THE HILL IN MILLOM VILLAGE HALL, LA18 5HF
Registered Charity No: 1105248
– Trustees Report April 2024 March 2025
Name
The organisation shall be known as The Hill Village Hall.
Aim and Purposes
The provision of a venue for meetings & social events for the local community.
Objectves and Actvites
In furtherance of the above purpose the committee may:
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a Raise funds, invite, and receive contributions and accept gifts of any description.
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b Buy, hire, or otherwise take on any property, or equipment necessary for the achievement of the purpose.
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c Employ staff or such services as are necessary for the proper pursuit of the purpose.
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d Co-operate with other groups or organisations operating with similar objectives and purposes.
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e Produce publicity material or other documentation relevant to the work of the committee.
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f Do all such other things as are necessary for the achievement of the purpose.
To facilitate the purpose, it is important that the committee maintain the fabric of the Hill Village Hall, an ongoing programme of fundraising, maintenance and refurbishment has been implemented throughout the year. The main works that have been completed are:- Installation of Solar PV panels, Storage Battery and associated control system. Replacement of all external wooden doors with Modern secure Composite doors. Internet access with WiFi. Portable staging for our Guests and In-house performers.
The Hall has to generate income to cover on-going fixed monthly overheads and general maintenance costs. The 100 club profits are the mainstay of our income, unfortunately it is not adjusted for inflation, but it is covering these rising expenditures, the margins are tight. We need to generate more income. As hoped, due to our new Audio, Visual and Conference facilities we have seen a small increase in rental income, however we are in opposition to other organisations with similar equipment, there is only a limited amount of this type of business to go round.
On a more positive note, the new Solar Pannel system is generating far more power in the summer and shoulder months than we can use, this is sold back to the electricity provider, known as SEG payments, early days yet, but it appears that our monthly electricity bills are reduced by about 50% and SEG will generate an anticipated income of approximately £800 per year.
We opened a savings account with Barclays, our current account provider, and in November transferred £45000 into it. In the last four months of this current financial year this has generated £170 in interest. Rates have fallen slightly but we should realise approximately £600 for the next full year. These two extra income streams are very welcome and along with the continuing 100 club profits should keep our “Heads above Water” for the next year or two.
The committee also organised several social events which included the following:-
The Christmas “Open House” featured Carols and songs by the Phoenix Singers, mulled wine, and mince pies. The 100 Club draw that evening awarded over £840 to the month’s lucky winners.
The Not-for-Profit organisation “Arts Out West” was used as our booking agent to select and promote shows throughout the year, these included: - Gertude Lawrence, George Egg, Flanders and Swan and Tango. All were well received and enjoyed.
Again, Alan S, our musically gifted committee member organised an evening’s recital by the Ulverston U3A Ukulele ensemble, this raised a sizeable donation for St Mary's Hospice.
The Hall was hired out on several occasions to both local individuals and professional organisations for differing events and, as stated above, the new audio-visual equipment came into its own.
Structure, Governance and Management
The Hill Village Hall Trustees and Management Committee Members (committee) are voted in at the annual AGM to serve on the committee for one twelve-month term iaw the Management Committee Constitution. All local inhabitants of the area are entitled to vote at the AGM.
One of the committee will be proposed and elected as the Chair.
The committee shall elect one of their members to be Secretary, or some other person (to be co-opted onto the committee) to be Secretary.
The committee shall elect one of their members to be Treasure, or some other person (to be co-opted onto the committee) to be Treasure.
They are responsible for implementing the above purpose by making decisions on all matters of general concern and importance including on how the funds of the charity are raised and spent.
They will meet at least quarterly and in total no less than three times a year.
The Committee:
| Chair | Mr Alan Parsons | Trustee |
|---|---|---|
| Secretary | Mr John Suton | Trustee |
| Treasurer | Mr Neil Anderson | Trustee |
| Members: | Mrs Marianna Benn | Trustee |
| Mrs Sarah Gumz | Trustee | |
| Mr Alan Sharp | Trustee | |
| Mr Les Butcher | Commitee | |
| Ms Ellis | Commitee | |
| Mr Alan Moore | Commitee | |
| Mrs Rebecka Rigg | Commitee (Facebook Operatve) |
HILL VILLAGE HALL ACCOUNTS FOR THE YEAR 1st APR 2024 - 31 MAR 2025
| ALL INCOME | ALL EXPENSES | |||
|---|---|---|---|---|
| Events | 768.50 | |||
| Socials | 825.00 | Electricity Rates and Water | 729.12 | |
| Hall Hire | 505.00 | Cleaning | 863.96 | |
| 100 club | 5,888.20 | Insurance | 782.66 | |
| SEG | 375.84 | Repairs and Renewals | 5,193.48 | |
| Arts out west | 680.00 | 100 club, from bank | 500.00 | |
| Grants | 18,029.58 | Events | 1,357.09 | |
| Other income | 291.14 | Other Expenses | 23,209.07 | |
| Bank interest | 170.30 | Fire and Safety | 270.26 | |
| 100 club from cash | 2,362.00 | |||
| Savings Acc Charges | 0.00 | |||
| Totals | ||||
| 27,533.56 | 35,267.64 | |||
| PETTY CASH | ||||
| Opening Balance | 1,250.98 | Postage & Stationery & Sundries | 437.93 | |
| From income | 2,776.00 | Cleaning Materials | 100.00 | |
| 100 Club Prizes | 2,362.00 | |||
| Total cash in | 4,026.98 | Total cash out | 2,899.93 | |
| Closing Balance | 1,127.05 | |||
| 100 Club profit and loss | I/C | Prizes | To Funds | |
| 5,888.20 | 2,862.00 | 3,026.20 |
| Community Accounts | Opening Balance Current | 56,682.58 | |
|---|---|---|---|
| Opening Balance Savings | 0.00 | ||
| Income (excluding Petty Cash) | 24,807.06 | ||
| Expenses (excl. Petty Cash ) | 32,367.71 | ||
| Tx to Savings | 45,170.30 | ||
| Closing Balance Current Account | 3,951.63 | ||
| BALANCE SHEET 2024/2025 | |||
| Opening Balances | Closing Balances | ||
| Current Account | 56,682.58 | Bank Current | 3,951.63 |
| Savings Account | 0.00 | Bank Savings | 45,170.30 |
| Petty Cash | 1,250.98 | Petty Cash | 1,127.05 |
| 57,933.56 | 50,248.98 | ||
| Excess Inc. Over Exp. | -7,734.08 |
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Independent examiner's report to the trust6es of The Hill Millom Viuage Hall Registered Charity 1105248 I report to the trustees on my examination of the accounts of the Hill Village HallTrust (the Trust) forthe year ended 31 March 2025. Responsibilities and basis of report As the charity trustees of the Trust you are responsibLe forthe preparation of the accounts in accordance with the requirements of the Charities Act 2011 {'the Act,). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicabLe Directions given by the Charity Commission under section 145(5){b) of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Trust as required by section 130 of the Act: or 2. the accounts do not accord with those records,. or 3. the accounts do not complywith the applicable requirements concerningthe form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement thatthe accounts give a 'true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Address: Date:
Independent examiner's report to the trustees of The Hill Millom Village Hall Reglstered Charlty 1105248 I report to the trustees on my examination of the accounts of the Hill Village HallTrust (the Trust) forthe year ended 31 March 2025. Responsibilities and basis of report As the charity trustees of the Trust you are responsible forthe preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicabLe Directions given by the Charity Commission under section 145{5)(b) of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records," or 3. the accounts do not comply with the applicable requirements concerningthe form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement thatthe accounts give a 'true and fairview which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Address: Date: LÉ4