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2020-07-31-accounts

THE DX CLUB

FINANCIAL STATEMENTS

31 JULY 2020

Charity Number 1105261

Contents Pages

Reference and Administrative details 3
Trustees Annual Report 4 to 5
Receipts and Payments Account 6
Independent Examiners Report 7

THE DX CLUB FINANCIAL STATEMENTS YEAR ENDED 31 JULY 2020

Reference and Administrative Details

Registered charity name The DX Club
Charity number 1105261
Principal Office: Duxford Primary School
St Johns Street
Duxford
Cambridge
CB22 4RA
Trustees: Giulia Falivelli
Lizzie Hart
Julia Hutchings
Catherine Ingle
Bankers: HSBC
PO Box 85
City Office
Cambridge
CB2 3HZ
Independent examiner: Tracey Nicholls FCCA

THE DX CLUB FINANCIAL STATEMENTS YEAR ENDED 31 JULY 2020

________________

Trustees Annual Report

The trustees have pleasure in presenting their report and the financial statements of the charity for the year ended 31 July 2020.

Reference and administrative details

Reference and administrative details are shown in the schedule of members of the board and professional advisers on page 1 of the financial statements.

The trustees

The trustees who served the charity during the period were as follows:

Julia Hutchings (appointed 14 November 2018) Chair Lizzie Hart (appointed 14 November 2018) Committee Member Catherine Ingle (appointed 14 November 2018) Committee Member Giulia Falivelli (appointed 28 November 2019 Committee Member Angela Abell (Resigned 28 November 2019) Co-Chair Catherine Snow (Resigned 28 November 2019) Treasurer Karyn Mégy (Resigned 28 November 2019) Secretary

Structure, governance and management

The DX Club which was established in 2003 is an unincorporated charity, managed under constitution by a voluntary committee of parents of children at Duxford School.

The trustees are elected at the Annual General Meeting. The trustees hold office until the conclusion of the next Annual General Meeting, but are eligible for re-election. All trustees give their time voluntarily and received no remuneration or other benefits.

A Committee consisting of two to eight trustees elected at the Annual General Meeting is responsible for the policy and general management of the DX Club. The day to day running of the club is managed by the Business Manager.

There is a safeguarding/child protection policy in place. Enhanced DBS checks are carried out for each member of staff. The DX Club is registered with Ofsted.

THE DX CLUB FINANCIAL STATEMENTS YEAR ENDED 31 JULY 2020

Objectives

The Objects of the DX Club are:

Activities, achievements and performance

We started the year by continuing to deliver the before and after school childcare and holiday chidcare essential to so many families in our community. Unfortunately, with the Covid-19 pandemic, we closed all our clubs in March 2020, with the plan to reopen for the Summer Holidays. In July 2020 Duxford Primary School, where we deliver our wraparound care, suffered from a serious fire and we lost our premises. However, as this was during the first Lockdown the only affect was the loss of all our equipment and resources. The Local Authority, swung into action and provided our club with temporary accommodation with the plan to reopen all our Clubs from September 2020.

All our current staff (1 FTE and 7 part-time) were Furlough from April to the end of August 2020.

We had a total of 117 children on roll 2019/20 and this is 70 families that use; the Breakfast Club, the Afterschool Club or the Holiday Club up to the end of March 2020.

Financial Review

The DX Club ended the year with a surplus of £5,824k.

Overall Income from fees received has decreased by £12,594k with the biggest loss was in the Afterschool club of £21,251k followed by the Holiday Club of £14,865k and expenditure has decreased by £20,371 with the largest expenditure was Staff Salaries at £63,340 (a decrease of 12,041.33 from 2018/2019). Food expenditure continued to decrease with £4,434k 18/19 to £2,002 in 19/20.

The trustees continue to acknowledge the importance of having enough qualified staff needed to keep within adult to child ratios on a daily basis. We are guided by our Insurance cover and Ofsted.

25/10/2021

The DX Club

Income and Expenditure Account For the Year ended 31 July 2020

Independent examiner’s report to the trustees of The DX Club

I report to the trustees on my examination of the accounts of the DX Club for the year ended 31 July 2020.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Tracey Nicholls FCCA

HFL Accountants Limited HFL House 1 Saxon Way Melbourn Cambs SG8 6DN

Date: 26 February 2021

DX Club Receipts and Payments Account Year ended 31 July 2020

Income
Fees received - DX
Fees recieved - BC
Fees received - HC
Reg Fees
Fund raising
Interest
HMRC JRS
Total income
Expenditure
Payroll
HMRC Paye
Pension
Payroll & Accountancy Services
Food
Telephone/Mobile/Broadband
Materials
Membership/Licences
Computer/printer cartridges
Rent
Rent HC
Insurance
Ofsted
DBS
Training
Mileage
Sundry
Staff entertainment
Total expenditure
(Deficit)/Surplus for the year
Surplus brought forward
Add surplus for the year
Surplus carried forward
Closing bank balance
Community
Savings
Less Closing Accruals
Plus Closing debtors		 31/07/2020
50,690.72
10,983.04
8,690.82
850.00
6,723.96
9.04
20,920.39
98,867.97
63,340.09
12,015.45
2,646.60
1,089.66
2,002.63
305.96
832.63
1,384.01
576.49
2,940.31
3,230.00
385.99
50.00
167.00
463.00
993.91
516.38
102.15
93,042.26
5,825.71
50.39
5,825.71
5,876.10
6,676.54
6,524.31
(7,524.75)
200.00
5,876.10		 31/07/2019
71,941.91
12,543.08
23,556.47
950.00
2,460.43
10.01
0.00
111,461.90
75,381.42
12,874.20
1,807.54
575.19
4,434.92
249.45
2,597.31
1,871.30
735.30
4,588.38
2,925.00
384.36
85.00
175.00
1,303.00
2,442.40
587.08
396.87
113,413.72
(1,951.82)
2,002.21
(1,951.82)
50.39
3,418.82
1,919.16
(5,287.59)
0.00
50.39

The DX Club

Income and Expenditure Account For the Year ended 31 July 2020

Independent examiner’s report to the trustees of The DX Club

I report to the trustees on my examination of the accounts of the DX Club for the year ended 31 July 2020.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Tracey Nicholls FCCA

HFL Accountants Limited HFL House 1 Saxon Way Melbourn Cambs SG8 6DN

Date: 26 February 2021

DX Club Receipts and Payments Account Year ended 31 July 2020

Income
Fees received - DX
Fees recieved - BC
Fees received - HC
Reg Fees
Fund raising
Interest
HMRC JRS
Total income
Expenditure
Payroll
HMRC Paye
Pension
Payroll & Accountancy Services
Food
Telephone/Mobile/Broadband
Materials
Membership/Licences
Computer/printer cartridges
Rent
Rent HC
Insurance
Ofsted
DBS
Training
Mileage
Sundry
Staff entertainment
Total expenditure
(Deficit)/Surplus for the year
Surplus brought forward
Add surplus for the year
Surplus carried forward
Closing bank balance
Community
Savings
Less Closing Accruals
Plus Closing debtors		 31/07/2020
50,690.72
10,983.04
8,690.82
850.00
6,723.96
9.04
20,920.39
98,867.97
63,340.09
12,015.45
2,646.60
1,089.66
2,002.63
305.96
832.63
1,384.01
576.49
2,940.31
3,230.00
385.99
50.00
167.00
463.00
993.91
516.38
102.15
93,042.26
5,825.71
50.39
5,825.71
5,876.10
6,676.54
6,524.31
(7,524.75)
200.00
5,876.10		 31/07/2019
71,941.91
12,543.08
23,556.47
950.00
2,460.43
10.01
0.00
111,461.90
75,381.42
12,874.20
1,807.54
575.19
4,434.92
249.45
2,597.31
1,871.30
735.30
4,588.38
2,925.00
384.36
85.00
175.00
1,303.00
2,442.40
587.08
396.87
113,413.72
(1,951.82)
2,002.21
(1,951.82)
50.39
3,418.82
1,919.16
(5,287.59)
0.00
50.39