The DX Club Income and Expenditure Account For the Year endod 31 July 2024
Independent examinerfs report to the trustees of The DX Club I report to the trustees on my examirbation of the accounts of the DX Club for the year ended 31 July 2024. Responsibllftles and basls of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 {'the Act,). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying OLrt my examination I have followed all the applicable Directions gNen by the Charity Commission under section 145(5)(b) of the Act. Independent examlnerfs sLqtement I have completed my examination. I confinn that no material matters have come to my attention In connection with the examination gNing me cause to believe that in any material respect: accounting records were not kept in respect of the Trust as required by section 130 of the Act; or the accounts do t accord those records: or 3. the accounts do not compty with the applicable requirements conceming the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a Irue and fair view which is not matter considered as part of an irKlependent examination. I have no cOnmS arKI have come across no other matters in connection with the examirk8tion to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Sharon Betts FCCA HFL Accountants Limited HFL House 1 Saxon Way Melboum Cambs SG8 6DN Date." 17 February 2025
The DX Club
Trustees Report
Year ended 31 July 2024
The trustees, present their report with the charity's �nancial statements for the year ended 31 July 2024.
Objects and aims
The principal aim of the charity is to provide the necessary facilities for the daily care, recreation, and education of children during out-of-school hours and during school holidays, as well as to advance the education and training of persons providing such care, education, and recreational facilities.
Public bene�t
Overall, 2023-24 was a really positive year, with bookings for Breakfast Club, After School Club and Holiday Club all increased and at a �nancially stable level. We are delighted to see DX Club thrive and provide sought-after wrap-around childcare to support the families of Duxford Primary School.
We were all excited when DX Club �nally moved into its new bespoke home within the rebuilt school building at the end of July 2023. Karen and the DX sta� managed the move smoothly, liaising with the construction and move teams, and ensuring the new space was ready to use for four weeks of Summer Holiday Club. The new space includes a dedicated o�ice, storage and sta� space for DX, the use of the school's small hall and outside space. Everyone is loving having more room.
Karen introduced holiday club themed days, which proved very popular, and funded places at the Easter, Christmas and Summer Holiday Clubs via the Government-funded Holiday Activities and Food (HAF) programme continued to provide support to eligible families. The County Council HAF team visited DX in the old and new space and were extremely impressed with the care provision at DX, and further supported DX via funded training courses. Thanks to charitable donations from the Parish Council and local companies DX was also able to o�er funded Breakfast Club places, helping to ensure that children are well fed and settled before they begin their day at school.
To aid rapid communication to parents, for example when DX has to close due to sta� illness, we introduced class WhatsApp group reps – thank you to Emily, Anastasia, Lizzy, Hannah and Tina for taking on this responsibility.
Financial review
The Accounts for the year ended 31 July 2024 are attached and have been subject to an independent examination by Tracey Nicholls at HFL Accountants Limited. They will be
�led with the Charities Commission assuming they are approved at the AGM. There is a related party situation, whereby Tracey Nichols is the sister of Karen Mogg (DX Club Manager), which needs to be mentioned for transparency, however, this is mitigated by the independent scrutiny of the accounts & good practice, by John Davies ACCA (DX Treasurer).
Income for the year was £128,561.01 (2023 £105,254.31; 22.14% increase) and Expenditure was £111,910.69 (2023 £75,211.63; 48.79% increase) which means that there was a surplus for the year of £16,650.32. Since the year end, we have passed into being in a loss-making position, but we are still on track to submit another reasonable set of accounts for 2024/25. The main reason for the change is that sta�ing levels are now much improved, matched by the increase in the year’s £79,016.69 sta� costs (2023 £55,752.81; 41.73% increase), food prices have also maintained their height from last year. Losses as at 31 January 2025 are £7,347.12. Given the changes in sta�ing and costs, the new committee will be considering whether to raise fees to ensure the DX Club remains solvent.
As a committee we feel that it is healthy to have reserves of at least £30,000 and we need to have a reasonable level of reserves to help us navigate the rocky times and make sure that we can meet our responsibilities when it comes to paying sta� and essential costs such as rent. As a charity, it is not our aim to make a large surplus. Now that we have found a deputy manager, along with other valuable sta�, we have seen our surplus reverse, due to associated increased costs, but we are aiming to improve this later in 2025, with strong bookings. We will, however, always strive to make a small surplus, as this gives us the �exibility to support families in need and the school wherever possible. We are not looking to raise the fees in the near future and will be monitoring this closely to continue to provide value for money to the parents of the DX Club children.
Going concern
The trustees consider that there are no uncertainties about the charity's ability to continue in the future given its healthy reserves and current performance.
Structure, governance and management
The charity is governed by its constitution and has a board of trustees which oversees its management with day to day management being delegated to the setting manager, currently Karen Mogg
Recruitment and appointment of trustees
Any parent who is a member of The DX Club has the right to put themselves forward to serve on the Committee. The committee shall consist of the Honorary O�icers (who act as Chair, Secretary and Treasurer) and no less than two or more than eight other members of the Group elected by the Annual General Meeting. In addition to the Honorary O�icers and members so elected, the committee may co-opt to serve on the committee in an advisory capacity other interested individuals or representatives of statutory or voluntary agencies active in the locality or of such other organisation as the
committee may determine, provided that no such co-opted member shall be entitled to vote.
to operate within these lines for the coming year.
Organisational structure
The charity has a Board of Trustees who have meetings regularly and at least three times a year in line with the constitution.
The annual report was approved by the trustees of the charity and signed on its behalf by
…………………………………….
Liz Pryke (Chair) 03/03/2025
The DX Club Flnanclal Accounts Year endad 31 July 2024 3110712024 3110712023 Income Fees recelved HAF - LA Funding Fund ralsing Interest Grants Total Income 105.304.70 21,036.00 48.45 601.86 1.570.00 22% 128,561.01 81,920.84 18.063.00 420.03 144.44 4.706.00 105 254.31 Expendltura Payroll Penslon Contractors Payroll & Accountancy fees Food HAF expenses TelephonelMobll818ro8dband Resources & actlvlt188 MembershlplLlcenc8S PrInn9, postage and stauonery Rent In8ur8nce Ofsted DBS Tralnlng MSleage Sundry staff Ent Advert181ng and rn8rkeng Repalrs and malntenance Bank fee8 79.016.89 1,080.58 1,526.33 1.260.00 9.650.53 500.00 198.75 7.865.20 1.978.65 117.49 6,360.80 785.73 50.00 75.00 615.00 59.93 55,752.81 861.60 618.00 3,424.25 667.23 735.14 3,775.77 2,007.14 390.27 4,871.20 752.67 50.00 183.10 475.00 73.14 400.00 170.00 46.65 484.72 68.64 6.79 167.52 Total expondltur• 49% 111,910.69 75.211.63 (Deflcltysurplus for the ar 16,650.32 30,042.68 Surplu8 brought loard Add Surplus for the year Surplu8 carrled forward 29.233.04 16,650.32 45,883.36 (809.64) 30,042.68 29,233.04 Closlng bank balance Less Credltors & Accruals 48.687.10 2,803.74) 45.883.36 32,159.47 {2,926.43 29,233.04
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- Grants that are specifically for the provision of free breakfast club spaces are accrued and released to the Income and expenditure account as they are used. We are particularly grateful to Welch's Transport Limited for their ongoing support for this initiative.