Clowns in the Sky Report and Financial Statements Year ended= 01.04.2024 Registered Cbarity Number 1105195 Contents Page Legal and administrative inforniation Report of the trustee Report of the accountant Consolidated sratement of financial activities Consolidated and charity balance sheets Legal and administrative information Trustees Wendy Saunders -chair of Trustees (Appointed 10 August 2007) Trustees W Saunders (appointed 16 April 2004) E S Carter (appointed 16 April 2004) Richard Chambers (appointed 7th October 2006) Lynn Weston (appointed 7th October 2000 Karen Sayers-lrving (appointed 10105r2021) Administrator L Weston RIStered Office 82 Middle Park Avenue. Eltham, London SE9 SF Accountant- Independent Examiner Martin Mason, CTA 22 Inverine Road. London SE7 7NL Bankers CAF Bank Lt4 25 Kings Hill Avenue. Kings Hill, West Malling, Kent MEI 9 4JQ Report of the truste&s for the year ended I" April 2024 The trustees present their report along with the financial statements of the charity for the year ended 01104r2024. The financial statements have been prepared in accordance with
the accounting policies set out on page 7 and comply with the cbarity's trust deed and applicable law. Constitution and objects Clowns in the Sky is constituted under a tru deed dakd 16 April 2004 and is a registered chariry No. 1105195. Our aim is to bring a smile to the face of a child and their family. by providing distraction from their treatmenL Clowns in the Sky offers discretionary support grants to enhance the quality of life for those who have been affected by childhood brain tumour& Organisation The trustees who have served during the year and since the year end are set out on page I Trustees are appointed by the board of trustees and serve for up to five years after which period they may put themselves forward for re-appointmenL The trustees meet annually but will when appropriate meet quarterly and monthly. Review of the activities and future developments The Charity has carried out fundraising throughout the year to raise funds for our charitable airns via fundraising activitie4 sourcing corporate donations. and funding from charitsble organisations community groups along with direct donations. The trustees are pleased with the success of the fundraising which has allowed us to meet our charitable objectives. During the year our focus has been on continuing with our response to the increased nee(Is from the Hospitals in the post pandemic environmenL We have successfully funded additional refills on our Activity and Sensory Trolleys throughout the UK whilst maintaining our aims and continuing to ensure the sustainability of the Charity. We have enhanced the services provided under our Childrens Entertainer sessions, providing Childrens Author visits to the Hospitsls. The trustees communicate throughout the year for decisions and discussions via email to approve Family Grants and new trolley locations.
l. Aetivity and Se]Wlry trolleys. We now have 96 trolleys nationwide in hospitsl wards. We aim w refill these trolleys three times a year. we do accept requests from all our hospitsls for additional refills when required. These trolleys continue to bring the playroom to the child when the child may be unable to visit the playroom. £400 pays for a trolley in a hospital to be refilled for a 2. CbildreD'S Entertainers. We provide Childn'S entertainers in partnership with another re8iStered charity who specialise in providing eniertainers to visit the children's bedsides in hospitals and know there is a huge demand. £50 pays for an entertainevs sessiofL 2& Childrens Author visits. Following a pilot scheme begun in the post pandemic hospital environmenL and under the umbrella of our Childrens entertainer vlsits. we launched, the Childrens Author visits. These visits build on the relationships we have developed with the Play Therdpists in the Hospital environmenL Each visit consists of a Children's Author joining us in one of the Hospitals we supporL The Author will read from one of their books in a group setting within the main playroom and engage in a group discussion about the characters in the story, truly bringing their book to life. In additio if requested by the hospital, the Author will visit the beside of a child who may be too poorly tr) visit the playroom. ClONlS in the Sky, purchase copies of the Authors books and these are gifted to each chil(L ofteD si]ed by the Author during the visit. The sense of inclusion for the children is evident and we plan to expand these visits during 202412025. 3. Grants to parents finallcial need. In 202J/2024 we made 6 grants io families. of £500.00 each and a second grant of £350.00 to a family. Families apply to Clowns in the Sky through an application process via the website or direct email, phone. and posral contact methods. All applications are independently verified by the Hospital Clinical Teams. 4. Research. The understanding of brain cancer in children has improved significantly in recxnt years and modern treatment means that 7 out of 10 children can now survive for at least 5 years. Following the pause. we placed on our donation to research in 202112022. we are pleased to conflnn we continued our donation to research again in 202312024 making our annual donation of £4.000.00 lo Brain Tumour Research.
Trustees responsibxlities in relation to tbe financial ststements Charity law requires the trustees to prepate financial statements for each financial year which give a true and review of the stale of affairs of the charity at the year end and of its incoming resources and resources expanded during that year. In preparing those financial SLqtement* the IteeS are required to: Select suitable accounting policies and then apply them consiStenY. Make judgements and estimates that are reasonable and prudenL State whether applicable accounting standards and statements of rornmended praciice have been followed subject to any depattswes disclosed and explained in the financial statements. Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business. The trustees are responsible for keeping proper accounting records which disclose with reasonable accurncy at any time the fmaneial position of the charity and enable them to ensure thai the fInancial slatements comply with the Charities Act 1993. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. We have fulfilled these obligations. Voluntsry help The trustees are very grateful to many volunteers who helped by wing out fund- raising on our behalf and giving athninistrative and practical supporL edbythe ees and signed on their behalf by: eston Co-Founder & Trustee 0710912024
CLOWNS THE SKY (Rqiknd awity Nwnbw 1105195) . Awil 2024 a8at I"AFull2Q &191202+
Clowns in the Sky Statement of Financial Aetivitses For the Year Ended 1 April 2024 2024 2023 Note In¢ome Fundraising from Trust Companies- unresln.cted FLsndraising from Trust CoMpans- restricled Charity ball Other events Donations received- UftstriCted funds Donations received - reslri¢ted funds Sponsorship raised Interest received 41,832.62 3,500.00 9,923.20 36.450.00 4,600.00 7,731.26 4.748.09 37.837.77 5.755.47 360.07 11,107.21 49,936.30 10,860.69 251.68 103.957.22 120.937.14 Expenditure Family grants & associated administration Research grants Hospital trolleys Hospital entertainets & authors. visits Expenditure of restricted funds Charity ball Other fvnd raising events Professional fees- fundraising Promotional merchandise Website costs Administration Office equipment depre(xation 1.592.IXI 4.OOJ.CNJ 3,235.40 8,201.18 50.316.75 6.745.60 1.3M.08 14.375.02 4,765.80 360.00 4.992.80 185.99 1,934.20 4.000.00 8,106.18 1,609.30 41,000.21 5,698.13 2,318.80 10,171.26 2,190.40 597.56 4,396.36 28.00 1(M).114.62 82,050.40 Excess of Income over Expendithrn for Year £3.842.60 £38,886.74
Clowns in the Sky Statement of Assets and Liabiltties As at 1 April 2024 2024 2023 Nots Fixed Assets Office equipment 479.00 85.00 Current Assets Stocks Prepaid expenses Cash at bank- general funds Cash at bank- restricted reserves 500.00 4.700.00 121,962.63 68,828.19 700.00 500.00 113,936.24 77,807.17 195,990.82 196.469.82 192,943.41 193,028.41 Llabilities Sundry creditors 5,933.81 6,335.00 5,933.81 6,335.00 Net Assets £190,536.01 £186,693.41 Reserves Unrestricted funds 121.707.82 108.886.24 Restricted funds 4b 68,828.19 77,807.17 £190,536.01 £186,693.41
Clowns in the Sky ststement of Principal Accounting Policies aration Basis of Pre These accounts have been prepad on a going concem basis under the historical cost convention in accordance with the Charities SORP (Statement of Recommended Practice) and with Accounting Standards as set out in FRS102. All income and expenditure shown relates to the principal activty of the Charity. Resources Incomin Recognition of Income: This is included in the Statement of Financial Activitses when: The charity is entitled to the resources The trustees are virtually certain they will receive the resources; and The monetary value can be measured with sufficient reliability. Income from restricted private donations is recognised in the period reived. Grants and donations received in advance in respect of specific projects or relating to a specific geographic location where the associated expenditure has not yet been incurred as at the report period end date is shown as recognised income at the balan sheet date but treated as restricted funds pending future expenditure and details shown at note 4 of these accounts. The value of any voluntary help received is not induded in the accounts but is described in the trustees, annual report. Ex enditure and Liabilities Expenditure and liabiltties are accounted for in the period in which there is a legal or constructive obligation committing the charity to pay out resources. Tax The Charity is not registered for VAT. Any VAT incurred is shown as part of the expense to which it relates. The Charity is exempt from taxation in respect of income reiVed to the extent that it is applied to its charitable purposes. Fixed Assets Office equipment is stated at cost and depreciated over its anticipated useful lrfe on a 250/0 reducing balance basis.
Clowns in the Sky Notes to the Accounts For the Year Ended 1 April 2024 1 Details of certain items of expenditure 2024 2023 Fee for the examination and preparation of the accounts 1,000.00 1,000.00 2 Stocks Trolleys not yet delivered to hospitsls and their contents. along with supplies of promotional merchandise are induded at cost. 3 Cash at bank - Restricted reserves 2024 2023 This figu represents donations arKI grants received where restrictions exist on either the natu or geographic location of lis expenditure amounting to: 68.828.19 77,807.17 4 Reserves 2024 2023 4a Unrestricted funds Balance at 02104r2023 Excess income for the year 108,886.24 12,821.58 85,535.59 25,350.65 Balance at 0110412024 121,707.82 108,886.24 4b Restri Where a donor specifies that the donation must be used for a particular objective or in specific geographical location they are credtted to the ststement of financial actFvities in the year received and treated as restricted funds. The relevant amounts are set out in the tsbles below. Brought fop4vard Receipts Payments 2024 2023 Tnjst companies 3,932.00 3.500.00 {2.000.00) 5,432.00 3.932.00 Other fvnds 73.875.17 37,837.T7 (48,316.75) 63.396.19 73,875.17 TT,807.17 41,337.TT (50.316.75) 68,828.19 77,807.17 Restricted fund expenditure Family grants Hospital trolleys Hosprtal entertainer5 & authors. visits Grant monrtoring costs 2.000.00 29.014.51 5,986.96 13,315.28 2,600.00 24,984.77 13,415.44 50,316.75 35,541.85
Independent Examinerfs Report To the Trustees of Clowns in the Sky, Charity number 110519S I report to the trustees on my examination of the accounts of Clowns in the Sky (°the Trusf) for the year ended 1 April 2024. Responsibilities and basis of report As the charity trustees you are responsible for the preparation of the accounts in accordan with the requirements of the Charities Act 2011 {Yhe Acf). I report in respect of my examination of the Trusys accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions gtven by the Charity Commission under section 145{5}(b) of the Act. Independent examinerfs statement I have completed my examination. I confimi that no materral matters have come to my attention in connection with the examination giving me cause to believe that in any material respecL" accounting records were not kept in accordance with section 130 of the Act or 2. the accounts do not accord with the accounting records: or 3. the accounts do not compty with the applicable requirements conceming the fonn and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than that any requirement that the accounts give a true and fair view which is not matter considered as part of an independent examination. I have no concerns and have come acro&s no other matters in connectton with the examination to which attention should be drawn in this report in order to enable a proper understsnding of the accounts to be reached. Marti Mason Charted Tax Adviser 22 Inverine Road London SE7 7NL g September 2024
Independent ExamineFs Report To the Trustees of Clowns in the Sky, Charty number 1105195 I report to the tnjstees on my examination of the accounts of Clowns in the Sky ("the Trust,) for the year ended 1 April 2024. Responsibilities and basis of report As the charity trustees you are responsible for the preparation of the accounts in accordan with the requirements of the Charities Act 2011 ("the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145{5)(b) of the Act. Indepéndent examinerfs ststement I have completed my examination. I confimi that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: accounting records We not kept in accordance with section 130 of the Act" or 2. the accounts do not accord wilh the accounting records., or the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than that any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be aChed. Marti A Mason Chartered Tax Adviser 22 Inverine Road London SE7 7NL 9 September 2024