2023-03-31-accounts - Hill Millom Village Hall

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THE HILL IN MILLOM VILLAGE HALL, LA18 5HF Registered Charity No: 1105248

– Trustees Report March 2022 April 2023

Name

The organisation shall be known as The Hill Village Hall.

Aim and Purposes

The provision of a venue for meetings & social events for the local community.

Objectives and Activities

To implement the stated aim and purpose the committee may:

a Raise funds, invite and receive contributions and accept gifts of any description.
b Buy, hire, or otherwise take on any property, or equipment necessary for the achievement of the purpose.
c Employ staff or such services as are necessary for the proper pursuit of the purpose.
d Co-operate with other groups or organisations operating with similar objectives and purposes.
e Produce publicity material or other documentation relevant to the work of the committee.
f Do all such other things as are necessary for the achievement of the purpose.

To facilitate the purpose, it is important that the committee maintain the fabric of the Hill Village Hall, an ongoing programme of fundraising, maintenance and refurbishment was implemented throughout the year. The main works that have been completed are:

a replacement of the West Window b internal redecoration c waterproof rendering.

A total of £3460 was raised from grants and used to finance these works.

There are an increasing number of leaks in the roof, the water ingress getting worse, a structural engineers survey was commissioned which identified several problems with the following recommendations:

a Some structural trusses and purlins needed strengthening or replacing. b All of the roof tiles and the waterproof membrane should be replaced.
c The original roofing tiles contain Asbestos, these require removal iaw current health and safety legislation.

The report and recommendations were accepted by the committee. Tenders were sent out and it was agreed that fundraising should commence with the aim of getting the work done in spring 2023. By the end of March 2023 some £38,000 had been raised towards the project from various grant authorities, many thanks to CGP, RWM and Ghyll Scaur for their very generous contributions. The local firm Ross Building were awarded the contract.

The committee also organised several social events which included the following:

December heralded the annual Childrens Christmas party organised by ladies on the Committee together with other parents from the Village. Santa, appeared in time to distribute presents.

Christmas “Open House” featured Carols and songs by the Phoenix Singers, mulled wine, and mince pies. The 100 Club draw that evening awarded over £850 to the month’s lucky winners.

On 24[th] April Gus Glynn, a classically trained guitarist and singer entertained a full audience to songs and poetry in an event called “Route to Classics” A sort of musical history? He was well received. Another musical evening on 27[th] May when Kit Holmes supported by Al Greenwood came to play and sing to another full audience. Kit was a student at the Royal College of Music and proved to be a brilliant singer, violinist, and guitarist. A most enjoyable evening was had by all. These acts were booked using the “Arts Out West” organisation.

In May we celebrated the Queen’s Platinum Jubilee with a Community Supper. McKnight Catering provided a 2 course meal, at very reasonable cost, with our Committee Ladies helping with serving the meal and clearing the dishes. A Royal quiz was organised to test our Royal knowledge!

A gifted committee member organised a musical evening by the Ulverston U3A Ukulele ensemble, this raised a sizeable donation for St Mary's Hospice.

The Hall was hired out on several occasions for differing reasons and events, the most notable was by a local Lady who between January and Easter organised a Monday morning series of health and fitness classes, all of which were well attended.

Structure, Governance and Management

The Hill Village Hall Trustees and Management Committee Members (committee) are voted in at the AGM to serve on the committee for one twelve-month term iaw the Management Committee Constitution. All local inhabitants of the area are entitled to vote at the AGM. One member of the committee will be proposed and elected as the Chair. The committee shall elect one of their members to be Secretary, or some other person (to be co-opted onto the committee) to be Secretary. The committee shall elect one of their members to be Treasurer, or some other person (to be co-opted onto the committee) to be Treasurer.

They are responsible for implementing the above purpose by making decisions on all matters of general concern and importance including on how the funds of the charity are raised and spent.

They will meet at least quarterly and in total no less than three times a year.

The Committee:

Chair	Mr Alan Parsons	Trustee
Secretary	ColonelRoger Webster	Trustee
Treasurer	Mr Neil Anderson	Trustee
Members:	Mrs Marianna Benn	Trustee
	Mrs Sarah Gumz	Trustee
	Mr Alan Sharp	Trustee
	Mr Les Butcher	Committee
	Ms Ellis Logan	Committee
	Mr Alan Moore	Committee
	Mrs Rebecka Rigg	Committee (Facebook Operative)

ACCOUNTS FOR THE YEAR 31st MARCH 2022 – 1 APRIL 2023

	ALL INCOME	ALL INCOME		ALL EXPENSES
Events	374.3~~4~~
Socials		596.00	Electricity Rates and Water	669.88
Hall Hire		772.00	Cleaning	615.60
100 club	5,808.38		Insurance	440.04
Soup Lunches		0.00	Repairs and Renewal~~s~~	5,246.67
Arts out west		590.00	100 club, from bank	1,090.00
Grant~~s~~	41,460.00		Events	1,192.98
Other income		100.00	Other Expenses	528.68
Bank interest		0.00	Fire and Safety	172.40
			100 club from cash	1,850.0~~0~~
Totals
	49,700.72			11 ,806.25
		PETTY CASH
Opening Balance			Postage & Stationery &
	305.92		Sundrie~~s~~	358.68
From income	2,165.34		Cleaning Materials	15.60
			100 Club Prize~~s~~	1,850.00
Total cash in	2,471.26
			Total cash out	2,224.28
			Closing Balance	246.9~~8~~
100 Club profit and loss
	Income	Prizes	To Funds
	5,808.38	2,940.00	2,868.38
Community Account
		Opening Balance		53,616.90
		Income (excluding Petty Cash)		47,535.38
		Expenses (excl.	Petty Cash )	9,581.97
		Closing Balance		91,570.31

These Accounts were approved by the Trustees at the AGM 10 October 2023

BALANCE SHEET 2022-23

Opening Balances Closing Balances Bank: 53,616.90 Bank 91 ,570.31 Petty Cash 305.92 Petty Cash 246.98 53,922.82 91,817.29 Excess Inc. Over Exp. 37,894.47

These Accounts were approved by the Trustees at the AGM 10 October 2023

Independent examiner’s report to the trustees of Hill-In-Millom Village Hall

I report to the trustees on my examination of the accounts of the Hill-in-Millom Village Hall (the Trust) for the year ended 31 March 2023.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Name: Susan M Hackett Accounts Manager (Building Society), Retired Address: 87 Kingsway, Boston, PE21 0AU Date: 27 June 2023