## **Clowns in the Sky** Report and Financial Statements Year ended: 31.03.2021 Registered Charity Number 1105195 ## **Contents Page** Legal and administrative information Report of the trustee Report of the accountant Consolidated statement of financial activities Consolidated and charity balance sheets ## **Legal and administrative information** ## **Trustees** **Wendy Saunders –Chair of Trustees** (Appointed 10[th] August 2007) ## **Trustees** W Saunders (appointed 16 April 2004) E S Carter (appointed 16 April 2004) Richard Chambers (appointed 7[th] October 2006) Lynn Weston (appointed 7[th] October 2006) ## **Administrator** L Weston ## **Registered Office** 82 Middle Park Avenue, Eltham, London SE9 5HT ## **Accountant – Independent Examiner** Martin Mason, CTA 22 Inverine Road, London SE7 7NL ## **Bankers** CAF Bank Ltd, 25 Kings Hill Avenue, Kings Hill, West Malling, Kent ME19 4JQ ## **Report of the trustees for the year ended 31[st] March 2021** The trustees present their report along with the financial statements of the charity for the year ended 31/03/2021. The financial statements have been prepared in accordance with the accounting policies set out on page 7 and comply with the charity’s trust deed and applicable law. ## **Constitution and objects** Clowns in the Sky is constituted under a trust deed dated 16 April 2004 and is a registered charity No. 1105195. Our aim is to bring a smile to the face of a child and their family, by providing distraction from their treatment. Clowns in the Sky offers discretionary support grants to enhance the quality of life for those who have been affected by childhood brain tumours. ## **Organisation** The trustees who have served during the year and since the year end are set out on page 1 Trustees are appointed by the board of trustees and serve for up to five years after which period they may put themselves forward for re-appointment. The trustees meet annually but will when appropriate meet quarterly and monthly. ## **Review of the activities and future developments** The trustees are pleased with the success of the fundraising which has allowed us to meet our charitable objectives. During the year our focus has been on responding to the increased needs from the Hospitals during the Covid-19 Pandemic. We have successfully funded additional refills on our Activity and Sensory Trolleys throughout the UK whilst maintaining our aims and continuing to ensure the sustainability of the Charity The trustees met virtually (during the pandemic) throughout the year for decisions and discussions via email to approve Family Grants and new trolley locations. A formal online meeting was held on 20[th] February 2021 with the main Agenda item being, how to ensure the longevity of the charity. The Trustees examined the role of the Founders and current Trustees. It was agreed that a new Trustee would be invited to join with a view of bringing fresh development and diversity, a short list was drawn up and we hope to welcome a new Trustee in 2021. ## 1. **Activity and Sensory trolleys** . We now have **79** trolleys nationwide in hospital wards. **£400** pays for a trolley in a hospital to be refilled for a year. ## 2. **Children's Entertainers** . We provide children’s entertainers in partnership with another registered charity who specialise in providing entertainers to visit the children's bedsides in hospitals and know there is a huge demand. **£50** pays for an entertainer's session in January 2020 we paid for **168** sessions. The sessions were placed on hold during the pandemic this funding will be carried over to 2020/2022 when we anticipate these sessions will be reinstated. ## 3. **Grants to parents in financial need** . In 2020/2021 we made **3** grants to families, of £500.00 each. ## 4. **Research** . The understanding of brain cancer in children has improved significantly in recent years and modern treatment means that 7 out of 10 children can now survive for at least 5 years. We fund research in this area and believe that it will continue to yield practical results. We donated £4,000.00 to Research for 2020/2021. ## **Trustees responsibilities in relation to the financial statements** Charity law requires the trustees to prepare financial statements for each financial year which give a true and review of the state of affairs of the charity at the year end and of its incoming resources and resources expanded during that year. In preparing those financial statements, the trustees are required to: - Select suitable accounting policies and then apply them consistently; - Make judgements and estimates that are reasonable and prudent; - State whether applicable accounting standards and statements of recommended practice have been followed subject to any departures disclosed and explained in the financial statements; - Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business. The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 1993. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. We have fulfilled these obligations ## **Voluntary help** The trustees are very grateful to many volunteers who helped by carrying out fundraising on our behalf and giving administrative and practical support. Approved by the trustees and signed on their behalf by: **Lynn Weston Co-Founder & Trustee** 17/04/2021 CLOWNS IN THK SKY (R¢gist¢rd Charlty Nwn￿r I111.$1951 STATEMENT OF FINANCIAL ACTIVITIES for the year end¢d I" April 2021 STATEMENT OF ASSETS AND LtABtLITIES as at 1° April 2021 Clowns In Ihe Sky ststement of Flnanclal Actlvllles For th• Y•ar Ended l Aprll 2021 2021 2020 In¢om• Fundrav4ing from Trust Cornpan￿- unre5trictsd Fundraisin9 from Trust cOrnpan￿5- restricted Charty bal 41.880.Tr) 29,2e9.79 10,375. 14,638.31 1,045.00 3,718.93 84,525.97 Dcfiations unrtrslrithd fund• DMthn5 rvAfv•d- restrictsd funds Spon￿r$hiP ralsed Intgr•&t rgcgivÈd 4,168.09 3,W240 3,612.44 117,159.gJ ,C68.03 Exp•ndltur• F￿llY grdnts Re￿r¢h omnt8 Hogpital trrAIgy8 Ho•pitsl ¢ntothinars Expondlture of r8•trictsd fund8 Chrty ball Oth8r fund r8i8ing •vents Professional f888- fundrAi8irvJ Promotion81 rnerd￿nd Wehite ccsts Administr8tson equipment depr*1*￿Clj 1,5(￿*.[1) 4,OLK).O) 3,000 e,208.27 8,400. 17,373.80 10,969. 5,318.55 14,040.00 898.80 763.11 5,746.7D 67.71 6,899.87 4b 14,493.88 2,K6,25 17,780,O) 1,240.80 845.55 5,673.6¥J s5,9￿.02 78,808.30 Ex¢M• of IrKom• ov•r Expendllure for Year £61 169.87 13.740.27 Clowns in the Sky s&￿ement of Assets and Liabilities As at 1 April 2021 2021 2020 Flxed Assots Office equipment 151.00 201.00 Currant Assols Stoc Prepaid exp8nses Cash al b8nk and In hand 8,434.00 500.00 110,352.96 750.00 500.00 49,837.09 117,286.98 117,437.96 50,887.09 51.088.09 Llabllities Sundry credltors 5,680.00 500.00 5,880.00 500,00 N•t Assots £111 757.96 £50,588.09 R•s•rvos Unre8trlcted fiJnd8 4a 52,010.65 48,883.09 R88trfcted lund8 4b 59,747.31 3,725.00 £111757.96 £50 588.09 Clowns in the Sky Notès to the Accounts For the Year Ended 1 April 2021 1 Details ol certaln ttems of expndlture 2021 2020 Fee for the examlnatlon and preparation of the aCcO￿ts 1,000.00 500.00 2 Sto¢ks Trolleys not yet delfvered lo hospita18 and their contents, along wrth Supplies of promotional merchandise are included at cost. 3 Cash at bank in hand 2021 2020 This ffigure include5 donations and grants r•ceived where r*8triclions exist on the nature, timing and geogTaphlc locatlon of Its amounting to.. 59 747.31 3 725.00 Government reBtrlctSong over thé last year has meant that Ihe Charty had to operate at a reduced level of adlvlty. 4 Reserves 2021 2020 4a UNe81ricted funds 8alance al 0210412020 Ex¢e8s in¢ome/lexpenditurel for the year 46,863.09 5,147.56 S6,606.96 (9,743.87) Balonce al 0110412021 52 010.65 46 863.09 Where a donor 8pe¢ifies that Ihe donation must be used for a particular objective or In specilic geographical location they are credited to the statement of flnanual activities in the year recelved and treated as restricted funds. The relevant amounts are set out in the tables below. Brought fO￿ard Recew Payments 2021 2020 Trust companies 3,225.00 5,990.00 16.575.00) 2,640.00 3,225.00 Other fvnds 500.00 64,525.97 {7,918.661 57,107.31 500.00 3 725.00 70,515.97 14 493.66 59 747.31 3 725.00 Restricted fund expenditUTe Family grants Hospital trolleys HOS￿￿1 entertainers Admini8tralon expenses 14,493.66 17,373.80 14 493.66 17 373.80 Clowns in the Sky statement of Principal Accounting Policies Basis of Pre aration These accounts have been prepared on a going concem basis under the historical cost convention in accordance with the Charities SORP Istatement of Recommended Practice) and with Accounting Standards as s8t out in FRS102, All income and expenditure shown relates to the principal activity of the Charity. Incomin Resources Recognition of Income.. This is included in the Statement of Financial Activits'es when.. The charity is entitled to the resources The trustees are virtually certain they will receive the resources,. and The monetary value can be measured with sufficient reliability. Incom8 from r8Stricted private donations is racognised in th8 period receiv8d. Grants and donations received in advance in respect of specifi'c projects or relating to a specific geographic location ￿ere the asS￿lated expenditur8 has not yel been incurr8d as at the report period end date is shown as recognised incorne al the balance sheet date but treated as reslricted funds pending future expenditure and details shown at note 4 of these accounts. The value of any voluntary help received is not included in the accounts but is described in the trustees, annual ￿Port. enditure and Liabilities Expenditure and liabilities are accounted for in the period in which there is a legal or constNctive obligation committing the charty to pay out resources. The Charity is not registered for VAT. Any VAT incurred is shown as part of the expense to which it relates. The Charity is ex8mpt from taxation in respect of income received to th8 exlent that it is applied to its charitable purposes. ixed Asset Offic8 equipment is stated at cost and depreciated over its anticipated useful lif8 on a 25% reducing balan￿ basis. Independent Exaninerfs Report To the Trust•8s of Clovdns in th8 Sky, Charty numb•r 1105195 I report to the trustees on my examination ofthe accounts of Clowns in the Sky for the year ended 1 Awil 2021. Responsibilities and basis of report As the charity Iruslees you ar8 responsible for the preparation of the accounts in accordance with the reqLMi8ments of the Charities Ad 2011 Ilhe Ad"). I report in respect of my examination of the Trust's accounts carri8d out under section 145 of the Act and In carrying out my examination I have followed all th8 applicab18 Directions glven by the ChBrity Commisslon under section 145{5)Ib) of the Act. Ind8pend•nt examiners statement I have complet8d my examination. I confirm that no material matters have come to my attentlon In connection with the 8xaminalion giving me cause lo believe that In any material respect.. accounlng records w8re not kept in respect ofthe Trust a8 required by sedion 130 of the Act., or 2. the accounts do not accord with th059 rgcord5', or 3. the accounts do not comply with the applicable requirements concerning the form and ontent of accounts set OLJI In the Charities (Accounts and Rewrt81 Ragulations 2008 oth&r than that any requirement th81 the 8ccounts give a true and falr view which is not matter considgied as part of an indep6nd&nt examination. I have no concerns and have come across no other matters In connecllon the examinalion lo which attention should be drawn In thi5 report in order to enable a prowr understanding of the a￿ounts lo be reached. M8rtln A Mason Chartered Tax Advber 22 Inverine Road London SE7 7NL 24 January 2022