## **THE HILL IN MILLOM VILLAGE HALL, LA18 5HF Registered Charity No: 1105248** ## **– Trustees Report April 2023 March 2024** ## **Name** The organisation shall be known as The Hill Village Hall. ## **Aim and Purposes** The provision of a venue for meetings & social events for the local community. ## **Objectives and Activities** In furtherance of the above purpose the committee may: - a Raise funds, invite, and receive contributions and accept gifts of any description. - b Buy, hire, or otherwise take on any property, or equipment necessary for the achievement of the purpose. - c Employ staff or such services as are necessary for the proper pursuit of the purpose. - d Co-operate with other groups or organisations operating with similar objectives and purposes. - e Produce publicity material or other documentation relevant to the work of the committee. - f Do all such other things as are necessary for the achievement of the purpose. To facilitate the purpose, it is important that the committee maintain the fabric of the Hill Village Hall, an ongoing programme of fundraising, maintenance and refurbishment has been implemented throughout the year. The main works that have been completed are the replacement of the Roof, internal and external redecoration, cooker repair, septic tank monitor and a major, state of the art, Audio/Visual upgrade. The Hall has to generate income to cover on-going monthly utility, cleaning and general maintenance costs. The 100 club profits are the mainstay of our income and are just about covering these expenses, unfortunately it is not adjusted for inflation, whereas our expenses are. We need to generate more income, the obvious way of trying to do this is by increasing rental streams. We are in opposition to other organisations with better facilities, to counter this we decided to use available grants to upgrade our Audio, Visual and Conference facilities to attract a wider selection of potential income providers. This work was completed in March. The committee also organised several social events which included the following: The Christmas “Open House” again featured Carols and songs by the Phoenix Singers, mulled wine, and mince pies. The 100 Club draw that evening awarded over £890 to the month’s lucky winners. April saw the Coronation Celebration Dinner, despite a major cooker failure the caterers and committee members combined to rescue the meal and a good time was had by all. During the year we had musical evenings using acts booked through the Arts out West agents, VRI, a Welsh language group were the stand out performers. Again, our musically gifted committee member organised a musical evening by the Ulverston U3A Ukulele ensemble, this raised a sizeable donation for St Mary's Hospice. The Hall was hired out on several occasions for differing reasons and events raising much needed income. ## **Structure, Governance and Management** The Hill Village Hall Trustees and Management Committee Members (committee) are voted in at the annual AGM to serve on the committee for one twelve-month term iaw the Management Committee Constitution. All local inhabitants of the area are entitled to vote at the AGM. One of the committee will be proposed and elected as the Chair. The committee shall elect one of their members to be Secretary, or some other person (to be co-opted onto the committee) to be Secretary. The committee shall elect one of their members to be Treasurer, or some other person (to be co-opted onto the committee) to be Treasurer. They are responsible for implementing the above purpose by making decisions on all matters of general concern and importance including on how the funds of the charity are raised and spent. They will meet at least quarterly and in total no less than three times a year. This year saw the retirement of Roger Webster from the position of Secretary to be replaced by John Sutton. Many thanks to Roger for all his hard work and informed guidance over the past few years. Jonathon Powell and John Sutton were elected to the Committee. The Committee: |Chair|Mr Alan Parsons|Trustee| |---|---|---| |Secretary|Mr John Sutton|Trustee| |Treasurer|Mr Neil Anderson|Trustee| |Members:|Mrs Marianna Benn|Mrs Marianna Benn
Trustee| ||Mrs Sarah Gumz|Trustee| ||Mr Alan Sharp|Trustee| ||Mr Les Butcher|Committee| ||Ms Ellis Logan|Committee| ||Mr Alan Moore|Committee| ||Mrs Rebecka Rigg|Committee (Facebook Operative)| ||Mr Jonathon Powell|Mr Jonathon Powell
Committee| HILL VILLAGE HALL ACCOUNTS FOR THE YEAR 31st AIARCH 2023 - 30 Apr 2024 ALL INCOhlE 75.00 1,399.00 120.00 5.753.20 Events Socials Hall Hire 100 Club Soup Lunches Arts out west Grants Other income Bank interest ALL EXPENSES ElectrTcity Rates and Water ,Cleaning Insuran Repairs and Renewals 100 dub, from bank Events . Other Expenses Fire and Safety , 100 dub from cash 529.14 1,089.52 533.41 41,881.17 780.00 2,098.31 30,286.78 250.00 1,660.00 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 620.00 36.357.40 540.00 0.00. Totals 8￿60, 79,108.33 PErrY CASH Opening Balance From income 246.981 'Postage & Stationery & Sundries Cleaning Materials 100 Club PriTrs 216.00 100.00 1,660.00 Total cash In Totsl cash out- 1.976.00 Closln Balanco 1.250.98 100 Club profft and loss To Funds 5,753.20 Communlty Account 35 36 37 38 39 40 Openlng Balance Income {ex¢luding Petty Cash) Expenses (excl. Petty Cash ) 91,570.31 42,244.60 77.132.33 Closln Balance 56,682.58 41 42 43 BALANCE SHEET 202W23 Opening Balances 45 46 47 48 49 50 51 52 53 ,Closing Balances Bank Pety Cash 91.570.31 ',Bank 56.682.58 Cash 91,81729, 57,933.56 Excess In& Over Ex . -34.243.73 Ibl91ga3+ Independent examiner's report to the trustees of The HIU MIUOM Village Hall Registered Charity 1105248 I reportto the trustees on myexamination of the accounts of the Hillvillage HallTrust (the Trust) forthe year ended 31 March 2024. Re8ponslbl(itles and basis of report As the charitytrustees of the Trustyou are responsible for the preparation of the accounts in accord8nce with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of theTrust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145{5){b) of the Act. Independent examlner's statemont I have completed my examination. I confirm that no material matters h8ve come to my attention in connection with the examlnation giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Trust as required by section 130 of theAct; or 2. the accounts do not accord with those records. or 3. the accounts do not comply with the applicable requirements concerning the form and content of 8ccounts set out in the Charities (Accounts and Reports) Regulatlons 2008 otherth8n any requirementthatthe accounts give a 'true and fair viewwhich is not 8 matter considered as part of an independent examination. I have no concerns and have com8 across no other matters in connection with the examination to whlch attention should be drawn in this report in orderto enable a proper understanding of the accounts to be reached. Signed: Susan Hackett Acldress: 87 Kingsway. Boston. PE21 OAU Date: 27 October 2024