REGISTERED COMPANY NUP47BER: 05096968 (England and Wales) REGISTERED CHARITY NUMBER: 1105172 REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 FOR MENTER IAITH SIR CAERFFILI MHA (trading name of Maclntyre Hudson LLPI Limited liability partnership in England & Wales Registered number OC312313 Elfed House Oak Tree Court Cardrff Gale Business Park CARDIFF CF23 8RS
IlnENTER IAITH SIR CAERFFILI CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 Page Report of the Trustees Independent Examinees Report Statsment of Financial Activlties Balance Sheet 10 Cash Flow Statement hlotes to Éhe Cash Flow Statement 12 Notes 'lo the Financtal Statements 13 to 23
MENTER IAITH SIR CAERFFILI REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024 The Iruslees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statsmenls of the charity for the year ended 31 March 2024. The Iruslees have adopted the provisions of Aceounling and Reporting by Charities.. Ststement of Recommended Practice applicable lo charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 1021 (effective 7 January 20191. Our main long-term goal during this period is-. Increase the use of the Welsh language across Caerphilly County communitie$ by enabling resldents to use the Welsh language in all aspects of local community life. Below are our objectives for the period 2022-25 to achieve the main goal.. Lead joint planning for the Welsh language at county levèl: 1.11 Cordinate and lead a Welsh Language Forum for Caerphilly County and ensure a prominent and strategic role for the local Forum. Produce a detailed and Cur1 language profile regularfy as the basis for language planning in the County. To represent the Welsh Language on a cross-seclion of forums and committees within the Third Sector. local authority and Health Board and the Local SeTvices Board. 1.2) 1.31 Develop and provide servi¢95 arFd opportunities of thg highest quality: 2.1) Development projects that have a positive impact on the use of Welsh in the County of Caerphilly within the field of childcare. play and leisure. youth servIs, adult education, community events, volunteefing opportunities. SUPPOrt and trairtring, artistic activities and consultation. The intention of these serwces is to er>courage conffdence in using the language and strengthen positive attitudes towards the language. Continue to develop our annual festival. Ffiliffest. Researching projects in new areas including community translation_ Investigate and develop projects that are changing attitudes and behaviour. Ensure that all of Menter Caerffili's services meet the requirements and standards of the Trusted Quality Mark Level 1. 2.21 2_3} 2.41 2.51 Influence for the benefit of the language at county level and represent the voice of Welsh speakers and learners= 3.11 3.21 3.31 3.41 3.51 Respond proactively lo local and national consultations. Influenee local policy for the benefit of the Welsh language. Network extensively aeross sectors al the local level. Effective communication with the public, partners and others. To raise awareness of the need for Welsh 18nguage services and bodies acting on behalf of those servIs. Contribute significantly lo development of strateg$ and plans, including local community plans, Well- Being Plan, Third Sector Agreement. Raise the profile of the important relationship between the loeal economy, quality of life, environment, Confiden of communities in the language of the community. Support local people lo express their views on their needs as Welsh speakers and learners. Support local people to submit views to Servi planners including the local authority and Health Board as well as others. Support local people lo express vEwpoinls to seryice planners including the Local Authority, Health Board and others. 3.6) 3.71 3.8) 3.91 3.10) Page 1
MENTER IAITH SIR CAERFFILI REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024 OBJECTIVES AND ACTIVITIES Objectives and aims Research new opportunltles to provide servicgs which arè $elf-sustalnlng: 4.11 Completion of research and detsiled assessments in order lo identify relevant and innovative opportunities lo develop Welsh medium servi$ that are self-sufficient and lake advantage of the economic value of Ihe Welsh language locally. Identify components of the existing work of Menler lailh Sir Caerfrili that could operate on a more ambitious scale a5 social enterprises. Promote and develop further our child¢a servi which is now a successful seivice employing over 70 members of 518ff. Conduct research and detailed consultations lo asses$ the sufficiency of establishin9 a pemanenl home for Menter Caerffili which would operate as a focal point for Welsh medium services in Caerphilly County Borough and support a range of organisalioris. Research a range of funding sources lo fulfil the aims of Menler Caerftili. Ulilise resources in the most effective way lo ensure the most benefit. 4.21 4.31 4.41 4.51 4.61 Manage and develop an organisation which works effectively. with strong governance and conslders and ensures the wellbeing of its volunteers and members of staff= 5.11 5.21 Achieve and retain Trusted Charity Mark Level 1. Continue to operate the revision programme of policies including the Staff and Trustees Handbook in addition lo olhers_ Ensure sufficient funding lo support and sustain our current servi$ effectively. Procure a Human ReSoUrS Service. Develop and adopt new and relevant policies and procedures. Sustain and review risk management procedures. Develop a Wellbeing Policy for both membeTS of staff and volunteers in addition to training and procedures where appropriate. 5.31 5_41 5.5} 5.6} 5.7} Public benefit All the work ol Menler lailh is designed to benefit the public. The main aim ol ihe Menler is to boost the èducation and general knowledge of the community by promoting the Welsh language. This is done by arranging activities and events which are open lo the PLEblic. The activities and events provide an opportunity for people of all ages lo socialvie. improve iheir communication skills and to enjoy themselves in a friendly atmosphere. Wide publicity 15 given to the provision and new people are encoL%raged to lake part. There is a growing demand for the provision from the public in every part of the County. Some of the activities are free of charge arid when there is a need to charge, support 15 given in the use of subsidies which are available to redu the cost for people who cannot afftird to pay the full price. Review of activitÉes Al the end of another period Menter lailh Sir Caerffili has a very important opportunity lo conts.nue as a very influenbal community development organisalion in the area and to ftjrther expand its level of services and aclivilies. 11 was therefore very important to consider the current dimale with regard lo the community development field, in order lo confirm the role of Menter lailh Sir Caerffili as a language and community regenerab.on organisalion. Similarfy, this report reinforces the importance of Welsh Govemmenvs Strategy for the Welsh Language. Cymraeg 2050. Projects and partnership5 slated in this document are clear indicats'ons of the main intent of Menter lailh Sir Caerffili, whieh is empowering and motivating commtjnilies lo develop new opportunities lo use the language, in a manner that works from the bottom up, while also reinforcing the current opportunitses lo use the langua9e. Al the heart of the work and objectives of Menler lailh Sir Caerffili therefore, is the clear ethos that the Menter belongs lo its local communities and the needs and nature of those commLtnilies shape the direction of projects and plans. Menler laith Sir Caerffili is a leading community and voluntary organisalion, promoting and supporting the development of the Welsh language across Caerphilly County's communitie5. We operate in order lo enable local residents lo use the Welsh language in all aspects of their lives. This aim will be achieved through the provision of Welsh medium opportunities and services for all ages in partnership with a number of other or9anisalion5. Page 2
MENTER IAITH SIR CAERFFILI REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024 OBJECTIVES AND ACTIVITIES Main areas of our work.. 1} 21 31 4) 51 Leading joint planning for the Welsh language al eounty level Develop and provKle serviS and ¢pportunities Inlluenee for the benefit of the language at COLtnty level Representing the voice of Welsh speakers and learners in Caerphilly County Investigating new opportunities lo provide services which a $elf-SUStaining Mission statement Menter lailh Sir Caerffili's purpose is to increase the use of the Welsh language across communitie$ in Caerphilly County. To achieve this we will develop and provide a cross-section of servi$ and opportunities to local Welsh speakers and leamets so that they can use the language. We will consult regularly with local residents lo develop Welsh language services that are accessible, relevant and of tt)e highest quality. We want lo see a growth in the use of Ihe Welsh language across communities in the County within a variety of areas. At the heart of our main goal is the commitment lo work in partnership with a number of local organisalions. Values Volunteers and employees of Menter lailh Sir Caerffili are committed to oui core values that are fundamental to our work. The Welsh Language.. 1} Growth in the use of the Welsh language in the CoJnty of Caerphilty in the short temi and in the future is the primary reason for the existence of Menler Caorffili. Caerphilly County residents have the right to speak and use the Welsh language in all aspects of community The Welsh language belongs lo and is relevant to everyone across Caerphilty County's communities. We want adequate opportunities for the people of Caerphilly County lo use the Welsh language. 21 3} 4} Our WoTk'. 11 21 31 4) 5) 61 We will develop and provide relevant seNtS and of the highest quality. We can achEve more and act more effectively through joint planning and developing partnerships with others. We can leam from experience. We work in a transparent and fair way. We consider the environment when operating. We are working in a strategie, creative and innovatve way. People.. INe support our employees and Voluntee and their development. We Ireal everyone equally. The involvement of local residents is crucial to u5. 21 3) Charitable activities Our detailed operational Plan for 2023-24 contains details atx)ut how we intended lo achieve the above objectives during the period. The plan includes the individual targets that are intended to be delivered in terms of our various objectives. The operational plan is a key document in the planning of officers. work programmes and ensures that they are aware of how their work reflects the objectives and the main aim which is central to all our services. The operational plan will also help us to decide which individual projects contribute effectively towards meeting the Pfincipal aim and whether there is a need lo modify projects or develop diffeienl projects. Key perfomiance Indlcators High levgl key performance indicators An increase in the use of the Welsh language across communities in Caerphilly County is the primary goal of Menler laith Sir Caerffili for the duration of this corporate plan. In ¢onsideralion of this. the most useful high level indicators laling lo the use of the Welsh language is the census fesults and detailed infomation on local ward level. In addili¢n, it will be important for us as an oiganisalion lo consider any research undertaken by the Welsh Government Research Unit and other bodies su¢h as universities and research eompanies. Any surveys that are considertng use of the language within communities are key in measuring the impact of our activities on the use of the language and the extent lo which the type of activities provided are achieving our primary goal. Page 3
MENTER IAITH SIR CAERFFILI REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024 OBJECTIVES AND ACTIVITIES Other kèy pgrforman¢e indicators Menler lailh Sir Caerffili works and operates projects on behalf of a number of organisalions al present and monitoring and measuring outcomes is r*traI to Ihal work. We are used lo measuring soft, qualilalive and quanlilalive, outputs through our work in order to assess and determine whether a¢livilies and projects are achieving their intended goals and objectives. Through the development of ambitious and relevant tsrgels we have identified a number of perfomiance indicators Ihal are suitable for and unique lo each element of our work. We will therefore monitor and measure a number of performance indicators in¢luding'. 1) 2} 3} 4} 5) 61 number of aclivitieslopportunilies number of beneficiaries number of volunteers the number who report increased confidence in using the language the number who report increase in awareness of Welsh-medium services locally an in¢1$e in turnover or fundraisin9 levels We will consider these KPI'S on a consistent basis and assess whether they Continue lo be effective in order to measuTe progress in lemis of the intended results. In addition, employees are aware and familiar with the KPI'S that are relevant to their iespeclive work programmes and understand how they contribute lo the main objectwe of the inilialive. The local community Menter laith Sir Caerfili is managed by an eXperIend and ambitious Management Board of volunteers. The membe are ffom communib'es across the County of Caerphilly and their guidan and input into the development and effective management of our work is key. The significant contribution by volunteers ensures that il is the needs of local people that shape5 our work. In addition. we are recruits'ng and supporting volunteers across our se[viS and activities so that volunteers coniribute significantly lo every element of our worf(. A5 well as aitracting volunteers lo our work, when planning projects and services we will conbnue lo bring stakeholders and local people together lo encourage communities to lake ownership ol new developments. We feel that il is vital that local residents re1ve an opportunity lo Vol their opinion on new developments or respond lo a gaps in setvices. STRATEGIC REPORT Financial position The charity's results are reported in the Slalemenl of Financial Actiwlies on page 9. A lolal of £936,806 of resour5 came in 12023- £935,824), and a lolal of £1,025.12812023.. £934.1691 was spent_ This gave a nel deficit of £88,32212023.' nel surplus £1.6551. The fund balance brought forward was £301,358 and this gave a nel lolal of £213.036. This is represented by £177.035 in unreslricled funds and £36,001 in reslricled ftjnds. Tangible fixed assets represent £28.808. The designated fund balan brought forward in relation lo Ffilifesl was £40.000, £26,658 of spend has been allocated lo this fund leaving a net total of £13,342 leaving E134.885 as the charities free reseNes. No thanges were made lo the accounts for the previous year. The Iruslees have no material interest in the charity's transactions. Page 4
MENTER IAITH SIR CAERFFILI REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024 STRATEGIC REPORT Financial review ReseNes policy The trustee5 have considered the needs of the charity for financial reserves in accordance with the guidelines given by the Charity Commission that trustees carry out an ongoing review of the reserves levels and the reserves policy lo ensure they continue to be relevant in Changing circumstances. As a result they have adopted the following policies.. The need for a reserve fvnd is:. To have money to earmark for special projects in order to develop them or realise them in a short period of lime. To ensure that money is available for adminislralion and support Gosls which enable the charity to operate, especially durtng periods of UnrtaInty that has an enomious impact on the ineome generation opportunity of the charity. a5 well as additional pressures on future grants. This re$erye level also takes into account periods at the beginning of 8 new financial year as well as ensuring there are SuffiCnI funds lo meet all conlraclual liabilities in the event of winding up the chaTIty. To provide a suffiaent reserve lo enab its voluntary fundraising scheme lo operate. bl The Gurrent policy of the trustees is to maintain free resetves. whieh are the unrestricted funds of the charity less designated funds and the net book value of the fLKed assets, al a Ve1 which equates lo al least three months running costs (approx £170,000). The trustees consider the curient level of reserves to be sufficient lo meet the charity's needs. Free reserves stood al £134,885 al 31 March 2024. Future plans The plans for the period 2022-25 include plans that are already in pla and those we intend to realise from 2024 onwards. In addition to the budget currenuy agreed it is a priority dLtring the period to explore and take advantage of new income streams, in particular, it is intended lo develop our own income generation method5. for example by broadening our Childcare provision, consider developing Community translation servi$ and provide a cross-section of SeN15. TO accompany this we will consider tendering for contracts, ensure further grants and investigate more alternative methods of fund raising, for example erowd-funding.. In the past, we have been very successful in securing grants frorn a wide variety of sources but it is proposed lo consider the grant programmes below during the period under review.. 1) Local funds administed by Caerphilly County Borough Council and GAVO 2} Lollery funds- People and PlaS and the Heritage Fund 3} Funds and grants from other Welsh Govemment departments 41 Trusts e.g. Esmee Fairburn, Paul Hamlyn Foundation. Henry Smith 51 Volunteering in Wales Fund 6} Arts Council for Wales funding 7} SPF funding In line with our objectives for 2022-25. Menler laith Sir Caerffili is keen lo allocate time in order lo explore the potential of developing projects or new inits"atThies which will generate a new sOue of income to invest in our services or lo develop new services. Page 5
MENTER IAITH SIR CAERFFILI REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024 STRUCTURE, GOVERNANCE AND MANAGEMENT Organisational structure In order lo achieve the aims and objectives within this report it is essential that we preserve and develop the management structure and staffing that we currently operate. This structure was developed following a detailed Jtsb Evaluation exercise in 2013 and it is fell that il reflects the needs of the organisalion and enable$ us lo operate and lo ¢ommunicale effectively. The management and eommunicalion processes below supports the structure. Management Board of Directorsrustees The Board meets quarterfy with the Chief Officer and receNes a pro9ress report and finanGial report. The directors are acting in order lo achieve the main aim and objectives of the organisalion and is responsible for the strategic management of Menler laith Sir Caerffili. Chair of the organisation acts as the Chief Officerfs line manager 2nd the Treasurer of the organisation will meet regulady with the Chief Officer lo monitor budgets and the financial position. In addition, annually, Mernbe of the Management Board conducl performan management meetings with each member of staff. At limes, there will be a need lo establish sub4ommiitees. lo consider specific issues or complete a piece of work. The Board has agreed the organisalion's long-lem strategy and defines its main aim and objectives that reflect this report and the short-tem) operational plan. Chief Officer The Chief Officer is the line manager for the team of core stsff and responds to the needs of the organisalion on a day- to-day basis. In addition, the Children and Families Services Officer also acts as a line manager for our workforce of Childcare Support Officers. The line managers will hold meeting5 on a quartedy basis as well as organising monthly staff meetings and meeb.ngs with specrfic groups of staff as needed. These processes ensure that all staff are familiar wilh and committed lo slialegic and operational plans. In addition, the Chief Officer will discuss with each Member of staff how their work programmes support the aims and objectives of the initiative and expected outputs. There is also agreement on whi¢h performance indicators are used lo measure progress_ REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number 05096968 {England and Wales} Registered Charity number 1105172 Registered office Porth Tredomen Parc Tredomen Yslrad Mynach Hengoed Caerphilly CF82 7EH Trustees J Grenfell D A Thomas G H Davies L l Neale J Bnjzas S Jarrell H Rowlands L Roberts G WAshlon R Spiller resigned 22 November 2023 resigned 15 January 2024 appointed 22 November 2023 Chief Executlve Officer and Company Secretary L C Jon85 Page 6
MENTER IAITH SIR CAERFFILI REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024 REFERENCE AND ADMINISTPATIVE DETAILS Independent Examiner MHA (trading name of Maclntyre Hudson LLP) Limited liability partnership in England & Wales Registered number OC312313 Elfed House Oak Tree Court Cardiff Gale Business Park CARDIFF CF23 8RS Approved by order of the Board of Trustees on ......... -and signed on ils behalf by.. J Grenfell - Trust Page 7
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF MENTER IAITH SIR CAERFFILI Independent examinor's report to the trustèes of Menter laith Sir Caerfflll I'the Company'} I report lo the charity Iruslees on my examination of the a¢eounls of the Company for the year ended 31 Mah 2024. Responsibilities and basis of report As the charity's Iruslees of the Company land also its directors for the purposes of company lawl you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 20061'lhe 2006 Acl'l. Having satisfied myself that the accounts of the Company are not required to be auditsd under Part 16 of the 2006 Act and are eligible for independent examination. I report in respect of my exarninalion of your charity's accounts as carried out under Section 145 of the Charities Act 2011 {'Ihe 2011 Act'}. In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145151 Ibl of the 2011 Act. Independent examinerfs ststement Since your charity's gross income exeded £250,000 your examiner musl be a member of a listed body. I can confi that l am qualified lo undertake the examination because l am a member of the Association of Chartered Certifted Accountants, which is one of the listed bodies. I have Completed my examination. I confirm that no matters have corne to my attention in connection with the examination giving me cause lo believe.. accounb.ng records were not kept in respect of the Company as required by Seelion 386 of the 2006 Act-, or the accounts do not accord with those records., or the accounts do not comply wilh the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination., 01 the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charib'es preparing their accounis in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 10211. I have no concerns and have come across no other maiters in connection with the examination lo which attenlion should be drawn in this report in order lo enable a proper understanding of the accounts lo be reached. Julia Mortimer FCCA MHA Ilrading name of Maclntyre Hudson LLPI Limited liability partnership in England & Wales Registered number OC312313 Elfed House Oak Tree Court Carditf Gate Business Park CARDIFF CF23 8RS Date.. Page 8
MENTER IAITH SIR CAERFFILI STATEMENT OF FINANCIAL ACTIVITIES {INCORPORATING AN INCOME AND EXPENDITURE ACCOUNT} FOR THE YEAR ENDED 31 MARCH 2024 2024 Total funds 2023 Totsl funds Unrestricted funds Restricted funds Note$ INCOME AND ENDOWMENTS FROM Donations and legacies 255,361 255,361 326,002 Charitable actIvIeS The enhancement of community education and general infomialion by promoting the Welsh language 677,675 677,675 606.473 Other trading activities Investment income 1,944 1.826 1.944 1.826 2,869 480 Total 681.445 255,381 936.806 935.824 EXPENDITURE ON Raising funds 70,710 70,710 74.732 Charitable activities The enhancement of community education and general information by promoting the Welsh language 673,751 280,667 954.418 859.437 Totsl 744.461 280.667 1,025.128 934,169 NET INCOMEI{EXPENDITURE) 163,0161 125.306) 188,3221 1,655 RECONCILIATION OF FUNDS Total funds brought fosward 240.051 61,307 301.358 299.703 TOTAL FUNDS CARRIED FORWARD 177,035 36,001 213,036 301,358 The notes f¢m part of these financial slalements Page 9
MENTER IAITH SIR CAERFFILI BALANCE SHEET 31 MARCH 2024 2024 Total funds 2023 Total fund$ Unreslrt¢ted funds Reslricled funds Notes FIXED ASSETS Tangible assets 28.808 28,808 32,733 CURRENT ASSETS Debtors Cash al bank and in hand 16 21,738 158,130 15,055 20.946 36.793 179,076 20,030 308,412 179,868 36,001 215,869 328,442 CREDITORS Amounts falling due within one year 17 {31,6411 131,6411 159,8171 NET CURRENT ASSETS 148.227 36,001 184,228 268.625 TOTAL ASSETS LESS CURRENT LIABILITIES 177,035 36,001 213,036 301,358 NET ASSETS 177,035 36,001 213.036 301.358 FUNDS Unresliicled funds Reslricled funds 19 177,035 36,001 240,051 61,307 TOTAL FUNDS 213.036 301.358 The charitable company is enlilled lo exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2024. The members have not required the company lo obtain an audit of ils financial statements for the year encsed 31 March 2024 in accordance with Section 476 of the Companies Act 2006. The Iruslees aCknOwdge their responsibilities for lal ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 201 and preparing financial slalements which give a tTue and fair view of the slate of affairs of the charitsble company as al the end of each financial year and of ils surplus or deficit for each financsal year in accordance with the requirements of Sectlons 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating lo financial statements, so far as applicable lo the charitable company. Ibl an ial statements were approved by the Board of TTUStees and auth0ri5ed for issue on and were signed on its behalf by". en 11 Trustee The notes fom part of these financial statomenls Page 10
MENTER IAITH SIR CAERFFILI CASH FLOW STATEMENT FOR THE YEAR ENDED 31 MARCH 2024 2024 2023 Notes Cash fl¢)ws from operatlng actlvlties Cash generated from operations 126.087) 21.328 Nel cash (used inllprovided by operating activities 126,0871 Cash flows from investing actlvlties Purchase of tangible fixed assets Interest received 15,075) 126,1291 480 Net cash used in investing activities Change In cash and ¢ash equivalents In the reporting period Cash and cash equivalents at the beginnin9 of the reporting period 1129,3361 {4.3211 308.412 312.733 Cash and cash equivalents at the end of the reporting period 179,076 308,412 The notes fom part of these ffnancial statements Page 11
MENTER IAITH SIR CAERFFILI NOTES TO THE CASH FLOW STATEMENT FOR THE YEAR ENDED 31 MARCH 2024 RECONCILIATION OF NET IEXPENDITUREII]NCOME TO NET CASH FLOW FROM OPERATING ACTIVITIES 2024 2023 Net lexpenditure)lincome for the reportlng period (as per the Ststemenl of Financial Actlvltles) Adjustments for: Depreciation charges Interest received Ilncreaselldecrease in debtors Decrease in creditors 188,322) 1,655 9,000 11,8261 (16.7631 28,176 3,254 14801 18,130 1,231 Net cash Iusgd invprovided by operatlons 126.0871 21.328 ANALYSIS OF CHANGES IN NET FUNDS Al 114123 Cash flow Al 3113124 Net cash Cash al bank and in hand 308,412 129,336 179,076 308,412 129.336 179,076 Total 308,412 129,336 179,076 The notes fomi part of th858 finanaal 51alements Page12
MENTER IAITH SIR CAERFFILI NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 STA TUTORY INFORMATION Menler lailh Sir Caerffili 1$ a MpanY limited by guarantee incorporated in Wales within the United Kingdom. The registered office is St. Margarefs Park. Suite 1 Pengam Road, Aberbargoed, Bargoed. Mid Glamorgan, CF81 9FW The financial statements are presented in Sterling (£1, the company's functional currency. and rounded to the nearest pound. The principal activities and nature of the charills operations is that of the enhancement of community education arid general information by promoting the Welsh language. The significant aceounling policies applied in the preparation of these financial statements a Set out below. These policies have been consistently applied to all years presented unless otherwise slated. ACCOUNTING POLICIES Basls of preparing the financial statements The financial slalemenls of the charitable company. which is a public benefit entity under FRS 102, have been prepared in accordance with the Chartties SORP IFRS 1021 'Accounting and Reporting by Chalils-. Slalement of Recommended Practice applicable to charities Preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 102 S1A Update Bulletin 11 (effective 1 January 2019}', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK arld Republic of Ireland. and the Companies Act 2006. The finaneial slalemenls have ken prepared under the historical cost convention. Assets and liabilities are initially recognised al historical cost or transaction values unless otherwise staled in the relevant accounting policy notelsl Income All income is Tecognised in the Statement of Financial Activities once the charity has enlillemenl to the fi3nds, it is probable that the income will be received and the amount can be measured reliably. Donations and legacies income Donations and legacies income includes donatr'ons. gifts and grants that provide core fvnding or are of a general nature are recognised where there is enlillemenl, probability of receipt and the amount can be measured with sufficient reliability. Such income is onty deferred when the donor specifies il musl be used in future accounting periods or the donor has imposed conditions which musl be met before the charity has unconditional enliuemenl. Income from charitable activities Income from charitable activities includes income recewed under contract or where enlillement lo grant funding is subject lo specific perfonnance conditions. This iftcome is recognised as the related seNices are provhled and there is entitlement, probability of receipt and the amount can be measured with sufficient reliability. Income is deferred when the amounts reIVed are in advan of the perfomiance of the serviee or event lo which they relate. Investment income Investrnenl income is gnised on a receivable basis. Expgnditure Liabilities are recognised as expenditure as soon as there is a legal or conslruclive obligation committing the charity to that expenditure, il is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is aecounted ft)r on an accruals basis and ha5 been classified under headings that aggregate all cost related to the category. Vlfftere costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of Tesources. Expenditure on raising funds include costs of fundraising. advertising, marketing and dire¢l mail materials. Expenditure on charitsble expenditure comprises those costs incurred by the ¢harity in the delivery of ils activities and serViS for ils beneficiaries. 11 includes both costs that can be allocated directly to $ueh activities and those costs of an indirect nature necessary to support them. Page 13 continued...
MENTER IAITH SIR CAERFFILI NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024 ACCOUNTING POLICIES - ¢ontinued Expenditure Support costs are those costs that, whilst necessary lo deliver an activity. do not themselves pr(Iduce or conslibjle ihe oulpul of the charitable aclivtty. This includes govemance ¢osls which are those costs associated with meeting the conslilulional and ststutory requirements of the charity and include the accountancy fees and osts linked lo the strategic management of the charity. Tangible fixed assets Fixed assets are capilalised al eost. Depreciation is calculated so as to write off the cost of an asset, less its estimated residual value, over the useful life of that asset as follows.. Improvements to property Fixtures and fittings 10.kn slraighl line 25% reducing balance Taxatlon The charity is exempl from ¢orporalion tax on its eharitable aclivilies. Fund accountlng Unreslricled funds can be used in accordance with the charitable objecb.ves al the discretion of the trustees. Reslricled funds can only be used for particular restricted purposes within the objects of the charity. Reslrtctions arise when specified by the donor or when funds are raised for particular reslricled purposes. Further explanation of the nature and purpose of each fund is included in the notes lo the financial ststemenis. Hire purchase and leasing commitsnents Rentals paid ijnder operating leases are charged to the Slalemenl of Financial Acb"vilies on a straight line basis over il)e peritsj of the lease. Pension costs and other post-retirement benefits The charitable company operates a defined conlribub.on pension scheme. Contributions payable to the Charitable ompany's pension scheme are charged lo the Slalemenl of Financial Activities in the period to which they felale. Financial instruments The charity only has financial assets and financial liabilities of a kind that qualify as basic financial inslrutnenls. Basic financial instruments are initially recognised al transaction value and subseqLtenlly measured al their seitlemenl value. Debtors Trade debtors and other debtors are recognised at the setllement amount due after any trade discounts offered. Prepayment are valued al the amount prepaid net of any trade discounts due. Creditors Creditors are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of fund5 to a third paty and the amount due lo sellle the obligation can be measured or estimated reliably. Creditors are nomially recognised al their setuemenl amount after allowing for any trade discounts due. Page 14 continued...
MENTER IAITH SIR CAERFFILI NOTES TO THE FINANCIAL STATEMENTS - contlnued FOR THE YEAR ENDED 31 MARCH 2024 DONATIONS AND LEGACIES 2024 2023 Grants 255,361 326,002 Grants received. included in the above. are as foll¢)WS'. 2024 2023 LlYWlraeth Cymru Cyngor B.S. Caerffili - Cylundeb Gofal Plant Llywodraelh Cymru - Helo Blcxy Lleol CCBC - Small e8pitsI grant Cyngor B.S. Caerffili - Hwyl o Haf Mentrau lailh Cymru - Kickslart Scheme Blaenau Gwenl BC- Head4Arts Sefydliad Dysgu a Gwailh CCBC - Community Empowemient Fund CCBC- Early Years CCBC- Grant Chwarae CCBC - Community Consullalion Menlrau laith Cymru - Summer of Fun Mentrau laith Cymru - Other Arts Counctl of Wales Llywodraeth CYMTU - Pencampwr Hyrwyddo Addysg Gymraeg CCBC - Welsh Medium Youth Provision Menlrau Faith Cymru - Coslau Swyddfa CCBC- National Playdays Main Grants CCBC- Council Arts Development Caerphilly Town Council Cyngor Bwrdeislref Sirol Caerffili - PTosiecl Perthyn Caerffili Council Clubs 168,552 30,000 101,282 30,000 660 1,440 34,072 5.942 2.060 747 8,980 34.717 3.310 4,900 14.912 1,000 10,0(JO 67.000 5,000 10.120 1.122 10.000 5,000 1.424 750 9,978 2,060 1.3(K) 12,055 3.000 255,361 326,002 OTHER TRADING ACTIVITIES 2024 2023 Other income 1.944 2.869 INVESTMENT INCOME 2024 2023 Interest receivable 1,826 480 Page 75 conts'nued.
MENTER IAITH SIR CAERFFILI NOTES TO THE FINANCIAL STATEMENTS - contlnued FOR THE YEAR ENDED 31 MARCH 2024 INCOME FROM CHARITABLE ACTIVITIES 2024 2023 Club fees Community events 664,850 598,972 12,824 7,501 677,674 606,473 RAISING FUNDS Raising donations and legacles 2024 2023 Hire of equipment & venues Events Literature and books Insurance 1,781 59,266 120 9,543 1.362 63.252 134 9.984 70.710 74,732 CHARITABLE ACTIVITIES COSTS Direct Costs (see note 91 Support costs {see note 10) Totals The enhancement of community education and general infomiation by promoting the Welsh language 947,411 7,007 954.418 DIRECT COSTS OF CHARITABLE ACTIVITIES 2024 2023 Staff costs Rent Rates and water Light and heat Telephone Postage and slalionery Office coslslgoods Translation Resour$ Training Computer and sofvare costs Repairs and renewals Household and cleaning Travelling and expenses Membership Depreci81ion 746.469 40,586 294 1.904 12,563 7,669 9,038 1,656 98,756 5,269 3,890 238 769 8,270 1.040 9.000 689,780 31,210 181 4,411 9,856 5,231 9,240 1,656 74,748 4.070 8,375 370 2.571 7.171 1,050 3,254 947,411 853,174 Page 16 continued...
MENTER IAITH SIR CAERFFILI NOTES TO THE FINANCIAL STATEMENTS - contlnued FOR THE YEAR ENDED 31 MARCH 2024 10. SUPPORT COSTS Governance costs Finan¢e Totals The enhancement of community education and general information by promoting the Welsh language 887 6,120 7,007 Included within support costs are fees payable lo the independent examiner of £4,260. 11. NET INCOMEIIEXPENDITUREI Net incomel(expendilurel is stated after chargingllcrediling}= 2024 2023 Independent exam fee Accountancy Depreciation - owned assets Hire of equipment & venues Other operating leases 5,040 1.080 9.000 1,781 40.586 4,260 1,080 3.254 1,362 31.210 12. TRUSTEES. REMUNERATION AND BENEFITS There were no trustees. remuneration or other benefits for the year ended 31 March 2024 or for the year ended 31 March 2023. Trustees. expenses There were no Iruslees. expenses paid for the year ended 31 March 2024 or tor the year ended 31 March 2023. 13. STAFF COSTS 2024 2023 Wages and salaries Social security cos15 Other pension costs 680.567 37.867 28.035 633,531 31.787 24,462 746.469 689.780 The average monthly number of employees during the year was as follows.. 2024 62 2023 60 Stsff No Bmployees received emoluments in excess of £60.000. The lolal key management personnel mneratIon benefits durtng the year was £50.329 {2023.' £49,082) Page 17 continued...
MENTER IAITH SIR CAERFFILI NOTES TO THE FINANCIAL STATEMENTS - contlnued FOR THE YEAR ENDED 31 MARCH 2024 14. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unreslricled funds Restrictsd fvnds Total funds INCOME AND ENDOWMENTS FROM Donations and legacies 5.942 320,060 326,002 Charitable activities The enhan¢emenl of community education and general infomalion by promohng the Welsh language 606,473 606,473 Other trading activities Investment income 2.869 480 2,869 480 Total 61S,764 320,060 935 824 EXPENDITURE ON Raising funds 74,732 74,732 Charitable activities The enhancement of community education and general information by promoting the Welsh language 579,899 279,538 859.437 Total 654.631 279,538 934.169 NET INCOMEIIEXPENDITUREI Transfers between funds 138,8671 24.619 40,522 24,6191 1.655 Net movement in funds 114.2481 15,903 1,655 RECONCILIATION OF FUNDS Total funds brought fotward 254,299 45,404 299,703 TOTAL FUNDS CARRIED FORWARD 240,051 61.307 301,358 Page 18 Continued...
MENTER IAITH SIR CAERFFILI NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024 15. TANGIBLE FIXED ASSETS Improvements lo propety Fixtures and fittings Totsls COST Al 1 April 2023 Additions 7.302 53,391 5,075 60,693 5,075 Al 31 March 2024 7,302 65,788 DEPRECIATION At 1 April 2023 Charge for year 5.110 730 22.850 8.270 27.960 9.000 At 31 March 2024 5.840 36.960 NET BOOK VALUE Al 31 March 2024 1,462 27.346 28.808 At 31 March 2023 2.192 30.541 32,733 16. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2024 2023 Other debtors Aecrued income Piepayments 1,367 26,567 8,859 1,049 5,000 13,981 36,793 20,030 17. CREDITORS: AMOUNTS FALLING DUE VIITHIN ONE YEAR 2024 2023 Social security and other taxes Other creditors Deferred income Accrued expenses 9.285 454 8,841 40.359 10,617 21,902 31.641 59.817 Included within accruals and deferred income above is the following deferred income.. 2023 2022 Deferr8d income brought forward Released to SOFA Additional income deferred in the year 41,761 141,4411 40,039 30,587 {30,217} 41.391 40.359 41,761 The deferred income relates lo funding received in advance of service delivery. Page 19 ¢ontinued...
MENTER IAITH SIR CAERFFILI NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024 18. LEASING AGREEMENTS Minimum lease payments under non-cancellable operating leases fall due as follows.. 2024 2023 Within one year Beeen one and five years In more than five years 17.375 42.598 20,218 59,454 519 S9,973 80,191 Total operating lease payments recognised as an expense in the year was £22,20312023'. £21,528). 19. MOVEMENT IN FUNDS Nel movement in fvnds Al 3113124 At 114123 Unrestricted funds General fund Ffiliffesl 200.051 40,000 136.358} 26,658 163,693 13,342 240.051 163.0161 177,035 Restricted funds Llywodraelh Cymru - Pencampwr Hyrwyddo Addysg Gymraeg Cyngor B.S Caerffili- Giant Chwarae 61.307 129,596} 4,290 31,711 4.290 61,307 25,306 36,001 TOTAL FUNDS 301.358 88.3221 213,036 Nel movement in funds. included in the above are as follows.. Incoming resour5 Resources expended Movement in funds Unrestricted funds General fund Ffiliffest 681,445 1717,8031 26,6581 136.3581 26,6581 681,445 1744,461) 163.0161 Restricted funds Llywodraelh Cymru Cyngor B.S. Caerffili - Cylundeb Gofal Plant Llywodraelh Cymru - Pencampwr Hyrwyddo Addysg Gymraeg Cyngor B.S Caerffili- Grant Chwarae Mentrau lailh Cymru Ffililest Grant Ffyniant Bro SPF CCBC- Welsh Medium Youth Provision Cronfa Cymunedol Loleri Club Fund 98,552 198,5521 30,OCM) 130,0001 70,000 10,870 2,546 13,360 12,055 5,000 9,978 3,000 199.5961 16,580} 12,5461 113.3601 112,0551 15,000} 19,978} 3,000 (29.5961 4.290 255,361 280,e67 25.306 TOTAL FUNDS 936,806 1,025,128) 88,3221 Page 20 contsnued...
MENTER IAITH SIR CAERFFILI NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024 19. MOVEMENT IN FUNDS- continued Comparatives for movement in funds Net movement in funds Transfers between funds Al 3113123 Al 114122 Unrestri¢tod funds General fund Ffiliffest 214,299 40.000 138,8671 24.619 200.051 40.000 254,299 {38,8671 24,619 240,OS1 Restrfcted fund$ Cyngor Gweilhfedu Gwirfoddol Cymru - CGTS3 Llywodraeth Cymru - Pencampwr Hytwyddo Addysg Gymraeg Cyngor B_S Caerffili- Outdoor Storage Cyngor B.S Caerffili- Early Years 45,404 145.4041 61,307 1.440 23.179 61,307 {1.440} 23.1791 45,404 40.522 24,619 61,307 TOTAL FUNDS 299.703 1,655 301.358 Comparative net movement in funds, included in the above are as follows- Incoming resources Resources expended Movement in funds Unrestricted funds General fund 615,764 {654,631} 138,8671 Restricted funds Llywodraeth Cymru Cyngor B.S. Caerffili- Cylundeb Gofal Plant Llywodraelh Cymru - Helo Blod Lleol Cyngor B.S. Caerffili - Summer of Fun Cyngor Gweilhredu Gwirfoddol Cymru - CGTS3 Blaenau Gwenl CBC - Head4Arts Learriing and Work Institute Cyngor Celfyddydau Cymru Llywodraeth Cymru - Pencampwr Hyrwyddo Addysg Gymraeg Cyngor B.S Caerffili - Outdoor Storage Cyngor B.S Caerffili- Community Empowement Fund Cyngor B.S Caerffili- Early Years Cyngor B.S Caerffili- Grant Chwarae CyngorB.S Caerffili- Community Consultation Mentrau lailh Cymru - Summer of Fun Mentrau lailh Cymru - Learners Activities Cyngor B.S. Caerffili - Welsh Medium Youth Provision 101,262 1101,2621 30,000 660 34.072 (30,000} {660) 134.0721 {45.4041 12.0601 17471 110,000) 145,404} 2.060 747 10.000 67.000 1,440 15,693} 61.307 1,440 8,980 34,717 3,310 18,9801 111,5381 {3,3101 23,179 4,900 14,912 1,000 14,900) 114,9121 11,0001 5,000 320,060 279,538 40,522 TOTAL FUNDS 935,824 934.169) 1,855 Page 21 continued...
MENTER IAITH SIR CAERFFILI NOTES TO THE FINANCtAL STATEMENTS - contlnued FOR THE YEAR ENDED 31 MARCH 2024 19. MOVEMENT IN FUNDS - Gontinued Designated funds Ffiliffesl- the Board agreed lo sel aside an amount lo be used for the 2023 Ffiliffesl event. Restricted lunds Llywodraeth Cymru This is Menler Caerffili's core grant which conlribules to the $ts of the Chief Officer. Finance and Administrative Offi¢er, Community Development Officer and office costs. Llywodraeth Cymru - Pencampwr Hyrwyddo Addysg Gymraeg Welsh Governmenl funding for a new regional project lo promote Welsh medium education across 10 10¢81 authorities in South East Wales. Menler Caerffili has agreed lo host the proje¢l and manage the funding and Project Champion. Cyngor B.S. Caerffili - Cytundeb Gofal Plant This agement funds development work within the childcare sector in order lo increase the use of the Welsh language within a range of childcare. Ffiliffest Funding received lo develop and hold an annual celebration of the Welsh language, local heritage and culture. This includes the main festival in addition lo a series of 'frinj' events held prior and following the main festival. Mentrau laith Cymru Funding is reiVed 10 5UPPOrt a series of activities for adult Vvelsh learners which provide an opportunity for local people lo gain confidence using the Welsh language and connect with Welsh speaking organisalions. Cyngor B.S. Caerffili - Grant Chwarae Funding lo develop and deliver Welsh medium playschemes during the school holidays. Grant Ffyniant Bro Cronfa Ffyniant Gyffredin Rhaglen Datblygu Gwledig Cwm a Mynydd Cyngor B.S.Caerffili Funding reiVed to develop a Community project which focuses on indDfidual communities lo enhance the opportunib.es lo use the Welsh language, leam about the natural environment and lake part in heritage and cultural aclniilies. Cyngor B.S. Caerffili - Welsh Medium Youth Provision Funding provided lo develop and deliver a range of services and acliviiies through the medium of Welsh, in the community, for young people. Cronfa Cymunedol Lotsrl Funding received to fvjrther develop Ffiliffest as a community event which celebrates the Welsh language. local ullure and heritage. Prior year funds only Llywodraeth Cymru - Helo Blod Lleol The agreement support5 businesses to increase their use of the Welsh Language. Cyngor B.S. Caerffili - Hwyl o Haf Funding to provide Welsh medium activities for children and young people lo alleviate the effects of CovKI-19 Cyngor Gweithredu Gwirfoddol Cymru - CGTS3 Funding lo support the improvement of services and systems to ensure the organisalion is as resilient as possible. Head4ArtslBlaenau Gwent County Borough Council Support work provided for Welsh medium digital and art activities in the community. Learnlng and Work Instltute Funding lo support the delivery of Welsh medium leaming opportunitie$ for adults. Page 22 continued...
MENTER IAITH SIR CAERFFILI NOTES TO THE FINANCIAL STATEMENTS . contlnued FOR THE YEAR ENDED 31 MARCH 2024 19. MOVEMENT IN FUNDS - continued Cyngor Celfyddydau Cymru Funding towards the costs of Ffiliffest, Menler Caerfftli's annual summer festival lo celebrate the Wepsh language, arts and culture. Cyngor B.S. Caerfflll - Outdoor Storage Grant awarded during the year to purchase outdoor storage units for the childcare clubs. Cyngor B.S. Caerffill - Comrnunity Empowennent Fund Funding lowaids the development of FfiliffesL Menlei Caerffili's annual $ummer festival to celebrate the Welsh language, arts and culture. Cyngor B.S. Caerffili - Early Years Various grants awarded during the year to purchase various items of equipment and resources for the childcare clubs. Mentrau lalth Cymru - Learners Activities Funding provided to deliver a range of acbvilies for adult Welsh learnets in the community. Cyngor B.S. Caerffili - Communlty Consultstion Menler Caerffili were commissioned by Caerphilly County Borough Council lo consult with local coThmunilies lo delemiine the need for opportunities to use the Welsh language and engage in cultural and heritage actwities_ Mentrau laith Cymru - Hwyl o Haf Funding provided lo develop and deliver a programme of Welsh medium activities in the community foi children ar>d young people. The funding was allocal&J to respond lo the adverse effects of Covid-19 and subsequent lock- dawns. 20. EMPLOYEE BENEFIT OBUGATIONS The charity operates a defined contribution pension scheme. The assets of the scheme are held separately from those ol the challty in independently administered funds. The pension cost charge represerits conlribulions paid by the charity to the fund and amounted to £28.03512023.' £24.4621. Contributions due at the year end amounted lo £Nil {2023.. £Nil) 21. CONTINGENT LIABILITIES During the year ended 31 March 2023. the charity received a number of grants from Cyngor BC Caerffili through the Childcare and Early Years Scheme. The lotsl reeeived amounted lo £34.717. A condition of the grants is that Menler lailh Sir Caerffili commit to offering childcare for a minimum of 5 years from the final graf)I paymen( else all, or part. of the funding maybe required to te repa1. No repayment was required for the year ended 31 March 2024. 22. RELATED PARTY DISCLOSURES There were no further related paty transaction for the year ended 31 March 2024 that require disclosure. Page 23