Registered Chwity No. I 1051 $3 Cranbrook Operatic and Dramatic Society Report of the Trustees and Accounts for the Year Ended 31 December 2023 COD5 Ctdnt)iooK Ooetdtlc 6 Didmdtlc Socletu
Cranbrook Operatie and Dramatic Society Registered Charity No. 1105153 Index Page Independent Examiner's Report Trustee's Report Balance Sheet as at 31 December 2023 St2tement of Finincial Activities for the year ended at 31 December 2023 Production Ineome and Expenditure for the year ended 31 December 2023 Additional Notes (not forming parts of accounts)
Cranbrook Operatic and Dramatic Society Registered Charity No. 1105153 Independent Examinerf5 Report to the Trustees of Cranbrook Operatic and Dramatic Society for the Year Ended 31 December 2023 I report to The truscees on my examination of the accounts of the *bove charity {"the Trust") for the year ended 31 December 2023, which are set out on pages two to seven. Re$ponsibilitie5 and basis of report As the charity's crustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charicies Act 2011 I'the Att,?. I report in respect of my examination of the Trust's accounts carried out under section 145 of the 201 l Act and in earrying out my examination. I have followed all the applicable Direttions &'ven by the Charity Commission under sectioTr 145151{bl of the Acc Indèptndtnt Examiner's Statement I have completed my examinatiorb. I confirm tha¢ no material matters have come to my attention in connection with the examination which &ves me cause to believe that in, any material re5pett'. the accouncing records were not kept in accordance with section 130 of the Charities Att or the accounts did not accord with the accounting records.. or the accounts did not comply with the applicable requirements concerning the forrn and contsnt of atcounts set out in the Charities (Account5 ad Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair. view which is not a matter ¢on5idered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drdwn in this report in order to enable a proper understanding of the accounts to be rea£hed. M G Humphrey5 FCCA Mccibe Ford Williams Bank Chambers 61 High Screet Cranbrook Kent TN173EG Date.. Page I
Cranbrook Operatic and Dramati£ Society Registered Charity No. 1105153 Trustees, Annual Report for the Year Ended 31 December 2023 Names of the charity trustees who manwde the charity John Tapper Marian Curnbedand james Hanaway Glyn Roberts Annie Hatcher Sharon Pickles Executive Committee Presidents Chairman Vice Chairman Secretary Treasurer Business Manager Technical Manager to AGM 2023 Rita and Maurice Wilkin5 Louisa Nelson-chambers Sharon Pickles from AGM 2023 Rita and Maurice Wilkins limes Harper Penny Tobin Glyn Robercs Guy Fillmore Glyn Roberts Guy Fillrnore James Harper Committee Members Karen Kember Alison Withey-Harrison Annie Hatcher Katie Kember Karen Kember Alison Withey-Harrison Annie Hatcher Rebecca Evans Mark leffery Bankers Natwest Independent Examiner M G Humphreys FCCA Mccabe Ford Williams Bank Chambers 61 High Street Cranbrogk Kent TN173EG Type of Governing Document The Sociery is governed by a constitution adopted on 3 June 2004 and nended 12 May 2015. How the Charity is constituted The Sociery is constituted as an unincorporated association. Charity Trustee selectbon methods Tru5tee5 are appointed by the Executive Committee. The Committee is elecced by the members at the Annual Gene Meetin& The objects of the Society As a charity. the objecu of the Society are to educate the public in che dramaiic and operatic arts and to further the development of the public appreeiacion and ta$ in the said arts. Page 2
Cranbrook Operatic and Dramatic Society Registered Charity No. 1105153 Summary of the main artivitÉes in relation to the objects The main activity has been to stage shows in the Queen's Hall, Cranbrook. Member5 are invited to audition and take part in any or all these production5 either on the soge or behind the scene5 in various capacities needed to stage 3 successful production. All performances are open to any member of the public to attend and are staged by a large team of local volunteers embracing many different skills and age groups. The Trustees have complied with the duty in Section 17151 of the Charicies Acc 201 I co haye regard co the public benefit guidance published by the Charity Commission. Summary of the main achievèments during the year Following a more successful year in 2022, we hoped to continue both the creative and financial momentum we had established into 2023. Our three produttions of the year were Blackadder {diretted for the first time. by Katie Kember). Made in Dagenham (directed. again for the first time with us. by Angela Wrighi and Wendy Thomas) and The Adventures of Treasure Island (see below for more details}- Blackadder wa5 a re50unding success a5 a first venture for Katie Kember. Her vision and sensitive direction, combined with I strong cast delivering strong performances and an excellent set produced a memorable night for the many thit went to see IL Successfu13ll round, including financially. Made in Dagenham was yet another risk as we were noi sure how well it would attract an audience. Angela and Wendy managed to pull iogether a greac eaSL Wlth striking authentic costutnes, an excellent set and called in a few fayours to get Imazing technical setup to support them. Audiences were wowed by excellent pertormance5 from some regulars and many new tsces- and we broke even despite some significant expenditure on costumes and 5eL Unfonunatsly, the year ended on a less positive note, as no-one was found to direct a CODS-pantomime. We decided to take the risk of buying one in from a professional company, to ensure some type of continuity and aimed only co cover our costs. Thi5 was a calculated risk and almost paid off - the production itself did not attract the normal audiente, but at least we provided sorne entertainment for the younger aUdieCe tnembers and only suffered a small Ios5. We have continued to collaborate closely with the Queen's Hall. and this is enabling us to both publicise gur productyons more widely and to stage them more effectively. Our membership has also stayed stable again by attratting more new members to refresh the society, both performers and helpers baek-stage and Front of House. It is nice to see the gradual decline being reversed. Probably the most significant financial event of the year, however. was the surprise legacy from one of our most loy members, Dennis Russell, who sadly died in 2022. This Significant sum has provided the trustees and committee with an ladmitcedly pleasaThtl challenge of using it effecrively. We have invested a significant amount to provide a regular income to support our fixed outgoings and aim to find constructive and appropria uses for the remainder both within the ststiety and in the creative community around Cranbrook. We are looking forward to 2024 to take advantage of our strong posiuon and use it to make a real impatt for our members and our futu. Reserves Policy The charity s policy is to keep the cost of one major performance in reserve, so as fo provide against a box office failure. In addition, a reserve of £12,000 is kept to cover the rental cost of the costume store. Signed.. Chairman- james Harper StgTred.. Treasurer- Glyn Roberts Date.. Page 3
Cranbrook Operatlc and Dramatic Society Registered Charity No. 1105153 Balance Sheet as at 3 1st December 1023 31 Dec 1023 31 Dec 2022 Cash Balantes Cash held Natwest cUrrt Account CCLA COIF Charitie5 Ethical Investment Fund Sctittish Widows 150 93,915 85.000 12,000 Iso 17,961 12,000 191.065 Other Assets Debtors Prepayments Expendiojre on fvture 5how5 317 142 2.262 150 150 2.721 32,832 Llablllties Creditors 6BB 688 £ 190,527 32.832 Represented by: General Fund Balance at I st January 2023 Deficit for the year 29.251 158,195 23.819 5,432 187,446 29.251 Restricted Fund Balance at I stlanuary 2023 Incorne receved in year Expenditure for year 3,581 3,544 1,000 19631 Isooi 3,OB I 3.581 £ 190.527 32,832 Approved on behalf of the Executive Committee Signed Chairman - james Harp Signed.. Trea5urw- Glyn Roberts Date.. Page 4
Cranbrook Operatic and Dramatic Society Registered Charity No. 1105153 Ststement of Flnan£lal Activities for the year ended 31st December 2022 31 Dec 2023 31 Dec 2022 Incoming resources General Fund Restrlcted Fund General Fund ReStriCted Furhd lThcomlng resources from generated funds Mwnbers, 5ub5CriPtion5 Other 590 678 160.188 873 i.000.00 160.778 1.000 Acdvltles for generating funds Hire or sale Co$jMes 86 86 Inve5tmpnt iD¢omB Bank and P4Jilding society interest Incomlttg resources from charltable Vicar of Dibley Priscilla Queen of the De*rt Evermore. 2,335 2,153 3B46 ackadder 2.227 Made In Dagenham AdventurÈ% of Treasure Island 2,035 ,334 Total inconwn¥ re50urce5 162.899 9.885 Carrled down 162,899 9,B85 i.ofy) Page S
Cranbrook Operatic and Dramatic Society Registered Charity No. 1105153 Statement of Financial Activities for the year ended 31st December 2023 31 Dec 2023 31 Dec 2022 General Fund Restricted Fund General Fund Restrlcted Fund Brotsght down 161899 9,e8S Resourc¥ Èxpended Costs of 8eneratirtg ltsnd* Hire of Sale of c¢5Wme5 Charltable activitie5 Other resources expended Subscriptions and fees Rent of Gray Room Fli5hinghur5t In5urnnEe EquipmentHnd small r4>alrs Adverrising and publicity Sof¢Nare and website 250 285 1,803 1,380 726 709 13B ghtyng Cosrumes 184 38 Refreshmwts 62 Tmphies and aw3rds DonaO¢m to Hospice in the Weald Glfrs 85 1.500 48 AGM expse$ 30 4.704 4,4S3 Total re5ouCÈ$ expended 4,704 4,453 DeficitlSurplu5 for tho yw AllOcad ro shovrs in the ye?r Funds brought fonvard 5.432 15001 30.970 25.538 3.544 £189,165 £3,081 130.970 É3.581
Cranbrook Operatic and Dramatic Society Registered Charity No. 1105153 Production Income and Expenses for the year ended 31st Derember 2023 Adventures of Income Blackadder Made In Dagenham Treasure Island Box Office 5,713.53 172.00 8.995.13 202.00 1,703.35 112.00 Advertising Programme sales Profic on rnffle 187.10 252.00 181.00 252.60 70.00 502.16 536.15 52.78 Show fee5 75.00 487.50 Sponsorship Transfer from Access All Area5 200.00 200.00 i 00.00 250.00 250.00 7,280.79 2,038.13 Expenses RoyalDesllicence5 bs 2nd scores 1.461.00 3,941.60 606.79 1.941.84 Musiti2ns 1,163.00 450.00 Musltal Dlrector Raffle 56.40 4.50 14.85 Scenw7 Props ghong. Sound and effects Costume5 854.90 205.67 280.58 1.025.96 815.69 Make-up 2nd wigs Progrnmmes Accessability services Publicity Director's expenses costs 65.45 216.60 210.34 250.00 250.00 247.13 261.48 219.50 108.01 20.00 Membership Rehe2rs21 room 35.00 980.00 1,625.00 5,054.30 11,229.37 2,176.19 Surplu5 on Produ¢tlon £2.226.49 (£53.99) 1£138.061 Page 7
Cranbrook Operatic and Dramatic Society Registered Charity No. 1105153 Additional Notes for the information of members for the year ended 31 December 2023 (not fomiing part of the accounts) Peter Gray room in Queens Hall The sum of £12,000 has been Set aside in the Scottish Widows account with the intentioTr that the interest from this deposlt can pay a contribution towards the rent which Cranbrook School charges for the use of this room. Page 8