rather the desire to provide value for money to the parents of the DX Club children.
Going concern
The trustees consider that there are no uncertainties about the charity's ability to continue in the future given its healthy reserves and current performance.
Structure, governance and management
The charity is governed by its constitution and has a board of trustees which oversees its management with day to day management being delegated to the setting manager, currently Karen Mogg
Recruitment and appointment of trustees
Any parent who is a member of The DX Club has the right to put themselves forward to serve on the Committee. The committee shall consist of the Honorary Officers (who act as Chair, Secretary and Treasurer) and no less than two or more than eight other members of the Group elected by the Annual General Meeting. In addition to the Honorary Officers and members so elected, the committee may co-opt to serve on the committee in an advisory capacity other interested individuals or representatives of statutory or voluntary agencies active in the locality or of such other organisation as the committee may determine, provided that no such co-opted member shall be entitled to vote.
Sufficient members have been willing to stand on the committee to enable The DX Club to operate within these lines for the coming year.
Organisational structure
The charity has a Board of Trustees who have meetings regularly and at least three times a year in line with the constitution.
The annual report was approved by the trustees of the charity and signed on its behalf by
Victoria Morgan (Chair)
18/03/2026
The DX Club Financial Accounts Year ended 31 July 2025
| Income Fees received HAF - LA Funding Fund raising Interest Grants Donations Received Total income 6% Expenditure Payroll Pension Contractors Payroll & Accountancy fees Food HAF expenses Telephone/Mobile/Broadband Resources & activities Membership/Licences Printing, postage and stationery Rent Insurance Ofsted DBS Training Mileage Staff Ent Advertising and marketing Repairs and maintenance Bank fees Charitable and Political donations Interest Paid Total expenditure 15% (Deficit)/Surplus for the year Surplus brought forward Add surplus for the year Surplus carried forward Closing bank balance Less Creditors & Accruals |
31/07/2025 110,413.40 22,670.80 192.75 743.67 2,224.00 70.00 136,314.62 22% 94,126.46 1,067.48 2,063.96 1,672.80 10,661.36 - 88.71 7,668.68 2,028.49 183.57 6,000.00 947.96 50.00 310.00 829.60 - 346.35 - - 60.40 209.00 1.65 128,316.47 49% 7,998.15 45,883.36 7,998.15 53,881.51 56,437.50 (2,555.99) 53,881.51 |
31/07/2024 105,304.70 21,036.00 48.45 601.86 1,570.00 - |
|---|---|---|
| 128,561.01 | ||
| 79,016.69 1,080.58 1,526.33 1,260.00 9,650.53 500.00 198.75 7,865.20 1,978.65 117.49 6,360.80 785.73 50.00 75.00 615.00 59.93 170.00 46.65 484.72 68.64 - - |
||
| 111,910.69 | ||
| 16,650.32 29,233.04 16,650.32 |
||
| 45,883.36 | ||
| 48,687.10 (2,803.74) |
||
| 45,883.36 |
The DX Club
Notes to the Accounts for the period to 31 July 2025
Year ended 31 July 2025
| The DX Club Notes to the Accounts for the period to 31 July 2025 Year ended 31 July 2025 |
|
|---|---|
| Grant Income Sawston Fun Run Let's Cook John Lewis Prepaid - released/held over for free breakfast clubs Memberships/Licences MagicBooking ICO TV Licencing Twinkle Cambridgeshire CC MPLC ltd Other Training First aid CCC courses Noodle now Closing creditors and accruals Balance held for free breakfast clubs PAYE/NI Wages payable Pensions payable Rent owed - July 25 Debbie Farragher July fees Accountancy fees - year end accounts to July 25 |
31/07/2025 31/07/2024 - 500.00 150.00 250.00 1,000.00 1,074.00 820.00 |
| 2,224.00 1,570.00 |
|
| 1,180.80 1,137.60 47.00 35.00 169.50 159.00 107.88 101.88 175.50 234.00 334.81 311.17 13.00 - |
|
| 2,028.49 1,978.65 |
|
| 715.60 110.00 54.00 460.00 60.00 45.00 |
|
| 829.60 615.00 |
|
| - 324.00 1,393.41 1,250.65 258.72 229.06 223.86 227.63 500.00 500.00 - 92.40 180.00 180.00 |
|
| 2,555.99 2,803.74 |