2022-03-31-accounts - Aughton & Ormskirk University Of The Third Age

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Trustees’ Annual Report for the period

From 15.06.21 Period start date To 15.06.22 Period end date

Charity name: AUGHTON & ORMSKIRK u3a

Charity registration number: 1105255

Objectives and Activities

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SORP reference
Summary of the purposes Para 1.17 (i) Advance the education of the
of the charity as set out public and particularly the
in its governing education of older people no
document longer in full time gainful
employment in Aughton, Ormskirk,
West Lancs and the surrounding
local area.
(ii) Provide facilities for leisure
time and recreational activities,
the objective being to improve the
conditions of life in the interests
of their social welfare.
Summary of the main Para 1.17 and Over 100 Groups run by volunteers
1.19
activities in relation to with a wide range of mental and
those purposes for the physical activities ranging from
public benefit, in languages, history and science to
particular, the activities, physical sports, drama, yoga and
projects or services walking to maintain physical and
identified in the mental health and social
accounts. connections to help maintain
wellbeing in retirement.
Statement confirming Para 1.18
whether the trustees
have had regard to the
guidance issued by the
Charity Commission on
public benefit
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Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social

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investment including
program related
investment
Aughton & Ormskirk u3a is a
Para 1.38 dynamic, outward looking
Contribution made by collective of
volunteers people who are retired and who
provide a framework of a positive
creative approach to life after full
time work at a minimal cost.
Qualifications are not needed nor
any given.
Aughton & Ormskirk u3a are
Other affiliated with over 1000 u3a
Groups, to the Third Age Trust.
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Achievements and Performance

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SORP reference
We continue to offer over 100
interest Groups that provide new
educational topics and or, we
Summary of the main encourage revising past interests
Para 1.20
achievements of the that will benefit our members.
charity, identifying the These provide a diverse range of
difference the charity’s mental and physical activities,
work has made to the which stimulate and refresh our
circumstances of its members, thus helping to maintain
beneficiaries and any a happy and healthy lifestyle in
wider benefits to society retirement years.
as a whole.
Wherever possible we liaise with
other organisations who have
interests in welfare of senior
members of society.
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Additional information (optional)

You may choose to include further statements where relevant about:

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Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
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Para 1.41 Investment performance against objectives Other

Financial Review

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Review of the charity’s Para 1.21 See attached Annual Accounts
financial position at the
end of the period
Statement explaining the Para 1.22 Our policy is to hold enough in
policy for holding reserve to allow the organisation
reserves stating why they to cover all outstanding expenses
are held for a period of six months in the
event of failure.
Amount of reserves held Para 1.22 Six months expenses.
Reasons for holding zero Para 1.22
reserves
Details of fund materially Para 1.24
in deficit
Explanation of any Para 1.23
uncertainties about the
charity continuing as a
going concern
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Additional information (optional)

You may choose to include further statements where relevant about:

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Fundraising via Membership Fees
levied annually. It is purely a self
The charity’s principal help learning approach with a view
sources of funds Para 1.47 to providing education and
(including any enjoyment for those no longer in
fundraising) full time education.
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
A description of the Para 1.46
principal risks facing the
charity
Other
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Structure, Governance and Management

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Description of charity’s
trusts:
Type of governing Para 1.25 CONSTITUTION
document
(trust deed, royal
charter)
How is the charity Para 1.25 ASSOCIATION
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 ELECTED BY MEMBERSHIP
methods including details
of any constitutional
provisions e.g. election to
post or name of any
person or body entitled
to appoint one or more
trustees
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Additional information (optional)

You may choose to include further statements where relevant about:

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Policies and procedures
adopted for the induction Para 1.51
and training of trustees
STRUCTURE
TRUSTEES
The charity’s MANAGEMENT COMMITTEE
organisational structure Para 1.51 SUB-COMMITTEES
and any wider network MEMERSHIP
with which the charity WORKS WITH OTHER u3a’s ALL
works AFFILIATED TO THE THIRD AGE
TRUST.
Relationship with any Para 1.51
related parties
Other
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Reference and Administrative details

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Charity name AUGHTON & ORMSKIRK u3a
Other name the charity
uses
Registered charity 1105255
number
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Charity’s principal P.O. BOX 198
address ORMSKIRK
LANCASHIRE
L39 6WY
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Names of the charity trustees who manage the charity

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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
MR ALAN CHAIRMAN OF u3a MEMBERSHIP
STARKIE AND CHAIR OF
1
MANAGEMENT
COMMITTEE
MRS.SUE CHAIR OF MEMBERSHIP
2
WATKINSON TRUSTEES
MRS.MEGAN HONORARY MEMBERSHIP
3
TOMLINSON SECRETARY
MRS. LORNA TRUSTEE MEMBERSHIP
4
MCDADE
MR. DERRICK TREASURER MEMBERSHIP
5
FEWINGS
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates arted If not for whole ear

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees

Signature(s) Megan Tomlinson Full name(s) MEGAN TOMLINSON

Position (eg HON.SECRETARY Secretary, Chair, etc)

Date 08.09.22

Aughton & Ormskirk U3A Accounts for the year endlng 31st March 2022 CONTENTS Page Independent Examiner's Report to the Trustees Report from the Trustees Notes to the Accounts Receipts and Payments Account Summary of Cash Movements Statement of Assets and Liabilities

Independent Examiner'5 Report to the Trustee5 of Aughton & Ormskirk U3A I report on the accounts of the charity for the year ended 31 March 2022. which are set out on page5 3 to 6. Respectlve responslbilities of trustees and lftdepÈndènt examiner The charity'5 trustees are responslble for the preparation of the atcounts. The tharitys trustees consider that an audit Is not required for this year under section 144121 ol the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It 15 My responslblllty to.. exarnlne the accounts under sectlon 145 of the 2011 Act to follow the procedures laid down in the 8eneral Directions given by the Charity Commission under section 14515llbl of the 2011 Act to stste whether partlcular matters have come to my attentlon Basls of examlner's statemènt My examinatlon was carried in accordance wlth the general Directlons givefi by the Charity Commisslon. An examination includes a review of the accounting records kept by the ¢harlty and a comparison of the a¢¢ounts presented with those records. It also Includes consideration of any unusual items or disclosures In the accounts, and seeking expSanations from you as trustee5 concerning any such matters. The procedures undertaken do not provlde all the evidence that would be required In an audit and consequently no oplrtlon is given as to whether the accounts present 'true and fair view. and the report 15 limited to those matters sèt out in the next statement. Independent examlner's ststement In the course of my examination, no matter has come to my attentlon 111 which gives me reasonable Cause to belleve that In any material respect the requirements.. to keep accountln8 CordS in aceordancè with Section 4411) lal of the 2005 A¢t and Re8ulatlon 4 of the 2CQ6 Accounts Aegulations to prepare accounts which a¢cord with the accounting CordS and comply with Re8ulation 9 of the 2006 Accounts Regulations have not been met, or 121 to whlch. In my oplnlon. attention should be drawn in order to enable a proper undèrstanding of the a¢counts to be reached. Chris Sales Chartered Accountant IVSA Accountants Suite 205-209 Malthou5e Business Park. 48 Southport Road, Ormskirk Lancashire L39 IQR ..12022

Report of the Trustees for Aughton & Ornkirk u3a Structur4 Governanee and Management Augbton & Omskirk u3a is an independently fimded and managed unil founded in 2003, belonging to the wÈder national u3a family. ovetseen by the Third Age Tnt (TAT). TAT provides a recommended structure, insurances and licences, advice and guidance. All u3a units hav¢ a shared objective of off¢ring local people the opportunity to continue io learn and share interestin8 activities together. It is a Registered Charity and operates under a c.onstitution last amended in 2018. A&0 u3a is managed by a supervisory Board of Trustees and a Management Committee. all mctnbers being elected annually at the AGM. Four specialist subcommittees deal with day-lo- day detail and offer support io the Management Committee. All Trustees. Committee members and officers ar¢ appointed in accordance with the Constitution. Membershlp 2nd Commvnicatlons Membership. is open to anyon¢ who has reached partial or full retirement. The majority of activities ar¢ held in the da1rne. A modest subscription of£15 p.a. covers all athninistrative costs. FOT a couplc of years pre£ovid membership had been around 1.900 with a natural attrition rate of 200 - 250 p.a. made back in the following 12 months. During th¢ two ycars of the pandcmic mcmbcTship nllMbe fell by around onc quaffcr lo 1,400, duc to nonnal losscs and a reluclancc to lake part even as Covtd-rclated rcslrictions ¢a¥4Cd. Communications werc limited to cmails and elcctronic newsletters with only a limited number being Contacted by post. Following suspension in March 2020. outdoor activities and some fitness groups began lo operate in the late spring of 2021. Many delayed until September or buyond. All activities are now operdting &$ the financial year closes. Finances Finance is ovcrsccn by thc Financ¢ subcommittee,'Icd by the C.hairnian of MC and Ilon. Trcasurcr. The accounts are cxamincd annually by JVSA AccounLints of Onnskitk. For a number of years pC0vid. we offered premises-based activities at 50p per session, irrespective of the Cost of the hire of the room and the number ofattendees. This a strategy adopted with the aim of reducing our bank balance. Up to Spring 2021. the subsidy had been nmning at approximately £15.000 per annum. At the 2021 AGM, our treasurer advised that it was time to make premises-based actiTrities self-fundin& Trrom July 2021, the cost of a session w&8 set at £1. £1.50 or £2 depending on the hourly cost of the premises, the durntion of th¢ session and the number of att¢ndtts. This approach was implemented successfully and has been very effective in coping with the ongoing impact of Covid on rnembership numbers and on members, inclination to participate in activities. For this 2021-2022 financial year, the hire of premises has been subsidized by less than £3,000.

During 2021122. our bank balance R)as increased by around £1 I,O(MJ. This is ID part due to redueed expenditure on adminislration while we havc made greater use of electronic communications. Coincidentally. we have around £IO.(X)O of payments we know will fall due between now and the point when we receive the next wave of rneMbe' annual subscriptions. We aim to keep approximalely 6 months of payinents in reserves to cover any liabilities against unforeseen difficulties. This represents around 5(P/o of that spend which isn't pre-funded by membets. contributions {e.g. Pre-paid contributions toward tutor costs). This is in line with Charity Commission r¢commendations. Plan$ for the Futsre Managemcnt- difficulty in recruiting to fill va¢an¢ies on th¢ Management Committee and Tn]ste¢s has led to a decision by both bLKlies to clwige thc Constitution to one that involve5 one management body with all its membcrs becoming Trustees. This is in line with the national u3a Constitution. writtcn by Third Ag¢ Trust and approved by the Charities Commission. Other roles within the organisation. such as web mastcr. need successÉon plannin8 and 5hadowin8 of specific tasks over time. Membership- current recruitmcnt of new membeT5 suggcsts that numbers will continue to rise slowly. Our 5trdtcgy is to allow organic growth with personal recommendations being the most successful means of integrating new members. Finance - the biggest threat in the coming year is the increased cost of fuel and its impact on premises costs. It Is incvitable that all the halls we hir¢ will try to ensure ongoing viability by increasing charges. Communi¢ations- electronic neivsletters reached Ihe attention of surprisingly fcw m¢mbers despite their willingness to provide email addrcsses. A hard copy magazine in February 2022 well received. Two fiffther hard copy editions are plaDncd for the calendar year. The incorne from 5ubscription5 will easily cover this expense and should result in greater participation in activities. Thanks to my fellow Trustees, the Managcment Committee and its officerg and to all members who take part in Icading and organising activities. whcther it be making the te4 dealing with chairs and thbles. planning and executing meetings. evcnts or just coming along. taking part and being a friend to anyone in need. Please keep on doing whatever you can, using your life skills and time to keep this amazing orwisation functionin& growing and developiog. Susan Watkinson Chair of the TTrteeS

Au hton & Ormskirk U3A Notes to the accounts for ar endin 31st March 2022 Measures implemented to address the Covid-19 pandemic impacted on our abtlity to offer premises-based activities during the first half of this financial year. A limtted number of such artivities restarted in July 2021. The majority of attFVities resumed by the end of September 2021. Understandably. attendan was adversely impacted by members, continuing concems over the that to their wellbeing. Comparison of the 2021-2022 figures against the 2021>2021 figures or any historic figures is of little value. Al Maln Acc unt l These accounts are produced on a 'Receipts and Payments. basls. 2 The HSBC Main account {supplemented by Paypal and Unfted Trust Bank accounts) Is funded by members, annual subscriptions and the associated Glft Aid which has been daimed from HMRC These are used to cover the administratlve overheads of the U3A,' specifically: la) member's subscription to the Third Age Trust. Ibl use of the TAT Beacon system, {cl production and distributlon of the magazine, {d) website. email and telephone. le} profe55ional fees and In other typical office costs. 5 Accoun 3 The alm is for t¢tsl actlvlty-related recelpts to rnver totsl actlvlty-related payments. We do not expect each indivldual activity to be self-fundin& although, in the case of tutors, coach hire and theatre tickets, the Individual member is expected to rnake a contributlon that covers the cost relating to himlher. The HSBC Groups account is simpty a conduit facilitating payment of Servi providers (room hire. coach hire. tutors...) from financial contrlbutions made by members. The U3A takes no fees or commi55ion for facilitating payment of suppliers from members. financial contributions. 4 Payments under'Day Trlps Icoach hirel, exclude the cost of hlrlng coaches for theatre and Phllharmonic trips. In these two instances. the cost of coath hire is bundled into the cost of the trip. 5 The payments for hire of the Aughton Village Hall and The Civic exdudes those payments assoclated with the rehear5a15 of Drama and Musical Theatre productions. In these two instances. the cost of hirin8 premises 15 bundled in with the production expenses. Poli on Cash Re Our level of cash reserves is intended to meet known and expected liabilities in the short and medium term, and to art as a contingency provision to secure the long-term continuation of the U3A's organi5ation and its activitie5. • The trustee5 have agreed that. in pursuit of these objectives. the U3A should hold cash reserves equivalent to approximatety six months expenditure. This is consistent wlth the guideline offered by the Third Age Trust. * A significant element of our expenditure is pre-ftjnded by members. Contributions and. as such. does not represent a liability. Éffettively. the U3A is acting as a conduit of members, money to be passed straight through to a third party. InStanS of 'strai8ht through. money include contributions covering the c05t of tutors. theatre tickets. coach hire and other costs associated with field trips and study tours. In establishing the monetary value of six months expenditure. the trustees have agreed that the expendlture which is pre-funded by members, contributions can be omitted from the calculation. * The policy on cash reseryes will be Subject to review from time to time by tnjstees and may be modified In the light of changing conditions.

Aughton & ornkrk U3A ReceTpts and hyments Aeeount Imxiti ACCOUDL plus supporting P2yPal & ufB aeeollllts) Pld . Is¢ April 2(121 - 31st Marth 2022 TOTAL REcEirrs TiyfAL PAYMENTS ADMINtSTIL4TION 2021-2&n 202fv2021 Apr-m 20 1-2022 21122021 Apr-M•r Apr-mar Apr-Mr Rrn TED Subs¢riptiOD5 (HSBC +PAyP4D MthDbtrship Desk PoyP Iws 11.89S &015 5380 528 io GiÈl Aid TAT diary SAks 1032 376 IW3 393 2.r188 TATdiDricg 25.iff IA740 7.416 8.616 ENrD¢S S(Kiil CottLmittrz Groups Supp(wt CttroS LoncLTt 16 3.162 C•wol 16 309 155 852 125 103 333 Spe•kus IvtSM & exrthesl 135 Equipmt PriniiD8 MccriDgs IciAnmille#l Boc&sthll 75 203 HSBC ballk 37 Paw to HS8C Maln al£ Rolled over ID UTB brmd 145 132 497 120 7,489 4,184 Sutidrs¥ IthiD. reiatedl 28228 17J97 18552 12.941 9th76 4.456

Aughton & Ornkirk U3A Reeeipts and Pyments AecollDt (Groups CCOUDL faeilitatillg Jnemb¢rs' 4rtivities) Period= 1st April 2021 - 31st Mar¢h 2022 T¢YtAL RECEirrs TOTAL PAYMENTS ACTIVITtFS 02fvYJ21 21121-202 p.ar 202102 Apr-Mr Group Acttwllltslhlred bUs) C,ontribuLiO8 to nN)m hi CY•rypAdlvltltJ Ihlrnd 11) 2158 G HQ bire 11,710 135V AgeUK IWu¢ LIL) VH 520 Iso Lykn Vll CC Mw"SEry Cejth SL Mi¢bacfs(kn¢h 11 I38 5.756 1.032 Thecivic Townfjre¢o W.1. Hut l85l2 609 205 CollknThulioDS (tutor) 28.759 21533 1s,r127 Croup Acdvlty lotherl Cott¢ribuiiotL¥ (trip¢V¢rAsI Cr(P A¢tlvhy Ioihtr) Dytyip5 (coKhJwe) ytyips lo¢trtpyrraAsl thytrips fthml Ets 2593 SW 561 r16 Tkn Visits Refithds Iftvm PhiUwrny)ni¢ Visits .. RerW(rOM Phil.} 1670 1,712 lJ31 Rdunds (to 87 1.712 1.778 3.31H Group Attlvlty IvAttrnal ¢hbl GrwpAaMty lexiernil cl•b) Prothctiolls l EveDts 2271 1552 382 1271 1.934 Sutidric% lctivity x¢Jatd) Suothits I]vity{claIoI 25 HSBC 181 61493 11.104 TIYYAL 22.129 -11.025

AughtOD & Orniskirk U3A Period: 1st Aprll 2021- 31st Marth 2022 Summary of Cash Movements MAIN {ADMIMSTRATION ) ACCOUNTS A¢¢ount Openln8 bal. 01104121 Transfers {inter account) Balance 31103122 Receipts Main 22,678 16,201 -18,271 -29 20,579 PayPal 73 11.895 -281 -9.971 1,716 UTB Bond 25.CQJ 132 3S.132 TOTAL 47.751 28228 -18.552 57A27 GROUPS {ACTIVITIES) ACCOUNT Openlng bal. 01104121 Transfers Ilnter accourrtl Recelpts Balance 31103122 Grou 6.093 62.493 -61,711 6,875 TOTAL 6,093 61493 -61.711 675 ALL ACCOU]YIS Openlng bal. 01104121 Recelpts Transfers linter account) Balan 31103122 TOTAL 53 90,721 -80263 64302

Aughton & Orniskirk U3A Statement of Assets and Liabilities at 31st March 2022 ASSETS CASH AT BANK Main account Groups Account Paypal account UTB l- year bond 20.579 6,854 1,716 35.132 64.281 CASH IN HAND Subscription5 Ichequesl Subscriptions Icashl Other Main alc Icheques) Other Main alc Icoshl Groups alc Ichequesl Groups alc l£ash) 15 21 36 DEBTORS Rental prepayment IS&G HQJ HMRC IGIftAldl 2.936 6.536 TOTAL ASSErs 70.8S3 UAB CREDrroRS Invoices received after 31st March Unpresented cheques Pre-paid contributions toward tutor costs Independent Examiners, fees Third Age Trust membership subscriptions 618 2,206 1.050 6,056 9.930 TOTAL LIABiunES 9.930 NEf ASSErs ,923 Approved by the following on -L%' AP.IIL ..J2022 Sue Watkinson (Trustee) ..Dcrrick Fewings (Treasurer) blQLM............Megan Tomlinson (Secretary)